SCO-25-29190-01A-Addendum # 1.pdf

BENTONVILLE BATTLEFIELD MAINTENANCE FACILITY

SCO ID# 25-29190-01A

NCDNCR

5466 Harper House Road

Four Oaks, NC 27524

PRE-BID CONFERENCE

ADDENDUM NUMBER 1

August 5, 2026, 10:00 A.M.

1. A Pre-Bid Conference for the project was held on August 5, 2026 at 10:00 A.M. A list of attendees is attached.

2. Drawings and specifications are available from RVE, Inc. in the Durham office.

RVE, Inc.

3211 Shannon Road Durham, NC 27707

Telephone 919-493-5277

3. To receive a complimentary electronic copy of contract documents and to be placed on the distribution list, please send the following information to Leigha Jones, e-mail: Leigha Jones. Name and e-mail of individual, Company Name, Address, Web Site, Telephone Number and Fax Number.

4. The NCDNCR Project Manager is Erin Lawrence, erin.lawrence@dncr.nc.gov

5. Patrick Haramija thanked the contractors for taking the time to attend. The NCDNCR staff and design team introduced themselves. He then covered general administrative items for the bidding process.

6. The designers provided the background and an overview of the project. The drawings, and Scope of Work were reviewed and discussed.

7. A walk-through of the work areas was conducted to familiarize the contractors with the project site.

8. Bids are due on September 2, 2026, at 2:00 P.M. Bids must be mailed or hand delivered to the Assistant Site Manager in a sealed envelope prior to the due date. The address is:

Derrick Brown

Four Oaks, NC 27524

9. To ensure a fair bidding process, questions and/or clarifications requested by contractors will not be accepted after an established cut-off date. A cut-off date of August 12, 2026 at 5:00 P.M. was established.

Contractors are encouraged to e-mail their questions as they have them and not hold them until later. The questions should be emailed to:

Project Manager: Patrick Haramija

E-mail: Patrick.Haramija@RVE.com

10. The Owner Preferred Alternates were reviewed. Please see the next section for clarifications.

11. The project will be performed under a single prime contract.

12. Contractors shall familiarize themselves with the General Conditions and Supplemental General Conditions.

13. Supplementary General Conditions; Article 23 – Time of Completion, Delays, Extension of Time was discussed. The Time of Completion including close-out is 120 calendar days from the date of the notice to proceed. It was clarified that the Owner will provide 120 calendar days of working time and this would be adjusted based on the lead time for the building. Liquidated Damages are $500 per day.

14. HUB requirements have been removed from this project and are no longer required with the bid.

15. The owner reserves the right to specify one more day when work will not be allowed. Weekend work is acceptable. These are included in the completion time and will not be a cause for an extension in the completion date.

16. The contractors are responsible for site verification of existing conditions and distances. Locations and distances should not be scaled from the drawings. Any costs resulting from their failure to verify will be the contractor’s responsibility. No change order requests will be considered for items that can be verified by site observations and measurements, even if these are not consistent with drawings.

17. All addenda and project correspondence will be by E-mail only. Contractors should send an acknowledgment when they receive any correspondence.

18. Questions/Clarifications from the contractors were addressed during the meeting. The site was visited to familiarize the contractors with the facility.

19. All contractors submitting proposals shall incorporate the items in this Addendum and all other addenda into their proposals and acknowledge receipt of the Addenda on their bid proposal forms. This Addendum shall be incorporated in the Drawings and Specifications which are a part of the Contract Documents and shall supersede anything contained therein with which it may conflict.

DISTRIBUTION:

Attendees of the Pre-Bid Meeting

Erin Lawrence, NCDNCR

BENTONVILLE BATTLEFIELD MAINTENANCE FACILITY

SCO ID# 25-29190-01A

NCDNCR

Four Oaks, NC 27524

PRE-BID CONFERENCE

ADDENDUM NUMBER 1

August 5, 2026, 10:00 A.M.

CLARIFICATIONS/ RESPONSES

FROM PRE-BID CONFERENCE AND CONTRACTORS’ QUESTIONS

General and Contractual:

1. After-hours and weekend work will be allowed.

2. The contractor shall clear and remove all trees, shrubs, and vegetation within five (5) feet of the existing maintenance yard fence as required to accommodate the proposed improvements.

3. The existing concrete pad within the maintenance yard shall be removed and replaced with asphalt pavement in accordance with the project drawings and specifications. Work to be included as an alternate bid item and is not part of the base bid.

4. A revised bid form will be submitted with the next addendum to identify the alternate prices.

General Clarifications and Changes:

1. Question: Will the owner reconsider the insulation requirements to provide a cheaper option?

Answer: The Owner is interested in reserving the right to condition the space in the future and may elect to move forward with the split system. This requires a minimum level of insulation. The insulation specified just meets these requirements. No change.

2. Question: Are fans intended to be installed in the alternate bays?

Answer: See General Note 6 on E-100.

3. Question: What are the plans for the interior CMU separation walls each configuration?

Answer: The interior walls are intended to be CMU. If additional bays are included in the design then the eastern CMU wall would just move plan east over to the next column grid. The total number of interior CMU walls would not change if additional bays are selected.

4. Question: Please provide a general list of inspections needed.

Answer: This project is a Full Oversight State Construction Office (SCO) project. Please familiarize yourself with Section 705 Electrical Inspections, C. Scope of Electrical Inspections. Structural inspections will also be required, including but not limited to, compaction, footings and rebar, torque testing and structural welding, as applicable. Final SCO inspections will be needed, as well. Bidders are encourage to familiarize themselves with the SCO Final Inspection form.

5. Question: Will the additional bays be enclosed? Will they have roll up doors?

Answer: Yes, the additional bays would match the fourth bay of the base bid. Note: Base bid includes the slab for the entire length, regardless of which alternates are selected.

6. Question: Are we expecting any drywall?

Answer: No.

Civil Clarifications and Changes:

1. Question: Confirm limit of disturbance (LOD).

Answer: LOD has been reduced to under an acre, to align with project goals. Please see below.

2. Question: Confirm limit of tree removal.

Answer: The limit of disturbance and limit of tree removal has been reduced, as discussed on-site. Please see limits below. Trees shall be cleared within 5’ of the existing fence, and as needed to complete the scope of work.

3. Question: Is restoration of the road required?

Answer: Yes, to pre-construction conditions.

4. Question: Would the owner consider a revision to Add Alternate 2 “Fill in cracks in existing maintenance yard concrete pad?”

Answer: Yes, revise to remove existing pad and replace with Typical Paving Section, which is detailed below. Stumps within 5’ of the existing pad shall be removed. Note that the 10’ concrete slab extension is unchanged.

5. Question: Will stumps need to be removed?

Answer: In the Base Bid, stumps adjacent to existing concrete pad shall not be removed (so that the concrete pad isn’t damaged further). Revised Add Alternate 2 shall include the cost of removing stumps.

6. Question: Will demolished items need to be removed from the site?

Answer: Yes, with the costs the responsibility of the contractor.

Electrical Clarifications and Changes:

1. Question: Clarify what has been coordinated with Duke and what the contractor's responsibility will be.

Answer: Our team has been coordinating with Duke. Contractor to provide conductors, conduit, trenching and pull rope from new pole mounted transformer to meter. Contractor to coordinate requirements with Duke Energy and provide secondary conduit for future data.