Schedule A-SOW-NBWC Septic Tank Installation.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement Schedule a – statement of work contract activities Request for Proposal (RFP) No. 230000002051 Anti-Flotation Septic Tank Installation I-94 New Buffalo Welcome Center This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Installation of an anti-flotation septic tank between the truck parking lot and existing lift station that are located within the eastbound I-94 Welcome Center, New Buffalo Township. The surrounding ground will be returned to existing grade. (See attached plans and special provision.)

SCOPE

Installation Work consists of furnishing and installing a 3450-gallon precast concrete septic tank as shown on the plans, including the manhole frames and covers, grade rings, internal PVC pipe and fittings, effluent filter, and all excavation, bedding, backfill, compaction and dewatering as necessary to complete the installation.

REQUIREMENTS

1. General Requirements

1.1. General Requirements

All the work shall be done in accordance with regulations governing the state agency wherein the work is to be performed and with minimum possible interference with the proper functioning of the activities of the state agency.

A. The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

B. Work Specifications – Please refer to the attached plans and special provisions.

C. Except where otherwise indicated within this Schedule A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition see: https://mdotjboss.state.mi.us/SpecProv/specBookHome.htm), and the special provisions contained herein. other special provisions and attachments contained within this RFP.

D. Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

E. The Contractor must not operate or park equipment or store materials within a tree drip line. The Contractor must protect motorists from any materials or equipment stored inside the closure.

F. All local noise, dust, and work-hour ordinances shall apply to the Contract.

G. MDOT will not be responsible for any cost associated with the disposal of any service provided in this Contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

H. Contractor shall protect the safety and health of the public, state employees, State property and property of the local unit of government during the performance of this Contract.

I. The Contractor shall conduct and supervise work as to ensure its completion in accordance with the terms of the Contract and the approved project schedule.

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Bidder must describe how they comply with the above requirement(s):

The Bidder may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications, if available. Describe here:

1.2. Bonds

The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

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1.3. Contract Schedule

All Contract Activities must be completed per the attached Miscellaneous Notes. The closure of the Welcome Center must meet the timeframe named with the Miscellaneous Notes.

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1.4. Maintaining Traffic

The Contractor will not be responsible for maintaining traffic. The Contractor will be required to coordinate maintaining traffic with the MDOT Maintenance Staff and the New Buffalo Welcome Center Staff.

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1.5. Quality Assurance Program

The Contractor will be required to furnish buoyancy calculations, test the septic tank, and submit shop drawings per the attached Precast Concrete Septic Tank special provision (pages 2 and 3).

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Bidder must describe how they comply with the above requirement(s):

2. Service Levels

2.1. Meetings

MDOT may request meetings as it deems appropriate to ensure all coordination is done properly and to satisfaction.

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3. Staffing

3.1. Contractor Representative

The Contractor must appoint one individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least seven (7) calendar days before removing or assigning a new Contractor Representative.

Bidder must identify its Contractor Representative:

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

Bid price includes: mobilization, equipment, labor, mulch blanket, seeding, salvaging topsoil, concrete anti-flotation septic tank, eight inch PVC sanitary sewer, and all other incidentals associated with the work. Reference attached Precast Concrete Septic Tank special provision and plan sheets.

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5. Acceptance

5.1. Final Acceptance

All work will be visually inspected and approved by MDOT staff if acceptable prior to demobilizing from the site.

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6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) contract number/purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number; and (h) total price. Overtime, holiday pay, and travel expenses will not be paid. Invoices are to be emailed as an attachment to Michael Bippley at BippleyM@michigan.gov and Donnalee Forraht at ForrahtD@michigan.gov.

6.2. Payment Methods

The State will make payment for Contract Activities via SIGMA. All Contractors must be registered through Vendor Self Service (VSS) Welcome to CGI Advantage Vendor Self Service Portal: Home (michigan.gov).

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7. Ordering

7.1 Authorizing Document

The appropriate authorizing document for the Contract will Delivery Order.

7.2 Order Verification

The Contractor must have internal controls approved by MDOT-Program Manager(s) to verify abnormal orders and to ensure that only authorized individuals place orders.

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8. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

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9. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

· The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

· The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

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10. Additional Requirements

10.1. Environmental and Energy Efficiency Product Standards

The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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Bidder must describe how products that meet these requirements are identified or otherwise labelled.

10.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

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Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

10.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

10.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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10.5. Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS)

The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

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