schedule_a_commodities_and_non-prof_services-outline_format (006).docx

Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Contractor must enter company name here.

Michigan.gov/MiProcurement Schedule A - Statement of work contract activities Request for Proposal (RFP) No. 210000002096 23A Aggregate – 5,500 Ton This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

This Contract is for the purchase of 23A Aggregate from Pre-Qualified Pits, up to 5,500 Tons. Material is to be delivered to the St Ignace maintenance facility at 500 Ferry Ln, St Ignace, MI 49781.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· MDOT Spec 23A aggregate, estimated quantity is 5,500 tons.

· Aggregates shall be from MDOT pre-qualified pits. Refer to the Qualified Products List located at https://www.michigan.gov/documents/mdot/MDOT_Prequalified_Aggregate_Supplier_List_691933_7.pdf

· Contract shall provide electronic tickets from certified scales.

· Contractor shall follow and the aggregates shall conform to sections 307 and 902, tables 902-1 and 902-2 of the 2012 Standard Specifications for Construction.

1.2. Quality Control Program

The Contractor shall insure the product type, quality, and amount matches the request.

1.3. Quality Assurance Program

The Michigan Department of Transportation (MDOT) reserves the right to sample at any time to verify the product meets all requirements.

2. Service Levels

2.1. Time Frames

All Contract Activities must be delivered within 10 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

2.2. Delivery

Delivery may be waived at the discretion of the program manager based on location of available supplies and intended work location. Contractor bid shall be separated into material supply and delivery fee as detailed below.

If Delivery is determined to be required, it will be expected within 10 calendar days upon date of order between the hours of 7 am and 4 pm EST Monday through Thursday. Delivery will be made at MDOT St Ignace Maintenance Facility, 500 Ferry Ln, St Ignace, MI 49781.

If Delivery is waived, all insurance requirements listed in the Standard Contract Terms will be removed for this purchase.

2.3. Reporting

The Contractor must submit to the program manager, the following written reports: electronic tickets of the quantity and location for each delivery.

The Contractor must explain its reporting capabilities, any reporting that is included in its proposal, and any additional reporting capabilities.

2.4. Meetings

The Contractor must attend the following meetings: Kickoff meeting within 7 days of award of contract.

The State may request other meetings as it deems appropriate.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint a minimum of one individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 7 calendar days before removing or assigning a new Contractor Representative.

Please provide Contractor Representative below:

3.2. Customer Service Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative who must be available for calls during the hours of 8 am to 5 pm EST Monday through Friday at a minimum. Identify customer service availability for this proposal by hours and days of the week.

Please provide Customer Service Number below:

3.3. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.4. Security

The Contractor will be subject the following security procedures:

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The Contractor’s staff may be required to make deliveries to or enter State facilities. The State may require the Contractor’s personnel to wear State issued identification badges.

The Contractor must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be Purchase Orders.

5.2. Order Verification

The Contractor must have internal controls approved by MDOT-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

6. Acceptance

6.1. Acceptance, Inspection and Testing

The State will only accept material from a pre-qualified pit and with an electronic ticket.

6.2. Final Acceptance

Final acceptance is considered when MDOT takes possession of material.

7. Invoice and Payment

7.1. Invoice Requirements

Submit invoice once the PO has been completed, within 14 calendar days.

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

Invoices may be sent via:

Email: PostmaJ@michigan.gov Or Mail: MDOT, Newberry TSC 14113 M-28 Newberry, MI 49868 Attn: Jodie Postma

7.2. Payment Methods

The State will make payment for Contract Activities Electronic Funds Transfer (EFT) will be utilized for all contractor payments.

8. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

List all exception(s):

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