GRIFFIN-SPALDING COUNTY SCHOOL SYSTEM

REQUEST FOR PROPOSALS

RFP #27-103

School Facilities Efficiency Study

PROPOSAL DUE DATE: September 30, 2026 at 12:00 p.m.

Questions Due: September 17, 2026 at 12:00 p.m.

Submit proposals to:

Carol Y. Tims Budget and Procurement Analyst

216 South 6th Street Griffin, GA 30224 procurementdocs@gscs.org

Request for Proposal RFP #27-103 School Facilities Efficiency Study

SOLICITATION NOTICE

The Griffin-Spalding County School System (GSCS) is seeking proposals from qualified and experienced firms to conduct a comprehensive, objective, and data-driven School Facilities Efficiency Study.

The purpose of the study is to evaluate current and projected enrollment, school capacity, facility utilization and condition, demographic trends, financial considerations, and operational sustainability to help GSCS assess the long-term efficiency and effectiveness of its school facility footprint.

The study may evaluate alternatives including, but not limited to:

● School consolidation or closure;

● Grade-level reconfiguration;

● Attendance boundary adjustments;

● Facility repurposing or alternative use;

● Changes to capacity or utilization;

● Co-location or shared use; and

● Other facility or organizational strategies supported by the study findings.

IMPORTANT CONSIDERATION

GSCS is not seeking a consultant to develop or validate a predetermined recommendation to close, consolidate, reconfigure, or otherwise alter any school or facility. The selected firm must independently evaluate reasonable alternatives using reliable data, clearly stated assumptions, consistently applied criteria, and objective analysis.

The final study shall provide District leadership and the Board of Education with clear, data-supported findings, alternatives, recommendations, and implementation considerations to support informed long-term decisions.

A. SUBMISSION REQUIREMENTS

Carol Y. Tims Budget and Procurement Analyst Griffin-Spalding County School System

Request for Proposal RFP #27-103 School Facilities Efficiency Study 216 South 6th Street Griffin, GA 30224

Proposals must be received no later than 12:00 p.m. on Wednesday, September 30, 2026.

Proposals shall be clearly marked:

RFP #27-103 – School Facilities Efficiency Study

Proposers shall submit:

1. One (1) original;

2. Seven (7) copies; and

3. One (1) electronic copy emailed to procurementdocs@gscs.org.

Late proposals will not be considered.

Proposals may not be withdrawn for sixty (60) days following the submission deadline.

Questions regarding this RFP must be submitted to Carol Y. Tims at procurementdocs@gscs.org no later than 12:00 p.m. on Thursday, September 17, 2026.

Questions and responses will be posted on the GSCS website under Departments/Finance.

If needed, District data will be provided electronically to firms that notify GSCS of their intent to participate.

GSCS reserves the right to reject any or all proposals, waive technicalities or informalities, modify specifications, negotiate with proposers, and award a contract in the best interest of the District.

B. SCOPE OF SERVICES

The selected firm shall provide a comprehensive assessment that includes, at a minimum, the following:

1. Enrollment and Demographic Analysis

● Review historical enrollment by school and grade level.

● Develop enrollment projections for a minimum of five years and, where appropriate, up to ten years.

● Evaluate demographic, population, residential development, migration, school choice, charter school, and other factors affecting enrollment.

● Identify schools with sustained or projected enrollment concerns.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

2. Capacity and Utilization

● Evaluate permanent capacity, functional capacity, current utilization, and projected utilization for each facility.

● Consider grade configurations, specialized instructional spaces, programs, and instructional models.

● Identify significant underutilization, overutilization, and enrollment imbalances.

3. Facility Condition and Long-Term Viability

● Review available facility condition assessments and remaining useful life.

● Consider deferred maintenance, renovation, replacement, and other facility investment needs.

● Identify facilities where continued investment may not be economically or operationally advantageous.

4. Financial and Operational Analysis

Evaluate the financial and operational implications of facility strategies, including:

● Staffing;

● Transportation;

● Maintenance;

● Utilities;

● Technology;

● Operating costs;

● Potential savings;

● One-time implementation costs; and

● Other material financial or operational impacts.

5. Boundaries, Grade Configuration, and Facility Alternatives

Evaluate, as appropriate:

● Attendance boundaries;

● Grade-level configurations;

● Consolidation;

● Closure;

● Reconfiguration;

● Facility repurposing;

● Co-location;

● Shared use; and

● Other strategies that may improve facility efficiency and utilization.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

6. Scenario Development

Develop and objectively evaluate multiple scenarios rather than a single predetermined recommendation.

Each applicable scenario should identify:

● Enrollment and capacity impacts;

● Facility utilization;

● Financial costs and savings;

● Transportation impacts;

● Staffing implications;

● Educational/programmatic considerations;

● Facility condition;

● Community impacts;

● Implementation requirements;

● Risks and unintended consequences; and

● Short-, intermediate-, and long-term considerations.

7. Stakeholder Engagement

Recommend an appropriate process for engaging parents, employees, students, community members, elected officials, and other stakeholders.

If requested, the selected firm may assist with:

● Stakeholder interviews;

● Focus groups;

● Surveys;

● Public/community meetings;

● School-based meetings;

● Community forums;

● Online engagement;

● Presentations; and

● Other communication and engagement activities.

Proposers shall identify which stakeholder activities are included in the base fee and which are optional.

8. Final Recommendations and Decision Support

The selected firm shall provide clear, objective information enabling District leadership and the Board of Education to compare alternatives and make informed decisions.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Recommendations shall distinguish between:

● Data-driven findings;

● Assumptions;

● Professional judgments;

● Costs and benefits;

● Risks and trade-offs; and

● Implementation considerations.

C. FIRM QUALIFICATIONS AND EXPERIENCE

Proposers shall answer each question completely and in the order presented.

1. Firm Experience

Describe your firm's experience conducting K-12 school facilities efficiency studies, master planning, enrollment and demographic studies, capacity/utilization analyses, and related school facility planning. Include the number of years providing these services and experience with school districts experiencing declining, stagnant, or uneven enrollment.

2. Georgia Experience

Identify Georgia public school districts for which your firm has provided comparable services.

Include the district, approximate enrollment, number of facilities, dates, services provided, and major project components.

3. Comparable Projects

Identify at least three (3) comparable K-12 projects completed within the past ten (10) years involving enrollment projections, facility capacity/utilization, consolidation, closure, or similar facility planning.

For each project, briefly describe the firm's role, scope, methodology, recommendations, and outcome.

D. PROJECT TEAM

4. Project Team Qualifications

Describe the qualifications and relevant experience of the proposed project manager and key team members.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Identify each person's role and responsibilities and experience in:

● Enrollment forecasting;

● Demographic analysis;

● Facility capacity/utilization;

● Financial analysis;

● Transportation analysis;

● GIS/mapping; and

● K-12 facilities planning.

5. Subcontractors and Outside Consultants

Identify all proposed subcontractors, partner firms, or outside consultants and describe their qualifications, responsibilities, and anticipated percentage of project work.

E. UNDERSTANDING AND METHODOLOGY

6. Understanding of GSCS

Describe your understanding of the purpose, objectives, and desired outcomes of the GSCS School Facilities Efficiency Study.

Identify any additional information, analysis, data, or considerations you believe should be included in a comprehensive facilities efficiency study.

7. Objectivity and Independence

Describe how your methodology will ensure that alternatives—including continued operation, consolidation, closure, reconfiguration, boundary adjustments, repurposing, or other appropriate strategies—are objectively evaluated without a predetermined outcome.

Explain how your firm will maintain independence, neutrality, and objectivity throughout the study.

8. Methodology and Data Validation

Describe your proposed methodology, major phases, sequence of work, data requirements, independent data sources, and procedures for validating the accuracy, completeness, and reliability of data.

9. Enrollment, Capacity, and Utilization

Request for Proposal RFP #27-103 School Facilities Efficiency Study Describe the methods and models you will use to develop enrollment projections and evaluate capacity and utilization.

Explain how you will address:

● Alternative enrollment projections;

● Demographic factors;

● Residential development;

● Migration patterns;

● School choice;

● Charter schools;

● Specialized instructional spaces;

● Grade configurations; and

● Instructional models.

10. Facility, Financial, and Operational Analysis

Describe how facility condition, useful life, maintenance, renovation, replacement, operating costs, potential savings, one-time costs, transportation, staffing, technology, and other operational considerations will be incorporated into the analysis.

11. Scenario Development and Evaluation

Describe how you will develop, compare, and prioritize multiple scenarios.

Explain how you will evaluate:

● Costs and savings;

● Educational impacts;

● Transportation;

● Staffing;

● Facility conditions;

● Community impacts;

● Risks;

● Unintended consequences; and

● Implementation requirements.

F. STAKEHOLDER ENGAGEMENT AND COMMUNICATION

12. Stakeholder Engagement Experience and Approach

Request for Proposal RFP #27-103 School Facilities Efficiency Study Describe your firm's experience conducting stakeholder engagement related to school facilities, enrollment, school consolidation, closure, grade reconfiguration, attendance boundaries, or other potentially sensitive District decisions.

Describe your recommended approach for engaging parents, employees, students, community members, elected officials, and other stakeholders throughout the study.

Identify the stakeholder engagement activities you recommend, including, as appropriate:

● Stakeholder interviews;

● Focus groups;

● Surveys;

● Public/community meetings;

● School-based meetings;

● Community forums;

● Online engagement;

● Presentations;

● Frequently asked questions and informational materials; and

● Other communication or engagement strategies.

Identify which activities are included in your base proposal and which are optional services.

13. Stakeholder Feedback and Integration

Describe how your firm will collect, organize, analyze, and summarize stakeholder feedback.

Explain how stakeholder input will be incorporated into the study without allowing stakeholder preferences or advocacy to predetermine findings or recommendations.

Describe how stakeholder feedback will be distinguished from objective data and professional analysis and how significant themes, concerns, and differing perspectives will be communicated to GSCS leadership and the Board of Education.

14. Communication of Sensitive Findings

Describe your firm's experience communicating sensitive or potentially controversial facility recommendations to school boards, District leadership, employees, parents, students, and community stakeholders.

Explain how your firm maintains independence and objectivity when community sentiment, political considerations, or stakeholder advocacy differs from data-driven findings.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Describe how your firm assists District leadership in communicating findings, alternatives, impacts, and recommendations in a clear, transparent, and understandable manner.

G. PROJECT MANAGEMENT, DELIVERABLES, AND QUALITY ASSURANCE

15. Proposed Project Timeline and Milestones

Provide a proposed project timeline identifying major milestones, data collection activities, analysis periods, interim deliverables, stakeholder engagement activities, presentations, and final deliverables.

16. Project Management, Quality Control, and Communication

Describe your project management, quality-control, and communication procedures, including:

● Verification of data and calculations;

● Documentation of assumptions and limitations;

● Communication of progress and issues;

● Coordination with GSCS;

● Presentation of findings to District leadership and the Board of Education; and

● Procedures for ensuring the accuracy and completeness of final deliverables.

17. Deliverables and Optional Services

The proposer shall identify whether each deliverable is:

● Included in the Base Proposal

● Optional Service

● Not Provided (permitted only for non-mandatory items)

For optional services, the proposer shall provide the additional cost.

The proposer shall identify:

● Timing or milestone for delivery;

● Quantity included (where applicable);

● Format of deliverable;

● Editable/native file formats to be provided; and

● Any assumptions or limitations.

Mandatory Deliverables

Request for Proposal RFP #27-103 School Facilities Efficiency Study The following deliverables are considered minimum requirements of this solicitation and shall be included in the Base Proposal unless otherwise approved by GSCS:

● Executive Summary

● Board Presentation Materials

● District-Wide Facility Inventory

● School-by-School Analysis

● Enrollment Projections

● Capacity and Utilization Analysis

● Facility Condition Analysis

● Scenario Comparison

● Financial Analysis

● Implementation Considerations

● Supporting Data and Model Files

● Stakeholder Engagement Plan

● Stakeholder Feedback Summary

● Final Report

Failure to provide a mandatory deliverable may result in the proposal being deemed non-responsive or may negatively impact evaluation scoring.

Proposer Instructions for Completing the Deliverable Matrix

The Deliverable Matrices are intended to clearly identify the services, deliverables, stakeholder engagement activities, formats, quantities, timing, and costs proposed by each firm. The information provided in the matrices may be considered during proposal evaluation and may be incorporated into any resulting contract.

Proposers shall complete all applicable fields in each matrix.

General Instructions

1. Complete every row of each Deliverable Matrix.

2. For each deliverable, indicate whether it is:

○ Base Proposal: Included in the proposed fee with no additional cost to GSCS;

○ Optional Service: Available for an additional cost; or

○ Not Provided: Not included or offered by the proposer.

3. Unless specifically identified as non-mandatory, required deliverables shall be included in the Base Proposal.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

4. If a deliverable is identified as an Optional Service, the proposer shall provide the additional cost in the appropriate column.

5. If a deliverable is identified as Not Provided, the proposer should briefly explain why the deliverable is not offered.

Timing and Milestone Requirements

For each deliverable, provide the anticipated timing of delivery.

Examples include:

● Project Kickoff

● Data Collection Phase

● Enrollment Forecasting Phase

● Draft Findings

● Draft Scenario Development

● Final Report

● Board Presentation

● Project Closeout

If a deliverable will be provided more than once, identify the anticipated frequency.

Examples:

● Monthly

● Quarterly

● After Each Community Meeting

● At Major Project Milestones

● Upon Request

Quantity Requirements

For stakeholder engagement activities and other recurring services, proposers shall identify the quantity included in the Base Proposal.

Examples include:

● Number of stakeholder interviews;

● Number of focus groups;

● Number of public meetings;

● Number of surveys;

● Number of community forums;

Request for Proposal RFP #27-103 School Facilities Efficiency Study

● Number of Board workshops;

● Number of presentations; and

● Number of stakeholder communication materials.

If additional quantities may be purchased, provide the unit cost for each additional service.

Example:

Deliverable Quantity Included Cost for Additional Units

Public Meetings 4 $2,500 per meeting

Focus Groups 6 $1,200 per session

Board Workshops 2 $3,000 per workshop

Format and Native File Requirements

For each deliverable, identify the format(s) that will be provided to GSCS.

Where applicable, identify whether editable/native versions will be provided.

Examples include:

● Microsoft Word (.docx)

● Microsoft Excel (.xlsx)

● Microsoft PowerPoint (.pptx)

● PDF

● GIS Native Files

● Survey Data Files

● Databases

● Analytical Models

● Mapping Files

● Other Editable Formats

If any deliverable will be provided only in non-editable format, clearly identify the limitation.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Supporting Data and Work Product

Unless otherwise identified and approved by GSCS, the proposer shall provide all supporting project materials developed specifically for GSCS in commonly accessible and editable formats.

Such materials may include:

● Enrollment models;

● Forecasting spreadsheets;

● Financial analysis workbooks;

● GIS files;

● Maps and visualizations;

● Survey results;

● Stakeholder engagement data;

● Scenario comparison tools;

● Presentation files; and

● Other analytical work products developed for the study.

Assumptions and Exclusions

Any assumptions, exclusions, limitations, conditions, or dependencies affecting a deliverable shall be clearly identified in the Deliverable Assumptions and Exceptions section.

GSCS shall not be responsible for assumptions or exclusions that are not expressly identified in the proposal.

Evaluation Consideration

The Evaluation Committee may consider the completeness, quality, quantity, timing, usefulness, accessibility, and overall value of proposed deliverables when scoring proposals.

Failure to complete the Deliverable Matrices or omission of required information may negatively affect proposal evaluation and may result in the proposal being considered non-responsive.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

STUDY AND ANALYSIS DELIVERABLE MATRIX

Deliverable Mandatory Base

Proposal Optional Not

Provided Timing/Milestone Format &

NativeFiles Provided

Additional Cost

Executive Summary

Yes □ □ N/A __________ __________ Included

Final Report Yes □ □ N/A __________ __________ Included

Board Presentation Materials

Yes □ □ N/A __________ __________ Included

District-Wide Facility Inventory

Yes □ □ N/A __________ __________ Included

School-by-School Analysis

Yes □ □ N/A __________ __________ Included

Enrollment Projections

Yes □ □ N/A __________ __________ Included

Request for Proposal RFP #27-103 School Facilities Efficiency Study

Proposal Optional Not

Provided Timing/Milestone Format &

NativeFiles Provided

Additional Cost

Capacity & Utilization Analysis

Yes □ □ N/A __________ __________ Included

Facility Condition Analysis

Yes □ □ N/A __________ __________ Included

School-by-School Facility Scorecard

No □ □ □ __________ __________ __________

Scenario Comparison

Yes □ □ N/A __________ __________ Included

Financial Analysis Yes □ □ N/A __________ __________ Included

Transportation Analysis

No □ □ □ __________ __________ __________

Maps/GIS & Visualizations

No □ □ □ __________ __________ __________

Request for Proposal RFP #27-103 School Facilities Efficiency Study

Proposal Optional Not

Provided Timing/Milestone Format &

NativeFiles Provided

Additional Cost

Implementation Considerations

Yes □ □ N/A __________ __________ Included

Supporting Data & Model Files

Request for Proposal RFP #27-103 School Facilities Efficiency Study

PROJECT MANAGEMENT AND INTERIM DELIVERABLES

Proposal

Optional Not Provided

Timing/Milestone Format Additional Cost

Project Kickoff Meeting Yes □ □ N/A __________ Virtual/In-Pers on

Included

Data Request List Yes □ □ N/A __________ __________ Included

Project Work Plan & Schedule

Yes □ □ N/A __________ __________ Included

Monthly Status Reports Yes □ □ N/A __________ __________ Included

Draft Findings Presentation

Yes □ □ N/A __________ __________ Included

Draft Scenario Presentation

Yes □ □ N/A __________ __________ Included

Final Board Workshop/Presentation

Request for Proposal RFP #27-103 School Facilities Efficiency Study

STAKEHOLDER ENGAGEMENT DELIVERABLE MATRIX

The proposer shall identify the number of stakeholder activities included in the Base Proposal and the cost for additional activities.

Deliverable Quantity Included

Base Proposal Optional Not Provided Cost for Additional Units

Stakeholder Engagement Plan

______ □ □ N/A Included

Stakeholder Interviews ______ □ □ □ __________

Focus Groups ______ □ □ □ __________

Public/Community Meetings

School-Based Meetings ______ □ □ □ __________

Community Forums ______ □ □ □ __________

Surveys ______ □ □ □ __________

Online Engagement Activities

Request for Proposal RFP #27-103 School Facilities Efficiency Study Deliverable Quantity

Included Base Proposal Optional Not Provided Cost for Additional Units

Board Workshops ______ □ □ □ __________

Stakeholder Communication Materials

FAQ/Informational Materials

Stakeholder Feedback Summary

______ □ □ N/A Included

Stakeholder Engagement Documentation

Stakeholder Presentation Materials

Request for Proposal RFP #27-103 School Facilities Efficiency Study

REQUIRED ELECTRONIC FILES

The proposer shall indicate whether the following editable/native files will be provided to GSCS upon completion of the project.

Electronic Deliverable Included

Microsoft Word Files (.docx) □ Yes □ No

Microsoft Excel Files (.xlsx) □ Yes □ No

PowerPoint Files (.pptx) □ Yes □ No

GIS Files (Native Format) □ Yes □ No

Survey Data Files □ Yes □ No

Analytical Models □ Yes □ No

Maps and Graphics Files □ Yes □ No

Stakeholder Feedback Data □ Yes □ No

Deliverable Assumptions and Exceptions

The proposer shall identify any assumptions, limitations, exclusions, or conditions affecting proposed deliverables.

Any stakeholder engagement services not included in the Base Proposal shall be clearly identified as optional, with the associated additional cost.

Request for Proposal RFP #27-103 School Facilities Efficiency Study GSCS may request additional stakeholder engagement activities during the project. No additional stakeholder service shall be performed for additional compensation without prior written approval from GSCS.

H. REFERENCES

Proposers shall provide at least five (5) references for school facilities, enrollment, capacity, consolidation, closure, or master planning projects.

At least one reference shall involve:

● School consolidation or closure analysis;

● Enrollment and facility capacity/utilization analysis; and

● Stakeholder or Board engagement involving school facilities or enrollment decisions.

For each reference, provide:

1. School district/organization;

2. Location;

3. Student enrollment at the time of engagement;

4. Number of facilities;

5. Scope of services;

6. Date of services;

7. Project manager;

8. Reference contact name and title;

9. Telephone number; and 10.Email address.

I. PRICING AND FEES

Provide a detailed fee proposal including:

1. Total proposed project cost;

2. Cost by major phase/service component;

3. All anticipated reimbursable expenses;

4. Services or expenses excluded from the proposed fee;

5. Hourly rates for key personnel for services outside the original scope;

6. Costs for optional stakeholder engagement, presentations, surveys, analyses, or implementation assistance;

7. Proposed invoicing procedures and payment schedule; and

8. Pricing assumptions or conditions.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Proposers shall clearly state whether the proposed fee is fixed for the duration of the project and identify circumstances under which the fee may change.

J. PROPOSAL EVALUATION CRITERIA

Responsive proposals will be evaluated based on the qualifications, experience, technical approach, objectivity, stakeholder engagement strategy, project management capabilities, references, deliverables, and pricing proposed by each firm.

The evaluation committee will independently review and score proposals using the criteria below.

Evaluation Category Maximum Points

Firm Experience and Comparable K-12 Projects 15

Project Team Qualifications and Availability 10

Understanding of GSCS Needs and Study Objectives 15

Methodology, Data Validation, Enrollment Forecasting, Capacity & Utilization Analysis

Objectivity, Independence, and Scenario Development Approach 10

Stakeholder Engagement, Communication, and Board Decision Support

Project Management, Schedule, Deliverables, and Quality Assurance

References 5

Pricing and Overall Value 10

TOTAL 100

Evaluation Category Descriptions

1. Firm Experience and Comparable K-12 Projects (15 Points)

Evaluation will consider:

Request for Proposal RFP #27-103 School Facilities Efficiency Study

● Experience conducting K-12 facilities efficiency studies;

● Enrollment forecasting and demographic analyses;

● Capacity and utilization assessments;

● Consolidation, closure, repurposing, and reconfiguration studies;

● Experience with school districts similar in size and complexity to GSCS;

● Georgia public school district experience; and

● Success in completing comparable projects.

2. Project Team Qualifications and Relevant Experience (10 Points)

Evaluation will consider:

● Qualifications of the proposed project manager;

● Relevant expertise of key personnel;

● Experience with enrollment forecasting, demographics, GIS, transportation, finance, and facilities planning;

● Availability and commitment of proposed staff; and

● Qualifications of subcontractors and partner firms.

3. Understanding of GSCS Objectives and Study Requirements (15 Points)

Evaluation will consider:

● Demonstrated understanding of the purpose of the School Facilities Efficiency Study;

● Understanding of GSCS's operational, financial, demographic, and facility challenges;

● Understanding of the importance of objective analysis; and

● Recognition of issues specific to facility utilization, enrollment trends, and long-term sustainability.

4. Methodology, Data Validation, Enrollment Forecasting, and Capacity/Utilization Analysis (15 Points)

Evaluation will consider:

● Overall technical approach;

● Data collection and validation procedures;

● Enrollment forecasting methodology;

● Demographic analysis techniques;

● Capacity and utilization evaluation methods;

● Financial and operational analysis methodology;

Request for Proposal RFP #27-103 School Facilities Efficiency Study

● Use of GIS, analytical tools, and modeling techniques; and

● Ability to produce reliable, defensible, data-driven findings.

5. Objectivity, Independence, and Scenario Development Approach (10 Points)

Evaluation will consider:

● Demonstrated commitment to neutrality and independence;

● Procedures for avoiding predetermined conclusions;

● Ability to objectively evaluate multiple alternatives;

● Quality of scenario development methodology;

● Evaluation of risks, trade-offs, costs, and benefits;

● Transparency of assumptions and decision criteria; and

● Ability to provide unbiased recommendations supported by data and professional analysis.

6. Stakeholder Engagement, Communication, and Board Decision Support (10 Points)

Evaluation will consider:

● Experience facilitating stakeholder engagement for sensitive or potentially controversial projects;

● Communication strategies and tools;

● Public engagement methodologies;

● Ability to summarize and present stakeholder feedback objectively;

● Experience presenting findings to Boards of Education; and

● Ability to communicate complex information clearly and effectively to multiple audiences.

7. Project Management, Deliverables, Schedule, and Quality Assurance (10 Points)

Evaluation will consider:

● Proposed project schedule and feasibility;

● Quality-control procedures;

● Internal review processes;

● Communication and reporting procedures;

● Completeness and usefulness of proposed deliverables;

● Ability to meet project deadlines; and

● Procedures to ensure accuracy and completeness of final work products.

8. References (5 Points)

Request for Proposal RFP #27-103 School Facilities Efficiency Study Evaluation will consider:

● Quality and relevance of references;

● Similarity of referenced projects to the GSCS study;

● Client satisfaction;

● Record of timely performance; and

● Overall effectiveness and professionalism.

9. Pricing and Overall Value (10 Points)

Evaluation will consider:

● Total project cost;

● Cost reasonableness;

● Clarity of pricing structure;

● Proposed value relative to services offered;

● Optional services pricing; and

● Overall benefit to GSCS.

GSCS may request clarification, conduct presentations and/or interviews, and consider information obtained through those processes in the evaluation.

The School System is not obligated to select the proposer offering the lowest price.

The District may consider the overall value offered by each proposer, including qualifications, relevant experience, technical approach, quality and completeness of proposed services and deliverables, and cost.

GSCS may establish a shortlist of the highest-ranked firms for interviews/presentations. Interview scores may be added to proposal scores for a final combined evaluation score of 125 points.

K. ADDITIONAL INFORMATION AND EXCEPTIONS

1. Additional Value

Identify any additional information, technology, analytical tools, resources, or capabilities that would provide additional value to GSCS.

2. Conflict of Interest and Independence

Request for Proposal RFP #27-103 School Facilities Efficiency Study Identify any actual, potential, or perceived conflicts of interest involving the firm, proposed project team members, subcontractors, or outside consultants that could affect the firm's ability to provide an independent and objective assessment.

Describe how any identified conflicts will be addressed.

3. Exceptions

Identify any exceptions to the requirements, terms, conditions, or Scope of Services contained in this RFP.

If no exceptions are taken, state:

“No Exceptions.”

4. Additional Comments

Provide any additional comments, recommendations, or information that GSCS should consider in evaluating the firm's qualifications, proposed methodology, scope of services, deliverables, or overall approach.

L. DEBARMENT AND SUSPENSION CERTIFICATION

By submitting a proposal, the proposer certifies that neither the proposer, its principals, officers, directors, owners, employees assigned to this project, subcontractors, nor affiliated entities are presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or otherwise prohibited from participating in public contracts by any federal, state, or local governmental entity.

The proposer further certifies that:

1. It has not been convicted of or had a civil judgment rendered against it within the preceding three (3) years for:

○ Fraud or criminal offenses in connection with obtaining, attempting to obtain, or performing a public or private contract;

○ Violations of federal or state antitrust statutes;

○ Embezzlement;

○ Theft;

○ Forgery;

○ Bribery;

○ Falsification or destruction of records;

Request for Proposal RFP #27-103 School Facilities Efficiency Study

○ Making false statements;

○ Tax evasion; or

○ Receiving stolen property.

2. It is not presently indicted for, charged with, or otherwise criminally or civilly charged by a governmental entity with any of the offenses listed above.

3. It has not had one or more public contracts terminated for cause or default within the preceding three (3) years.

4. It shall immediately notify GSCS if, during the solicitation, evaluation, contract award, or contract performance period, it becomes subject to any investigation, suspension, debarment, proposed debarment, exclusion, or other action that could affect its eligibility to contract with a public entity.

5. It shall require any subcontractor, partner firm, consultant, or other entity performing services under any resulting contract to comply with the requirements of this section.

Failure to disclose information relevant to this certification may result in rejection of a proposal, termination of negotiations, termination of any resulting contract, and/or any other remedies available to GSCS under applicable law.

GSCS reserves the right to verify the status of any proposer, subcontractor, consultant, principal, or affiliated entity prior to award and at any time during the contract period.

PROPOSER DEBARMENT AND SUSPENSION CERTIFICATION

The undersigned certifies, to the best of his or her knowledge and belief, that the proposer and its principals:

☐ Are not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or otherwise prohibited from participation in public contracting.

☐ Have disclosed any actual or potential debarment, suspension, exclusion, investigation, or related matter in an attachment to this proposal.

If disclosed, attach a detailed explanation.

Firm Name: ________________________________________

Request for Proposal RFP #27-103 School Facilities Efficiency Study Authorized Representative: ____________________________

Title: _____________________________________________

Signature: _________________________________________

Date: _____________________________________________

M. INSURANCE

INDEMNIFICATION

Selected firm, and each of their subcontractors and sub-subcontractors, must indemnify GSCS for all losses or damages resulting from work performed for GSCS stemming from this proposal to the extent that such losses or damages are not caused by the explicit direction or actions of GSCS.

SUBROGATION

Notwithstanding anything to the contrary herein, selected firm, and each of their subcontractors and sub-subcontractors, will provide a waiver of subrogation in favor of GSCS.

INSURANCE REQUIREMENTS

Selected firm must supply evidence of enforce coverage providing the following minimum coverage limits:

1. General Liability

A. Limits of Liability

1) General Aggregate $3,000,000

2) Products Completed Operations Aggregate $1,000,000

3) Each Occurrence $1,000,000

4) Personal Injury & Advertising Injury Liability $1,000,000

5) Fire, Water, Lightning & Explosion Damage Legal Liability $1,000,000

B.Coverage Type Occurrence

Request for Proposal RFP #27-103 School Facilities Efficiency Study

2. Professional Liability

A. Limit of Liability

1) Each Wrongful Act – per Occurrence $1,000,000

B. Coverage Type Occurrence

NOTE: Either 1. General Liability or 2. Professional Liability above should specifically include coverage for claims of Sexual Abuse involving any student or employee of GSCS.

3. Automobile Liability

A. Limits of Liability

1) Per Accident - Bodily Injury and Property Damage $1,000,000

2) Coverage Type Occurrence

4. Cyber Risk Liability

A. Limits of Liability, separate by coverage part $1,000,000

5. Workers' Compensation

A. Coverage A - Workers’ Compensation Statutory B. Coverage B - Employer's Liability

Each Accident $1,000,000

Each Employee - Disease $1,000,000

Annual Aggregate - Disease $1,000,000

N. CONTRACT TERMS AND CONDITIONS

Request for Proposal RFP #27-103 School Facilities Efficiency Study The successful proposer shall enter into a written Professional Services Agreement with the Griffin-Spalding County School System.

1. Independent Contractor

The proposer shall perform all services as an independent contractor and not as an employee, agent, or representative of GSCS.

2. Ownership of Work Product

All reports, analyses, studies, projections, GIS files, databases, maps, models, presentations, supporting documentation, working papers, and other materials developed specifically for GSCS under this contract shall become the property of GSCS upon payment for the services rendered.

The successful proposer may retain copies for recordkeeping purposes but may not publish, distribute, or reuse project-specific information without the prior written consent of GSCS, except as required by law.

3. Confidentiality and Public Records

The successful proposer shall maintain the confidentiality of student, employee, operational, and other nonpublic information received from GSCS and shall comply with applicable federal and state privacy laws.

Proposers acknowledge that GSCS is a public entity and that proposals submitted in response to this RFP may become subject to disclosure pursuant to the Georgia Open Records Act, subject to applicable statutory exemptions.

4. Compliance with Laws

The successful proposer shall comply with all applicable federal, state, and local laws, regulations, ordinances, and requirements relating to the performance of services.

5. Conflict of Interest

The successful proposer shall disclose any actual, potential, or perceived conflict of interest that could affect its ability to provide an independent and objective assessment and shall promptly notify GSCS of any conflict that arises during the engagement.

6. Assignment and Subcontracting

The contract may not be assigned, transferred, or subcontracted without prior written consent of

GSCS.

Request for Proposal RFP #27-103 School Facilities Efficiency Study Approval of a subcontractor shall not relieve the successful proposer of responsibility for performance of the contract.

7. Records Retention and Audit

The successful proposer shall maintain all records relating to the project for a minimum of three (3) years following final payment or longer if required by law.

GSCS shall have the right to inspect and audit records relevant to the services provided upon reasonable notice.

8. Termination for Convenience

GSCS may terminate the contract, in whole or in part, upon thirty (30) days' written notice.

The contractor shall be compensated for services satisfactorily performed through the effective date of termination.

9. Termination for Cause

GSCS may terminate the contract immediately upon written notice if the contractor:

● Fails to perform services in accordance with the contract;

● Fails to maintain required insurance;

● Becomes insolvent or unable to perform the contract;

● Violates applicable laws; or

● Materially breaches any provision of the contract.

10. Non-Appropriation of Funds

The obligations of GSCS under any resulting contract are contingent upon the lawful appropriation and availability of funds.

If sufficient funds are not appropriated or otherwise become unavailable, GSCS may terminate the contract without penalty.

11. Governing Law and Venue

Any contract resulting from this solicitation shall be governed by the laws of the State of Georgia.

Venue for any legal action arising from the contract shall lie exclusively in a court of competent jurisdiction located in Spalding County, Georgia.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

12. Non-Discrimination

The successful proposer shall not discriminate on the basis of any classification protected by applicable federal or state law and shall comply with applicable equal employment opportunity requirements.

13. No Guarantee of Award

Issuance of this RFP does not obligate GSCS to award a contract or pay any costs incurred in preparing or submitting a proposal.

GSCS reserves the right to reject any or all proposals, waive technicalities or informalities, negotiate with one or more proposers, and award a contract in the best interest of the District.

14. Entire Agreement

The final written contract, including all attachments and amendments, shall constitute the entire agreement between the parties and shall supersede all prior discussions, negotiations, representations, or understandings relating to the subject matter of the contract.

O. TENTATIVE PROCUREMENT SCHEDULE

The following schedule is provided for planning purposes only. GSCS reserves the right to modify the schedule as necessary. Any changes will be communicated through the District's website.

Activity Date RFP Issued September 2, 2026 Deadline to Submit Questions September 17, 2026, at 12:00 p.m.

Responses to Questions Posted September 22, 2026 Proposal Submission Deadline September 30, 2026, at 12:00 p.m.

Evaluation of Proposals October 1-9, 2026 Interviews/Presentations (if required) October 20-21, 2026

Reference Checks and Final Evaluation October 22-23, 2026

Recommendation for Award October 27, 2026 Board of Education Consideration/Approval of Award

October 27, 2026

Request for Proposal RFP #27-103 School Facilities Efficiency Study Contract Execution November 2026 Project Kickoff Meeting Within 15 Days of Contract Execution Draft Findings and Scenario Development January 2027 Final Report and Board Presentation January 2027

Anticipated Project Completion Unless otherwise agreed upon in writing, the selected firm shall submit all final deliverables, including the final report, supporting analyses, stakeholder deliverables, and Board presentation, no later than January 2027.

P. GENERAL INFORMATION

Please provide the name, title, address, telephone number, and email address of the individual(s) responsible for responding to this request.

Name: ________________________________________________

Title: _________________________________________________

Address: ______________________________________________

Telephone: ____________________________________________

Email: ________________________________________________

ACKNOWLEDGMENT

By submitting a proposal, the proposer acknowledges that it has reviewed and understands the requirements of this RFP and agrees to comply with all requirements unless specifically identified as an exception in the proposal.

Request for Proposal RFP #27-103 School Facilities Efficiency Study

Certification I, ________________________________________________, an authorized representative of

__________________________________________________, do hereby certify that the qualifications and information specified in this Griffin-Spalding County School System School

Facilities Efficiency Study questionnaire are accurate and complete.

Signature: _______________________________________________

Name (Please print): ______________________________________

Title: ___________________________________________________

Date: ___________________________________________________

Subscribed and sworn to before me this ______ day of ________________, 20____

NOTARY PUBLIC

My Commission Expires: ___________________

[SEAL]

Evaluation Consideration