SCA70016Q0005_MOD_1_Janitorial_Contract_Questions_and_Answers_v2.pdf

SCA70016Q0005 - Janitorial Services Contract

A pre-proposal conference (site visit) was conducted on July 7, 2016 at 10:00 a.m. at the Consulate Office

Building located at 360 University Ave., Toronto, ON M5G-1S4. Offerors were provided an opportunity to tour the Consulate Office Building.

The following are answers to all the questions that were asked by offerors during the site visit and/or sent by e-mail:

1. What is the amount of the bid that was selected for the current contract?

The current contract was awarded at $130.178.00 CAD

2. What is the name of the current contractor?

Brian Maintenance

3. Are there incumbent employees currently performing? If yes, how many?

The Department of State does not provide business proprietor information. However, it is public information that can be found under the Freedom of Information Act. Please direct your request for this information to the following office:

U.S. Department of State

Office of Informational Programs and Services (A/GIS/IPS/RL)

SA-2

Washington, DC 20522-8100

4. Is there a prevailing wage form for incumbent employees?

(See answer to question #3)

5. What is the solicitation number for the current contract?

SCA70015M0065

6. Would incumbent employees have first right of refusal under this opportunity?

No.

7. Do U.S. companies need to be set up in Canada to submit a quote?

This is a business decision by the company. Refer to Solicitation #SCA70016Q0005, Page 38, 652.242-73 and Page 39, Addendum to 52.212-1 A.2. See also SAMS Registration.

8. Are U.S. offerors required to show evidence of operating a business in Canada?

Refer to Solicitation #SCA70016Q0005, Page 38, 652.242-73 and Page 40, Addendum to 52.212-

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9. Does square footage provided in the solicitation package account for outside?

Refer to Solicitation #SCA70016Q0005, Page 14.

10. How much shoveling is required for snow/ice removal?

Refer to Solicitation #SCA70016Q0005, Page 8, 1.2.1.13.

11. Is there an operating area for Janitorial Staff?

Each floor has a small utility room with a sink. The basement level also has additional storage areas for janitorial supplies.

12. Is there employee parking on site?

13. Are there two janitorial employees on site every day? Is it sufficient?

The Department of State does not provide this information.

14. Can the supervisor also work?

Yes. Refer to Solicitation #SCA70016Q0005 MOD1, Page 12, 2.1

15. Can we drop off equipment?

Yes.

16. Is there a contracted floor mat cleaning service?

No, the consulate provides additional mats to rotate if/as mats need additional cleaning.

17. Are U.S. and Canadian Federal Holidays observed?

Yes. However, there are a few exceptions to have the building open during U.S. holidays in order to perform annual services/maintenance (i.e., strip/wax floors, shampoo carpets…). See also

DOSAR 652.237-72

18. How many windows are in the building and what are the dimensions?

The Consulate has approximately 80 windows of which half are approximately 1.8 m x 1.8 m.

and the remaining are approximately .9 m x 1.8 m.

19. What is the maximum height expected of the contractor in cleaning windows?

The entire window gets cleaned. Use of appropriate ladders or rigging gear is required. Safety equipment is not provided.

20. Is there a separate contract for cleaning windows?

21. How many people work in the building?

Approximately 75.

22. How many work stations are there?

Approximately 75.

23. How many visitors are there each day?

Approximately 400. There are no visitors one or two days each month (scheduled in advance).

24. Is there a designated space to store cleaning supplies that contain chemicals?

Yes. The contractor is responsible for providing and maintaining any Material Safety Data Sheets

(MSDS) required for their products.

25. How often are phones disinfected?

Daily. Refer to Solicitation #SCA70016Q0005, Page 8, 1.3.1.13.

26. Are janitors responsible for cleaning computers?

27. What is the square meters of carpet and tile?

Roughly 1,400 sq. m. of carpet and 700 sq. m. of tile.

28. Is there required training to work at the Consulate?

29. How often are the emergency stairwells cleaned?

Daily (as needed). Refer to Solicitation #SCA70016Q0005, Page 7, 1.3.1.1.

30. How often are the outside railings between the parking spaces and building cleaned?

Not required.

31. What are the sizes of the trash cans?

There are small, medium and large trash cans throughout the building that use 20” x 22” liners, 26” x 36” liners and 42” x 48” liners.

32. How long does the clearance process take for approval for new employees?

Refer to Solicitation #SCA70016Q0005, Page 19, 10. 4,4.1

33. What is the total square footage of the building?

Refer to Solicitation #SCA70016Q0005, Pages 13-14.

34. How many times a week do you want the building to be cleaned?

Refer to Solicitation #SCA70016Q0005, Pages 6-11.