SCCA owners rep rfp.pdf

Pataula Charter Academy INC 18909 Hartford Street Edison, GA 39846 www.sccak12.net

Pataula Charter Academy Inc.

Spring Creek Charter Academy

REQUEST FOR PROPOSAL

Project Management

Pataula Charter Academy INC is soliciting proposals for a project manager to help us with the process of securing financing, selecting an architect and construction manager for our permanent building for Spring

Creek Charter Academy in Bainbridge, GA. SCCA is a commission approved school that serves Grady, Decatur, Miller and Seminole county students. Our campus is housed at 2501 Vada Road in Bainbridge in modular units with a student population of around 500. The Project Manager will perform turn-key services from the initial to final phase of the project.

About Spring Creek Charter Academy

Spring Creek is a State Commission approved charter school that is a replication of the successful Pataula

Charter Academy located in Edison, GA. SCCA is a public school choice for students residing in Grady, Decatur, Miller and Seminole counties.. SCCA offers a different approach to learning through project-based learning. Our mission is to prepare students for success in the classroom and beyond.

Please visit www.sccak12.net to learn more about us

PROJECT DESCRIPTION

The Project will be to help the owners with applying for USDA financing and selecting an architect and construction manager. The project manager will also work with the school and all other site approvals such as state and local fire/safety approvals.

The project manager will need to start immediately for a term of 18-24 months or until project is complete. SCCA must be ready for students to move into new building in the fall or winter of the 2027-2028 school year.

SCOPE OF WORK

The following list includes some of the expected project management services to be provided by the

Project Manager, with appropriate Pataula Charter Academy Inc involvement and approval:

1. Consult with Chief Financial officer on overall Project definition, space needs, and options.

2. Create and manage Master Project Schedule for completion of all tasks.

3. Develop and track full Project budget, commitments, and expenditures.

4. Coordinate with all local, state and federal agencies involved in issuance of permits and/or plan approvals.

5. Conduct and coordinate all due diligence Project activities for the site/facility.

6. Manage the process selecting an architect and construction manager while abiding by all state laws and school purchasing guidelines.

7. Provide progress updates as necessary with a minimum of monthly update/report and attend board meetings as necessary.

PRE-QUALIFICATION

All bidders must have prior experience overseeing renovation, expansion, and construction projects of schools in accordance with applicable codes, standards, rules, and regulations in the State of Georgia.

Experience working with a charter school and working with USDA is preferred.

FORM OF PROPOSAL

Proposals should consist of the following information:

1. Statement of interest in the Project o Identification of the point of contact for this RFP process with telephone number and email address o Contact information for any sub-consultants or subcontractors o Signature of a duly authorized principal

2. Resumes of personnel for the Project, their proposed roles, and availability

3. Descriptions of similar projects within the last three years with the following details:

o Project name, school name, and location o Reference contact name and phone number o Optional comment on quality or issues of interest

4. Description of approach to managing Project schedule, budget, and quality through project definition, site control, design, financing, and construction

5. Fee structure and fee range proposed for the Project

SUBMISSION OF PROPOSAL

Proposals should be submitted by email to bids@pataula.net, with “RFP Project Management

Services” in the subject line. Submission of paper copies is optional (postmarked by deadline date).

Paper copies can be sent to:

Cheryl Weathersby

Chief Financial Officer

PCA INC

PO Box 332

18909 Hartford Street

Edison, GA 39846

SELECTION SCHEDULE

RFP distribution: 12/17/2024

Submission deadline: 1/17/2025 – 12:00 PM EST

Interviews may be scheduled. Candidates will be notified of interview timing and nature, if applicable during this process. PCA INC reserves the right to reject any proposals at any point during the selection process. PCA INC also reserves the right to approve all sub-consultants, subcontractors and project team members. The contract will be awarded to the firm, which in PCA’s judgment, best represents the interests of Pataula Charter Academy INC. Contracts will be awarded primarily based on experience and the proposal, with final consideration given to the fee schedule.

QUESTIONS

Please address questions to

Cheryl Weathersby / 229.792.8963 / cweathersby@pataula.net

NO PHONE CALLS WILL BE ACCEPTED

mailto:bids@pataula.net, mailto:cweathersby@pataula.net