SCHEDULE A STATEMENT OF WORK CONTRACT ACTIVITIES.docx

Michigan.gov/MiProcurement Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Proposal No. 210000002583 Upgrade Lottery Building Network Cabling This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Michigan Lottery building will have the building HVAC system replaced over the next several months. As part of this project, Lottery is seeking bids to replace existing Cat-5 local area network cabling throughout the building. The existing cabling is 25+ years old and all office areas do not currently have sufficient network capabilities. Seeking upgraded cabling to provide Lottery with a robust high-speed network infrastructure. Existing cable will require removal and disposal by the bidder.

SCOPE

Each of the four Lottery building floors will need network cable run from the floor datacom closets to the office areas to saturate the space with sufficient network drops, for current staff and future expansion. Cable will need to be run in the ceiling and be dropped down to office cubicles via conduit poles. Installation to include new patch panels in the datacom closets. Installation to include all necessary hardware for network jacks in all offices. All office patch cables should be included (jack to computer) and closet patch panel cables (panel to network switching gear).

Project includes the removal of old exposed cat-3 and cat-5 cabling from ceiling [does not include removal from walls and other unexposed structures] during HVAC reconstruction.

Some recent Cat-6 cable runs may exist in certain areas of the building and this will be designated out-of-scope. This will be included on network diagrams and discussed with the contractor.

REQUIREMENTS

Network cable must be run from floor datacom closet to wall jacks in each office/cubicle. Each wall jack to have two (2) drops, labeled A and B. All network drops must be documented (preferably on an office diagram) and labeled at each end of cable run. All network cabling must be fully tested and certified per cable specifications after installation. A report of each cable test should be provided at the conclusion of the project.

Contract to include removal and disposal of as much old cabling that can be harvested from ceiling during project. It is not expected that contractor will remove all old wiring from walls, columns, or out-of-scope areas of the building.

**Office layout diagrams will be provided at the pre-proposal meeting and can be requested via email from solicitation manager prior to the pre-proposal meeting.

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· Quantity – Approximately 640 network cable drops total, differs per floor based on office layout, office diagrams will be provided

· Size – cabling should be a minimum of Category 6

· Color – will work with vendor on this

· Quality – must meet all Cat-6 or higher network cable Telecommunications Industry Association (TIA) standards

· Repairs – must include installation warranty to include repairs if testing fails or damage occurs during installation

· Maintenance, parts, supplies – must include all hardware and supplies for fully functioning network (end to end)

· Industry standards – must meet TIA/EIA-568 network cabling standards; also, must adhere to building and/or city codes for network cabling.

1.2. Covid Requirements

· The Contractor must explicitly advise all employees that the State is NOT their employer. All personnel provided by the Contractor shall be subject to the rules, regulations, and policies of the State, as well as the State agency.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.1. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.2. Recall Requirements and Procedures

Describe any recall requirements and procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.3. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.4. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.5. Transition

A. Contract Execution:

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Bidder must describe how they comply with the above requirement(s):

B. Post-Contract Transition: Invoices must be sent within 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

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Bidder must describe how they comply with the above requirement(s):

2. Service Requirements

2.1. Timeframes

All Contract Activities must be started within 14 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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Bidder must describe how they comply with the above requirement(s):

2.2. Delivery

Delivery will be expected within 14 business days upon date of order during business hours. Delivery will be made at 101 E. Hillsdale Street Lansing, MI 48909.

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Bidder must describe how they comply with the above requirement(s):

2.3. Installation

Installation will be expected to begin within 14 business days upon date of order. Installation will be considered complete when project is complete. All floors are completed and meet expectations. Project to be completed no later than January 31, 2023.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.4. Reporting

The Contractor must submit to the, the following written or electronic reports:

· Cable Test report from each cable run to indicate specifications for Cat-6 or higher standard have been met.

· Network diagram of all cable runs with jack numbers in office spaces.

List all exception(s):

The Contractor must explain any reporting that is included in its proposal and any additional reporting capabilities:

2.5. Meetings

The Contractor must attend the following meetings:

· Kick-off meeting that will be scheduled with 14 calendar days of contract award.

· The State may request other meetings as it deems appropriate.

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3. Staffing

3.1. Contractor Representative

The Contractor must appoint individuals specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

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3.2. Key Personnel

The Contractor must appoint individuals who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 8 business hours.

Contractor’s Key Personnel must be on-site at 101 E. Hillsdale Street Lansing, MI 48909 during the following times: 8:00AM to 5:00PM The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

The bidder must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

List all exception(s):

1) Key Personnel

- Program Manager:

- Contractor Representative:

- Attorney(s):

- Trainer(s):

2) Physical Location of Key Personnel:

3) Functions each Key Personnel will perform:

4) Current Chronological Résumés (attach):

3.3. Non-Key Personnel

The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

List all exception(s):

3.4. Organizational Chart

The Bidder must provide an overall organizational chart that details staff members, by name and title, and subcontractors - either in this response box or identified here as an attachment to this RFP labelled as Organizational Chart.

3.5. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

3.6. Security

The Contractor will be subject to the following security procedures:

During the proposal evaluation, Lottery may initiate investigations into the backgrounds of any officers, principals, investors, owners, Subcontractors, employees, or any other associates of the Contractor-Bidder it deems appropriate.

Such background investigations may include fingerprint identification by Michigan State Police, Federal Bureau of Investigation, and any other appropriate public or private agencies selected by the Lottery. Any costs of background investigations are the responsibility of the Contractor-Bidder.

Personnel who will be performing services under the Contract and as determined by the Lottery will be required to undergo a background investigation by the Lottery. This Lottery background check does not relieve the Contractor of their responsibility to conduct their own background investigations. After an employee being considered for work on the Lottery Contract has been cleared by the Contractor’s background checks, the person shall be submitted to Lottery for clearance. The results of the background check by the Contractor shall be shared with Lottery. Any costs of background investigations are the responsibility of the Contractor.

The Contractor consents to cooperate with such investigations, and to instruct its employees to cooperate. The Lottery may terminate the Contract or require the Contractor to remove an employee from the Lottery project based upon adverse results of background checks if the Lottery determines that its integrity, security, or goodwill may be in jeopardy. The Lottery may disapprove any employee or Subcontractor of the Contractor who is assigned to this project, either at Contract inception or at any time during the Term of the Contract.

The Contractor shall not allow the engagement of unfit or unqualified persons not skilled in the tasks assigned to them with respect to the Contract and shall at all times employ sufficient personnel for carrying out work to full completion in the manner and time prescribed by the Contract. The Contractor shall be responsible to the Lottery for the acts and omissions of the Contractor’s employees or Subcontractors.

Any person employed by the Contractor shall, at the written and reasonable request of the Lottery, be removed forthwith by the Contractor from work relating to the Contract. The Contractor’s Subcontractors are in this respect considered employees of the Contractor.

The ability to conduct such investigations is a continuing right of the Lottery throughout the Contract.

The Contractor shall at the start of the Contract, and for each new employee prior to their assignment on Michigan Contract work, submit to the Lottery the name, address, date of birth, social security number, driver license number, and other release forms bearing the person’s signed authorization to allow criminal justice agencies to release to the Lottery any criminal history that pertains to such person, of all officers and employees of the Contractor and of any Subcontractor, who are involved in any phase or aspect of the Upgrade Lottery Building Network Cabling project. The Lottery reserves the right to review and approve or disapprove any persons prior to or during their assignment to this Contract. No employee is to be given access to Facilities or assigned to work on this Contract until the employee has been cleared by the Lottery. The Lottery reserves the right to review all security clearances and to disapprove any Contractor or Subcontractor employee. The Contractor shall notify the Lottery of departures of persons who are involved in the Contract and shall provide a roster of current employees to the Lottery at least every twelve (12) months during the term of the Contract.

The Contractor must promptly notify the Lottery if it becomes aware that any of its employees, or employees of any Subcontractor, assigned to Michigan Contract work have been charged and/or convicted of a criminal offense (excluding only misdemeanor traffic offenses).

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The Contractor’s staff may be required to make deliveries to or enter State facilities. The State may require the Contractor’s personnel to wear State issued identification badges.

The Contractor must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

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4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

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5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Master Agreement/Purchase Order.

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6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must describe how they comply with the above requirement(s):

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

7. Acceptance

7.1. Acceptance, Inspection and Testing

Contract Activities are subject to inspection and testing by the State within 30 calendar days of the State’s receipt of them (“State Review Period”), unless otherwise provided in Schedule A. If the Contract Activities are not fully accepted by the State, the State will notify Contractor by the end of the State Review Period that either: (a) the Contract Activities are accepted but noted deficiencies must be corrected; or (b) the Contract Activities are rejected. If the State finds material deficiencies, it may: (i) reject the Contract Activities without performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract in accordance with Section 23, Termination for Cause.

Within 10 business days from the date of Contractor’s receipt of notification of acceptance with deficiencies or rejection of any Contract Activities, Contractor must cure, at no additional cost, the deficiency and deliver unequivocally acceptable Contract Activities to the State. If acceptance with deficiencies or rejection of the Contract Activities impacts the content or delivery of other non-completed Contract Activities, the parties’ respective Program Managers must determine an agreed to number of days for re-submission that minimizes the overall impact to the Contract. However, nothing herein affects, alters, or relieves Contractor of its obligations to correct deficiencies in accordance with the time response standards set forth in this Contract.

If Contractor is unable or refuses to correct the deficiency within the time response standards set forth in this Contract, the State may cancel the order in whole or in part. The State, or a third party identified by the State, may perform the Contract Activities and recover the difference between the cost to cure and the Contract price plus an additional 10% administrative fee.

The State will use the following criteria to determine acceptance of the Contract Activities: Schedule A and B

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7.2. Final Acceptance

· Final acceptance will be when all cabling is complete, all testing has been done, and all reports are provided. A final walkthrough will be conducted by Lottery to ensure all items have been completed.

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8. Invoice and Payment

8.1. Invoice Requirements

· All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number; and (h) total price.

· Invoices must be submitted on a monthly basis to HallS9@michigan.gov

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8.2. Payment Methods

The State will make payment for Contract Activities using Electronic Funds Transfer which will require the Contractor to register at: http://www.michigan.gov/SIGMAVSS Please explain your process for ordering and accepting this payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

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If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

8.3. Procedure

All invoices must be emailed to the Program Manager listed on the contract. Subject line of the email must read: Vendor Name, Contract Number, Invoice Number

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9. Project Plan

· The Contractor will carry out this project under the direction and control of the Program Manager.

Upon Contract Award: A final project plan must be submitted for final approval within 10 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

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Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

10. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

Bidder must provide a copy of any applicable licensing agreement either in this response box or identified here as an attachment to this RFP.

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $250 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

· The State is entitled to collect $500 per individual per day for the removal of any Key Personnel without prior approval of the State.

· The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

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List all exception(s): (Add more rows as necessary.)

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

12. Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

11.1. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

11.2. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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