SCG50016Q0006__Cell_Phone_Pre-Bid_Conference_Minutes_01.pdf

Meeting Minutes for SCG50016Q0006 for Cell Phone Service Page 1

U.S. Embassy

Kinshasa

Democratic Republic of the Congo

January 19, 2017

Minutes from Pre-Proposal Conference for SCG50016Q0006 for Cell Phone Service

Held on January19, 2017 in the Public Diplomacy auditorium of the U.S. Embassy

Introduction

The Contracting Officer, Sally Boyle, welcomed all attendees, and introduced GSO Specialist and Contracting Officer, Trecia Kitombolwe.

Discussion of the Solicitation Package

The solicitation itself was projected on a large screen so all participants could easily follow the points being covered.

Contracting Officer, Sally Boyle, spoke in English with a brief introduction in French. All participants spoke English, but were instructed that any part of the meeting could be translated into French, or any questions could be asked in French if needed.

Ms. Boyle reviewed how to access the FedBizOps site on which the solicitation, its amendments, and any other appropriate documents pertaining to the solicitation may be found. She went on to explain that, for the sake of transparency and equality, all postings relating to this solicitation have only been posted on this site and that the Embassy will continue to post any necessary documents on this site. She stressed that vendors should view the site regularly for any updates.

The following sections/points of the solicitation were highlighted and/or reviewed:

Documents posted on FedBizOps o Both the solicitation and any amendment must be signed and returned with any offer.

Section 1- Scope of Work and Pricing Charts o Do not mention prices or discounts in any place other than the pricing section of your offer

Section 2 – Contract Clauses o Details on all clauses can be found on the Internet

Section 3 – Solicitation Provisions o Pay particular attention to the parts in yellow o Additional instructions – This part of the document can be found immediately before Section 4

Section 4 – Evaluation Factors

Meeting Minutes for SCG50016Q0006 for Cell Phone Service Page 2

Section 5 – Representations and Certifications – Tick the appropriate boxes and submit with the quotation, as directed in Section 3.

Other items o Write correct prices in the blocks on the Pricing Charts o Offers must arrive via e-mail to kinshasabid@state.gov. Submit offers in PDF format per instructions in Section 3 of the solicitation.

o SAM registration – if not registered, we cannot award to you o Complete Section 5 – Representations and Certifications

Questions: Pertinent questions asked during the conference and any questions received by e-mail will be posted, along with answers, on FedBizOps.

Conclusion: The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Sally Boyle

Contracting Officer mailto:kinshasabid@state.gov