Solicitation_Number_SCG500-16-Q-0002_for_Painting_Services_to_the_US_Mission_Kinshasa_Congo.pdf

U.S. Embassy

498 Avenue Colonel Lukusa

Gombe, Kinshasa

Democratic Republic of Congo

November 25, 2015

Dear Prospective Quoter:

SUBJECT: Solicitation Number SCG500-16-Q-0002 for Painting Services to the US Mission in Kinshasa Congo

The Embassy of the United States of America invites you to submit a quotation for Painting Services to the U.S.

Mission in Kinshasa. The annual estimates of painting services to be rendered are for forty housing units.

The Embassy intends to conduct a pre-quotation conference, and all prospective quoters who have received a solicitation package are invited to attend. See Section 3 of the attached Request for Quotations (RFQ) for the time, date, and other details.

Submit your finalized bid on or before Tuesday December 29, 2015 at 11:00 am local time. No quotations will be accepted after this time

SPECIAL NOTE – In your bid, DO NOT mention prices, deals, or discounts in any place other than the pricing portion of Section 1

Submit your quotation in a sealed envelope marked as follows.

Proposal Enclosed Painting Services Contract

SCG500-16-Q-0002

Contracting Officer

U.S. Embassy

310 Avenue des Avaiteurs

Kinshasa, Gombe, Democratic Republic of Congo

In order for a quotation to be considered, you must also complete and submit the following:

1. Fill in the “SF-1449” form

2. Section 1 pricing;

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

An award, if one is made, will only be made to a vendor or vendors which are registered in the System for Award

Management (SAM). If you are registered in SAM, please provide proof upon bidding. We encourage all vendors which may bid either on this solicitation or in the future to start now and complete the SAM registration process.

Please see our Embassy Contract Opportunities web page for additional details.

Direct any questions regarding this solicitation to kinshasabid@state.gov. In the subject line of your e-mail, make sure to type “SCG500-16-Q-0002 for Painting Services Questions”.

Sincerely, The Contracting Officer mailto:kinshasabid@state.gov

SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF 66, including the cover pages

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SCG500-16-Q-0002

6. SOLICITATION ISSUE DATE

November 25, 2015

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Buck Tilley

b. TELEPHONE NUMBER(No collect calls)

+243 81 556 015

8. OFFER DUE DATE/

LOCAL TIME

December 29, 2015 at

11:00AM

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

AMERICAN EMBASSY KINSHASA

GSO/PROCUREMENT,KINSHASA, DRC

kiNSHAS kK

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

310 Avenue des Avaiteurs

Kinshasa, Gombe, Democratic Republic of Congo

GSO PROCUREMENT, KINSHASA, DEMOCRATIC REPUBLIC OF CONGO

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Electronic Funds Transfer to:

Financial Management Office

American Embassy Kinshasa

498 Avenue Colonel, Kinshasa

Democratic Republic of Congo

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

Providing Painting services for Kinshasa Post, Democratic

Republic of Congo

1 Lot

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___2_ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

Lot

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SCG500-16-Q-0002 for Painting Services Questions 5

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SCG500-16-Q-0002 Prices, Block 23

Continuation To SF-1449, RFQ Number SCG500-16-Q-0002

Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Statement of Work, Government Furnished

Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SCG500-16-Q-0002 for Painting Services Questions 6

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S – SCG500-16-Q-0002

PRICES, BLOCK 23

1. SCOPE OF SERVICES

The contractor shall furnish painting, drywall/plaster repair, and related services for real property owned or managed by the U.S. Government at U.S. Embassy Kinshasa Democratic Republic of

Congo

A. in accordance with Attachment 1.

B. The Government will order all work by issuing task orders.

C. This is an indefinite-delivery indefinite-quantity type contract under which may be placed firm-fixed price task orders.

2. CONTRACT PRICE - GENERAL

A. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. This price listed below shall include all labor, materials, overhead (including cost of Workers’

Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B. All prices are in United States Dollars and the Government will make payment in

United States Dollars.

C. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

3. PRICING - BASE PERIOD

A. The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices and estimated quantities for each category are:

SCG500-16-Q-0002 for Painting Services Questions 7

Contract

Line Item

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total

Office buildings, Residential buildings, exterior walls, interior of residences and offices

001 Surface preparation : clean, repair, and smooth surface for paint

Sqm

500,000

002 Painting walls, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 400,000

003 Painting ceilings, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 300,000

004 Painting trim/baseboards, one coat, oil-based glossy finish latex following surface preparation.

Linear

Meter

10,000

005 Varnishing/shellacking of woodwork Sqm 100,000

006 Textured surfaces preparatory work Sqm 500,000

007 Painting of textured surfaces Sqm 500,000

Total Estimated Amount:

Sqm = square meter

This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B CONTRACT MINIMUM AND MAXIMUM AMOUNTS

1. Contract Minimum

During the contract period, the Government shall place orders for a minimum of USD500.

This is the contract minimum for this period of performance.

2. Contract Maximum

During the contract period, the amount of all orders shall not exceed USD150, 000. This is the contract maximum for this period of performance.

SCG500-16-Q-0002 for Painting Services Questions 8

4. PRICING – OPTION YEAR 1

A. The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

The fixed unit prices and estimated quantities for each category are:

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total

Office buildings, Residential

Sqm

500,000

002 Painting walls, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 400,000

003 Painting ceilings, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 300,000

004 Painting trim/baseboards, one coat, oil-based glossy finish latex following surface preparation.

006 Textured surfaces preparatory work Sqm 500,000

007 Painting of textured surfaces Sqm 500,000

Total Estimated Amount:

Sqm = square meter

This estimated amount is based on total estimated Government requirements for this period

B. CONTRACT MINIMUM AND MAXIMUM AMOUNTS

During the contract period, the Government shall place orders for a minimum of USD500.

SCG500-16-Q-0002 for Painting Services Questions 9

5. PRICING – OPTION YEAR 2

A.The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices and estimated quantities for each category are:

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total

Office buildings, Residential

Sqm

500,000

002 Painting walls, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 400,000

003 Painting ceilings, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 300,000

004 Painting trim/baseboards, one coat, oil-based glossy finish latex following surface preparation.

006 Textured surfaces preparatory work Sqm 500,000

007 Painting of textured surfaces Sqm 500,000

Total Estimated Amount:

Sqm = square meter

This estimated amount is based on total estimated Government requirements for this period

During the contract period, the Government shall place orders for a minimum of USD500.00.

SCG500-16-Q-0002 for Painting Services Questions 10

6. PRICING – OPTION YEAR 3

A. The Contractor shall provide the services shown below for Option Year 3, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices and estimated quantities for each category are:

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total

Office buildings, Residential

Sqm

500,000

002 Painting walls, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 400,000

003 Painting ceilings, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 300,000

004 Painting trim/baseboards, one coat, oil-based glossy finish latex following surface preparation.

006 Textured surfaces preparatory work Sqm 500,000

007 Painting of textured surfaces Sqm 500,000

Total Estimated Amount:

Sqm = square meter

This estimated amount is based on total estimated Government requirements for this period

This is the contract minimum for this period of performance.

2. Contract Maximum

SCG500-16-Q-0002 for Painting Services Questions 11

7. PRICING – OPTION YEAR 4

A. The Contractor shall provide the services shown below for Option Year 4, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices and estimated quantities for each category are:

Number

Description of Service Unit Unit

Price

Estimated

Quantity

Estimated

Total

OFFICE

BUILDINGS

INTERIOR

Office buildings, Residential

Sqm

500,000

002 Painting walls, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 400,000

003 Painting ceilings, one primer coat,two finish coats water base, lead free latex following surface preparation

Sqm 300,000

004 Painting trim/baseboards, one coat, oil-based glossy finish latex following surface preparation.

006 Textured surfaces preparatory work Sqm 500,000

007 Painting of textured surfaces Sqm 500,000

Total Estimated Amount:

Sqm = square meter

This estimated amount is based on total estimated Government requirements for this period

C. Grand Total Estimated Contract Amount

SCG500-16-Q-0002 for Painting Services Questions 12

Base Period Total Estimated Amount: ________________

Option Year 1 Total Estimated Amount: ________________

Option Year 2 Total Estimated Amount: ________________

Option Year 3 Total Estimated Amount: ________________

Option Year 4 Total Estimated Amount: ________________

Grand Total Estimated Amount: ________________

SCG500-16-Q-0002 for Painting Services Questions 13

8. RESERVED

9. EFFECTIVE ORDERING PERIOD

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

A. The effective ordering period under this contract starts on date shown in the Notice to

Proceed and continues for twelve months.

B. The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

10. COMPLETION DATES UNDER TASK ORDERS

A. The Contractor shall have a minimum of 10 days in order to commence work under each task order issued.

B. The following are minimum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Painting Interior Walls, up to 1000 square meters – two days

Painting Interior Walls, 1001 to 2000 square meters – four days

Painting Exterior Walls, up to 1000 square meters – two days

11. ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, this acceptance shall be binding on the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1) extend the completion date or obligate the Government to do so;

(2) constitute acceptance or approval of any delay, or;

(3) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

12. WORKING HOURS

SCG500-16-Q-0002 for Painting Services Questions 14

The Contractor shall perform all work during business days from 08:00am to 17:00 pm

Monday to Friday except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave. The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice. Contractor initiated changes in work hours will not be a cause for a price increase.

13. TASK ORDERS

A. General. The Government will order all services under this contract on a Task Order

Form “OF347”, issued by the Contracting Officer, as the need arises.

B. Content Task orders shall include:

Date of order

Contract number

Task Order number

Location of property

Amount of work (square meters or linear meters)

Required completion date

C. Procedures

1. Before issuing a task order, the Government may issue a written request for quotation that includes the work to be performed and the required completion date.

The Contractor shall respond to that request for quotation in writing within three working days only to the following address:

KinshasaBid@state.gov

Alternatively, the Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

2. If requested to submit a firm-fixed price quotation for a task order, the

Contractor shall compute a price for the required work by multiplying the unit prices in

Section B by the amount of work required.

An acceptable quotation in all cases will consist of the following.

- Clearly state the U.S. Government’s request number, if one is available.

- Clearly state the project name, if available

- Clearly state your company name

- Estimates must mirror the structure of the pricing charts

SCG500-16-Q-0002 for Painting Services Questions 15

14. SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

A. If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

B. As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$3500, the Government will follow the procedures in paragraph C. below. If the estimate exceeds US$3500, the Government will follow the procedures in paragraph D. below.

C. Orders not exceeding US$3500 - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in

Section I, FAR 52.216-19, "Order Limitations".

D. Orders exceeding US$3500

1. Unless one of the exceptions in paragraph E. below applies, the

Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

2. Selection of Contractors shall not be protestable to GAO under Subpart

33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. The Department of State has an

Acquisition Ombudsman who will review complaints by Contractors to ensure that all

Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

E. Exceptions to the procedures in Paragraph D above:

1. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

2. It is necessary to place an order to satisfy a minimum guarantee.

1. DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to

SCG500-16-Q-0002 for Painting Services Questions 16

Insurance 1 10 days after Award Contracting Officer

Safety Plan 1 10 days after Award COR

List of Personnel 1 10 days after Award COR

Construction Schedule 1 identified in each task order COR

Payment Request/Invoice 1 completion of each task order COR

15. INSURANCE

A. Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary under

52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury on or off the site stated in U.S. Dollars:

Per Occurrence $ 100,000

Cumulative $ 500,000

2. Property Damage on or off the site in U.S. Dollars:

Per Occurrence $ 100,000

Cumulative $ 500,000

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

SCG500-16-Q-0002 for Painting Services Questions 17

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

B. Government as Additional Insured

The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

C. Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes". Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

D. Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

16. LANGUAGE PROFICIENCY

The project manager assigned by the Contractor to superintend the work on-site, as required by 52.236-6, "Superintendence by the Contractor", shall be fluent in written and spoken

English.

17. LAWS AND REGULATIONS

A. Compliance Required

The Contractor shall, without additional expense to the Government, be responsible for complying with all host country laws, codes, ordinances, and regulations applicable to the performance of the work, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless directed by the Contracting Officer, the contractor shall comply with the more stringent of:

SCG500-16-Q-0002 for Painting Services Questions 18

(a) the requirements of such laws, regulations and orders; or

(b) the contract.

If a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and recommend a proposed course of action for resolution by the Contracting Officer.

B. Labor, Health and Safety Laws and Customs

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

C. Evidence of Compliance

The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

18. SAFETY – ACCIDENT PREVENTION

A. General. The Contractor shall provide and maintain work environments and procedures that will:

(1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities;

(2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract.

For these purposes, the Contractor shall:

(a) Provide appropriate safety barricades, signs and signal lights;

(b) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(c) Take any additional measures the Contracting Officer determines to be reasonably necessary for this purpose.

SCG500-16-Q-0002 for Painting Services Questions 19

B. Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in:

(1) death,

(2) traumatic injury,

(3) occupational disease, or

(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the Contracting Officer.

C. Subcontracts. The Contractor shall be responsible for its subcontractors’ compliance with this clause.

D. Written Program. Before starting the work, the Contractor shall:

(1) Submit a written proposal for implementing this clause; and

(2) Meet with the Contracting Officer to discuss and develop a mutual understanding of the overall safety program.

E. The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

19. CONSTRUCTION PERSONNEL

A. Removal of Personnel

The Contractor shall:

(1) maintain discipline at the site and at all times;

(2) take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site; and

(3) take all reasonable precautions for the preservation of peace and protection of persons and property in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the Contracting Officer determines:

(1) incompetent,

(2) careless, SCG500-16-Q-0002 for Painting Services Questions 20

(3) insubordinate or

(4) otherwise objectionable, or

(5) whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

B. Construction Personnel Security

After award of the contract, the Contractor has ten calendar days to submit to the

Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 5 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Vehicle identification tag number

Identity Card

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These passes must be displayed visibly by all Contractor personnel working on site. The Contractor shall inform its employees to be used under this contract that they may be subject to search by the

Government when entering or leaving work. The Contractor shall return all passes upon conclusion of the contract.

20. MATERIALS AND EQUIPMENT

A. General. The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. No materials will be furnished by the Government.

B. Selection and Approval of Materials

1. Standard of quality. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

2. Selection by Contractor. Where the contract permits the Contractor to select products, materials or equipment to be incorporated into the work, or where

SCG500-16-Q-0002 for Painting Services Questions 21 specific approval is otherwise required by the contract, the Contractor shall give the Contracting Officer, for approval:

(a) the names of the manufacturer;

(b) model number;

(c) source of procurement of each such product, material or equipment; and

(d) other pertinent information concerning the:

(i) nature,

(ii) appearance,

(iii) dimensions,

(iv) performance,

(v) capacity, and

(vi) rating, unless otherwise required by the Contracting Officer.

3. The Contractor shall provide this information in a timely manner to permit the

Government to evaluate the information against the requirements of the contract.

The Contractor shall provide a submittal register ten (10) days after contract award showing when shop drawings, samples, or submittals shall be made. The

Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid, when directed to do so by the Contracting Officer or

COR. Installation or use of any products, materials or equipment without the required approval shall be at the risk of rejection.

C. Custody of Materials

The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the

Contractor or to any person for whom it is responsible, including subcontractors. The Contractor shall deliver all such items to the site as soon as practicable. If required by the Contracting

Officer, the Contractor shall clearly mark in a manner directed by the Contracting Officer all items of which the Contractor has custody but which have not been delivered or secured at the site, clearly indicating the use of such items for this U.S. Government project.

21. WARRANTIES

Under FAR 52.212-4, Contract Terms and Conditions-Commercial Items, the Contractor warrants items and services provided. The Contractor shall obtain and furnish to the

Government all information that is required in order to make any subcontractors, manufacturers, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit requirements specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

SCG500-16-Q-0002 for Painting Services Questions 22

22. PAYMENT

The Contractor shall submit invoices as instructed by FAR 52.212-4(g). The Government will make payment for all work under an individual task order in a lump sum for all completed and accepted work.

Financial Management Office

U.S. Embassy Kinshasa, 498 Avenue Colonel, Gombe

Kinshasa, Democratic of Republic of Congo

SCG500-16-Q-0002 for Painting Services Questions 23

CONTINUATION TO SF-1449, RFQ NUMBER SCG500-16-Q-0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/ATTACHMENT 1

1. APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow professional acceptable standards [Paint used shall be water based and lead and mercury free paints, and have an antifungal agent to prevent the growth of mold. The contractor will provide Material Safety Data Sheets (MSDS) for all paints being provided under this contract.

2. PREPARATION/PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriate covering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover to cover floors and furniture. The

Contractor shall also equip ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

3. UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The

Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

4. EQUIPMENT

The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric

SCG500-16-Q-0002 for Painting Services Questions 24 sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

5. TECHNICAL SPECIFICATIONS FOR PAINTING WORK

1. Interior and Exterior Painting

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(a) Paint: This category includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(b) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions to the COR for each paint material proposed for use, prior to starting work. The

Contractor shall list each material and cross-reference specific coating and finish system and application as an attachment to the above submittal. The

Contractor shall identify each material by the manufacturer's catalog number and general classification.

(c) Single Source Responsibility: The Contractor shall provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(d) Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification are not acceptable.

(e) Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's original, unopened packages and the containers shall bear the manufacturer's name and label with trade name and manufacturer's instructions.

(f) Material Storage: The Contractor shall store materials not in use in tightly covered containers in a well ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). The Contractor shall protect materials from freezing and keep storage area neat and orderly. Contractor shall remove oily rags and waste daily.

(g) Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds 85 percent, or at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. The

Contractor shall apply paint only in temperatures that comply with the manufacturer's specifications.

SCG500-16-Q-0002 for Painting Services Questions 25

(h) Preliminary Examination: The Contractor shall examine substrates and conditions under which painting will be performed for compliance with requirements and shall not begin application until unsatisfactory conditions have been corrected.

(i) Preparation:

(i) The Contractor shall remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping, prior to surface preparation and painting. (Taping includes windows, door jams, etc.)

(ii) The Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions before applying paint or surface treatments. This preparation includes removal of oil, dust, direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, chipping, etc. All surfaces must be clean and dry. The Contractor shall schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(iii) The Contractor shall notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical covers with new covers after painting.

(j) Materials Preparation: The Contractor shall mix and prepare paint following the manufacturer's directions.

(k) Application: The Contractor shall apply paint following the manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint (containing no lead or mercury) and have an antifungal agent to prevent the growth of mold, for all kitchens, baths, laundry areas, door frames, and window frames. The

Contractor shall use a flat or satin flat latex base paint (containing

SCG500-16-Q-0002 for Painting Services Questions 26 no lead or mercury) in the remainder of the unit. The color(s) shall be provided in advance of starting work based on the approved colors, if no color(s) are provided the rooms will be off-white. .

The Contractor shall provide samples of the color on sample of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, the Contractor shall apply a high quality exterior grade latex base paint (containing no lead or mercury) and have an antifungal agent to prevent the growth of mold, that matches as closely as possible the existing color on the exterior of the property, or a color as otherwise specified by the COR. Prior to painting, the Contractor shall scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work prior to painting. The Contractor shall not apply exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent; or to damp or wet surfaces.

(iii) The Contractor shall provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. The Contractor shall not apply succeeding coats until previous coat has cured. The Contractor shall sand between applications where required to produce a smooth, even surface.

(v) The Contractor shall apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(l) Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not recoat until paint has dried.

(m) Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's recommended spreading rate. The Contractor shall provide a total dry film thickness of the system as recommended by the manufacturer.

(n) Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and which has not been prime coated.

SCG500-16-Q-0002 for Painting Services Questions 27

(o) Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an even film. The Contractor shall eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. The Contractor shall draw neat glass lines and color breaks.

The Contractor shall apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(p) Mechanical Applications: The Contractor shall use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

Wherever spray application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats. The Contractor shall not double-back with spray equipment building-up film thickness of two coats in one pass, unless recommended by the manufacturer.

(q) Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces. The Contractor shall remove spattered paint by washing, scraping or other proper methods, using care not to scratch or damage adjacent finished surfaces.

(r) The Contractor shall remove temporary protective wrappings after completion of painting operations.

2. Drywall/Plaster Repair

The Contractor shall patch defective drywall with a similar thickness and fire-rated drywall. Joints shall be taped in a manner so they are not readily visible.

The patch shall be textured with a texture consistent with the rest of the surface being patched. The Contractor shall set and spackle all nail heads. The

Contractor shall tape joints and cover them with a joint compound. The

Contractor shall sand smooth spackled nail heads and tape joints and remove all dust prior to painting. The Contractor shall spackle exterior surfaces with exterior grade compounds.

3. Texture Only - Walls

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material.

If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The

SCG500-16-Q-0002 for Painting Services Questions 28

Contractor shall not be required to do less than one room on any individual task order.

4. Texture Only - Ceiling

Occasionally the Government may require a ceiling to be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an "Acoustic" type texture.

5. Paint Exterior Trim

The Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the Contracting Officer. The Contractor shall scrap, sand, fill, and prime the trim with a latex base primer, prior to painting.

The Contractor shall plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified in the task order.

6. Remove Wall Covering

Upon assignment by task order, the Contractor shall remove the designated wall covering (wallpaper, cork, mirror, tile, etc.). After removing the wall covering, the Contractor shall clean and make ready for painting the area. The Contractor shall remove and properly dispose of the old wall covering.

7. Plaster

The Contractor shall repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

8. Stucco

The Contractor shall repair any damaged stucco and remove any loose stucco before applying paint.

9. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for

SCG500-16-Q-0002 for Painting Services Questions 29 management and quality control to meet the terms of the contract. The role of the

Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all painting services set forth in the scope of work.

1. thru 21 and

Attachment 1.

All required services are performed and no more than one

(2) customer complaints are received per month.

GOVERNMENT FURNISHED PROPERTY

“NONE”

SCG500-16-Q-0002 for Painting Services Questions 30

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY

2015) is incorporated by reference. (See SF-1449, block 27a).

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAY 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

X (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366…