Site_Visit_minutes_SCG500-16-Q-0002_for_Painting_Services_.pdf

Meeting Minutes for SCG500-16-Q-0002 Page 1

U.S. Embassy

Kinshasa

Democratic Republic of the Congo

December 15, 2015

Minutes from the Site Visit of December 8, 2015 SCG500-16-Q-0002 for Painting Services

Introduction

The Contracting Officer Buck Tilley welcomed all attendees, and introduced COR Lee Ward, painting specialist Willy Kitasi, and Procurement Agent Mamadou Diba.

Discussion of the Solicitation Package

The solicitation itself was projected on a large screen so all participants could easily follow the points being covered.

Contracting Officer Buck Tilley spoke in English and COR Lee Ward translated to Lingala while

Willy Kitasi translated to French.

Mr. Tilley reviewed how to access the FedBizOps site on which the solicitation, its amendments, and any other appropriate documents pertaining to the solicitation may be found. He went on to explain that, for the sake of transparency and equality, all postings relating to this solicitation have only been posted on this site and that the Embassy will continue to post any necessary documents on this site. He stressed that vendors should view the site regularly for any updates.

The following sections/points of the solicitation were highlighted and/or reviewed:

SF-1449

Table of Contents

The due date for submission of offers

The necessity of all forms being submitted complete with offers and signatures

Section 1, 1.C. This is an IDIQ contract

Section 1, 2.A. All prices quoted must be fully loaded, as defined in the solicitation

Section 1, 3.A. Pricing charts and option years

Option years are at the discretion of the U.S. Government

Items required in a submitted offer

652.232-70 Payment of Invoices

The Embassy is VAT exempt

Section 1, 14 and 15 - Insurance

Section 1, 3.B. Ordering minimums and maximums

Section 2 - RECRUITMENT OF THIRD COUNTRY NATIONALS FOR

PERFORMANCE ON DEPARTMENT OF STATE CONTRACTS (February 28, 2012)

Meeting Minutes for SCG500-16-Q-0002 Page 2

Section 3 – Solicitation Provisions and items to submit with bids

Section 3 – Must have all licenses and permits required

Section 4 – Evaluation Factors

Section 4 - 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995). The contract will be multi-award and multi-year

Section 5 – Representations and Certifications

652.228-70 DEFENSE BASE ACT – COVERED CONTRACTOR EMPLOYEES

(JUNE 2006)

Lee Ward and Willy Kitasi showed visiting contractors samples of incorrectly painted walls within the conference room where the site visit was taking place.

Questions: Questions were asked during the conference or prior to the conference. See the attachment titled Questions and Answers for both questions and answers.

Conclusion: The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Buck Tilley

Contracting Officer