Scholarly Editions and Translations 2024 and 2025 2.10.25.pdf

s

Notice of Funding Opportunity

Scholarly Editions and Translations

Funding Opportunity Number: 20241127-RQ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.161

Application Deadlines:

December 4, 2024 December 3, 2025

Applicants to NEH for awards with expected issuance dates on or after October 1, 2024, should be aware of revisions to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) effective from that date. All NEH awards issued on or after October 1, 2024, will be subject to the revised regulations. You may incorporate these changes into your applications now. Additional information is available at https://www.neh.gov/grants/manage/2024-Revisions-to-2-CFR-200.

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Research Programs Email: editions@neh.gov Telephone: 202-606-8200 Federal Relay: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 https://www.neh.gov/grants/manage/2024-Revisions-to-2-CFR-200 https://www.neh.gov/grants/manage/2024-Revisions-to-2-CFR-200 mailto:editions@neh.gov

20241127-RQ i

Executive Summary The National Endowment for the Humanities (NEH) Division of Research Programs is accepting applications for the Scholarly Editions and Translations program. This program supports collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to generating new scholarship but are inaccessible or only available in inadequate editions or translations.

Funding Opportunity Title Scholarly Editions and Translations Funding Opportunity Number 20241127-RQ Federal Assistance Listing Number 45.161 Deadlines for Optional Draft September 30, 2024, 11:59 p.m. Eastern Time

September 29, 2025, 11:59 p.m. Eastern Time Application Deadlines December 4, 2024, 11:59 p.m. Eastern Time

December 3, 2025, 11:59 p.m. Eastern Time Anticipated Award Announcements August 2025/August 2026 Anticipated FY 2025 Funding Approximately $4,000,000 per deadline Estimated Number and Type of Awards Approximately 20 grants per deadline Award Amounts Planning: Up to $65,000

Implementation: Up to $100,000 per year in outright funds, plus an additional $50,000 in matching funds, for a maximum of $150,000 per year and a maximum of $450,000 per award

See B. Federal Award Information.

Cost Sharing/Match Required No, unless you request federal matching funds Period of Performance Planning: One to two years

Implementation: One to three years

Projects must start between October 1, 2025, and September 1, 2026 (for proposals submitted for the 2024 deadline), or between October 1, 2026, and September 1, 2027 (for proposals submitted for the 2025 deadline).

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants

Pre-Application Webinar You will find a pre-recorded webinar on the NEH program resource page by September 11, 2024.

Published Modified

July 25, 2024 February 10, 2025: A2. Background, and D6. Unallowable Activities https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants

20241127-RQ ii

Table of Contents

Executive Summary ................................................................................................ i Table of Contents ................................................................................................... ii A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

20241127-RQ 1

A. Program Description

1. Purpose The Scholarly Editions and Translations program provides grants to organizations to support collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to generating new scholarship but are inaccessible or only available in inadequate editions or translations. Works from any humanities field may be the subject of an edition. Since the program’s inception in 1966, the NEH has funded editions and translations of some of the most significant historical, literary, philosophical, and music texts.

The program supports continuous full-time or part-time activities during the period of performance of one to three years. At least two scholars must work collaboratively on the project. Typical project expenses include salary for editorial and research activities, travel to collections to verify source material, and consultant fees for translation, editorial work, and the implementation of a digital edition. Editions and translations may be print, digital, or a combination of both, but all editions and translations must contain additional and new scholarly material such as introductions, annotations, and critical apparatus. To the extent that the condition of the materials, intellectual property rights, and privacy and cultural considerations allow, projects should make the materials developed publicly available. NEH strongly encourages projects that offer free public access to digital materials (see Providing access to NEH-funded products).

You may propose an edition of a text in the original language (English or non-English) or the translation of non-English language texts into English, but you may not propose the translations of texts into any language other than English.

All projects should embody the best practices in editing and translating, such as those recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions. Editions and translations must contain scholarly apparatus appropriate to their subject matter and format, including introductions and annotations that explain form, transmission, and their historical and intellectual contexts. For translation projects, you must also explain your theory and method of translation for the proposed work.

Funding Levels Scholarly Editions and Translations includes two funding levels: Planning and Implementation.

You are not required to obtain a Planning award prior to applying for an Implementation award.

Projects previously funded in this program must apply for an Implementation award.

Planning Planning awards, up to $65,000 for between one to two years, help scholars prepare to create a scholarly edition or translation. Activities that may be supported at a planning stage include determining the scope of the corpus, collecting documents and supporting texts, establishing editorial and translation policies, evaluating target audiences and determining their needs, selecting collaborators, and planning for dissemination, digital access, and sustainability.

Planning awards should not be used for the preparation of an NEH Implementation award application or an application to any other funding opportunity.

https://www.neh.gov/publicaccess https://www.neh.gov/publicaccess https://www.documentaryediting.org/wordpress/ http://www.mla.org/cse_guidelines

20241127-RQ 2

Implementation Implementation awards, up to $300,000 in outright funds and up to $150,000 in matching funds, for one to three years, support scholars who are working on producing a scholarly edition or translation. Activities that may be supported at the implementation stage include manuscript collection; transcription, collation, and translation of original and previously published version of the materials; verification of transcriptions and translations; research and writing of introductions, preparing annotations and other scholarly apparatus; traveling to collections to verify source material; final proofing of print-ready material; creating volumes indexes; digitally encoding texts; and implementing a digital edition.

At both the Planning and Implementation levels, NEH encourages applications from minority-serving institutions, such as Historically Black Colleges and Universities, Hispanic-Serving Institutions, and Tribal Colleges and Universities.

See D6. Funding Restrictions for unallowable activities. Applications unrelated to the purpose of this program or that include unallowable costs or activities may be judged nonresponsive and returned without review.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

Program Outputs The outputs of a successful Planning award may include, but are not limited to:

• editorial policies and workflow procedures

• reports from planning meetings

• reports from documents searches

• memorandum of understanding from archives, library, and other documentary repositories

• copyright permissions

• prototype or other early-stage versions of planned editions and translations

• digital sustainability and accessibility plans

• letters of commitment from editorial collaborators and advisory board members

• agreements with digital collaborators

• publication contract

The outputs of a successful Implementation award may include, but are not limited to:

• print editions and translations with scholarly introductions, annotations, and other critical apparatus

• digital editions and translations with scholarly introductions, annotations, and other scholarly apparatus

• most outputs listed as planning grant outputs that are necessary to be undertaken on an ongoing basis

You will describe your project outputs, and how they would support the overall purpose of the Scholarly Editions and Translations program, in the “Significance and impact” section of Attachment 1: Narrative. If you receive an award, NEH will assess your performance based on the outputs you identify in the proposal. See F3. Reporting.

20241127-RQ 3

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts If you are applying to the Planning level, you may request up to $65,000 in outright funds. You may not request federal matching funds at this stage.

If you are applying to the Implementation level, you may request up to $100,000 per year in outright funds, plus an additional $50,000 per year in matching funds, for a total award of up to $150,000 per year. You may request a maximum of $450,000. This includes the sum of direct and indirect costs. Describe how you will raise matching funds in the budget justification, including the likely source(s) for meeting the match.

If your period of performance includes partial years, you must prorate your request by month.

For example, if your proposed period of performance is 18 months, you may request up to $150,000 in outright funds.

You must submit a budget reflecting total project costs. For example, if you request $300,000 in outright funds and $150,000 in federal matching funds, your budget must total $600,000 ($300,000 in outright funds, $150,000 in federal matching funds, and $150,000 in required cost share to release the federal matching funds). See C2. Cost Sharing.

NEH anticipates awarding approximately $4,000,000 among an estimated 20 recipients per deadline.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about bookmark://_2._Cost_Sharing/ bookmark://_Section_L._Budget/

20241127-RQ 4

NEH will not determine the funding available each fiscal year until Congress enacts the final budget. This notice is subject to the availability of appropriated funds and is a contingency action taken to ensure that, should funds become available for this purpose, NEH can process applications and issue awards in a timely manner.

Period of performance If your proposed project is at the planning stage, you may request a period of performance of one to two years.

If your proposed project is at the Implementation stage, you may request a period of performance of one to three years.

If you apply for the 2024 deadline, you may request a period of performance start date between October 1, 2025, and September 1, 2026.

If you apply for the 2025 deadline, you may request a period of performance start date between October 1, 2026, and September 1, 2027.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of the month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

2. Cost Sharing NEH does not require cost sharing in this program unless you request federal matching funds.

Cost sharing refers to project costs that are covered with non-NEH funds. NEH distinguishes between two types of cost sharing: voluntary cost sharing and federal matching funds.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of

20241127-RQ 5

Voluntary cost sharing You may contribute voluntary cost share if the total project costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget. The Research and Related Budget should only include funds you are requesting from NEH.

Peer reviewers will not consider any voluntary cost share in their evaluation of applications.

Federal matching funds You may request up to $150,000 in federal matching funds to leverage third party funding.

Funds to satisfy a matching requirement must be from sources outside of the applicant institution (a third party) consistent with the NEH Federal Matching Funds Guidelines. If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar.

Include third-party non-federal gifts on your Research and Related Budget and identify what project activities they will support in the budget justification.

Successful applicants will receive an offer of federal matching funds, subject to specific regulatory and other conditions. NEH will certify the allowability of these gifts and will issue the award only when you have met the conditions of the offer. The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance.

If NEH selects your project for funding, you must raise and certify all eligible gifts and pledges by six months before the end of the period of performance. NEH advises applicants who are requesting matching funds to consider a period of performance that allows adequate time to raise and certify funds. If you fail to certify required gifts by the deadline, and do not request an extension, by the end of the offer period, the matching funds offer may be withdrawn NEH may reduce or terminate your award. See NEH Federal Matching Funds Guidelines.

NEH will not release federal matching funds until you raise and certify eligible gifts. In-kind gifts and funds derived from the recipient organization are not eligible sources of certified gifts in this program.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding

20241127-RQ 6

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of the current competition.

If NEH has previously made an award in support of your project, you may apply for a new or subsequent stage of the project, which NEH will assess using the review criteria of the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding or approved federal award budget. If one application to NEH is pending, a second application for the same project costs, even if to a different program, may be ruled ineligible. However, you may submit multiple proposals for complementary aspects of the same overall project. If you are submitting complementary proposals to other NEH programs or government agencies, specify when and to whom in the Supplementary Cover Sheet for NEH Grant Programs. NEH may disallow costs or reject applications that include overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release federal matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at editions@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed mandatory page limits or deviate from formatting instructions. See the Application Components Table.

Designating the project director and co-directors

• All projects must designate one scholar who will serve as the sole project director. This same individual must be named as the project director on the SF-424 attachment form and in the narrative attachment. All other directors must be listed as co-directors.

• An institutional administrator or press representative may be a co-director, but not the project director.

• Applicant institutions may designate a non-affiliated scholar as the project director if that person is a leading scholar in a relevant field of study. If the project director is not employed by the applicant organization, you must have a formal written agreement with https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.neh.gov/grants/policy-on-late-submissions

20241127-RQ 7

the project director that specifies an official relationship between the parties even if the relationship does not involve a salary or other form of remuneration.

• Project personnel (including the project director, co-director, or collaborators) do not need to be U.S. citizens or U.S. residents, so long as the applicant institution is eligible.

• Degree candidates may not be the project director or a co-director. If an individual has satisfied all the requirements for a degree and is awaiting its conferral, the application must include a letter from the dean of the conferring school attesting that the individual has completed all degree requirements by the application deadline. Include the letter in Attachment 7: Appendices.

• An individual may be designated as the project director on only one application to the Scholarly Editions and Translations program per deadline. An individual may, however, be listed as a co-director on more than one application even if they are listed as a project director on one application.

• Current award recipients may submit another Scholarly Editions and Translations proposal with the same project director while they have an open award, but the open award and pending proposal may not include overlapping periods of performance.

• Project directors and collaborating scholars of funded applications may not hold concurrent full-time awards from the NEH Division of Research Programs—for example an NEH Fellowship.

• If your proposal is funded, NEH must approve any changes in the project director.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20241127-RQ. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3. Unique Entity Identifier and System for Award Management.

Contact editions@neh.gov to request a paper copy of this notice.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

Application formatting Your application attachments must be PDFs and conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/General/Templates/Organizations/Disclosure#_Standard_Form-LLL,_

20241127-RQ 8

• a font no smaller than 11 points

In addition, NEH encourages you to format your attachments consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

Application Component Table NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally required: You must submit this component if your proposal meets the specified conditions.

• Optional: You may submit this component, but NEH does not require it.

• Conditionally required for recipients: You are encouraged but not required to submit this component when you apply. You must submit it if you receive an award if your proposal meets the specified conditions.

NEH will not review applications missing any required documents or relevant conditionally required documents.

Do not include attachments other than those listed in the table in this notice. If you do, NEH will reject your application.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

20241127-RQ 9

Application Component File Name Designation Page limit Attachments 1: Narrative narrative.pdf Required 12 pages

(mandatory) 2: Work plan workplan.pdf Required 2 pages

(suggested) 3: List of key personnel personnel.pdf Required 1 page

(suggested) 4: Résumés for key personnel resumes.pdf Required 2 pages per résumé (suggested)

5: Bibliography bibliography.pdf Required 5 pages (suggested)

6: Samples samples.pdf Required Up to 35 pages (mandatory)

7: Appendices appendices.pdf Optional Up to 35 pages (mandatory)

8: Table of past productivity productivity.pdf Conditionally required

1 to 2 pages (suggested)

9: Subrecipient budget(s) subrecipient.pdf Conditionally required

10: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally required

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required for recipients

Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget and Budget Justification

Required

Attachments Form Required Certification Regarding Lobbying

Conditionally

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Research%20Programs/Scholarly%20Editions%20and%20Scholarly%20Translations/2024%20and%202025/Disclosure#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Research%20Programs/Scholarly%20Editions%20and%20Scholarly%20Translations/2024%20and%202025/Disclosure_1#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Research%20Programs/Scholarly%20Editions%20and%20Scholarly%20Translations/2024%20and%202025/Disclosure_1#_Standard_Form-LLL,_

20241127-RQ 10

Application Components: Attachments Each attachment must be a single PDF file. See the Attachments Form instructions for further guidance about file requirements. Read those instructions carefully, as Grants.gov will not accept files that do not meet the requirements.

Attachment 1: Narrative (required) Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that non-specialist peer reviewers can understand the proposed project.

You must limit the narrative to twelve single-spaced pages. Do not include an executive summary, cover page, or a table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit. NEH does not recommend footnotes, but any works you cite briefly in the narrative should receive a full citation in Attachment 5: Bibliography.

Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Significance and impact (approximately two pages; aligns with review criterion 1) Provide a clear, concise statement about the intellectual significance of the proposed text for humanities scholars; the need for an edition or translation of the material; and the edition’s potential to stimulate new scholarship. If a previous edition or translation exists, discuss the reasons for undertaking a new one. Explain the problems or inadequacies of the earlier editions or translations and how your project would solve the problems or remedy the inadequacies.

Include a bibliographical essay that situates the project within the existing relevant literature and explain how the edition or translation will fill a need for a new edition and advance scholarship on the author, the subject, or related topics.

Describe your project outputs (such as those named in the list above in A.1) and how they would support the overall purpose of the Scholarly Editions and Translations program.

For editions project has received previous NEH support at the implementation level of funding, discuss your edition’s scholarly impact in the humanities in the form of biographies, monographs, articles, edited volumes, conferences, web resources, and any other demonstration of generating new scholarship.

History of the project and productivity (approximately two pages; aligns with review criterion 4) Provide a history of the project to date. Explain how it began, its progress, and its estimated completion date. Specify how you have selected materials for the edition or translation and how you will gain access to them. If gaining access to the materials requires permissions or poses other challenges, explain how you will address these issues.

If you are requesting support for a specific part of a larger project where NEH support is sought in another program, describe the overall design of the whole project and clearly delineate the specific part intended for funding through this program.

20241127-RQ 11

If work on the larger project will continue after the proposed period of performance, describe the remaining work (including a completion date for the entire project). For long-term projects, provide a provisional plan for overall completion, including milestones with dates and discuss how you will address succession in project leadership if the project director has plans to retire in the next five years.

Projects at a Planning level must include:

• a description of how NEH support will advance the project toward collecting materials for editing and translating, developing its editorial policies, establishing the collaborative team, determining a dissemination medium, determining your audience and their needs for the edition, and, in the case of projects with online dissemination, planning for digital sustainability.

• an estimated completion date for the entire project, which may extend beyond your proposed period of performance

Projects at the Implementation level must include:

• highlights of products or publications related to the project in the last six years if work on the edition has already begun or a list of preparation achievements if you have already received a planning- or implementation-level award. You must provide a list of all products to date, print or digital, with print runs or usage statistics, that have received previous NEH support in Attachment 7: Appendices and refer to the list here.

• the projected number of volumes, pages, or, in the case of digital editions, some measurable unit of the total number of texts, documents, or words you will edit or translate during this period of performance

• an estimated completion date for the entire project, which may extend beyond your proposed period of performance

Projects that have previously received NEH funding must:

• discuss the project’s progress in preparing editions or translation for publication.

• be substantially updated, including a description of the new activities and a justification of the new budget request

• list key goals (such as the specific volumes or total number of documents) of previous

NEH funding; discuss if the goals were met as compared to the original or revised work plan, explain the reasons for not meeting previous goals, and describe plans to complete those goals either before or during the next period of performance

Collaborators (approximately two pages; aligns with review criterion 3)

• List and describe the qualifications of the project director, co-directors, and other key collaborators who would work on the project during the proposed period of performance (those named in Attachment 4: Résumés for key personnel) regardless of whether you request NEH funds to support their involvement.

• State anticipated time commitments, in percentage of time or hours per week for the project director and each collaborator, full-time or part-time. These should match the budget or you should explain in the attached budget narrative what other portions of their time commitments are supported by cost-sharing or other funding sources.

• If the project includes international collaboration, explain the need for and benefits of involving scholars at non-U.S. institutions.

20241127-RQ 12

• If you plan to hire new personnel with NEH funds during the period of performance, describe the qualifications, skills, and abilities that you would require for each position.

Describe their duties in Attachment 2: Work plan.

• For collaborators providing technical services, explain how their activities are important for achieving the project’s goals.

• For projects using undergraduate or graduate student workers or unpaid volunteers, discuss the qualifications, skills, and abilities that will be required of those collaborators and why their involvement is necessary to achieve project goals. Explain how your editorial staff will train these workers and how their work will be verified by experienced staff. Undergraduate students are not permitted to perform translation for editions or translations projects.

Methods and execution (approximately two pages; aligns with review criterion 2) Describe how you will employ editorial and translation best practices, such as those recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions, in your project. Discuss how the translation or edition will contain scholarly apparatus appropriate to the subject matter and format, including introductions and annotations that explain form, transmission, and historical and intellectual contexts.

• Describe the existing corpus that will serve as the basis of the text—the original (e.g., letters, manuscripts) and other published editions that you would use to produce the edition or translation.

• Describe your methods for producing the new text. Discuss how you will transcribe the text, verify the transcription, and write and research footnotes and other notations.

• Explain how you will deal with errors and variant readings in the original text or other existing editions.

• Describe the guidelines for annotation, introductions, indexes, and other scholarly apparatus. State whether the edition follows MLA, ADE, or another set of professional standards. If it does not, provide a rationale for departing from these standards.

• Describe how your scholarly introductions and explanatory annotations will establish the historical and intellectual contexts of the work(s) and will contribute to a better understanding of the source texts.

• For projects at a planning stage, if any of these methods or standards have yet to be determined, discuss how you will decide methodology or standards for the project during the period of performance.

If you are proposing a translation:

For projects at a planning stage,

• Discuss how you will use your award period to resolve any undetermined translation methods or practices, how you will determine which text of texts that will serve as the source text, and how you will select translators for any languages that are not covered by the language competencies of your core collaborators.

For projects at the implementation stage, http://www.documentaryediting.org/

20241127-RQ 13

• Explain the criteria for selecting the text or texts that will serve as the source text for the translation.

• Explain the theory and methods of the translation.

• Explain how you will resolve challenges posed by a translation (including the degree of difficulty of the text).

If you are developing a digital edition or translation:

For projects at a planning stage,

• Discuss the criteria and process for determining the platforms for the digital management software and online dissemination or how these decisions will be made during the term of the award.

• Explain the decision of platform, software, and sustainability, or how these decisions will be made during the term of the award.

• Discuss how the digital edition will be designed with the research needs of your scholarly audience in mind.

• Discuss the criteria and process you will use to find a digital partner, if you have not identified one.

• Identify your project webpage or point to any online digital mock-ups (a reserved URL or a project webpage are encouraged, but not required).

For projects at an implementation stage:

• Explain the reasons for and advantages of producing a digital edition or translation as a means of dissemination.

• Discuss how a digital edition serves the research needs of your scholarly audience.

• Describe the organization and content of the digital edition, providing screenshots of the existing digital edition or mock-ups (with live URLs, when possible) in Attachment 6:

Samples.

• Identify the digital platforms you would use and how those platforms would facilitate the project goals for the identified audience. Where appropriate, provide information on pertinent technical standards and employing best practices, such as Text Encoding Initiative (TEI)-conformant markup, data management, and digital preservation infrastructure and policies.

• Describe the digital partners who will participate in the project and their activities.

Discuss the methods for enhancing discoverability of the digital resource or content to aid the project’s dissemination.

• Describe how you will maintain, support, and make available the project’s digital results beyond the period of performance. Discuss a realistic timeframe of digital sustainability and how you will achieve it. Provide information on the ability and commitment of the hosting institution to ensure sustained access to collections or digital materials, as well as the project’s financial sustainability.

Work plan (approximately one page; aligns with review criterion 4)

• Outline the broad goals for the period of performance with a focus on outputs such as books, volumes or parts of volumes, total numbers of documents, or total word count for transcription or translation for the period of performance for this application. Discuss how you will use NEH funds to advance these goals.

20241127-RQ 14

• Refer the reader to Attachment 2: Work plan for your specific plans for each six-month increment for each of the collaborators. Do not duplicate that work plan here.

• For projects at a planning stage, describe in broad terms each proposed planning activity that will advance the project toward the implementation stage of an editorial project. Discuss how NEH funds will be used to advance the project toward an implementation phase.

Final product and dissemination (approximately two pages; aligns with review criterion 5)

• Discuss publication arrangements, publicity plans, estimated prices, and any other user costs to access print and/or digital publication. Include pertinent correspondence with a print or digital publisher and other supporting documents in Attachment 7: Appendices.

• Indicate whether any of the materials are still under copyright. If the project involves materials under copyright, discuss actions you have already taken to secure copyright permissions and specific steps you will take during the period of performance to secure the necessary permission to publish and to pay for any copyright fees, if necessary.

Include pertinent correspondence with current rights holders in Attachment 7:

Appendices.

• Discuss the media chosen for the final product (printed books, digital materials, or some combination) and the reasons for this choice.

• If you are proposing print volumes, describe the organization and contents of the volumes that explain the basis for regular publication intervals. If you are proposing a digital edition, discuss the content and pacing of digital content releases for each six-month or annual period.

• For projects at a planning stage, if you have not already decided on a dissemination format, describe how you will decide what format (print, digital, or both) your project will use. Identify specific award outputs, for example, guides to editorial policies and workflow procedures, reports from planning meetings, signed copyright permissions contracts, digital sustainability and accessibility plans, letters of commitment or permission, and a publication contract.

This attachment must not exceed 12 pages. Name the file narrative.pdf.

Attachment 2: Work plan (required) Your work plan should reflect the major activities you describe in your narrative, the project dates on your SF-424 Application for Federal Assistance – Short Organizational, and your Research and Related Budget.

Describe the activities that will take place in each six-month period of your period of performance to achieve each of the proposed objectives. A table is recommended but a narrative description in six-month increments is allowable. Use a timeline that includes each activity and identifies responsible staff. Explain how outcomes from one activity will carry over into the next.

For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. As appropriate, identify meaningful support and collaboration with key stakeholders in planning, designing, and implementing activities.

NEH recommends you limit this attachment to two pages. Name the file workplan.pdf.

20241127-RQ 15

Attachment 3: List of key personnel (required) Provide a list, in alphabetical order, surnames first, of all collaborators, designating the project director and any co-director(s). If applicable, also include project advisors and advisory board members, whether paid or unpaid. Include institutional affiliations for all listed personnel. For those not affiliated with a nonprofit educational institution, provide occupation and employer; if none, list city and state of residence.

The names on this list should include all individuals named in the Collaborators section of the narrative, as well as those included in the budget.

NEH recommends you limit this attachment to one page. Name the file personnel.pdf.

Attachment 4: Résumés for key personnel (required) Include two-page résumés for each person identified as key personnel (such as directors, co-directors, collaborating scholars, editors, research assistants, and digital specialists). Include their current address, an e-mail address, highest degree earned with the name of the institution awarding the degree, professional positions held, institutional affiliations, and major publications.

NEH recommends you limit each résumé to two pages. Name the file resumes.pdf.

Attachment 5: Bibliography (required) The bibliography should consist of primary and secondary sources that relate directly to the project. It should also include all previously published editions of the text to be edited or previous translations into English of the text to be translated for this application submission.

Include works that pertain to both the project’s substance and its theoretical or methodological approaches, particularly those that make the case for a new edition or translation of a text or those that have benefitted from editions already completed with NEH funds. Reviewers will use the bibliography to assess your knowledge of the subject area and your previous edition’s impact on the field, if applicable.

NEH recommends you limit your bibliography to five pages. You may use any standard citation format. Name the file bibliography.pdf.

Attachment 6: Samples (required) Your samples should illustrate the significance of the materials to be edited, show the degree of difficulty of the text, and illustrate the annotation policy, and be carefully checked for accuracy.

Editorial samples are required for both planning and implementation grants.

You must submit two kinds of samples:

1. Samples of the original materials you will edit or translate during the proposed period of performance. These may be photocopies or digital scans of the original texts saved as PDFs or documents that form the basis of the new edition or translation. In the case of translation projects, in addition to facsimiles of the original text, you must provide a legible transcription of the text in the original language to allow for comparison to the translation sample provided.

2. Samples of the final, edited material you will produce during the period of performance. These must include examples of edited transcriptions with

20241127-RQ 16

representative footnotes or endnotes and annotations that represent the final print or digital product. In the case of a translation project, you must include a sample of a completed translation of at least two manuscript pages. For editions of texts in the original language that will not be translated into English for the project, the sample must include a brief English-language summary (about one paragraph) of the material’s content in addition to the sample of the final edited text with example annotation.

Each kind of sample should be at least two pages in length, single-spaced. At a minimum, they should present two facing pages of the final print volume or screen text. Samples that exceed five pages are allowable but are generally not necessary. The total number of all sample pages in the attachment must not exceed 35 pages. If possible, use pages no larger than standard letter (8 ½" x 11”). You may need to reduce the size of images.

You must draw your two required samples from the work for which you are requesting funding, not from work already submitted to a publisher or from a previous application whose plan of work you have already completed.

Samples of Digital Materials You may submit screenshots samples of work from your digital edition or a page(s) with live links to your digital edition in the samples attachment. These digital samples are optional unless you have received past NEH support for your digital edition.

For projects at a…