Scaffolding_Services_for_Gainesville_Regional_Utilities_(GRU)_(Addendum_#2_Revision).pdf

GENERAL SOLICITATION DOCUMENT

RFP-2024-069

SCAFFOLDING SERVICES FOR GAINESVILLE REGIONAL UTILITIES

(GRU)

Gainesville Regional Utilities

301 SE 4th Avenue

Gainesville, FL 32601

RELEASE DATE: July 9, 2024

DEADLINE FOR QUESTIONS: August 6, 2024

RESPONSE DEADLINE: August 8, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/gru https://procurement.opengov.com/portal/gru

1. INTRODUCTION

1.1. Summary

The purpose of this Request for Proposal (RFP) is to solicit pricing and select a Company that can provide scaffolding services at the best value and lowest price to Gainesville Regional Utilities (GRU) on an as needed basis.

1.2. Contact Information

Michael Benefield

Procurement Specialist III

301 SE 4th Ave

Sta. A-105

GAINESVILLE, FL 32601

Email: benefieldma@gru.com

Phone: (352) 393-1252

Department:

Energy Supply (2)

1.3. Timeline

Release Project Date July 9, 2024

Pre-Proposal Meeting (Mandatory) July 18, 2024, 10:00am Conference Room - Deerhaven Renewable Energy 11201 NW 13th Street, Gainesville Renewable Energy, 11201 NW 13th Street, Gainesville, Fl. 32653 (Across the street from Brighton Car Wash)

Question Submission Deadline August 6, 2024, 4:00pm

Proposal Submission Deadline August 8, 2024, 2:00pm

2. INSTRUCTIONS

2.1. DEFINITION OF TERMS FOR INSTRUCTIONS

• Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

• Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

• Best and Final Offer (BAFO): The final proposal submitted after competitive negotiations are completed that contains the Responders most favorable terms.

• Bid: The written response to a Solicitation.

• Due Date: The date the response is due.

• Non–Responsive: A response that does not meet the material requirements of the solicitation.

• Redacted: The censoring of part of a Response.

mailto:benefieldma@gru.com tel:(352)393-1252

General Solicitation Document #RFP-2024-069 Title: Scaffolding Services for Gainesville Regional Utilities (GRU)

• Respondent: An individual or business entity that submits a response to a Solicitation.

• Response: A written document submitted by a Respondent in reply to Solicitation.

• Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

• Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid, Request for Proposal, Request for Quotation, or

Request for Statement of Qualifications.

• Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

2.2. AUTHORIZED PROCUREMENT REPRESENTATIVE

The Procurement Representative for this Solicitation/Contract is Michael Benefield. Respondents shall submit all inquiries regarding this bid via GRU e-Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on GRU e-Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

2.3. MANDATORY PRE-BID MEETING

A mandatory meeting will be held on Thursday, July 18, 2024 beginning at 10:00 am at Conference Room - Deerhaven Renewable Energy 11201 NW 13th Street, Gainesville Renewable Energy, 11201 NW 13th Street, Gainesville, Fl. 32653 (Across the street from Brighton Car Wash). Responses will only be accepted from companies that had a representative in attendance at the Pre-Bid/Proposal meeting.

Attendees must show government-issued photo identification (driver’s license) for entry into secured facilities.

Representatives arriving to the Pre-Bid/Proposal Meeting more than 15 minutes late will not be allowed to participate in the meeting.

Personal protection equipment will be required for site visit (hard hat, closed shoes, mask, hearing protection, etc.) GRU will not furnish these items.

2.4. EXAMINATION OF SOLICITATION DOCUMENTS AND WORK SITE

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (a) examining the

Solicitation thoroughly, (b) if applicable, visiting the work site to become familiar with local conditions that may affect the cost, progress, performance of furnishing the Work, (c) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the

Work, (d) studying and carefully correlating Respondent’s observations with the Solicitation, and (e) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to GRU Procurement at least seven (7) business days prior to the Response due date.

2.5. INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Solicitation are to be directed to the Procurement

Representative, unless stated otherwise in the Solicitation. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda sent to all parties recorded as having received the Solicitation. Questions received less than seven (7) business days prior to the Response due date/time may not be answered by the Procurement Representative. Only questions answered by formal written Addenda will be binding.

B. Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement

Representative.

C. Addenda issued by GRU prior to the Solicitation due date/time are considered binding as if written into the original Solicitation. Respondents are responsible for ensuring that all addenda have been received prior to submitting their Response.

2.6. RESPONSE PREPARATION

A. The Pricing Response Form is included in the Solicitation and should be used to submit pricing information, providing a price for all items listed on the form, unless noted otherwise.

B. All blanks on the Respondent’s Certification Form must be legibly completed in ink (computer printed, typed or handwritten).

C. A Response submitted by a corporation must be executed in the corporate name by the president, a vice-president, or other corporate representative and accompanied by a document showing authorization of such person’s authority. Include the physical address and state of incorporation. A Response submitted by a partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the physical address of the partnership must be shown below the signature.

D. The names of individuals included on the Respondent’s Certification Form must be legibly printed below signatures (computer printed, typed or handwritten).

E. Respondent must acknowledge receipt of all addenda using the space provided on the Respondent’s

Certification Form.

F. Costs for developing a response to the Solicitation are the sole obligation of the Respondent.

G. Respondent’s pricing must include applicable taxes on items purchased or manufactured by Respondent for the project. GRU is exempt from Florida sales taxes for certain purchases. A “Consumer’s Certificate of

Exemption” is available at www.gru.com .

2.7. SELECTION PROCESS AND RECOMMENDATION

It is anticipated that the evaluation committee may have discussions based on written proposals received by responsive Respondents. GRU reserves the right to waive discussions should it be deemed unnecessary.

GRU may, at its sole discretion, conduct a Best and Final Offer (BAFO) round to this solicitation.

Should this round be conducted, the Procurement Representative will issue a request to include instructions, deadline, and addenda as applicable.

2.8. PRICE

A. The price stated on the Pricing Response Form is firm. Any additional charges that were not included in the Response will not be paid by GRU unless approved in writing by an authorized GRU representative.

http://www.gru.com/

Subsequent to contract formation, pricing inconsistencies on invoices may be grounds to cancel the contract.

B. If the Respondent offers discounted pricing, such as prompt payment discounts or volume discounts, it must be clearly stated and explained on the Pricing Response Form. Such discounts, if applicable, will not be used in determining award of the Solicitation.

2.9. DEVIATIONS FROM SPECIFICATIONS

A. Any deviation from this Solicitation must be provided and explained in detail with the Response.

Deviations must be explained on a separate page labeled “Clarifications and Exceptions” and included with the Response. Each clarification and exception must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications.

B. GRU reserves the right to waive clarifications and exceptions to the Solicitation if determined by GRU to be in GRU’s best interest.

2.10. DISTRIBUTION OF INFORMATION

GRU requires electronic submission of bids and proposals. Submit electronic responses via GRU e- Procurement Portal: https://procurement.opengov.com/portal/GRU. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

1. Access procurement documents and related information.

2. Receive automatic and instant notifications of government opportunities.

3. Download solicitation documents and specifications online.

4. Submit your bids and proposals online.

5. See all the forms and documents you need to complete in one place.

6. Receive and respond to government requests for quotes immediately.

7. Automatic notification of awards.

For more information about OpenGov, visit https://procurement.opengov.com.

It is the responsibility of the vendor to regularly monitor GRU's eProcurement Portal. Respondents shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices.

Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU. Vendor failure to retrieve available, required procurement information and include the appropriate documentation and information in solicitation responses may result in disqualification.

2.11. SOLICITATION RESPONSE

A. Bids may be received up to but not later than 2:00 pm on Thursday, August 8, 2024 via GRU e-

Procurement Portal located at https://procurement.opengov.com/portal/GRU. GRU e-Procurement Portal

Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Gainesville Regional Utilities strongly recommends completing your https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/ https://procurement.opengov.com/portal/gru/projects/87517 https://procurement.opengov.com/portal/GRU response well ahead of the deadline. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

B. Responses will be electronically unsealed publicly opened at the time and place indicated in the

Solicitation and will be available for inspection upon notice of award or intended Award, or within thirty

(30) calendar days after the opening of Responses, whichever occurs first. Prices may be publicly disclosed on GRU’s eProcurement Portal at the sole discretion of GRU Procurement.

C. The Respondent’s Certification Form must be submitted with the Response. If required, a Bid Bond and other documents must be provided with the Response. If a Bid Bond is required by the Solicitation and not included the response will be deemed non-responsive.

D. A “No-Bid” Response can be submitted for those who choose not to participate in the Solicitation. This designation can be submitted in GRU’s eProcurement Portal:

https://procurement.opengov.com/portal/gru/projects/87517

2.12. SUBMITTING QUESTIONS AND RECEIVING RESPONSES

Respondents shall submit all inquiries regarding this bid via GRU e-Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries: 4:00 pm on Tuesday, August 6, 2024. All answers to inquiries will be posted on GRU e-Procurement Portal. Respondents shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices. It is the responsibility of the respondent to check the website for answers to inquiries.

Addenda Notification and Acknowledgement Addenda Notification:

Respondents are required to register for an account via GRU e-Procurement Portal hosted by OpenGov. Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU.

2.13. MODIFICATION OR WITHDRAWAL OF A RESPONSE

A. Changes to a vendor’s bid submittals in GRU's eProcurement Portal can be made up to the deadline date for the bid submittal.

B. After responses have been opened, corrections to the response are permitted only to the extent that

1. Respondent can show by clear and convincing evidence that there was a material and substantial mistake in the preparation of its Response;

2. the nature of the mistake is evident; and

3. the intended pricing is evident.

2.14. TERMS OF AWARD

Award will be made to the best evaluated Respondent(s) for Response(s) based on labor cost, equipment rental cost, site support fee, experience, safety, and any relevant certifications. for each individual line item, or any combination of line items, as GRU determines to be in its best interest.

1. GRU reserves the right to reject any and all Responses, or any part thereof, to waive any and all informalities or irregularities, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Responses. A responsible Respondent and any selected subcontractors, suppliers, other persons, and/or organizations proposed to perform or furnish the Work have the capacity in all respects to fully perform the Contract requirements and the experience, integrity, reliability, capacity, facilities, equipment, and credit to ensure good faith performance, such capacity https://procurement.opengov.com/portal/gru/projects/87517 https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/gru/projects/87517 and responsibility to be determined solely by GRU. GRU may conduct such investigation as GRU deems necessary to establish the responsibility, qualifications and financial ability of Respondent(s), proposed subcontractors, material suppliers, individuals, or entities to perform the Work in accordance with the Contract. Such information may include, but shall not be limited to, current financial statements, bank records, verifications of availability of equipment and personnel and past performance records.

2. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

3. If the Contract is awarded, GRU will give the successful Respondent a Notice of Intent to Award within sixty (60) calendar days after the Solicitation due date. All Responses must remain valid for sixty (60) calendar days from the Solicitation due date.

4. When GRU gives a Notice of Award to the successful Respondent, it will be accompanied by the required number of unsigned counterparts of the Contract (or Purchase Order, as applicable) with all attachments. Within fifteen (15) calendar days thereafter, Respondent must sign and deliver the required number of counterparts of the Contract, attachments, and required Bonds, if applicable.

GRU will ultimately provide a fully signed counterpart to the Respondent.

5. Failure on the part of the successful Respondent to execute a Contract within fifteen (15) calendar days after the notice of acceptance may be just cause for annulment of award.

6. GRU may then accept the Response of the next lowest, responsive, responsible Respondent or re-advertise the Solicitation. If the next lowest, responsive, responsible Response is accepted, this acceptance will bind such Respondent as though it was the original successful Respondent.

7. Protests in respect to the intended award must be filed within three (3) calendar days of notice for purchases that do not require prior approval of the Gainesville Regional Utility Authority (GRUA), and within seven (7) calendar days for purchases that require prior approval of the Gainesville Regional

Utility Authority (GRUA). It is the Respondent’s duty to be informed of the intended award and GRU’s protest procedures.

2.15. LOBBYING

To ensure fair consideration and consistent and accurate dissemination of information for all proposers, GRU prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the contact person. During the blackout period no person may lobby, as defined herein, on behalf of a competing party in a particular procurement process, GRU officials or employees except the Procurement designated staff contact in the Procurement Department. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred. Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by GRU officials and employees, except as authorized by procurement documents.

2.16. BLACKOUT PERIOD

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

2.17. COLLUSION

A. Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered for this Solicitation. Submission of more than one response may result in the rejection of all responses from the Respondent.

B. Respondent, by signing the Respondent’s Certification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

C. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any GRU officer or employee to secure favorable treatment with respect to being awarded this Contract.

2.18. DEBARMENT/SUSPENSION/TERMINATION.

Debarment/Suspension. The Procurement representative is authorized to suspend a vendor from consideration for award of contracts if there is probable cause to believe that the vendor has engaged in activity which might lead to debarment. The suspension shall be for a period not to exceed three months.

After reasonable notice to the vendor involved and reasonable opportunity for that vendor to be heard, the Procurement representative, after consulting with the GRU Attorney, is authorized to debar a vendor for cause from consideration for award of contracts. The debarment shall be for a period of not more than three years. The causes for debarment include:

(a) Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract, within five years of a proposed award;

(b) Conviction under State or Federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty which currently, seriously, and directly affects responsibility as a GRU contractor, within five years of a proposed award;

(c) Conviction under state or federal antitrust statutes arising out of the submission of bids or proposals, within five years of a proposed award;

(d) Violation of contract provisions, as set forth below, of a character which is regarded by the Procurement representative to be so serious as to justify debarment action, within five years of a proposed award:

(I) Deliberate failure without good cause to perform in accordance with the specifications or within the time limit provided in the contract; or (II) A record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts; provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be a basis for debarment;

(e) For any provision of, or offer, gift or agreement to provide, any gratuity, kickback or offer of employment to any current or former GRU employee in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase requisition, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal, within three years of a proposed award;

(f) For any payment, gratuity, kickback or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order, within three years of a proposed award;

(g) For retaining a person or soliciting or securing a GRU contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business, within three years of a proposed award;

(h) During the period of a contract with GRU, employing, or offering employment to, any current GRU employee participating directly or indirectly in the procurement process, within three years of a proposed award;

(i) Any other cause the Procurement representative determines to be so serious and compelling as to affect responsibility as a GRU contractor, including debarment by another governmental entity for any cause listed in this Section.

REJECTION OF BIDS/TERMINATION OF CONTRACT

Previously solicited and/or accepted bids may be rejected or acceptance revoked prior to beginning of performance upon discovery by GRU that the respondent or its affiliates have committed any act which would have been cause for debarment, or were on the convicted vendor list, at or prior to the acceptance of the bid.

If GRU discovers, after a contract is awarded and performance has begun, that the respondent or its affiliates have committed any act subsequent to or prior to award or acceptance which would have been cause for debarment had it been discovered prior to award or acceptance, GRU may consider such to be a material breach of the contract and such shall constitute cause for termination of the contract.

3. TECHNICAL SPECIFICATIONS/SCOPE OF WORK

3.1. TECHNICAL SPECIFICATIONS/SCOPE OF WORK

The Scope of Work shall include, but not limited to, furnishing of all supervision, labor, materials, tools, supplies, consumables, and equipment necessary to receive, unload, relocate, store (if needed), erect, test, remove, and perform any other associated operations for all materials, structures, equipment, and accessories as described herein.

The scaffolding to be erected will be used for the purpose of repairs, testing, inspection, or replacement of generating station components. Completion of projects within the estimated time periods is critical and the Contractor is to understand that increased staffing and extra work shifts may be required to complete specific projects.

3.2. SCAFFOLDING LOCATIONS

Gainesville Regional Utilities, Deerhaven Renewable, 11201 NW 13th Street, Gainesville, FL. 32653 Gainesville Regional Utilities, Deerhaven Generating Station, 10001 NW 13th Street, Gainesville, FL. 32653 J.R. Kelly Plant, 515 SW 5th Avenue, Gainesville, FL. 32601

3.3. GENERAL REQUIREMENTS

All scaffold erection services shall be accomplished utilizing standard industry procedures and practices.

Workmanship will be performed in accordance with all applicable Federal and State regulations and per the conditions set forth within these guidelines.

Contractor shall employ skilled labor capable of performing the kind of work assigned. All workers employed by the Contractor shall have thorough knowledge of their craft and have experience in an industrial environment. Any worker employed by the Contractor who exhibits inadequate experience, or inability in their field, shall be discharged at the discretion of the GRU Project Representative. Contractor shall maintain documentation verifying employees’ skills in the form of resumes, certifications, training, etc., which will document an employee's ability in their field(s). Documentation will be made available to the GRU Project Representative upon request.

The selected Scaffolding Contractor shall be qualified to perform all aspects of scaffolding work to include swing stages/ski climbers. All scaffolding/swing stage platforms shall be erected in accordance with ANSI, Scaffolding Training Institute, OSHA, GRU Contractor Safety requirements and the GRU Site Specific safety requirements.

Contractor shall not initiate ‘out of scope’ services without obtaining prior authorization from the GRU Project Representative. For example, if during the course of the Work, a potential problem or issue is identified by the Contractor, the GRU Project Representative shall be notified immediately of the problem/issue and may then initiate an authorization to the Contractor for ‘out of scope’ services.

Contractor shall comply with all Federal, State, and Local industrial safety rules, regulations, codes, and standards.

Contractor shall also abide by all GRU Safety and Security Policies and Procedures, as a minimum requirement.

The Contractor is advised that other projects may be in progress during this agreement period. Coordination and cooperation with other Contractors, GRU personnel and others working in the plant area will be required to ensure the work will be completed on schedule.

Contractor shall be responsible for all labor and material costs associated with the replacement of any existing plant equipment, etc. components that may be damaged by the Contractor during the course of the Work.

Good communications foster good relationships and benefit all parties. The Contractor may be required to attend and actively participate in pre-construction meetings as well as weekly or daily status meetings. The Contractor shall provide a knowledgeable person (Project Superintendent or General Foreman) for in-person or teleconference meetings. Labor or service charges related to meeting attendance will not be permitted.

Contractor should use freight elevators, not personnel elevators for the use of transporting materials and equipment, unless prior approval is obtained from the GRU Representative.

3.4. SECURITY

Contractor shall supply the names of personnel they will be using during a given project to the GRU Representative one (1) week prior to start of the project, so they can secure their access into the plant. Photo ID's are required for all personnel that will be working on GRU property.

Only authorized Contractor personnel shall have drive-on plant access. Contractor shall be responsible for transporting their personnel from the GRU designated parking area to their work area.

A GRU issued security badge shall be visible at all times while on GRU property.

All Company vehicles driven onto plant sites must be properly identified with Company placards. Additional parking for personnel is available off-site in the designated Contractor parking area.

3.5. CONTRACTOR SAFETY

IT IS EXTREMELY IMPORTANT THAT THE CONTRACTOR AND GRU WORK TOGETHER TO ADDRESS ANY SAFETY

CONCERNS SUCH THAT POTENTIAL ACCIDENTS ARE AVOIDED.

Contractor shall provide warning signs and barricade tape at all approaches to scaffold erection and removal work areas.

Contractor shall maintain a safe work environment at all times.

Contractor shall keep their work areas free of trip hazards daily and shall maintain excellent housekeeping through the completion date of the project.

All employees of the Contractor, who perform work on GRU property, must attend GRU Contractor Orientation when provided.

Contractor shall provide at least one (1) English speaking personnel on site at all times when and where work is being performed.

Contractors are required to wear Personal Protection Equipment (PPE) at all times while on all GRU electric plant sites. PPE shall include, but not be limited to the following: safety glasses, hard hat, hearing protection, safety-toed boots, disposable full body protective clothing including hoods and booties, and all types of work gloves. The cost of all PPE shall be included in the pricing.

Hearing protection shall be required while working in electric plant power block areas and when operating machinery or equipment, including saws.

Contractor employees are not permitted to wear ripped jeans, shorts, tennis shoes, sleeveless shirts, or shirts with offensive logos or messages.

Contractor shall abide by the GRU Hot Work Permit Program, Lockout/Tagout Procedure and the Confined Space Entry Procedures.

Contractor must perform daily inspections, certifications, and sign appropriate tags in accordance with OSHA standards for the duration of the scaffold rental period on days that the scaffolding will be in use.

3.6. GRU RESPONSIBILITIES

GRU will provide site on property for deliveries, equipment staging, and supplies as designated by the GRU Representative.

Issue security badges to all Contractor personnel that are on the list submitted to the GRU Representative.

Ensure Contractor maintain environmental compliance by providing information and monitoring the work.

Conduct Contractor Orientation

3.7. INVOICING AND BILLING

Contractor will invoice GRU utilizing Lump Sum pricing, but a detailed work sheet must be provided to the GRU Representative for verification and approval before payment is issued.

4. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. LABOR COST

Did Contractor provide hourly rates for personnel and their title?

Was Erect & Dismantle fee provided?

Were overtime rates provided?

Points Based 30 (30% of Total)

2. EQUIPMENT RENTAL FEE

Did Contractor provide equipment rental fees?

Do Contractor charge a rental fee for scaffolding not in use while waiting on parts or other delays?

Points Based 20 (20% of Total)

3. ADDITIONAL SITE SUPPORT FEES

Do the Contractor have the ability to provide additional site support?

Cost per hour? Overtime?

Points Based 5 (5% of Total)

4. SAFETY

Did Contractor provide Experience Modification Rate (EMR) documentation from the past three (3) years provided on letterhead from current insurance provider?

Points Based 20 (20% of Total)

5. EXPERIENCE

Did Contractor provide 3 similar scaffolding projects, within the past 5 years, along with good contactable references information?

Points Based 20 (20% of Total)

6. PROOF OF CERTIFICATION

Did Contractor provide all mandated certifications?

Points Based 5 (5% of Total)

5. RESPONSE SUBMITTALS

The following information is required with the Response. Failure to provide the following information may be cause for the response to be deemed "non-responsive":

5.1. Respondent's Certification*

Please download the below documents, complete, and upload.

"I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 60 calendar days from the Solicitation due date. I agree that GRU’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for GRU’s consideration, and agree to abide by all conditions of this Solicitation.

I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

I further certify that this Response is made without prior understanding, agreement, connection, discussion, or collusion with any other person, company or corporation submitting an offer for the same product or service; no officer, employee or agent of GRU owns or will benefit more than 5% from award of this Solicitation; and the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained."

• RESPONDENT_CERTIFICATION_FO...

*Response required

5.2. Drug-Free Workplace Certification Form*

Please download the below documents, complete, and upload.

"Preference may be given to a business that certifies that it has implemented a drug-free workplace program.

Pursuant to Section 287.087, Florida Statutes, whenever two or more competitive solicitations that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a response received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied providers has a drug free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in Subsection (1).

4. In the statement specified in Subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on any employee who is so convicted or require the satisfactory participation in a drug abuse assistance or rehabilitation program as such is available in the employee's community.

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6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of applicable laws, rules and regulations.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements."

• DRUG_FREE_WORKPLACE.pdf

*Response required

5.3. Pricing Response Sheet/Table*

Please upload your own Pricing Response Sheet/Table which should include Personnel hourly rate and title, Overtime rates, and any additional site support fees.

*Response required

5.4. Equipment Rental*

Please provide equipment rental fee per day/week/month, according to how you would bill GRU, along with the Erect & Dismantle fees.

Provide rental fee for scaffolding not in use, while waiting on parts or other delays. If there is no rental fee for scaffolding not in use, please state that.

*Response required

5.5. Experience Modification Rate (EMR) Documentation*

Experience Modification Rate (EMR) Documentation for the most recent three (3) full years provided on letterhead from current insurance provider.

*Response required

5.6. Experience*

Provide 3 similar scaffolding projects within the past 5 years, with good contactable information. Provide Company Name, Address, Contact Person, Telephone Number, and Email Address.

*Response required

5.7. Proof of Certification

Provide all Federal, State, and Local certifications that are mandated by law, if applicable.

5.8. Subcontractor Information Form (Standard)*

Please download the below documents, complete, and upload.

List any subcontractors that will be used for the Work along with the goods or services to be provided. If the subcontractor is a small or minority-owned business, check the boxes that apply. The selected prime Contractor will be asked to provide the actual subcontractor spend amount at a later date.

• Small Business Enterprise (SBE): Independently owned with a net worth of not more than five million dollars and employs 200 or fewer permanent full-time employees.

• Minority Business Enterprise (MBE): 51% owned and managed by a minority. African-American, Asian-

American, Hispanic-American, Native-American, or American women owned.

• Service-Disabled Veteran Enterprise (SDVE): At least 51% owned and managed by a veteran who has been certified as a service-disabled veteran by the Florida Department of Management Services or other agency.

• SUBCONTRACTOR_INFORMATION_F...

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/905/e7acc12b-05a4-45af-ad58-5421211e8271_DRUG_FREE_WORKPLACE.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LSN2FGWI%2F20240730%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240730T184520Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGEaCXVzLXdlc3QtMiJFMEMCIDdYLwtoLFXarJSht8J2HYxe1CPVHqPTgnrQIU5RYwJpAh8%2FrE34kpBrLeb6lC90wWDmdKFyf8WTDIW6w5Syn1R0KoMFCEoQAhoMODkyMzY0Njg3NjcyIgxq6pu4zQ37uNacrs4q4ASiVBjT076gJUgvFY6ssNvx%2FrzexJuSKwx%2Fjxg40s57ztFf4sNPFLXeMygEkA8aLmVUz%2F8M0dzrJDLx7f4AByUJTVX2t5PT%2FgrsrljCGkcxYlV4ByiuK9St8FuGeP9l03X1918mBlU1jxF0Oz5pij31Qo7U5tjajwXJ8PLyuUguNdvruly8r5EhjjIaJuGaThHjRcpFSxzhVyj%2BI4aWr7rRCQaesCitNKZK4G4iQ4sJdSjIUU3KVd1hA9aP3kqU3HvWvlV%2B0OhlY1X1FcaPvEmixovG27VI7eRNwuny06BL%2Fr9ioy%2FY0wNCf64ahu8zqD4DzricqZ%2BSf4swEOz8eijbgGruEhXUmOHlREqRDGuKSkxzXAU2x8kQMsVealH897pASPIsAMq08QL7P2oFvO33LIGsC%2FhvOsm3ucvA9R0mIOgw0MtnSxiA7c%2F5Nl5nbSL3HwlyeZwR0dfbS%2FDYkx4dRLzs88w0NqS6HlwlExJQCatiAycDYTYHCTn7T1zMNOtAUU4MmPEm6l9axWvlomKLsE4YG77SjJGDsrB9eLGb5n3XkSqYnDkDPNjCRQnjjRzBErPn5W9ZDbZHU0dbxtN9Q2P8yhwqPpElVUOQIe144EL2FXH0n%2Fobt0U%2FZiDqoUUqZ7tm3XGzbI1OuxUiZc3VjWovutRKOayX7UpNiwwQZgeqAwtHgDTmBpzylXQ03FxF52c9gYXqqMLnmYJNH%2BrevJjTM0vyA0IZXLJe9c4CXYd7c3V06Gnmu0IzYfGOps0O%2FcMg4NiEHkxaa3M%2BUkCPz80tp7Fqrt8cz2%2BPdfyUYTDEsaS1BjqdAfOHueNIttDOrrfsoplJN9Q%2B5eQr%2FaYXGDd77kp2bLvE7JbFreNgf1jr9aGwlZ6qHM%2B12GVQRuDcpcAaxP8T%2FdI7NYOmiNY%2F%2BRJr%2BUW1Z05gLhwm1G%2FzJt661bunKVNTz6QwOwddklnN%2FqV80G6TMkesNr%2FTEdYoiXUH7MUbz4umhLj3LGROS%2BzRCDb36Z%2Fd9mYgpHtZ2Gp3H3VU50k%3D&X-Amz-Signature=0d08271871a8933f897bb77ad2793e4fa70bf343a4675101454fcce7edd15530&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22DRUG_FREE_WORKPLACE.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/87517/2fce3632-0250-43f5-bbe4-1e1a0f2f16ed_SUBCONTRACTOR_INFORMATION_FORM_%28NON-FEDERAL_FUNDING%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LSN2FGWI%2F20240730%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240730T184520Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGEaCXVzLXdlc3QtMiJFMEMCIDdYLwtoLFXarJSht8J2HYxe1CPVHqPTgnrQIU5RYwJpAh8%2FrE34kpBrLeb6lC90wWDmdKFyf8WTDIW6w5Syn1R0KoMFCEoQAhoMODkyMzY0Njg3NjcyIgxq6pu4zQ37uNacrs4q4ASiVBjT076gJUgvFY6ssNvx%2FrzexJuSKwx%2Fjxg40s57ztFf4sNPFLXeMygEkA8aLmVUz%2F8M0dzrJDLx7f4AByUJTVX2t5PT%2FgrsrljCGkcxYlV4ByiuK9St8FuGeP9l03X1918mBlU1jxF0Oz5pij31Qo7U5tjajwXJ8PLyuUguNdvruly8r5EhjjIaJuGaThHjRcpFSxzhVyj%2BI4aWr7rRCQaesCitNKZK4G4iQ4sJdSjIUU3KVd1hA9aP3kqU3HvWvlV%2B0OhlY1X1FcaPvEmixovG27VI7eRNwuny06BL%2Fr9ioy%2FY0wNCf64ahu8zqD4DzricqZ%2BSf4swEOz8eijbgGruEhXUmOHlREqRDGuKSkxzXAU2x8kQMsVealH897pASPIsAMq08QL7P2oFvO33LIGsC%2FhvOsm3ucvA9R0mIOgw0MtnSxiA7c%2F5Nl5nbSL3HwlyeZwR0dfbS%2FDYkx4dRLzs88w0NqS6HlwlExJQCatiAycDYTYHCTn7T1zMNOtAUU4MmPEm6l9axWvlomKLsE4YG77SjJGDsrB9eLGb5n3XkSqYnDkDPNjCRQnjjRzBErPn5W9ZDbZHU0dbxtN9Q2P8yhwqPpElVUOQIe144EL2FXH0n%2Fobt0U%2FZiDqoUUqZ7tm3XGzbI1OuxUiZc3VjWovutRKOayX7UpNiwwQZgeqAwtHgDTmBpzylXQ03FxF52c9gYXqqMLnmYJNH%2BrevJjTM0vyA0IZXLJe9c4CXYd7c3V06Gnmu0IzYfGOps0O%2FcMg4NiEHkxaa3M%2BUkCPz80tp7Fqrt8cz2%2BPdfyUYTDEsaS1BjqdAfOHueNIttDOrrfsoplJN9Q%2B5eQr%2FaYXGDd77kp2bLvE7JbFreNgf1jr9aGwlZ6qHM%2B12GVQRuDcpcAaxP8T%2FdI7NYOmiNY%2F%2BRJr%2BUW1Z05gLhwm1G%2FzJt661bunKVNTz6QwOwddklnN%2FqV80G6TMkesNr%2FTEdYoiXUH7MUbz4umhLj3LGROS%2BzRCDb36Z%2Fd9mYgpHtZ2Gp3H3VU50k%3D&X-Amz-Signature=76fa351f6bc842fc5d537a33553592791608ab8f2559094aba888868f266ccf4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SUBCONTRACTOR_INFORMATION_FORM_%28NON-FEDERAL_FUNDING%29.pdf%22&x-id=GetObject

5.9. Do you have any Clarifications and/or Exceptions to this Solicitation?* Any deviation from this Solicitation must be provided and explained in detail with the Response. Deviations must be explained on a separate page labeled “Clarifications and Exceptions” and included with the Response. Each clarification and exception must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications

☐ Yes

☐ No

*Response required

5.10. Clarifications and Exceptions

Any deviation from this Solicitation must be provided and explained in detail with the Response. Deviations must be explained on a separate page labeled “Clarifications and Exceptions” and included with the Response. Each clarification and exception must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications

6. GENERAL TERMS AND CONDITIONS

6.1. DEFINITIONS.

• Agreement: A written Contract between two or more Parties [“GRU” and “Contractor”].

“Contract” and “Agreement” are synonymous.

• Deliverable: The completion of a milestone or the accomplishment of a task associated with the Work.

• Free on Board (FOB) Destination: The Contractor is responsible for delivery of materials to a specified delivery point. The risks of loss are borne by the seller or consignee. Title passes when delivery is received by the buyer at destination. Seller has total responsibility until shipment is delivered.

• Specification: A description of the physical or functional characteristics of goods or services as defined in the Solicitation.

• Work: Activity involving effort done in order to achieve a purpose or result requested in the scope.

6.2. COMPLIANCE WITH REFERENCED SPECIFICATIONS.

All Work, materials, systems, or operations specified by reference to standard trade or manufacturer’s published specifications shall comply with the requirements, except as modified by this Contract. The specifications used must be the latest published edition that is in effect on the effective date of this Contract unless a particular edition is specified. In the event of a conflict, the specifications that contain the more stringent requirements will govern.

6.3. CHANGE ORDERS.

GRU shall pay Contractor for the Work at the price[s] stated in this Contract. No additional payment will be made to Contractor except for additional Work or materials stated on a valid change order, and issued by GRU prior to the performance of the added Work or delivery of additional materials. A change order may be issued without invalidating the Contract, if

A. made in writing, B. signed by the authorized representative(s), and

C. accepted by Contractor.

Such change shall include the following: change orders that constitute changes

A. the general scope of Work, B. the schedule, C. administrative procedures not affecting the conditions of the Contract, or

D. the Contract price.

6.4. NOTICES.

Notices to Contractor shall be deemed to have been properly sent when delivered to Contractor physical address and email. Notices to GRU are deemed to have been properly sent when emailed, mailed to P.O. Box 147117 Station A105, Gainesville, FL 32614 or delivered to Utilities Procurement Department, 301 SE 4th Avenue, Gainesville, Florida 32601 and GRU acknowledges receipt.

6.5. PAYMENT.

A. Invoicing. Contractor is responsible for invoicing GRU for Work performed pursuant to this Contract. Itemized invoices shall include the following information (if applicable):

Contract number, Purchase Order number, item number, job number, description of supplies or services, quantities, unit prices, Work location, GRU Project Representative, job start date, job completion date or other pertinent information. Itemized invoice(s) must be mailed to Gainesville Regional Utilities, Accounts Payable, P.O. Box 147118, Station A-27, Gainesville, FL 32614-7118 or faxed to 352-334-2964 or e-mailed to accountspayable@gru.com.

B. Receipting Report for Services. An itemized receipting report for services must be provided to the GRU Project Representative prior to invoicing which includes the number of hours and labor rates by job title, overhead, authorized per diem or travel expenses, and other charges. Receipting reports shall be used by the Project

Representative to verify the services rendered.

C. Payment Terms. Unless otherwise agreed upon in writing, GRU’s payment terms are net thirty (30) days from receipt of correct invoice. Contractor shall not submit more than mailto:accountspayable@gru.com one (1) invoice per thirty-day period. Any delay in receiving invoices, or error and omissions, will be considered just cause for delaying or withholding payment. Invoices for partially completed Work may be allowed with GRU’s prior approval. All partial invoices must be clearly identified as such on the invoice. Any charges or fees will be governed by current Florida Statutes.

D. Lien Release. Before the final acceptance of the Work and payment by GRU, Contractor shall furnish to GRU an affidavit and final waiver that all claims for…