schedule_a_commodities_and_non-prof_services-outline_format.M-32 Signal Work 08182022.docx

Michigan.gov/MiProcurement

Contractor must enter company name here.

Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Request for Proposal (RFP) No. 220000002934 M-32 at Murner Rd/McVannel Rd Traffic Signal Repairs This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

Michigan Department of Transportation (MDOT) is seeking a Prequalified Maintenance Contractor to perform s traffic signal repair work that is required due to damage done as a result of the May 20, 2022, tornado that passed through the Gaylord area.

SCOPE

The strain pole and foundation in the southeast corner of M-32 at Murner Rd/McVannel Rd will be removed and replaced due to suspected strain from the tornado. Other items to be removed and replaced or salvaged include handhole, traffic signals, signal span wires, case signs, pedestrian signal, pedestrian push button, and conduit and installation of back plates.

REQUIREMENTS

Contractor will be required to perform the following work per Schedule of Work, Attachment A which includes the following documents:

· Attachment 1 – Removal Items

· Attachment 2 – Construction Items

· Attachment 3 - Maintaining Traffic Typicals (Contractor to provide Maintaining Traffic Plan)

· Site Restoration Contractor is required to follow the following standards and specifications:

· 2020 MDOT Spec Book

· 2020 MDOT SPECIAL PROVISIONS (ATTACHED)

· 20SP-820A-01 – STEEL STRAIN POLE

· 20SP-820F-02 – PUSHBUTTON AND SIGN, SALVAGE

· 20SP-820FF-01 – TRAFFIC SIGNAL BACKPLATE

· 20SP-820GG-01 – SPAN WIRE TETHER

· 20SP-820I-01 – TRAFFIC SIGNAL WORK – CONSTRUCTION METHODS

· 20SP-1003A-01 – QUALITY INDEX FOR PORTLAND CEMENT CONCRETE

· 20TM818-A140-02 – HANDHOLE, ROUND

· Traffic Signal Special Details – per the checklist in the attachments

See the link below to the Michigan Department of Transportation 2020 Standard Specifications for Construction https://www.michigan.gov/-/media/Project/Websites/MDOT/Field-Services/FieldServices4/2020-Standard-Specifications-Construction.pdf?rev=df6ed714e5bb43b6814fb252b1ed2561

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· Material Source List

· Buy America Certification for Steel Items

1.2. Warranties

Describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Describe any warranties included in the bid (if none, enter N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures Bidder response:

I have reviewed all Section 1.3 Recall Requirements and Procedures and agree with no exception.

I have reviewed all Section 1.3 Recall Requirements and Procedures and have noted all exception(s) below.

List all exception(s):

1.4. Quality Assurance Program

The contractor will provide the following plans at the kickoff meeting for pre-approval by MDOT:

· Safety Plan/Damage Claim Program

· Work Zone Traffic Control Plan

· Drilled Shaft Installation Plan

· Concrete QC Plan

· Concrete Mix Design (JMF)

MDOT will provide on-site inspection and testing during construction to ensure the pre-approved plans are followed.

1.5. Transition

A. Contract Execution: Upon notification to proceed from the MDOT Program Manager.

B. Post-Contract Transition: Invoices must be sent within 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

2. Service Levels

2.1. Time Frames

The anticipated timeframe for the work is from 9/7/22 to 9/21/22 or as negotiated with the Program Manager. The contractor must provide a progress schedule, to be approved by the MDOT Program Manager and subject to change based on the availability of MDOT inspection and testing staff.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.2. Installation

Installation will be expected per the approved progress schedule. Installation will be considered complete when all work has been completed and inspected.

2.3. Meetings

The Contractor must attend the following meetings: Kick-off meeting if deemed necessary by the MDOT Program Manager.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one project manager specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 3 calendar days before removing or assigning a new Contractor Representative.

3.2. Key Personnel

The Contractor must provide a list of Key Personnel and their contract information.

The Contractor must appoint a construction foreman who will be on-site and directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 24 hours.

Contractor’s Key Personnel must be on-site at M-32 at Murner during the following times: while work is being performed.

The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

Foreman’s Contact Information Name

Title

Office Phone

Mobile Phone

Email Address

3.3. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

5. Acceptance

5.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities, per the approved Concrete QC Plan, Drilled Shaft Installation Plan, Work Zone Plan, Site Safety Plan, MDOT standards, special provisions, and the 2020 spec book.

List all exception(s):

5.2. Final Acceptance

The MDOT Program Manager or designee will determine final acceptance of the work performed and ensure conformance to the MDOT 2020 Standard Specifications for Construction.

List all exception(s):

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

6.2. Payment Methods

As required by MCL 18.1283, the State will only disburse payments under this Contract through Electronic Funds Transfer (EFT).

The Contractor is responsible for ensuring current banking information is entered in the State vendor website: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService.

6.3. Procedure

Submit invoices to the MDOT Program Manager at daweg@michigan.gov.

7. Project Plan Provide all required documents to the MDOT Program Manager for approval.

Upon Contract Award: A final project plan/progress schedule must be submitted for final approval within 10 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

List all exception(s):

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

8. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

List all exception(s):

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

9. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

List all exception(s):

10. Bonds The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

Bidder response:

List all exception(s):

11. Additional Requirements

11.1. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

11.2. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

11.3. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

List all exception(s): (Add rows as necessary.)

11.4 Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS)

The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

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