Schedule A - Statement of Work - Blue Water Bridge Toll EquipmentFinal.docx

Schedule A – Statement of Work

RFP 270000000015

Blue Water Bridge Toll Equipment This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The Blue Water Bridge is an International Border crossing between Michigan and Ontario, Canada. As the owner of the Bridge, the Michigan Department of Transportation by law collects tolls solely for operating and maintaining the bridge. This purchase is for equipment used for operating the tolling system.

To purchase replacement bridge tolling equipment compatible with the existing software system.

MDOT will install equipment from their respective orders.

Scope Complete scope of work is covered by the equipment listed in Schedule. This contract is for equipment and shipping only.

General Requirements The products listed are based on the current toll software systems and requirements of the Blue Water Bridge. Any substitutions of a specific product will require vendor to meet standards set by the software vendor to ensure the compatibility of the proposed substitute equipment.

Product Specifications The Contractor must provide the following:

A. Toll Lane Exit Gate–FAAC International, Inc, Toll Pro traffic gate (12 ft) B. Lane Gate Photo Eye – Banner, Q45VR3DX C. Patron Fare Display – TRMI Integration System, PFD2 – 19” display D. Axle Counting Treadles – TRMI, Four Contact Strips, (15 ft x 2ft) E. Serial Lane Interface Card – TRMI, SLI Treadle Interface Card F. Patron Fare Display Stand, TRMI, Aluminum PFD G. ELO Touchscreen Monitor (ET1915L) H. Epson OmniLink TM-T88VII Fixed Interface Thermal Printer USB + Ethernet Black (C31CJ57052)

Brands are included because each of these products has been tested and works with both our hardware and software. Any substitution must have compatibility with all hardware and software in the Blue Water Bridge tolling infrastructure.

Quantity Contract will be an as needed agreement. There are no minimum or maximum order amounts.

Warranties For all equipment listed within Schedule A, the Contractor is to provide a minimum of one (1) year warranty or the manufacturer5.'s warranty, whichever is greater. This warranty shall start on receipt of delivery. The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder Response

Bidder must describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

Describe how you will comply with the requirement(s)

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Recall Requirements and Procedures Vendor must describe any procedures related to product recalls, in particular, recalls and shipping procedures for recalls on already purchased toll equipment.

Bidder Response

Bidder must describe any recall procedures.

Describe how you will comply with the requirement(s)

Quality Assurance Program Explain any Quality Assurance Program that you have.

Bidder Response

Explain your Quality Assurance Program(s).

Describe how you will comply with the requirement(s)

Incentives Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder Response

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Describe how you will comply with the requirement(s)

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Timeframes All Contract Activities must be delivered within 60 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms. Exception or exigent circumstances must be discussed in advance with the program manager.

Delivery Delivery will be expected within 60 calendar days upon date of order. Because staff at the maintenance garage have seasonal and Holiday variations with their schedule, vendor must work with program manager to insure delivery during site’s hours of availability. Delivery will be made at 2900 Lewis Drive, Port Huron, Michigan, 48060.

Installation Blue Water Bridge will inspect and install materials upon receipt.

Meetings Contractor must attend a virtual meeting at the beginning of the contract period to go over contract details. Additional meetings may be required at the discretion of the Program Manager.

Contractor Program Manager The Contractor must appoint one individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”).

The Contractor must notify the Contract Administrator at least seven calendar days before removing or assigning a new Contractor Program Manager.

Technical Support, Repairs and Maintenance The Contractor must be available for calls and service during the hours of 8:00am to 4:00pm at a minimum. Identify availability for this proposal by hours and days of the week.

Bidder Response

The Contractor must specify its technical support number for the State to contact the Contractor for technical support, repairs and maintenance.

Insert technical support number and availability

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor information. Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Price Term Pricing is firm for a 365-day-period (“Pricing Period”). The first pricing period begins on the Effective Date. Adjustments may be requested in writing by either party and will take effect no earlier than the next Pricing Period.

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Authorizing Document The appropriate authorizing document for the Contract will be a delivery order sent electronically to designated contractor representative.

Order Verification The Contractor must have internal controls approved by Program Manager, to verify abnormal orders and to ensure that only authorized individuals place orders.

Delivery Programs The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder Response

The Contractor must explain in detail its delivery program(s) (e.g., standard delivery and quick-ship), including any limitations such as quantity.

Explain delivery program(s)

The Contractor must explain the transportation method(s) (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Explain transportation method(s)

Packaging and Palletizing Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

Acceptance, Inspection and Testing The State will use visual inspection of received materials to determine Equipment delivered will have, A, Equipment ordered will be delivered within the timeframe provided within item 2.1 (Delivery).

B. Undamaged. Damaged equipment will not be accepted. The Contractor will repair or replace the damaged equipment at the Contractor's expense.

Final Acceptance The Contractor shall deliver the equipment. MDOT shall inspect the equipment and approve acceptance of goods upon delivery.

Invoice Requirements All invoices submitted to the State must include: (a) invoice generation date; (b) delivery order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Payment Methods The State will make payment for Contract Activities via Electronic Funds Transfer (EFT). As required by MCL 18.1283, the Contractor must electronically register with the State at http://www.michigan.gov/SIGMAVSS to receive EFT payments.

Bidder Response

Explain your process for ordering and accepting this payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

Explain your process.

Procedure Invoices will be submitted to the program manager and the administrative assistance upon receipt and inspection of equipment.

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $500 and an additional $50 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

Exceptions List

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Exceptions List

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Bidder Response

☐ I have reviewed the above requirement and have listed all PFAS containing products in the table below or as an attachment labelled as add details

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

PFAS List

Schedule A – Attachment 1 – Key Personnel

1. Key Personnel The Contractor must appoint one individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable of the contractual requirements, and respond to State inquiries within one day.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under the Termination for Cause section of the Standard Contract Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

RFP 270000000015 1

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