SCO-25-29801-01A-1-Add#1.pdf

Josh Stein, Governor Leslie Cooley Dismukes, Secretary

Job Order No.

Contract No.

C11856

Tabor C.I. Fire Alarm Replacement

State Project ID Number: SCO # 25-29801-01A-1

4600 Swamp Fox Highway West

Tabor City, NC 28463

6/25/2026

Addendum No. 03

A. Additional Project Information:

This addendum is being issued to publish the meeting minutes from the 2nd pre-bid conference held

6/25/2026. Any additional request for information will need to be received in writing by Mark Lyons, no later than 7/2/2026 at 3PM to allow sufficient time for a response to be submitted to all parties invested.

This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, Central Engineering. Acknowledge receipt of this Addendum in the space provided on the bottom of the signature page of the Form of Proposal. Failure to do so may subject the Bidder to disqualification.

This addendum consists of 2 pages.

B. Questions and Comments: 1 Page

C. Attachments:

This addendum consists of 2 pages with 5 attachments, totaling 13 pages.

- 2nd Pre-bid meeting agenda and minutes held 6/25/26 (3 pages)

- 2nd Pre-bid sign-in sheet (1 page)

- Addendum 1 issued 5/20/26 (5 pages)

- Addendum 2 issued 5/27/26 (2 pages)

- Notice to Bidders (Re-advertisement) issued 6/10/26 (2 pages)

Questions / Comments Answers / Clarifications:

1. During the 2nd pre-bid the facility stated that on a 3 hour rotation, approximately

12 inmates will be escorted by several officers in and out of the pods.

2nd Pre-Bid Meeting Agenda

Project: 4600 Swamp Fox Highway West Tabor City, NC 28463

State Project ID Number: SCO # 25-29801-01A DAC DECM Job Order # 4833

Date: 6/25/2026 | Location: Tabor Correctional Institute Tabor City, NC | Time 10 AM

1. INTRODUCTION & SIGN IN SHEET

2. PROJECT DESCRIPTION & SCOPE OF WORK

a. Base Bid is to change out all fire alarm related devices and panels, electrical/mechanical controls as necessary within the facility. The aspirated system within the chases of the dorms will be replaced with smoke detectors and wired to the new fire alarm panel via the existing wiring of the existing demolished aspirating detectors in the mechanical rooms.

b. Alternates

1) Work in one occupied pod at a time

c. Unit Price

1) Remove/Replace FA Smoke Detector

2) R/R Duct Detector and associated control devices

3) R/R FA Initiating and Control Devices

4) R/R FA Notification Devices

5) R/R low-voltage wiring (costs per 100LF)

6) R/R Conduit & Boxes (costs per LF)

7) Cost per pod if offenders are moved back into the work area (assuming base bid only is accepted)

8) Deductive cost per pod if offenders are removed from work area (assuming alternate 1.

Is accepted)

3. BID OPENING

a. Date: 7/14/2026

b. Time: Opening at 10 AM

c. Location: NCDAC DECM, Door #4,2020 Yonkers Road Raleigh 27604

d. Bid Delivery: If mailing, (UPS/FedEx are preferred) I would urge sending it a week ahead, or overnight 48 hrs before the bid opening. Ultimately it is your responsibility to get the bid to me. Feel free to email Mark Lyons prior to bid opening to confirm.

Sealed envelope, “Bid Enclosed”, to my attention

4. QUESTIONS DURING BID

a. Bidders can submit their questions in writing to Mark Lyons

b. If any additional site visits are needed, get in touch with the facility.

c. Question deadline is 7/2/2026, 3:00pm

5. BID ADDENDUM

a. Addendum 3 will be issued soon, that will include this meetings minutes, a scan copy of the sign-in sheet, and the 2nd Notice to Bidders that was issued on 6/10

b. Final addendum to be issued by 7/7/2026

c. Acknowledge receipt on Bid Form

6. PROJECT SCHEDULE - (365) consecutive calendar days from Notice to Proceed Date. Contracting with the State

Construction Office should take anywhere from 4-6 weeks. I would expect a Notice to Proceed Date around the September-October timeframe. While working in dorms, work will be one pod at a time. Admin areas will be up to the facility, however an escort will be required. While working in the Enterprise Warehouse/Sewing Plant, work will be completed outside the working hours of Mon.- Thurs. 6AM- 4:30PM. The work in the sewing plant seemed to be minimal.

7. PAYMENT & INSPECTIONS

a. Monthly progress meetings will be required, and payments will be based on monthly progress reports.

b. All fire alarm and electrical systems must be inspected and accepted by the SCO electrical inspector.

c. Pre-test reports must be submitted before calling for inspections.

8. LOGISTIC

a. Laydown area- Contractor expected to work with facility contacts to establish a secure laydown area. In the grass between building zones C (Sewing Plant) and M (Segregation) was established as a good location for a conex. Material deliveries should be coordinated with the staff at Tabor CI

b. Existing Utility & Temporary Utility – Temporary power to be provided by the contractor, unless available.

Temporary water is to be provided by contractor unless an existing source is available, operational, adequate, and agreed upon for use by the owner and facility contact.

c. Temporary Toilet Facilities - Temporary toilets to be provided by the contractor. Exact location to be discussed during the pre-construction meeting.

9. SECURITY

a. DPS Security requirement for contractors – All contractor’s workers, subcontractors workers, and other personnel that will be entering the facility will be required to complete a background check. The form is located in the project manual. There are no fees or charges associated with the background check.

b. Site specific Security requirement – After approval, those individuals will be required to perform PREA training. (an hour or two training) No fees or charges associated with the training. If working in occupied areas, inmates will be escorted by an officer, one at a time.

c. Work hours & break time – To be coordinated with facility contacts. Weekend work? Sewing plant hours are M-Th 6am – 4:30pm. The sewing plant portion of the work will occur outside of those days and times.

d. Cellphone – Site superintendent may be allowed, but it will be closely coordinated with the facility. A person in charge of the crew (site superintendent, foreman, etc.) must always be onsite. That person’s contact information will be submitted at the beginning of the project.

e. Tool box & hazardous tools – Review “Tool Control” portion of Section 011100

a. Daily inventory will be required at the start and end of each day

b. An officer will be assigned to always escort the crew

f. Ladders should be removed each day or locked inside of a conex.

g. If working in occupied pods, inmates will be on lockdown, any movement from lockdown will be an individual escort from an officer.

10. REQUIRED BID SUBMITTALS (Please note that the project manual PDF is bookmarked with the specification section. All of these are located at the end of the project manual)

a. Form of Proposal

a. For base bid, provide the written cost out with words and the numbers where space has been provided. Please be sure the numbers and written words match.

b. Bid Bond

a. Cash deposit, certified check, or bid bonds are required for 5% of the proposal. If providing a bid bond, please use the state’s bid bond form provided in the project manual.

c. MBE

a. Follow MBE requirements and fill out either Affidavit A or B, only one should be filled out.

11. PERFORMANCE AND PAYMENT BOND, INSURANCE REQUIREMENT

a. Will be required on this project. They are not required with the bid, but the bidder must be sure they are capable of bonding in the amount of the bid provided.

b. Bidders should review the insurance coverages, cancellation language, and endorsement requirements and make sure the can meet those requirements.

12. SITE WALK-THROUGH

4600 Swamp Fox Highway West

Tabor City, NC 28463

5/20/2026

Addendum No. 01

A. Additional Project Information:

This addendum is being issued to publish the meeting minutes from the pre-bid conference held

5/14/2026. Any additional request for information will need to be received in writing by Mark Lyons, no later than 5/21/2026 at 3PM to allow sufficient time for a response to be submitted to all parties invested.

This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, Central Engineering. Acknowledge receipt of this Addendum in the space provided on the bottom of the signature page of the Form of Proposal. Failure to do so may subject the Bidder to disqualification.

This addendum consists of 1 page with 4 pages of attachments, totaling 5 pages.

Attachments: Pre-bid meeting minutes (3 Pages)

Pre-bid meeting sign-in sheet (1 Page)

Pre-Bid Meeting Minutes

Project: 4600 Swamp Fox Highway West Tabor City, NC 28463

DAC DECM Job Order # 4833

Date: 5/14/2026 | Location: Tabor Correctional Institute Tabor City, NC | Time 10:30AM

1. INTRODUCTION & SIGN IN SHEET

2. PROJECT DESCRIPTION & SCOPE OF WORK

a. Base Bid is to change out all fire alarm related devices and panels, electrical/mechanical controls as necessary within the facility. The aspirated system within the chases of the dorms will be replaced with smoke detectors and wired to the new fire alarm panel via the existing wiring of the existing demolished aspirating detectors in the mechanical rooms.

b. Alternates

1) Work in one occupied pod at a time

c. Unit Price

1) Remove/Replace FA Smoke Detector

2) R/R Duct Detector and associated control devices

3) R/R FA Initiating and Control Devices

4) R/R FA Notification Devices

5) R/R low-voltage wiring (costs per 100LF)

6) R/R Conduit & Boxes (costs per LF)

7) Cost per pod if offenders are moved back into the work area (assuming base bid only is accepted)

8) Deductive cost per pod if offenders are removed from work area (assuming alternate 1.

Is accepted)

3. BID OPENING

a. Date: 6/3/2026

b. Time: Opening at 10:30PM

c. Location: NCDAC DECM, Door #4,2020 Yonkers Road Raleigh 27604

d. Bid Delivery: If mailing, (UPS/FedEx are preferred) I would urge sending it a week ahead, or overnight 48 hrs before the bid opening. Ultimately it is your responsibility to get the bid to me. Feel free to email Mark Lyons prior to bid opening to confirm.

Sealed envelope, “Bid Enclosed”, to my attention

4. QUESTIONS DURING BID

a. Bidders can submit their questions in writing to Mark Lyons

b. If any additional site visits are needed, get in touch with the facility.

c. Question deadline is 5/21/2026, 3:00pm

5. BID ADDENDUM

a. Addendum 1 will be issued soon, that will include this meetings minutes and a scan copy of the sign-in sheet

b. Final addendum to be issued by 5/27/2026

c. Acknowledge receipt on Bid Form

6. PROJECT SCHEDULE - (365) consecutive calendar days from Notice to Proceed Date. Contracting with the State

Construction Office should take anywhere from 4-6 weeks. I would expect a Notice to Proceed Date around the August-September timeframe. While working in dorms, work will be one pod at a time. Admin areas will be up to the facility, however an escort will be required. While working in the Enterprise Warehouse/Sewing Plant, work will be completed outside the working hours of Mon.- Thurs. 6AM- 4:30PM. After further review, the work in the sewing plant seemed to be minimal.

7. PAYMENT & INSPECTIONS

a. Monthly progress meetings will be required, and payments will be based on monthly progress reports.

b. All fire alarm and electrical systems must be inspected and accepted by the SCO electrical inspector.

c. Pre-test reports must be submitted before calling for inspections.

8. LOGISTIC

a. Laydown area- Contractor expected to work with facility contacts to establish a secure laydown area. In the grass between building zones C (Sewing Plant) and M (Segregation) was established as a good location for a conex. Material deliveries should be coordinated with the staff at Tabor CI

b. Existing Utility & Temporary Utility – Temporary power to be provided by the contractor, unless available.

Temporary water is to be provided by contractor unless an existing source is available, operational, adequate, and agreed upon for use by the owner and facility contact.

c. Temporary Toilet Facilities - Temporary toilets to be provided by the contractor. Exact location to be discussed during the pre-construction meeting.

9. SECURITY

a. DPS Security requirement for contractors – All contractor’s workers, subcontractors workers, and other personnel that will be entering the facility will be required to complete a background check. The form is located in the project manual. There are no fees or charges associated with the background check.

b. Site specific Security requirement – After approval, those individuals will be required to perform PREA training. (an hour or two training) No fees or charges associated with the training. If working in occupied areas, inmates will be escorted by an officer, one at a time.

c. Work hours & break time – To be coordinated with facility contacts. Weekend work? Sewing plant hours are M-Th 6am – 4:30pm. The sewing plant portion of the work will occur outside of those days and times.

d. Cellphone – Site superintendent may be allowed, but it will be closely coordinated with the facility. A person in charge of the crew (site superintendent, foreman, etc.) must always be onsite. That person’s contact information will be submitted at the beginning of the project.

e. Tool box & hazardous tools – Review “Tool Control” portion of Section 011100

a. Daily inventory will be required at the start and end of each day

b. An officer will be assigned to always escort the crew

f. Ladders should be removed each day or locked inside of a conex.

g. If working in occupied pods, inmates will be on lockdown, any movement from lockdown will be an individual escort from an officer.

10. REQUIRED BID SUBMITTALS (Please note that the project manual PDF is bookmarked with the specification section. All of these are located at the end of the project manual)

a. Form of Proposal

a. For base bid, provide the written cost out with words and the numbers where space has been provided. Please be sure the numbers and written words match.

b. Bid Bond

a. Cash deposit, certified check, or bid bonds are required for 5% of the proposal. If providing a bid bond, please use the state’s bid bond form provided in the project manual.

c. MBE

a. Follow MBE requirements and fill out either Affidavit A or B, only one should be filled out.

11. PERFORMANCE AND PAYMENT BOND, INSURANCE REQUIREMENT

a. Will be required on this project. They are not required with the bid, but the bidder must be sure they are capable of bonding in the amount of the bid provided.

b. Bidders should review the insurance coverages, cancellation language, and endorsement requirements and make sure the can meet those requirements.

12. SITE WALK-THROUGH

4600 Swamp Fox Highway West

Tabor City, NC 28463

5/27/2026

Addendum No. 02

A. Additional Project Information:

This addendum is being issued to allow the bidders additional time to develop their respective proposals, and in response to a question that has developed since the Pre-bid conference held on 5/14/26. This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, DECM.

Acknowledge receipt of this Addendum in the space provided on the bottom of the signature page of the Form of Proposal. Failure to do so may subject the Bidder to disqualification.

This addendum needs to be acknowledged on the Bid Form of Proposal.

1. The Bid date is being adjusted to Tuesday June 9th, 2026 at 10:30AM.

2. Any additional questions regarding the project should be submitted to Mark Lyons no later than

Thursday May 28th, 2026, 3PM.

3. Any more questions received will be responded to in the final addendum that will be issued no later than 7 days prior to bid opening.

This addendum consists of 2 pages.

B. Questions and Comments: 1 Page

Questions / Comments Answers / Clarifications:

1. Who is the sites contracted sprinkler company?

Johnson Controls

SCO-Notice To Bidders 2010 – (Updated Dec. 2010)

NOTICE TO BIDDERS

This is a Re-Advertisement. Sealed proposals will be received by the North Carolina Department of Adult Correction in Raleigh NC, in the office of DECM, (ATTN: Esh Movahed, PE) Door #4, 2020 Yonkers Road, Raleigh, NC (hand delivered); 4216 Mail Service Center, Raleigh, NC 27699-4216 (mailing address) up to 10:00 AM on 7/14/2026 and immediately thereafter publicly opened and read for the furnishing of labor, material and equipment entering into the construction of:

Tabor CI: Fire Alarm Replacement 4600 Swamp Fox Highway West, Tabor City, NC 28463

SCO # 25-29801-01A

Bids will be received for a single prime contract. All proposals shall be lump sum.

Pre-Bid Meeting

A mandatory pre-bid meeting will be held for all interested bidders on 6/25/2026 at 10:00 AM at Tabor Correctional Institution, 4600 Swamp Fox Highway West, Tabor City, NC 28463.

The meeting will address project specific questions, security, issues, bidding procedures and bid forms. Failure to attend the Pre-Bid Conference will disqualify your company from bidding. NOTE: IF YOU ATTENDED THE 1ST PRE-BID CONFERENCE ON 5/14/26, YOU DO

NOT HAVE TO ATTEND THE 2ND PRE-BID CONFERENCE.

Complete plans, specifications and contract documents will be open for inspection in the offices of North Carolina Department of Adult Correction – DECM and in the online plan room of the Associated General Contractors/Reed Construction Data, Carolinas Branch (isqft.com), the online plan room of McGraw-Hill Dodge Corporation (dodge.construction.com), the online plan room at Construct Connect (bidclerk.com) the online planand in Minority Plan Rooms at

The Institute, (theinstitutenc.org), 114 West Parrish Street, Durham, NC 27701; 919- 956-8889

[MMCA, (mmcaofcharlotte.org) 801 East Morehead Street, Suite 126, Charlotte, NC 28202; 704- 372-3341]

[East Coast Digital Plan room., (speedyblue.com) 210 E. 14th St., Suite D, Greenville, NC 27858, 252-758-1616] or may be obtained by those qualified as prime bidders, upon deposit of One Hundred Fifty dollars ($150.00) in cash or certified check. The full plan deposit will be returned to those bidders provided all documents are returned in good, usable condition within ten (10) days after the bid date.

NOTE: The bidder shall include with the bid proposal the form Identification of Minority Business Participation identifying the minority business participation it will use on the project and shall include either Affidavit A or Affidavit B as applicable. Forms and instructions are included within the Proposal Form in the bid documents. Failure to complete these forms is grounds for rejection of the bid. (GS143-128.2c Effective 1/1/2002.)

General contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina, will be observed in receiving and awarding general contracts. General contractors submitting bids on this project must have license classification for Intermediate or Unlimited] (set forth the license classification required by the NC General Contractors Licensing Board under G.S. 87-1)

NOTE--SINGLE PRIME CONTRACTS: Under GS 87-1, a contractor that superintends or manages construction of any building, highway, public utility, grading, structure or improvement shall be deemed a https://www.isqft.com/start/ https://www.dodge.construction.com/ https://www.bidclerk.com/construction-bids.html https://theinstitutenc.org/ http://mmcaofcharlotte.org/contact/ https://www.speedyblue.com/East-Coast-Digital-Planroom-c39065011 http://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_87/GS_87-1.html

SCO-Notice To Bidders 2010 (Updated Dec. 2010)

“general contractor” and shall be so licensed. Therefore, a single prime project that involves other trades will require the single prime contractor to hold a proper General Contractors license. EXCEPT: On public buildings being bid single prime, where the total value of the general construction does not exceed 25% of the total construction value, contractors under GS87- Arts 2 and 4 (Plumbing, Mechanical & Electrical) may bid and contract directly with the Owner as the SINGLE PRIME CONTRACTOR and may subcontract to other properly licensed trades. GS87-1.1- Rules .0210

Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company, insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than five percent (5%) of the proposal, or in lieu thereof a bidder may offer a bid bond of five percent (5%) of the bid executed by a surety company licensed under the laws of North Carolina to execute the contract in accordance with the bid bond. Said deposit shall be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten days after the award or to give satisfactory surety as required by law.

A performance bond and a payment bond will be required for one hundred percent (100%) of the contract price.

Payment will be made based on ninety-five percent (95%) of monthly estimates and final payment made upon completion and acceptance of work.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 60 days.

The owner reserves the right to reject any or all bids and to waive informalities.

Designer:NC Department of Adult Correction/ Owner: NC Department of Adult Correction/

DECM

Esh Movahed, PE DECM ame) (Name)

2020 Yonkers RD, Raleigh, NC 27604 2020 Yonkers Road, Raleigh, NC 27604 (Address) (Address)

(919)716-3400 (919)716-3400 (Phone) (phone) http://www.nclbgc.org/pages/LawNReg.pdf