Schedule A - Commodities and Non-Prof Services Cold mill & fill-M-89 over Gull Creek.docx

STATE OF MICHIGAN

Request for Proposal No. 190000002995

SCHEDULE A

STATEMENT OF WORK

Cold Milling and Resurfacing of the Structure Carrying M-89 over Gull Creek (B01-39102), including Traffic Control and Pavement Markings

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation (MDOT) is requesting bids for approximately 739 square yards of cold milling and HMA resurfacing (2”-2.75” depth) on structure B01-39102, including traffic control and pavement markings. This project is located on M-89 over the Gull Creek, approximately 0.1 miles west of 37th Street in Ross Township, Kalamazoo County.

SCOPE

Cold milling and resurfacing with Hot Mix Asphalt for a width of 38 feet starting 5 feet west of reference line A heading easterly 175 feet to 5 feet east of reference line B on M-89 over Gull Creek (see M51905 PROPOSAL.PDF page 119 LOG OF PROJECT for reference line stationing). Maintenance of traffic and pavement markings will also be provided by the Contractor.

This will be a lump sum pay item.

1.1 General Requirements

The Contractor shall provide all personnel, equipment, tools, supplies/materials, supervision, training and other items and services necessary to provide the deliverables/service as described within Schedule A.

Maintaining Traffic

The Contractor will be responsible for maintaining traffic.

Traffic shall be maintained in accordance with the current Standard Specifications for Construction, section 312 and, the current edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD), and the current Maintenance Work Zone Traffic Control Guidelines.

The Contractors shall furnish and place, all necessary warning and directional devices to maintain traffic. This includes signs, sign sheeting, sign covers, arrow boards and channelizing devices. All work shall be performed with the flow of traffic.

Reference M51905 PROPOSAL.PDF page 2 SPECIAL PROVISION FOR MAINTAINING TRAFFIC.

MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities

1.2 Specifications

Cold milling and HMA resurfacing (2"-2.75” depth) on B01-39102 (175 feet long by 38 feet wide) from 5 feet west of reference line A to 5 feet east of reference line B. Once the existing HMA surface is removed, MDOT crews will be allowed 7 calendar days for each stage for concrete deck patching and waterproofing membrane installation.

Cold milling of the existing HMA surface also includes removal of the existing waterproofing membrane. Care shall be taken to not cover the existing deck drains with HMA.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Service Deliverable

A. Contractor will deliver cold milling and Hot Mix Asphalt (HMA) to M-89 over the Gull Creek (B01-39102).

1.4 Recall Requirements and Procedures

The Contractor will notify the Program Manager/MDOT immediately upon notification from the manufacturer on any product deficiency and work with MDOT to remove and replace defected product at no additional cost.

1.5 Quality Assurance Program

Upon delivery of Hot Mix Asphalt (HMA) if material does not meet stated specification, MDOT has the right to refuse the product and expect a new batch of HMA at that time.

Reference M51905 PROPOSAL.PDF for mix specifications.

2. Service Levels

2.1 Time Frames

All Contract Activities must be delivered within 14 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notice provisions of the Standard Contract.

2.2 Delivery

Delivery will be expected per M51905 PROPOSAL.PDF, Progress Clause. Delivery will be made at M-89 over Gull Creek (B01-39102).

2.3 Installation

Installation will be expected per Reference M51905 PROPOSAL.PDF, Progress Clause. Installation will be considered complete when engineer accepts work as complete.

2.4 Technical Support and Repairs

When providing technical support, the Call Center must resolve the caller’s issue within 60 minutes. If the caller’s issue cannot be resolved within 24 hours, on-site service must be scheduled. The on-site service must be performed within 4 hours of the time the issue was scheduled for service.

2.5 Reporting

The Contractor must submit, to the Program Manager, the following written reports: Proposal Manager must identify the type and frequency of reports required.

3. Staffing

3.1 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.2 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

3.3 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities. The relationship of the subcontractor to the Contractor. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship. A complete description of the Contract Activities that will be performed or provided by the subcontractor.

4. Pricing

4.1 Price Term

Pricing is firm for the length of the contract.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a State Issued Purchase Order.

6. Acceptance

6.1 Acceptance, Inspection and Testing

The following will be used to determine acceptance of Contract Activities:

· Visual Inspection (VI)

7. Invoice and Payment

7.1 Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) total price. Invoices are to be mailed or emailed as an attachment to: MDOT, 1501 East Kilgore Road, Kalamazoo, MI 49001 Attn: Robin Lester or email to lesterr@michigan.gov.

7.2 Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT). All bidders must register as a vendor thru Vendor Self Service at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

8. Additional Requirements

8.1 Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

8.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

8.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

8.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

9. Project Plan Identify the project plan and how it will be managed or ask Contractor to propose a project plan. Project plan should identify items such as the required contact personnel; the date the project plan will be submitted to the State; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the Program Manager. Within 10 calendar days of the Effective Date, the Contractor will submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

10. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

11. Performance Bonds Performance Bonds and Insurance are mandatory for this Contract. See attached terms and conditions for insurance requirements. Sealed bonds must be provided to the Contract Administrator before the project is initiated.

The Bidder has read AND agrees to provide the project specifications as identified in Schedule A.

Check All that Apply

I agree to provide the services as specified in Schedule A -

Bidder Name:

If Contractor takes exception to any portion of Schedule A, Statement of Work, Contractor to provide detail of exception in Response Box, below.

Bidder Response – Exception to Schedule A