Schedules A_

Michigan.gov/MiProcurement Contractor must enter company name here.

Schedule A – statement of work contract activities

Request for Proposal (RFP) No. 220000001329 Bids Due: March 3, 2022 at 3:00 p.m. Eastern

DEPT. OF NATURAL RESOURCES – PURCHASE OF USED SEMI-TRACTOR

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Department of Natural Resources has need to purchase a used semi-tractor vehicle in good condition for the purpose of hauling very large trailers with construction equipment aboard. Proposals for a semi-tractor vehicle having met the published specifications will be considered.

SCOPE

It is the intent of the Dept. of Natural Resources to purchase a used semi-tractor vehicle generally meeting the minimum published specifications, below. Award of contract shall be based upon the lowest bid received from a responsive and responsible Bidder having met all specifications. If no such bid is received, bids received from responsive and responsible bidders that most nearly meet the published specifications will then be evaluated for pricing. Award of contract shall then be based upon the lowest bid received from a responsive and responsible bidder that most nearly meets the published specification.

Bid Submittals received meeting ALL the minimum specification, will be reviewed first, and will have their pricing evaluated. If no such bid submittal is received, Bid Submittal received that have the closest matching specifications to those listed will then be evaluated for pricing.

REQUIREMENTS

The successful bidder shall furnish and deliver a used semi-tractor vehicle in accordance with this Request for Proposal Document.

1. General Requirements

a. Product Specifications

The Contractor must provide a used semi-tractor vehicle generally meeting the following specifications:

Specification Meets Specification with Exception Does Not Meet Specification

Model year 2007 or newer

Minimum 44,000 lbs rear axles / Minimum 14,600 lbs front

Minimum 425 hp diesel engine

Sliding fifth wheel

Day cab configuration

Truck must have fewer than 175,000 miles

Power windows / locks

Heated power mirror on passenger side

Cosmetically Satisfactory and Functional throughout:

No major dents, dings, broken windows or mirrors; minimal rust; all gauges, radio, air conditioner and heat/defrosters, etc., in good working order

All tires must have between 80% and 100% of original tread depth

The steering tires must match for wear and brand/type.

Tires on each drive axle must be a matched set.

The successful bidder must provide a complete wreckage/repair and maintenance history on the vehicle. Only a “green” clean title vehicle will be accepted. A salvaged vehicle will not be accepted.

Vehicle must have passed a recent DOT inspection within the last 6 months. Vehicle must pass a current third-party mechanical inspection. A vehicle not passing this inspection will be rejected as being an unresponsive bid. The Dept. of Natural Resources will be responsible for the third-party mechanical inspection at the bidder’s location. The successful bidder must make arrangements with the DNR for this inspection.

Inspection must occur within 14 calendars days after notice to proceed from DNR Procurement Section.

Passing the mechanical inspection does not guarantee the final purchase of the vehicle from the apparent low bidder. The State of Michigan reserves the right to waive any and all bid irregularities, to reject any or all bids, and to make an award that is in the best interest of the State of Michigan. The State of Michigan reserves the right to reject any bid that exceeds available funding.

The purchase order will be issued after the vehicle has passed current inspection and funding has been confirmed.

b. Warranties The successful bidder must provide a 30-day/3,000-mile warranty on the drive train, power train, fuel system, colling system, and electronics of the vehicle. Transferred warranties will not be accepted.

c. Recall Requirements and Procedures Describe any recall requirements and procedures.

d. Incentives Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Requirements

a. Delivery Inspection by a DNR-approved or appointed third-party will occur within 14 calendar days after notice of intent to award contract/purchase order. Purchase order will be issued within 7 calendar days after successful passing of the mechanics inspection. Delivery to the Baldwin Field Office must be within 14 calendar days upon having passed the third-party mechanics inspection. Delivery will be made to:

DNR Parks and Recreation Baldwin Field Office 2468 West 24th St.

Baldwin, MI 49304

b. Maintenance Records The successful bidder must provide complete accident, repair, and maintenance records for the used semi-tractor vehicle proposed for sale.

c. Training The Contractor must provide the following training: Basic Operational Training and Maintenance Scheduling that may be specific to the particular brand and model of semi-tractor being sold.

3. Staffing

a. Contractor Representative The Contractor must appoint one (1) individual who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

b. Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

4. Pricing

a. Price Term Pricing is firm for the entire length of the Contract. This is a one-time purchase only.

b. Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

5. Ordering

a. Authorizing Document The appropriate authorizing document for the Contract will be a Dept. of Natural Resources Purchase Order.

6. Acceptance

a. Acceptance, Inspection and Testing The State will use the following criteria to determine acceptance of the Contract Activities:

· Passing an inspection by a third-party mechanic provided by the Dept. of Natural Resources.

7. Invoice and Payment

a. Invoice Requirements All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number; and (h) total price.

b. Payment Methods The State will make payment for Contract Activities by Electronic Funds Clearinghouse Transfer (EFT).

8. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000.00 and an additional $100.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

9. Additional Requirements

a. Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract

b. Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

c. Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

d. Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging

BIDDER’S RESPONSE:

List all exception(s):

Enter company name here Schedule B - Pricing Request For Proposal No. 220000001329

Bids Due: March 3, 2022 at 3:00 p.m. Eastern

Dept. of Natural Resources – Purchase of a Used Semi-Tractor The Contractor must provide a pricing schedule for the proposed Contract Activities. The pricing schedule should be submitted in a modifiable format (e.g., Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

1. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

2. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: % discount off invoice if paid within days after receipt of invoice.

3. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

TOTAL:

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