SCL RFP Landfill Operations Bid FINAL.pdf

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 1 of 7

PORT HURON, MI 48060

INVITATION TO BID

BID: RFP-LF-4925-543

ITEM: Smiths Creek Landfill: Landfill Operations

RFP AVAILABLE: Tuesday, May 6, 2025

MANDATORY SITE INSPECTION: Thursday, May 15, 2025 @ 10 a.m.

DEADLINE: Questions Due - Tuesday, May 20, 2025 at 2:00 p.m.

BID OPENING: Wednesday, May 28, 2025 at 2:00 p.m.

1. SUBMISSION AND RECEIPT OF BIDS

Bids to receive consideration shall be received prior to the specified deadline as designated on the bid form. The County reserves the right to postpone the bid opening for its own convenience. Bidders shall use the bid documents furnished as none other may be accepted. Bids are considered received when in the possession of the St. Clair County

Purchasing Division. All Bids shall be labeled with the Bid # RFP-LF-4925-543 and Item

Description as well as the aforementioned bid opening date/time on the outside of the envelope. The envelope shall contain one (1) electronic and three (3) complete hard copies of the Bid and required bid information. Bids shall be sealed when submitted. Separate bids shall be submitted on each bid number and bids shall be typewritten in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by the bidder. If you are submitting a “No bid”, do not follow the above directions but send a letter to the Purchasing Division. Bids shall be mailed or delivered to St. Clair County, Purchasing Division, 200 Grand River, Suite 203, Port

Huron, Michigan 48060 before the stated deadline. Faxed and electronic bids will not be accepted.

2. RESPONSIVE BIDS

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Unless otherwise specified, the County reserves the right to accept any item in the bids. Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. Accordingly, the

County reserves the right to declare as non-responsive and reject any incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is provided. Alterations to the written requirements will negate any response.

3. OFFICIAL DOCUMENTS

The County shall accept NO CHANGES to the bid document made by the Vendor unless those changes are set out in the “Exceptions” provision of the Authorized Version of the

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 2 of 7

PORT HURON, MI 48060

bid document. It is the Vendor’s responsibility to acquire knowledge of any change, modifications or additions to the Authorized Version of the bid document. Any Vendor who submits a bid and later claims it had no knowledge of any change, modifications or additions made by the County to the Authorized Version of the bid document, shall be bound by the bid, including any changes, modifications or additions made by the County to the Authorized Version of the bid, and if that Vendor fails to accept the bid award, the

County may pursue costs and expenses to re-bid the item from that Vendor.

The County officially distributes bid documents from the St. Clair County Purchasing

Division via the www.MITN.info website. Copies of bid documents obtained from any other source are not considered authorized copies. Only those vendors who obtain bid documents from the MITN website are guaranteed access to receive addendum information, if such information is issued.

4. INSPECTION OF SITE

A mandatory site inspection is required, as indicated in the Invitation to Bid. The site inspection will be held at the Smiths Creek Landfill, 6779 Smiths Creek Road, Smiths

Creek, Michigan, 48074. A mandatory site inspection is required for Bidders to fully familiarize themselves with the existing Site conditions. Bids will not be accepted unless the Bidder or authorized representative of said Bidder attends the site inspection.

5. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS

Any interpretation to a bidder regarding the Bid and/or Contract Documents or any part thereof is valid only if given by the Purchasing Division staff. Any information given by departmental contacts is unofficial. Interpretations may or may not be given orally (may be written) dependent upon the nature of the inquiry. Interpretations that could affect other bidders will be in writing and issued by the Purchasing Division. All inquiries shall be made within reasonable time prior to the stated question deadline (as applicable if shown in deadlines above) in order that a written response in the form of an addendum, if required, can be processed before bids are opened. Inquiries received that are not made in a timely fashion may or may not be considered. All inquiries shall be issued to the Director of the

Smiths Creek Landfill, Matt Williams in writing at the time of the site inspection or by email at mwilliams@stclaircounty.org

6. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to this bid will be on file in the Purchasing

Division and posted on the MITN website. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become part of the contract and all bidders shall be bound by such changes or addenda. Bidders should acknowledge receipt of addenda in the space indicated on page 7.

7. SPECIFICATIONS

Unless otherwise stated by bidder, the bids will be considered as being in strict accordance with the County’s applicable standard specifications, and any special specifications outlined in the bid document. Reference to a particular trade name, manufacturer’s catalogue, or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the County and should not be construed as excluding bids http://www.mitn.info/ mailto:mwilliams@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 3 of 7

PORT HURON, MI 48060

on other types or materials, equipment and supplies unless otherwise stated. However, the bidder, if awarded the contract, will be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The County reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

8. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the County, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive, and at the opinion of the

County, may result in rejection of the bid.

9. PRICING

Prices shall be stated in units of quantity specified in the Bid Document. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern.

10. QUANTITIES

All quantities stated, unless indicated otherwise are estimates and the County reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

11. DELIVERY (if applicable)

Bids shall include all charges for delivery, packing, crating, installation, etc., unless otherwise stated in the bid document. All deliveries will be FOB: Delivered. General delivery hours are 8:00 a.m. to 4:00 p.m. Monday-Friday.

12. TAXES, TERMS AND CONDITIONS

The County of St. Clair is exempt from Federal Excise, State Sales Tax, and Personal

Property Tax. Please review The State of Michigan’s REVENUE ADMINISTRATIVE

BULLETIN 1999 – 2 for clarification:

http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm.

The County’s tax number is 38-6006420. Payment terms are Net 30 days upon receipt and acceptance.

13. AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the County, price and other factors considered. The County reserves the right to accept or reject any or all bids, in part or whole and to waive informalities and minor irregularities in bids received. Unless otherwise specified in the bid document the County reserves the right to accept any item in the bid on an individual basis. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating Bidder’s intent.

The County reserves the right to not award a contract for subject bid request.

http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 4 of 7

PORT HURON, MI 48060

14. WITHDRAWAL OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening except the successful company whose prices shall remain firm for the entire contract period. In case of error by the bidder in making up a bid, the Purchasing Division staff may, by discretion, reject such a bid upon presentation of a letter by the Bidder which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.

15. DEFAULT CONDITIONS

In case of default by the contractor, the County may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder; such error may be subject to default conditions.

16. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the County of St.

Clair, Michigan and herein, its officials, employees, departments and agents harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgements and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

17. INSURANCE (REQUIRED FOR WORK ON OR WITHIN COUNTY

PROPERTY/FACILITIES)

The awarded bidder furnishing labor in/on County or City’s/public premises agrees to hold the County of St. Clair harmless from liability loss and will maintain minimum coverage outlined below. An Acord form outlining coverage will be returned with the bid documents.

See Attachment A for a copy of the CONTRACTOR INSURANCE REQUIREMENTS document required for this project.

Also, the County of St. Clair, Michigan will be named as additionally insured. Thirty days written notice of cancellation/reduction material change will be provided. All documents will be forward to the County of St. Clair, Purchasing Division, 200 Grand River, Suite

203, Port Huron, Michigan 48060.

18. BID SECURITY AND BONDS

Bid Security shall be made payable to the County of St. Clair, Michigan in an amount of five percent of the Bidder’s maximum Bid price and in the form of a certified or bank check or a Bid Bond issued by a Surety. The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security, COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 5 of 7

PORT HURON, MI 48060

whereupon it will be returned. Bid Security of other Bidders will be returned within seven days of the Bid Award.

The successful bidder shall provide bonds covering the faithful performance of the

Contract and the payment of all obligations arising there under, in the specified form and amount and with such sureties, secured through Bidder's usual sources, as may be agreeable to the parties. Premium for such bonds shall be included in the Bid.

Bidder shall deliver Performance and Payment Bonds to the Owner not later than the date of the execution of the Agreement. The bonds shall include the name, legal status and address of the Contractor, the name, legal status and principal place of business of the

Surety, state the Owner as the County of St. Clair, Michigan, the bond amount, and the project. The bonds shall be written in the form of AIA Document A312, Performance

Bond and Payment Bond, with the amount shown for each part equal to 100 percent of the total amount payable by the terms of the Contract. Bidder shall require the attorney-in-fact that executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the attorney's power of attorney indicating the monetary limit of such power.

19. GENERAL INFORMATION

The County of St. Clair is accepting bids for the Smiths Creek Landfill: Landfill Operations by the County of St. Clair, MI.

a) Public Act 517 of 2012

Public Act 517 of 2012 states that all public entities must require all companies submitting a bid on an RFP to certify that the company is not an Iran-linked business. Iran-linked businesses may not bid on the contract and each proposer must provide certification that they are not an Iran-linked business.

See Attachment B for a copy of the Certification of Compliance – Iran Economic Sanctions

Act and Certificate of Compliance – Suspension and Debarment documents required for this project

20. INSTALLATION (if applicable)

All items will be shipped via the bidder’s delivery system. No items will be drop shipped to the County. The bidder will provide complete installation. The work site will be maintained in a clean and safe manner during installation. The bidder will remove all shipping containers and packaging. All installation will be scheduled through the Director of the Smiths Creek Landfill, Matt Williams at 810.989.6979 or by email at mwilliams@stclaircounty.org.

21. SPECIFICATIONS AND PRICING

Vendor will provide assistance in all re-design and if possible value add to best suit the needs of the department. Note – ALL DESIGN, DELIVERY AND INSTALLATION

WILL BE DONE BY THE SUCCESSFUL BIDDER AT ZERO (0) ADDITIONAL

COST TO THE COLLABORATIVE.

mailto:mwilliams@stclaircounty.org?subject=RFP%20-%20South%20Borrow%20Area%20Stream%20Relocation%20

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 6 of 7

Bid Requirements

St. Clair County is seeking proposals from qualified contractors to operate and maintain the County's Type II Solid Waste Landfill, the Smiths Creek Landfill, located at 6779

Smiths Creek Road, Smiths Creek, MI 48074.

See Attachment A for a copy of the Contractor Insurance Requirements

See Attachment B for copies of the Certification of Compliance – Iran Economic Sanctions

Act and Certificate of Compliance – Suspension and Debarment

See Attachment E - Operations Plan

See Attachment F- Site Plan

See Attachment G – 2020 - 2024 Incoming Waste Volumes

See Attachment I – Contractor Safety & Health Plan

See Attachment J – Sample Agreement

22. FIRM PRICE GUARANTEE

All pricing will remain firm for ninety (90) days or bid award, whichever comes first.

23. GUARANTEE

All labor and materials are fully guaranteed for a period in conformance with the bid specifications. This period will not be less than 1 year from the date of substantial completion.

24. REFERENCES (Provide at least 3)

Company Contact Person Phone #

25. CONTRACT TERMINATION

See Attachment C – Scope of Work

See Attachment D – Proposal Requirements

See Attachment H – Bid Proposal Form

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 7 of 7

PORT HURON, MI 48060

The County reserves the right, upon thirty days written notice, to terminate the contract for failure of vendor to comply with terms and conditions set forth herein. Non-performance on the part of the vendor shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

26. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the County of St. Clair Board of Commissioners in accordance with the contract documents. In submitting this completed and signed proposal, it is understood that the right is reserved by the County to reject any or all bids and to make such award that, in the opinion of the County, is in the best interest of the County of St.

Clair, Michigan.

NAME OF BIDDER: ______________________________________________________

BUSINESS ADDRESS OF BIDDER: _________________________________________

BUSINESS TELEPHONE # OF BIDDER: ____________________________________

AUTHORIZED SIGNATURE: ______________________________________________

TITLE OF SIGNER: ______________________________________________________

DATE OF SIGNATURE: ____/____/____ FAX # ______________________________

EMAIL: ________________________________________________________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Please contact Dena Alderdyce with any questions regarding this document at dalderdyce@stclaircounty.org or by phone at 810-989-6375.

mailto:dalderdyce@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203

Attachment A

CONTRACTOR INSURANCE REQUIREMENTS

CONTRACTOR INSURANCE REQUIREMENTS

The contractor, and any and all of their subcontractors, shall not commence work in the County of St. Clair until they have obtained the insurance required under this paragraph. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverage(s) shall be with insurance carriers acceptable to the County of St. Clair.

The requirements below should not be interpreted to limit the liability of the Contractor, and all deductibles and SIRs are the responsibility of the Contractor.

Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of the contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The contractor shall procure and maintain during the life of the proposed contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $3,000,000.00 per occurrence and aggregate for Personal Injury, Bodily Injury and Property Damage.

Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form

General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse and Underground Exclusions, if applicable.

Motor Vehicle Liability: The contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability not less than $3,000,000.00 per occurrence combined single limit for Personal Injury, Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Pollution Liability: The Contractor shall procure and maintain during the life of this contract, a Pollution Liability Policy with limits of liability not less than $3,000,000.00 per occurrence and aggregate, including, but not limited to, the collection, transportation, storage, and removal of all hazardous waste. The County of St. Clair shall be named as additional insured on said coverage.

Additional Insured: Commercial General Liability, Motor Vehicle Liability, and

Pollution Liability, as described above, shall include an endorsement stating that the following shall be Additional Insureds: The County of St. Clair, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the County of St. Clair as additional insured, coverage afforded is

- 2 -considered to be primary and any other insurance the County of St. Clair may have in effect shall be considered secondary and/or excess.

Cancellation Notice

Workers’ Compensation Insurance, Commercial General Liability Insurance, Motor Vehicle Liability Insurance, and Pollution Liability Insurance, as described above, shall include an endorsement stating that it is understood and agreed that Thirty (30) days

Advance Written Notice of Cancellation, Ten (10) days for non-payment of premium, or Non-Renewal shall be sent to: County of St. Clair, Attn: Lori Parent, Risk Management Coordinator, 200 Grand River Ave., Ste. 203, Port Huron, MI 48060.

If any of the above coverages expire during the term of the contract, the contractor shall deliver renewal certificates and endorsements to the County of St. Clair at least Ten (10) days prior to the expiration date.

Proof of Insurance Coverage

The contractor shall provide the County of St. Clair at the time of execution of the contracts, a copy of Certificates of Insurance as well as required endorsements for all coverage listed above.

Please direct all questions or inquiries relative to contractor insurance requirements to:

Lori Parent, Risk Management Coordinator County of St. Clair 200 Grand River Ave., Ste. 203

Port Huron, MI 48060 Phone: (810) 989-6313 Fax: (810) 985-3463

Email: lparent@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment B

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

CERTIFICATION OF COMPLIANCE – SUSPENSION AND DEBARMENT

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6375

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg 11 of 26

THIS PAGE MUST BE SIGNED AND MUST ACCOMPANY THE VENDOR BID.

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the County of St. Clair, MI’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the County of St. Clair, MI as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the County of St. Clair, MI’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6375

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg 12 of 26

THIS PAGE MUST BE SIGNED AND MUST ACCOMPANY THE VENDOR BID.

CERTIFICATION OF COMPLIANCE – Suspension and Debarment E.O. 12549 and 12689 “Debarment and Suspension”

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the County of St. Clair, MI’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an active business listed on the General Services Administration’s Excluded Parties List System (EPLS), and that in the event the Company is awarded a contract by the County of St. Clair, MI as a result of the aforementioned RFP, the Company is not and will not become an active business on the General Services Administration’s Excluded Parties List System (EPLS) at www.SAM.gov. at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the County of St. Clair, MI’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment C

SCOPE OF WORK

SMITHS CREEK LANDFILL: LANDFILL OPERATIONS BID

ATTACHMENT C –SCOPE OF WORK

1. General Requirements

The selected Contractor will provide all labor, equipment, materials, supplies, and incidentals necessary to operate and maintain the solid waste disposal operations of the County's Type II

Solid Waste Landfill in accordance with all applicable federal, state, and local laws, regulations, permits, and the requirements specified in this RFP and resulting contract.

The Contractor will comply with Part 115, Solid Waste Management, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended, all applicable federal and Michigan

Department of Environment, Great Lakes, and Energy (EGLE) requirements of SCL’s valid disposal area license, any regulatory orders, the applicable resolutions and ordinances of Kimball

Township and the Smiths Creek Landfill Operations Plan. All of said current and future statutes, rules, regulations, ordinances and executive orders are incorporated into the contract awarded to the successful bidder.

For complete Part 115 Administrative Rules and Statutes, refer to the following link:

https://www.michigan.gov/egle/-/media/Project/Websites/egle/Documents/Regulatory- Assistance/Laws-Rules/MMD/Part-115- Rules.pdf?rev=dad89a7cbc444728944369d1590dec3c

The Contractor will also comply with all requirements of any applicable regulatory and/or legal

Order applicable to landfill operations, including but not limited to proper placement of daily and interim cover, maintenance of the final cover, maintenance of stormwater controls, and management of the working face. All activities will be conducted in conformance with the

Facility’s Operations Plan and Health and Safety policies. In cases of conflicting requirements, the more stringent conditions will apply.

The contractor is expected to conduct all activities necessary for proper and compliant management of a solid waste disposal operation as licensed in the State of Michigan, including, but not limited to the following:

2. Solid Waste Receipt

SCL is a Type II municipal solid waste landfill licensed to receive non-liquid, non-hazardous waste for disposal. This type of landfill receives waste from homes, businesses, and some construction sites. Common examples of waste found in Type II landfills include:

• Household waste,

• Furniture, https://www.michigan.gov/egle/-/media/Project/Websites/egle/Documents/Regulatory-Assistance/Laws-Rules/MMD/Part-115-Rules.pdf?rev=dad89a7cbc444728944369d1590dec3c https://www.michigan.gov/egle/-/media/Project/Websites/egle/Documents/Regulatory-Assistance/Laws-Rules/MMD/Part-115-Rules.pdf?rev=dad89a7cbc444728944369d1590dec3c https://www.michigan.gov/egle/-/media/Project/Websites/egle/Documents/Regulatory-Assistance/Laws-Rules/MMD/Part-115-Rules.pdf?rev=dad89a7cbc444728944369d1590dec3c https://www.google.com/search?rlz=1C1UEAD_enUS959US959&cs=0&sca_esv=551b6e6a4982d666&q=Type+II+landfill&sa=X&ved=2ahUKEwihnPXsmdCMAxV4SDABHcHRHdMQxccNegQIAhAB&mstk=AUtExfAs1nbN-79pCAInsh-zsKa4oT3q5t0ip1oawHrfWwzmW_1bdDXqc6pZCwkfDU7fAcmsMOM6rm3MBEVE9kcNJFlt5drVpc2S149Qx8BpieQ0qxd_bs3SflM9P9uSgE-jwKA&csui=3

Rev 0, 5/5/25 Scope of Work

• Appliances (white goods), and

• Certain construction and demolition wastes.

Wastes prohibited from disposal by regulation or landfill policies include:

• Regulated hazardous waste,

• Regulated Polychlorinated biphenyls (PCBS),

• Un-containerized liquid waste or waste that contains free liquids,

• Non-residential containers that hold liquid waste,

• Sewage,

• Materials that would adversely affect a liner or leachate collection and removal system,

• Empty drums, unless crushed to eliminate voids,

• Used lead acid batteries, and

• Yard clippings.

Disposal of certain wastes is limited by landfill policy as follows:

• Non-friable asbestos is managed as friable in accordance with NESHAP requirements,

• Asbestos is limited to 20-cubic yard maximum load size, and

• Wastes with high odor potential are direct-buried within 30 minutes of off-loading.

SCL is permitted and licensed by EGLE to utilize a Septage Bioreactor system where liquids that have been separated from septage (human waste from septic tanks) are injected into the landfill to accelerate waste decomposition and accelerate the generation of methane gas. SCL is currently not operating the Septage Bioreactor; however, SCL opt to install bioreactor infrastructure. Bioreactor infrastructure construction will be addressed with the successful contractor outside of this SOW.

3. Regulatory Compliance

The Contractor will comply with and assist in the surveillance of operations to support compliance with present and future regulations related to Landfill operations. Examples of the regulations include but are not limited to the following:

• Visual screening of received materials to identify potentially prohibited materials.

Screening will include evaluation of any load deemed by the gate attendants or the

Contractor as suspicious or potentially non-conforming. Periodic random load inspections will be performed as instructed by the gate attendant. Approximately five (5) random loads per month will be selected for evaluation. Load inspections will include visual assessment of the off-loaded material, documentation of findings, and recommendation to the Landfill Field Manager regarding acceptance or rejection of materials.

• Refuse will be placed in areas designated by the Owner or Owner’s Engineer in accordance with the EGLE approved plan and the current disposal area license.

• Materials requiring special handling (including asbestos) will be segregated into areas designated by SCL management.

• Regulated liquid wastes, regulated hazardous wastes, sewage, and other wastes prohibited by the Owner will not be accepted into the landfill.

• Hot ashes, embers, and any form of burning and/or smoldering refuse will not be accepted.

• No scavenging will be permitted. Separation of material for resource recovery and recycling as authorized by the Owner will not constitute scavenging.

• Solid waste originating outside of St. Clair County will not be disposed of at SCL.

4. Specific Scope of Work Required

The Contractor will perform the following services:

4.1 Solid Waste Operations

4.1.1 Solid Waste Placement

The Contractor is responsible for the proper placement and compaction of solid waste in the active work area. Solid waste will be compacted to minimize post-closure settlement and in conformance with specifications for bioreactor function as instructed by the Owner and in accordance with Section 5.2.3. Should the bioreactor system be discontinued, the Owner reserves the right to specify alternate compaction and waste placement practices.

Proper compaction will be assured by:

• Spreading and compacting of the solid waste in lifts not to exceed 10-feet thickness,

• Target compaction will achieve a ratio of not less than 2:1, with an annual target density of 1.0 tons per cubic yard. Densities will be reviewed quarterly by the Site’s third-party

Engineer for determining adjustments in target compaction based on volume and waste type,

• Implementation of approved fill sequencing plan, and

• Exceptions to these requirements include placement of certain special wastes including asbestos, potentially odorous materials and segregated demolition material which may require management separate from the daily active fill area.

4.1.2 Daily Cover

The Contractor will cover solid waste with 6-inches or more of earthen material or alternate daily cover at the end of each operating day or at more frequent intervals, if necessary, to control disease vectors, fires, odors, blowing litter, and scavenging. If clay or other low-permeability material is used as daily cover, the Contractor will scrape back the previous day's cover to allow the free movement of liquids and gases through the landfill. Any removed cover material that is no longer suitable for further use as daily cover be incorporated into the active work area in a manner acceptable to SCL.

The Owner will make daily cover soil available to the Contractor from either an outside source or from on-Site locations. Undeveloped on-Site locations may include Owner’s Northeast Borrow

Area consisting of a 72-acre parcel located adjacent to the landfill. Soils from this 72-acre parcel must be excavated and hauled to the Site by the Contractor through the entrance gate via Smiths

Creek Road. Materials obtained by an outside source will be delivered by others, however the

Contractor will be responsible for stockpile management.

The Contractor will stockpile sufficient daily cover material to meet the needs of the landfill during inclement weather. Daily cover stockpile will be maintained at a quantity sufficient for not less than three days of operations when using soils and will be managed to control run-off and erosion in a location approved by the Owner.

Currently, SCL relies primarily on use of approved alternative daily cover materials including scrap auto headliner material and/or authorized petroleum contaminated soils received as waste streams. Alternate daily cover will be used in the active area with clean soils used on outside slopes. Alternate daily cover will be staged and managed in accordance with the Site Alternate

Daily Cover Management Plan.

The Owner reserves the right to change the approved alternate daily cover used at the Site.

Alternative cover materials must be approved in writing by the EGLE and the contractor may not utilize unapproved waste materials as cover. The Contractor will use current or future approved alternate daily cover as directed by the Owner, at no additional cost to the Owner unless otherwise agreed.

The Contractor will verify the adequacy of the daily cover at the end of each workday and include a visual assessment of daily cover in the monthly housekeeping inspections. Documentation of daily and monthly cover inspections will be maintained by the Contractor for inclusion in the

Facility Operating Records.

4.1.3 Maintenance of Active Area

The Contractor will maintain all areas around the active area and provide necessary screens and/or fences to minimize blowing debris as described in Section 4.3.3.4.

The active work area will be sloped, graded, and provided with drainage facilities to prevent the collection of standing water. Stormwater that has the potential to contact refuse will be directed to the leachate collection system and prevented from entering the stormwater system.

The Contractor will protect all constructed but uncovered and/or unfilled portions of certified liners and leachate collection systems from deterioration or damage. Protection generally consists of maintenance of the minimum 1-foot layer of approved leachate collection sand over the cell geosynthetics.

4.1.4 Surveying

The Contractor will be responsible for elevation survey control of all active disposal areas of the landfill to ensure compliance with applicable rules, regulations, and approved final grades. Survey data will also include three dimensional coordinates to identify the vertical and lateral extent of work areas including asbestos disposal pits. The data may be used to identify waste locations, elevations of lifts, and determination of compaction achieved in performance of this SOW. Waste grade tolerance accurate to within 6-inch vertical elevation is deemed suitable for this purpose.

Survey control will be based on a waste-staking plan and fill model provided by the Owner. The contractor will provide labor, equipment, and any other required materials for all layout, interim and as-built surveys of the waste. At a minimum, one (1) landfill compactor must be equipped with real time Global Positioning System (GPS) equipment and associated software provided by the Contractor.

4.1.5 Leachate

The Contractor will inspect the landfill for leachate outbreaks during the routine Site inspections, outlined in Section 8. All leachate outbreaks will be reported to the Owner and repairs initiated by the Contractor within twenty-four (24) hours of identification, or sooner if the risk of environmental contamination is imminent. Imminent risk of environmental contamination includes the forecast of precipitation within twenty-four (24) hours.

Repair methods for leachate outbreaks are dependent on size, location and severity. Corrective measures may include, but are not limited to, removal of cover soils, installation of drainage aggregate to redirect leachate into the landfill, repair of cover soils, or placement and compaction of additional cover soils. Leachate outbreak repairs will be conducted with the concurrence of the Owner and noted in written inspection reports for inclusion in the Facility Operating Record.

The Contractor will immediately notify the Owner of any leachate outbreak potentially resulting in impact to stormwater which will determine any responses beyond physical repairs. Reporting a release of leachate associated with an outbreak, should it be required, will be the sole responsibility of the Owner.

Currently, SCL is permitted for leachate recirculation, however the Site is not implementing this practice. Should the practice be re-instituted, SCL will issue a change order to the Contractor to include this work in the SOW.

The Contractor will not be responsible for cleaning/sewer jetting of the leachate collection system under this SOW, nor for the removal of leachate from the Site.

4.2 Special Waste Handling Requirements

4.2.1 Asbestos Waste Management

4.2.1.1 Improper Containerization

The Contractor will notify the Owner immediately if friable or potentially friable asbestos containing waste material (ACWM) received at the active area is not properly containerized in leak-proof containers or other packaging or if visible emissions are identified during disposal.

4.2.1.2 Disposal of Friable and Non-Friable ACWM

SCL policy is to manage both friable and non-friable ACWM under the requirements of 40

CFR 61.154. The Contractor will manage friable and non-friable ACWM in the following manner:

• Restrict disposal to a designated disposal area, determined by the third-party engineer, away from vehicle traffic,

• Multiple loads of ACWM may be disposed of in a single designated area to minimize distribution throughout the landfill,

• Materials with visible emissions during off-loading may be wetted by the Contractor using a water wagon or other water source from an upwind direction. Any load observed to have visible emissions will be reported to the Owner immediately and documented as a discrepant load. Discrepant asbestos loads will not be re-loaded onto the delivery vehicle once off-loaded,

• Promptly cover ACWM with at least 6-inches of soil before it is compacted or otherwise run over by heavy equipment in a manner that prevents asbestos fibers from being released into the air or tracked to a location outside the designated area,

• Record the 3-dimensional disposal location and volume of ACWM received as described in 4.14,

• Provide ACWM survey records to the Owner prior to moving to a new disposal area,

• Personnel must be trained in asbestos waste handling in accordance with the federal

National Emission Standard for Hazardous Air Pollutants (NESHAP) program and

Occupational Safety and Health Administration regulations, and

• Ensure personnel wear appropriate PPE during asbestos waste handling operations if applicable under OSHA requirements.

4.2.2 Odorous Waste Management

The Contractor will notify the Owner immediately of odorous waste streams and will record handling procedures for each type of such odorous waste streams identified.

• Odorous waste must be covered with a minimum of six inches of soil or alternative odor-controlling cover as soon as practical, but no longer than 30 minutes of offloading,

• Application of odor neutralizing agents, as directed by the Owner, must be applied when necessary, and

• Odorous loads will be scheduled for delivery during favorable wind conditions when possible by the Owner.

4.3 Additional Required Operations

4.3.1 Cover Operations and Erosion Control

4.3.1.1 Interim Cover

• The Contractor will place 12-inches of compacted soil interim cover on the surface of any lift of waste that will be exposed for a period of ninety (90) days or more before additional lifts are constructed.

• The Contractor will place interim cover, as soon as practicable on any exterior fill slopes of the Active Area within forty-five (45) days of completion to design grade or when additional fill will not be placed for 45 or more days.

• The interim cover must consist of either, (a) Not less than 12-inches of low-permeability soil that has a unified soil classification of SC, ML, CL, CL/ML or CH, or another soil type that has a permeability of 1.0 x 10-5 cm/sec or less after compaction.

• The Contractor must notify the Owner when interim cover is placed and must identify the area of interim cover to the Owner at least quarterly.

• The Contractor will place interim cover only after approval by the Owner. The Owner will provide interim cover soil material to the Contractor from either the Northeast Borrow

Area or from an outside source as described in Section 4.12.

• A minimum of 3-inches of topsoil will be placed on interim cover, as directed by the Owner, to establish vegetation. Topsoil material will be provided by the Owner.

4.3.1.2 Maintenance of Cover

• The Contractor will be required to identify and minimize ponding of water on the interim and final cover, repair and regrade erosion of the interim and final cover, and maintain the final cover vegetation.

• The Contractor will be responsible for the maintenance and repair of all existing final cover.

• Final cover vegetation that is stressed or dead will be re-seeded and repaired as necessary by the Contractor as described in Section 4.3.1.3.

• The Contractor will be required to remove vegetation from the cover that has the potential for penetrating roots, i.e. trees and shrubs.

• The Contractor will be required to mow the landfill property, including but not limited to, closed and interim cover area as well as all green space south of the Citizen’s Dropoff Area as necessary but not less than three times per year.

4.3.1.3 Seeding of Cover

• Areas of the Interim or Final Cover which are determined to require re-seeding will be graded, if necessary, to minimize ponding and reduce erosion and prepared as necessary for seeding by the Contractor.

• The Contractor will conduct seeding activities on the interim and final cover as required during the fall planting season.

4.3.2 Surface and Storm Water Control

• The Contractor will maintain established stormwater ditches, retention basins, let-downs, French drains and other stormwater control features including seeding and other erosion control measures to control surface water run-on and runoff where needed on the landfill property.

• Dike work is defined as temporary and/or isolation berms in active work areas and/or diking required to control surface waters for normal operations.

• Surface water will be controlled to meet the requirements of the Site's Operating license, General industrial stormwater permit and Rule 57, surface water quality limits.

• The Contractor will act as the Certified Storm Water Operator for SCL and must have at least 2 personnel certified by the State of Michigan at all times. As the certified operator, the Contractor will conduct Quarterly surface water inspections as well as visual assessments as defined by the State of Michigan.

• The Contractor will provide, operate, and maintain all necessary pumping equipment and activities for de-watering of constructed, but un-licensed landfill cells as directed by the

Owner to minimize stormwater accumulation.

4.3.3 Roads and Landfill Grounds

4.3.3.1 Maintenance of Roads

• The Contractor will remove debris, mud, and dirt tracked out of the landfill onto Smiths

Creek Road, between Mayer and Wadhams Roads (approximately 4 miles) as necessary.

• The Contractor will be responsible for maintenance and construction of all access roads within the active area of the landfill.

• The Contractor will be responsible for snow removal and application of deicing agents, as approved by the Owner, on all Site access roads. Snow removal will occur within a reasonable time frame after all snow events to allow for uninterrupted Site access during operating hours.

• The Contractor will be responsible to provide/maintain access for personnel to sample the groundwater and gas monitoring wells on Site.

• The Owner will not be charged for activities performed by the Contractor where access has not been properly maintained. Examples include towing of vehicles belonging to the Owner, Owner’s agents, or other approved visitors.

• Construction projects outside of this SOW will provide alternate road maintenance specific to those activities.

4.3.3.2 Dig Outs / Pull Offs

The Contractor must provide service to hauling vehicles requesting assistance for dig outs and pull offs in the active area and will be administratively and financially responsible for collection and retention of one hundred (100%) percent of all monies derived from hauling vehicle support charges.

• Charges to hauling companies for this service will be assessed in accordance with the price listed in the Contractor's Bid Proposal Form.

• Upon start of work under this Contract, the Contractor will make the dig out price available to hauling companies by posting a visible sign near the active area and at the scale house.

• Payment for assistance to hauling vehicles must be made directly to the Contractor by the hauling company with no involvement of the Owner.

• The Owner will not be held responsible for damages to vehicles or equipment involved in this service.

• Contractor will be responsible for obtaining a “Waiver of use for Load Removal

Equipment” from all haulers prior to services being rendered. Copies shall be provided to the Owner.

4.3.3.3 Fugitive Dust Control

• The contractor will prevent the creation of nuisance conditions from fugitive dust. The

Contractor will control all fugitive dust caused by Contractor or Subcontractors' vehicles and by outside solid waste hauling vehicles through the use of a water truck, sweeper and/or other method(s) acceptable to the Owner.

• The Contractor will provide all equipment and personnel needed for fugitive dust control on all haul routes, the active area, and other non-vegetated areas of the Site.

• Water for dust control is available for use by the Contractor from the fire pond on the west side of the Site. The Contractor will provide equipment and labor required to apply water as required for dust suppression. Use of alternative dust suppressants (i.e., brine, calcium chloride, beet juice solution, etc.) is subject to Owner approval.

• Construction projects outside of this SOW will provide fugitive dust control measures for those activities independent of this scope of work.

4.3.3.4 Debris Control

• The Contractor will take measures to control windblown debris, including but not limited to, movable screens, debris fences, paper-pickers or other systems to control litter. The entire Site will be kept clean and orderly.

• The Contractor will maintain the grounds and paved surfaces around the Site, including the site access road, at the property boundaries, in stormwater conveyances and retention structures, the Citizen’s Drop boxes and Septage Receiving Facility, in a clean and orderly condition by cleaning as necessary.

• The Contractor will furnish personnel to pick up blown debris on the premises as necessary, but no less frequently than once per week.

4.3.4 Leachate Pretreatment Facility

The…