Sch C Rest Area LSS Marquette Welcome Center.xlsx

XLSX spreadsheet 51 KB Posted

Attached to
Janitorial/Grounds/Snow Services MQT WC/Superior Region
Solicitation number
RFP - 591 - 230000002587
Issued by
Delta County, Menominee City, Michigan

About this file

This document is a Schedule C - Location Specification Sheet (LSS) for janitorial and grounds services at the Marquette Welcome Center, which is part of the Michigan Department of Transportation's (MDOT) Superior Region. The contract is for a 3-year term with two 1-year renewal options. The contract covers a range of janitorial services, including restroom cleaning, lobby and entrance maintenance, storage and utility area upkeep, and general grounds cleaning. It also includes seasonal grounds maintenance tasks such as mowing, edging, mulching, and landscaping. The contract start date is October 1, 2023 and the end date is September 30, 2026.

The pricing information covers both janitorial and grounds maintenance services, including hourly rates for emergency services and infectious disease control. Bidders must provide the hourly wage they will pay attendants under the contract. The contract serves Delta County and Menominee City. There are no set-asides indicated, and the current incumbent contractor is not specified.

View the file

Other files

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

1. Service Specifications

Schedule C - Location Specification Sheet (LSS)
Janitorial/Grounds Services for MDOT Superior Region Marquette Welcome Center
Note to Bidder: This Service Specifications worksheet tab is for informational purposes. Worksheet tabs 2. through 5. must be completed and the entire Schedule C workbook attached with your bid proposal.
I.CONTRACT and AGENCY CONTACT INFORMATION
Contract Information
CONTRACT TERM:# of YearsOPTIONS:# of OptionsYear(s) per Option
321
CONTRACT START DATE:10/1/23CONTRACT END DATE:9/30/26
CONTRACTING DIVISION / OFFICE:Department of Transporation/Superior Region/Marquette Welcome Center
REST AREA NAME/NUMBER:154
DESCRIPTION OF REST AREA LOCATION2201 US-41 South Marquette, MI 49855
MDOT REGIONAL SERVICE AREA:SuperiorCOUNTY:Marquette
Procurement Contact Information
CONTACTNAMEEMAILPHONE
CONTRACT ADMINISTRATORMark MorrisonMorrisonM@michigan.gov517-275-1834
PROGRAM MANAGER:Melanie Brandbrandm2@michigan.gov906-249-9066
Accounts Payable / Invoice Bill To Address
Contact Name:Melanie BrandContact Phone:906-249-9066
Email invoices to:brandm2@michigan.gov
Mail invoices to:Marquette Welcome Center 2201 US-41 South Marquette, MI 49855
II.LOCATION INFORMATION
Rest Area Location Information
AVERAGE NUMBER OF ANNUAL VISITORS:190,489TOTAL SQ. FT. to be CLEANED:4,073
FLOORING TYPE(S)Carpet/Tile/WoodNUMBER of RESTROOMS in BUILDING:
Men's Restrooms:1
Women's Restrooms:1
Family Restrooms:0
NUMBER OF TOILETS5NUMBER OF URINALS2
NUMBER OF SINKS5DO URINALS REQUIRE WATERLESS CARTRIDGES?YES
NUMBER OF HAND SANITIZERS2NUMBER OF DRINKING FOUNTAINS2
NUMBER AND CAPACITY OF TRASH RECEPTACLES INSIDE BUILDING4= 16 gallon; 1=33 gallonNUMBER AND CAPACITY OF TRASH BARRELS OUTSIDE BUILDING4- 60 gallon
APPROX SQ FT TO BE MULCHED0APPROX AREA TO BE MOWED1/2 acre
ADDITIONAL INFORMATION

III. Description of Service Needs TASK AND FREQUENCIES

JANITORIAL SERVICES

Delete this row after reading and completing staffing hours. The days and hours of staffing are EXAMPLES only. Enter hours specific for the location covered by this LSS.
Regular Hours of StaffingSUMMERWINTER
May 1 to October 31November 1 to April 30
Monday - Friday7:00 am - 3:30 pm7:00 am - 1:30 pm

Saturday and Sundays 7:00 am - 1:30pm or 8am-2:30pm 7:00 am - 11:00am or 8am-12pm

Holiday Hours - On the following days, the Contractor shall provide janitorial services during the indicated hours of coverage. If 2 attendants are required and indicated on the table, Attendant 2 must be the opposite gender of Attendant 1.
Hours of Coverage
Year 1Year 2Year 3
Memorial Day Holiday202420252026
Monday - Attendant 17:00 am - 3:30 pm7:00 am - 3:30 pm7:00 am - 3:30 pm
Juneteenth Freedom Day Holiday202420252026
Attendant 17:00 am - 3:30 pm7:00 am - 3:30 pm7:00 am - 3:30 pm
Independance Day Holiday202420252026
July 4 - Attendant 17:00 am - 3:30 pm7:00 am - 3:30 pm7:00 am - 11:00am
Labor Day Holiday202420252026
Monday - Attendant 17:00 am - 3:30 pm7:00 am - 3:30 pm7:00 am - 3:30 pm
November Election Day202320242025
Tuesday- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Veterans Day Holiday202320242025
Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Thanksgiving Holiday202320242025
Thursday - Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Friday after Thanks- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Christmas Eve/Day Holiday202320242025
Christmas Eve- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Christmas Day- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
New Years Eve/Day Holiday2023/20242024/20252025/2026
New Years Eve- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
New Years Day- Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
MLK Day Holiday202420252026
Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Presidents Day Holiday202420252026
Attendant 17:00 am - 11:00am7:00 am - 11:00am7:00 am - 11:00am
Additional Weekend Coverage - From July 5 to August 31 of each contract year the Contractor shall provide janitorial services during the indicated hours of coverage. If 2 attendants are required and indicated on the table, Attendant 2 must be the opposite gender of Attendant 1.
Hours of Coverage
JANITORIAL SERVICES TASKS
Basic Janitorial Services - See Schedule B.1, Section 1.1.
ServicesFrequency
Daily

(7 X per week;

365 X per year)Weekly
(Approx 52 X per year)Bi-Weekly
(Approx 26 X per year)Monthly

(12 X per year)

A.Restrooms
1Primary Cleaning of Restrooms (see Schedule B.1, Section 1.1.A.1. for all tasks included in Primary Cleaning)X
2Periodic Check of Restrooms (see Schedule B.1, Section 1.1.A.2. for all tasks included in Periodic Check)X
3Disinfect and clean entire walls and partitionsX
4Remove and clean plastic light fixture coversX
5Clean screens on the faucetsX
6Scrub tile floors (see Schedule B.1, Section 1.1.A.6. for tasks and procedure)X
7Wash restroom walls, partitions, toilets and urinals (see Schedule B.1, Section 1.1.A.7. for tasks and procedure)X
8Clean drains with approved disinfectantX
9Clean all interior heat/ cool air return vent coversX
10Scrub wall tile under hand dryers with abrasive cleaner and sink bowls to remove stainsX
B.Lobby and Entrance Ways
1Empty and clean trash receptacles. Replace receptacle liners when torn or soiled
2Sweep and mop lobby and entrance floorX
3Vacuum entryway floor matsX
4Clean and disinfect drinking fountainsX
5Pick up litter, papers, etc.X
6Wash windows/doors that can be reached from ground level and are accessible to publicX
7Remove graffiti from surfacesX
8Spot clean ceilingsX
9Wash upper-level, transom, and truss windowsX
10Clean ceiling and beams/trussesX
11Clean all interior heat/ cool air return vent coversX
C.Storage/Utility Areas
1Keep storage area neat and tidy; free of litter and empty/unused supplies and equipment, and walkway clear of obstruction.X
2Record rest area incident report, rest area condition report and coffee break formsX
3Visually inspect all equipment (water heaters, pipes, furnace, etc.) for possible leaks.X
4Sweep, mop floor and wipe equipmentX
5Clean and disinfect drainsX
D.General Grounds Cleaning
1Pick up litter and debrisX
2Sweep curb.X
3Empty and disinfect trash barrels; replace plastic bags/liners.X
4Clean cigarette snuffers/receptacles; remove butts from containersX
5Clean park benches and picnic tablesX
6Sweep concrete slabs beneath park benches and picnic tablesX
7Remove/dispose of ashes and clean picnic grills/stovesX
E.Plastic Map and Display Cases
1Clean plexiglass with a mild soap and waterX
2Remove graffiti.X
3Remove cobwebs in and around structuresX
F.Sidewalks, Walkways, and Plaza Areas
1Sweep all sidewalks, walkways and plaza areasX
Seasonal Basic Janitorial Services
No-Snow and/or Growing Season (approx May- October) - See Schedule B.1, Section 1.2.
ServicesFrequency
Daily

(7 X per week;

Approx 200 X per year)Weekly
(Approx 30 X per year)Bi-Weekly
(Approx 15 X per year)Monthly

(Approx 7 X per year)

G.General Grounds Cleaning
1Water new landscape plantings as needed or as directed by Program ManagerX
2Weed all landscaped beds, flowerbeds and mulch/wood chip covered areasX
H.Sidewalks, Walkways, and Plaza Areas
1Remove weeds/grass growing in concrete cracksX
2Powerwash from building entrance to parking lotX
3Remove gumX
I.Annual Flower Beds
1Water as often as neededX
2Remove weedsX
3Remove (deadhead) or shear faded flowers. Medium Maintenance flower plants must be deadheaded; Semi-Low Maintenance flower plants must be sheared in mid-JulyX
Snow and/or WinterSeason (approx. Late October - May) - See Schedule B.1, Section 1.3.
ServicesFrequency
Daily

(As needed;

Approx 150 X per year)Weekly
(Approx 20 X per year)Bi-Weekly
(Approx 10 X per year)Monthly

(Approx 5 X per year)

J.Sidewalks, Walkways, and Plaza Areas
1Shovel/sweep as often as needed to remove snow and iceX
2Apply deicer chemicals after snow/ice removal is complete.X
3Remove, as often as needed, any snow left between the parking area (curbside) and the sidewalk.X
4Using snowblower, remove snow from the parking area along the curbs adjacent to sidewalks in front and back of buildingX
5When snow is not present, sweep away excess deicer chemicalX
As-needed Minor Maintenance
K.The following minor maintenance tasks are included in Basic Janitorial Services
1Tighten loose screws in partition doors, door closures, etc.
2Plunge plugged toilets and urinals or rod if necessary
GROUNDS MAINTENANCE SERVICES
Basic Grounds Maintenance Services
ServicesFrequency
Weekly
(Approx 20 X per year)Bi-Weekly
(Approx 13 X per year)Monthly

(7 X per year)

Mowing and Trimming - See Schedule B.2, Section C.
1Pickup and remove limbs, litter, and debris from mowing area prior to mowing.X
2Mow grass, excluding drain field area (if present)X
2.a)
4Remove clippings, if visible, in grass areas.X
5Remove clippings from sidewalks, concrete pads, parking areas, flower and shrub beds.X
6Trim grass around all fixed objects.X
Edging - See Schedule B.2, Section D.
1Edge along all walkways and curb areas; remove all edging debris (DO NOT USE STRING TRIMMER)X
Periodic Grounds Maintenance Services
ServicesFrequency
Quarterly
(4 X per year)Semi-Annual
(2 X per year)Annual

(1 X Per Year)

Mulch - See Schedule B.2, Section E.
1
Annual Flower Beds - See Schedule B.2, Section F.
1Prepare flower bed (see Schedule B.2 Section F.1. for tasks and procedure)X
2Plant flower plants (see Schedule B.2 Section F.3. for tasks and procedure)X
Aeration - See Schedule B.2., Section G
1
Spring Cleanup - See Schedule B.2. Section H.
1Rake/sweep/blow all leaves, sticks, litter, and debris from all groundsX
Fall Cleanup - See Schedule B.2. Section H.
1Rake/sweep/blow all leaves, sticks, litter, and debris from all groundsX
2Remove plants from annual flower bedsX
NOTE:
Services requested by the Program Manager and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.
ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid
DescriptionQuote per Hour
Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

DescriptionQuote per Month
Infectious Disease Control:

Additional cleaning procedures in response to Infectious Disease

NOTES AND ADDITIONAL INFORMATION

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM.
● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.
**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**
Replenishable ItemProvided by
Paper towelsSOM
Hand soapSOM
Feminine Sanitary vending supplies & Disposal bagsSOM
Toilet tissueSOM
Plastic Trash Can LinersSOM
Hand sanitizer dispensers & refillsSOM
Air FreshenersSOM
The SOM will supply

mailto:MorrisonM@michigan.govmailto:brandm2@michigan.govmailto:brandm2@michigan.gov

2. Price Agency instructions for completing Price: Delete this row after completing this LSS.

Enter info for Lines 7 thru 12. Be sure Quantities are entered for all price items; revise quantities already entered if necessary.

If line item does not apply to your location, enter 0 quantity or delete row. Do not enter NA or Not applicable in the quantity column; this will affect the built-in formulas.

Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5.
Schedule C - Price
To be completed by Bidder
AgencyMichigan Department of Transportation
Divison / LocationDepartment of Transporation/Superior Region/Marquette Welcome Center
Roadside Park Name/Number154
Roadside Park Location2201 US-41 South Marquette, MI 49855
Contract Base Term (years):3
Contract Start Date:10/1/23
Contract End Date:9/30/26
JANITORIAL SERVICES
Annual QuantityPrice per MonthANNUAL PRICE
BASIC JANITORIAL SERVICES includes:

Daily Tasks performed daily 7 days per week Weekly Tasks performed 1 time per week Bi-Weekly Tasks performed 1 time every 2 weeks Seasonal Basic Janitorial Tasks performed as indicated Minor Maintenance Tasks performed as-needed Refuse Disposal 12 x = $ - 0

MONTHLY JANITORIAL SERVICES; performed 1 time per monthAnnual QuantityPrice Per ServiceANNUAL PRICE
Restroom
a.) Scrub floors

b.) Wash walls, partitions, toilets and urinals c.) Clean drains d.) Clean ceiling vent covers

e.) Clean ceiling heater panels12x=$ - 0
Lobby and Entrance Ways
a.) Wash all windows, including upper-level windows

b.) Clean ceiling and beams/trusses

c.) Clean ceiling heaters12x=$ - 0
Sidewalks and Walkways (April - October)
a.) Powerwash/Scrub sidewalks and walkways
b.) Remove gum3x=$ - 0
Storage Areas
a.) Clean drains12x=$ - 0
TOTAL ANNUAL PRICE FOR MONTHLY JANITORIAL SERVICES$ - 0

TOTAL ANNUAL PRICE FOR ALL JANITORIAL SERVICES ERROR:#REF!

Successful performance of this Contract requires Attendents who are reliable and professional while on duty. It is critical that attendents report for duty as scheduled, perform Contract Activities without hindrance or delay, and maintain a professional manner when interacting with the public. Bid prices should be based on a wage for attendents that will facilitate obtaining and retaining attendents who meet this criteria and lessen employee turn-over.
Provide the hourly wage attendents will be paid under the contract:
GROUNDS MAINTENANCE SERVICES
Estimated Annual QuantityPrice per Grounds Maint. CycleANNUAL PRICE
BASIC GROUNDS MAINTENANCE SERVICES includes:

Mowing and Trimming Edging Price is per complete Grounds Maintenance Cycle (per occurrence) 20 x = $ - 0

PERIODIC GROUNDS MAINTENANCE SERVICESAnnual QuantityPrice Per ServiceANNUAL PRICE
Annual Flower Bed
a.) Prepare annual flower bed
b.) Plant annual flower plants1x=$ - 0
Spring Clean Up
a.) Rake/blow, remove, and dispose of leaves, sticks, trash, and all other debris.1x=$ - 0
Fall Clean Up
a.) Rake/blow, remove, and dispose of leaves, sticks, trash, and all other debris.
b.) Remove plants from annual flower bed1x=$ - 0
TOTAL ANNUAL PRICE FOR PERIODIC GROUNDS MAINTENANCE SERVICES$ - 0

TOTAL ANNUAL PRICE FOR ALL GROUNDS MAINTENANCE SERVICES $ - 0

TOTAL QUOTE FOR ONE YEARERROR:#REF!
NUMBER OF YEARS IN CONTRACT TERM3
TOTAL QUOTE FOR CONTRACTERROR:#REF!
Quick payment terms:discount off invoice if paid withindays after receipt of invoice
Bidder
SIGMA VSS Vendor ID
Name of Bidder's representative/agent who approved price quote
Date
Telephone Number
Cell Phone Number
Email

3. Janitorial Supplies & Equipt Agency instructions for completing Janitorial Supplies & Equipment: Delete this row after completing this LSS.

Enter Estimated Quantities for all items. If line item does not apply to your location, enter 0 quantity or delete row.

Enter MDOT WILL PROVIDE if contractor will not have to supply item; this is especiall important for Water Free Urinal Cartridges.

Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5.
Schedule C - Janitorial Supplies & Equipment

MDOT APPROVED CONTRACTOR SUPPLIED MATERIALS LIST for REST AREAS The following materials list has been compiled by MDOT for Contractor use. Contractor must select products that meet the following use and specifications. Products used that do not meet specifications and use outlined in this table will be considered a default of Contract due to non¬compliance. Estimated quantity is annually per Rest Area.

To be completed by AgencyTo be completed by Bidder
Equipment and Tools
Equipment/ToolTypical UseEquipment/Tool SpecificationsBidder must indicate agreement to provide item by entering YES in this column. Enter NO if bidder does not agree to provide.
Air BlowerDry floors1 HP motor, minimum 4,000cfm
Drain SnakeUnclog drainsStandard
Floor SqueegeesPush excess liquid into floor drains24” minimum width, rubber tipped
Garden HoseWater flowerbedsQuality 5/8” dia. rubber hose with proper fittings, minimum length 100’
Gum ScraperRemove gum from sidewalksMinimum 48” handle with minimum blade width of 4”.
Multipurpose, Telescoping LadderAccessing certain varying heightsStep ladder height 5 to 9 feet, ANSI Type 1A
Portable Pump-up SprayerWash walls and partitionsPortable, 3 Gallon capacity, plastic tank with 18” chemical resistant hose with wand, adjustable spray tip, viton seals
Rotary Brush HeadScrub quarry tile floor“Zim Grit” 15” diameter solid wood back, green color with 40-gauge Tynex nylon filament – must fit above Rotary Floor Machine
Rotary Floor MachineScrub quarry tile floor175 RPM speed with 15” Brush Spread, must be run on wet floor
Scrub PadsManually scrub areas not easily accessible by Rotary Floor MachineSwivel head must fit on standard threaded wood handle with bristle made of DuPont “Tynex A”
Snow BlowerRemove snow from sideswalks, walkways, plaza areas, and in parking area along curbMinimum four horsepower (4 HP) 2-stage
Shovels/RakesFor snow removal/Raking
Lawn MowerMowing grassmulching blades
String Trimmer/EdgerClipping grass and edging
Portable BlowerRemoving grass clippings from sidewalk
Toilet PlungerUnclog toiletsStandard
Wet Floor SignsPlaced in areas being cleaned when neededApproved plastic yellow folding signs
Wet-Dry VacuumClean floors, mats, air vents, filters, ledges, etc.Minimum 6.0 Peak Hp, capacity 16 gallons, w/appropriate attachments
Window Squeegees and ExtensionClean windowsSqueegee designed for window washing with extension as needed
If Bidder proposes additional or alternate Materials, Equipment, or Tools, list proposed items and provide appropriate information in each column. Add rows as necessary.
Material/
Equipment/ToolTypical UseMaterial/Equipment/Tool SpecificationsEstimated Annual QuantityProduct/

Manufacturer/ Brand/Model

4. Grounds Maint Equipt

Reminder to Bidder: Complete spreadsheets (tabs) 2. through 5.
Schedule C - Grounds Maintenance Equipment
Equipment: List all equipment to be utilized in the performance of grounds maintenance contract services. Equipment must be available for use at start of contract. Add rows as necessary.
EquipmentModelManufacturerApproximate Age of EquipmentOwned or Rented
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

File details come from the government source that posted it. Updated .