COMMUNITY REDEVOLPMENT AGENCY - ESCAMBIA COUNTY

INCOME BASED ROOF PROGRAM - SCOPE OF WORK - COVERSHEET

Pensacola FL 32505

I/(we) certify that I/(we) have carefully examined the Income Based Roof Program Specifications and Contractor Requirements related to the above referenced job, as furnished by Escambia County, and I/(we) have also examined the site on which the proposed work is to be performed. Based on these examinations, we propose to furnish all materials, tools, machinery, and labor necessary to complete the work in a professional, workmanship manner and to complete the work at the prices listed.

TOTAL JOB COST

CONTRACTOR’S SIGNATURE

TITLE

QUOTE REVIEW:

FIRM

FIRM PHONE NUMBER

QUOTE REPRESENTATIVE

Escambia County

REQUIRED PERMITS AND INSPECTIONS

By signing this document, you are certifying that your firm is not currently suspended, debarred, or in any way disqualified from participating in any county, state, or federal funded housing rehabilitation programs.

All measurements are for reference only and should be confirmed by the bidder.

Mandatory ON-SITE walk-through: July 15, 2026, at 10AM

INSTRUCTIONS TO BIDDERS

The bidder must complete, sign, and upload the cover sheet and all numbered pages on the Scope of Work. The bidder must also complete the itemized pricing table and include a total cost. Failure to do any of these requirements will result in the bid being rejected. Hand delivered, emailed or faxed submissions will NOT be accepted. Submissions are only accepted online, via the OpenGov portal. All quotes must be received by the published “Quotes Due” deadline.

The quotes will be opened on the “Quotes Due” and awarded to the lowest and most responsible bidder. The opening of these quotes or the “Quote Review” will be held at 221 Palafox Place, Pensacola, FL 32502 on July 24, 2026. Should the total cost of this project exceed the funds available, then a removal of one or more of the optional pricing tables line items may be removed to maintain the program’s budgetary restrictions.

CONTRACTOR’S RESPONSIBILITIES AND OBLIGATIONS

All repair work performed must be inspected and conform to state laws, and the Escambia County building codes and ordinances. The contractor is responsible for proper reattachment or hook-up of any of the following that apply; appliances, existing coaxial cable, telephone and interface, electric, water, and sewage. The contractor will only assist in moving the larger furniture and the contractor is not responsible for the removal of the homeowner’s trash, discarded belongings or furnishings. Labor, overhead, permits, NOC filing, insurance, and profit must be included into each itemized line-item price and not listed as a separate itemized price or listed under “miscellaneous.” Non-compliance will result in rejection of bid. Review the “Bid Scope Materials List” for product lines and or their equivalents.

HOMEOWNER’S RESPONSIBILITIES AND OBLIGATIONS

The homeowner is responsible for maintaining existing utilities for the contractor use during the rehabilitation period and for the removal of all belongings and furnishings from the designated work areas prior to the start date. The homeowner is also to be given options when selecting colors and styles of the products being replaced.

PAYMENT SCHEDULE

The payment will be a lump sum amount for all CRA Roof Projects. There will NOT be an option for a payment draw.

*Surety’s Consent to Final Payment (if applicable)

COMPLETION DATE

There is a 30-day time limit on this rehabilitation project. For every day worked more than the contract period, liquidated damages of FIFTY DOLLARS ($50.00) per day will be assessed. During this timeline the homeowner is not to begin any new rehabilitation projects.

ESCAMBIA COUNTY - COMMUNITY REDEVOPMENT AGENCY

INCOME BASED ROOF PROGRAM

CONTRACTOR REQUIREMENTS

If your firm is awarded the quote for housing repair the following If your firm is awarded the bid for housing repair (SHIP or HUD programs), the following items must be current and on file to issue a Purchase Order.

*Current W9 and Sunbiz registration (less than one year old).

*County Vendor Information sheet (less than one year old).

*Worker’s Compensation as required by State Law OR exemption form.

*The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

*Offeror shall also purchase any other coverages required by law for the benefit of employees.

*Commercial General Liability, Automobile Liability and Pollution Liability at ($1,000,000 coverage) and listing Escambia County as a certificate holder and a additional insured.

*Commercial General Liability, Automobile Liability and Pollution Liability certificates must state the following under Additional Interest: Escambia County, C/O Community Redevelopment Agency, 221 Palafox Place Suite 305, Pensacola, FL 32502-5844 All correspondence should be directed to the Community Redevelopment Agency, 221 Palafox Place, Suite 305, Pensacola, FL 32502 for review.

*For jobs valued at $25,000 or higher, a 100%, Performance and Payment Bonds will be needed prior to the Notice to Proceed. If the Bond is not filed 10 days post contract signing, then a letter of insurability will be required. A Consent of Surety will be required before final payment. The contractor will be responsible for the recording of all bonds with Pam Childers, Clerk of The Circuit Court of Escambia County Florida.

Refer to BCC Office of Purchasing Risk Management Guidelines Procedure No: PP-180 (Performance and Payment Bonds) and PP-185 (Risk Management Guidelines) for further details. [http://www.myescambia.com/business/purchasing-policies-and-procedures]

Additionally, the Community Redevelopment Agency will maintain the following info in the Contractor’s file:

Firms quoting Lead Based Paint Abatement jobs must also submit proof of Lead Abatement firm certification.

All information must be current at the time of the award. IF INFORMATION CANNOT BE PRODUCED IN A TIMELY MANNER, THE COUNTY RESERVES THE RIGHT TO AWARD THE QUOTE TO THE NEXT MOST RESPONSIVE QUOTER. CRA – COMMUNITY REDEVOLOPMENT AGENCY

Debra McNeil

913 Lucerne Ave

Pensacola FL 32505

850.346.6954

SCOPE OF WORK

Rehabilitation of an owner-occupied single-family residence to make homes safe and sanitary within the provisions of federal and state laws, county ordinances and the CRA repair program. Rehabilitation of the home will include the following tasks as outlined below. If additional tasks beyond those included in the quote are discovered, then additional funds may be allocated for additional tasks pending written approval from the county. There is no federal funding on this project.

1.ROOFING:

Remove existing roof covering down to the decking and replace any deteriorated or damaged decking with like, kind, and quality of existing materials. Repair or replace any damaged roof framing to include rafter tails, rafters, and barge rafters. Refasten and certify decking attachment. Install a peel and stick underlayment water barrier. Replace the existing drip edge with a new metal drip edge. Install new slant-back vents, replace gas vent caps and all flashing as required. Replace all boots with new lead, EPDM, and or metal boots. Install 30-year architectural (CertainTeed Landmark or equivalent) roof shingle as per manufacturer’s specifications and/or a self-adhering modified bitumen roof system to any low sloped areas as per the Escambia County Building Code. Then install new shingle over the ridge vents. Then install new shingle over the ridge vents. Budget 320 square feet for damaged decking replacement. If they are missing or outdated install hurricane clips on every rafter or truss, with a minimum of 6 pictures illustrating said strapping. Trim any trees over hanging roof to clear roof by approximately 10’ and remove all debris from site. Repair or replace any damaged fascia and soffit with like material and match the finish as close as possible. Replace the existing gutters with new 6” seamless gutters only where gutters are currently installed. This is to include 4” downspouts, splash blocks, and diverters as needed.

Photographs are required for all stages of construction.

Total $_______________ Homeowner:_______________ Permit:_______________

Review the “Bid Scope Materials List” for product lines and or their equivalents.

Mandatory H.O signoff on scopes when 100% completed and on permits when required.