Solicitation_Amendment_A002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGES

2. AMENDMENT/MODIFICATION NO.

A002

3. EFFECTIVE DATE

See Block 16C

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Embassy – Canada General Services Office P.O. Box 866, Station B Ottawa, ON K1P 5T1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) x 9a. AMENDMENT OF SOLICITATION NO.

SCA52514R0001

9b. DATED (SEE ITEM 11)

October 23, 2014

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[x] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[x] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or© By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP No. SCA52514R0001, Health and Life Insurance for LES Employees for U.S. Embassy Canada The purpose of this amendment is to reflect changes as follows:

1) Section J, List of Exhibits, Exhibits A, C & D is hereby amended to include additional information regarding Employee and OREs Statistics, and Cumulative Historical Claims Paid. Exhibits A, C & D shall read as follows:

- next page - Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

MARY OLIVER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY /signed (Signature of Contracting Officer)

16C.DATE SIGNED

12/11/14

Standard Form 30

Amendment of Solicitation RFP No. SCA52514R0001-A002

Exhibit A

EMPLOYEE STATISTICS

1. EMPLOYEES BY GENDER WITHIN AGE RANGES

FEMALE MALE

Age (years) Number Salary Ranges Age (years) Number Salary Ranges

20-34

29 $35,831 - $102,651 20-34

7 $35,831-$85,972

35-45 45 $35,831-$100,924 35-45 26 $34,446-$104,662

46-55 51 $37,085-$103,711 46-55 20 $37,085-$114,080

56-65 38 $38,357-$112,138 56-65 17 $35,486-$93,323

66+ 3 $64,222-$90,212 66+ 2 $41,431-$68,990

TOTAL 166 TOTAL 72

2. EMPLOYEE SPOUSES BY GENDER WITHIN AGE RANGES

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 5 N/A 20-34 8 N/A

35-45 25 N/A 35-45 22 N/A

46-55 25 N/A 46-55 34 N/A

56-65 15 N/A 56-65 35 N/A

66+ 2 N/A 66+ 8 N/A

TOTAL 72 TOTAL 107

3. DEPENDENT CHILDREN BY GENDER WITHIN AGE RANGES

Age (years) Number Salary Range Age (years) Number Salary Range

0-10 37 N/A 0-10 29 N/A

11-18 34 N/A 11-18 44 N/A

19-25 36 N/A 19-25 22 N/A

TOTAL 107 TOTAL 95

Exhibit C

ORE RIDERS

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 1 $27,050 20-34 1 $41,335

35-45 3 $15,912-$38,568 35-45 4 $18,360-$58,387

46-55 3 $26,884-$57,779 46-55 0 N/A

56-65 1 $37,188 56-65 1 $67,165

66+ 0 N/A 66+ 0 N/A

TOTAL 8 TOTAL 5

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 0 N/A 20-34 1 N/A

35-45 2 N/A 35-45 1 N/A

46-55 1 N/A 46-55 1 N/A

56-65 0 N/A 56-65 1 N/A

TOTAL 3 TOTAL 4

Age (years) Number Salary Range Age (years) Number Salary Range

0-10 1 N/A 0-10 2 N/A 11-18 0 N/A 11-18 0 N/A 19-25

(if full-time student) 1 N/A

19-25 (if full-time student) 1 N/A

TOTAL 2 TOTAL 3

Exhibit D

CUMULATIVE HISTORICAL CLAIMS PAID/TREATMENT AMOUNTS

All Divisions Period Paid Claims in Local Currency

Jan 2014 – Oct 2014

Medical $309,472.00

Dental $222,001.00

Vision $ 42,955.00

All Paramedicals $ 80,751.00

Total $655,179.00

Jan 2013 – Dec 2013

Medical $357,229.00

Dental $269,777.00

Vision $ 40,844.00

All Paramedicals $103,873.00

Total $771,723.00

Jan 2012 – Dec 2012

Medical $366,302.00

Dental $288,976.00

Vision $ 38,435.00

All Paramedicals $101,569.00

Total $795,282.00

Feb 2011 – Dec 2011

Medical $313,781.00

Dental $238,455.00

Vision $ 31,811.00

All Paramedicals $ 89,980.00

Total $674,027.00

NOTE TO OFFERORS:

The claims paid/treatments amounts by the incumbent contractor are provided for informational purposes only and under no circumstances shall it be construed to change any terms or conditions or requirements within the solicitation. Under no circumstances shall the U.S. Government be liable for this data or shall it become the basis for a request to adjust the premium rates after contract award. Offerors are advised any adjustments to contract premium rates shall be in accordance with the Economic Price Adjustment under Sections B.4, B.8, B.12 and B.16.

3) Section L.4.3.2.2, Licensing Information, is hereby amended to delete the second sentence under paragraph 1. Section L.4.3.2.2, paragraph 1, shall read as follows:

The offeror shall include a notarized copy of the most current license/certificate/-accreditation, which demonstrates that the offeror is licensed/certified/accredited or otherwise authorized by the Government of Canada or its agent (e.g., insurance commission, board) to provide health, dental, life insurance coverage and LTD to persons (to include organizations, companies, groups) within the host country.

4) The submission due date and time of December 17, 2014, no later than 4:00 P.M. EST will be extended to January 15, 2015, no later than 4:00 P.M. EST.

5) All other terms and conditions remain in full force and effect.

6) Replace existing Section J, Exhibits A, C & D and Section L.4.3.2.2, page 66 with the attached revised Section J, Exhibits A, C & D and Section L.4.3.2.2, page 66, marked A002.

A002 Exhibit A

EMPLOYEE STATISTICS

Age (years) Number Salary Ranges Age (years) Number Salary Ranges

20-34

29 $35,831 - $102,651 20-34

7 $35,831-$85,972

35-45 45 $35,831-$100,924 35-45 26 $34,446-$104,662

46-55 51 $37,085-$103,711 46-55 20 $37,085-$114,080

56-65 38 $38,357-$112,138 56-65 17 $35,486-$93,323

66+ 3 $64,222-$90,212 66+ 2 $41,431-$68,990

TOTAL 166 TOTAL 72

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 5 N/A 20-34 8 N/A

35-45 25 N/A 35-45 22 N/A

46-55 25 N/A 46-55 34 N/A

56-65 15 N/A 56-65 35 N/A

66+ 2 N/A 66+ 8 N/A

TOTAL 72 TOTAL 107

Age (years) Number Salary Range Age (years) Number Salary Range

0-10 37 N/A 0-10 29 N/A

11-18 34 N/A 11-18 44 N/A

19-25 36 N/A 19-25 22 N/A

TOTAL 107 TOTAL 95

RFP No. SCA52514R0001, A002 Health and Life Insurance Benefits for LES Employees of the United States Mission in Canada

(d) Scope of the contract, i.e., types of insurance provided and range of population covered, as well as total dollar amount;

(e) Brief description of the performance requirements;

(f) Comparability to the work required under this solicitation;

(g) Brief discussion of any major technical problems and their resolutions.

L.4.3.2.2 Licensing Information

The offeror shall include a notarized copy of the most current license/certificate/-accreditation, which demonstrates that the offeror is licensed/certified/accredited or otherwise authorized by the Government of Canada or its agent (e.g., insurance commission, board) to provide health, dental, life insurance coverage and LTD to persons (to include organizations, companies, groups) within the host country.

This section shall demonstrate that the offeror is licensed/certified/accredited through no less than the final day of the base performance period and that the offeror is eligible for renewal for the option periods. This section shall also summarize and describe any probationary, disciplinary or actions taken upon the offeror, which are in force or are about to be imposed upon the offeror by the government of Canada or its agents.

Failure to demonstrate that the offeror is an authorized insurance company permitted to write and administer health, dental and life insurance policies in Canada shall be grounds for rejection of the proposal.

L.4.3.3 Profit Sharing Credit

The offeror shall indicate whether any insurance plan offered will be subject to participation in any profit sharing credit program, pooling agreement (including multinational agreements) or any other premium credit procedure. If this is applicable, please describe. This is for evaluation only to distinguish between otherwise equally priced, technically acceptable proposals and will not be considered in determining the lowest-priced offeror.

L.4.3.4 Employee Pool

The offeror shall describe the pool that will apply to the employees under this contract. The offeror will describe the size of the pool, whether it is a mixture of commercial and government (if applicable), alternative pools that are available in the event the economic price adjustment clause becomes effective.

L.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following provisions by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

Exhibit B

EARLY RETIREES

1. EMPLOYEES BY GENDER WITHIN AGE RANGES

FEMALE MALE

Age (years) Number Age (years) Number

55-60 4 55-60 1

61-65 8 61-65 2

66+ 3 66+ 2

TOTAL 15 TOTAL 5

2. EMPLOYEE SPOUSES BY GENDER WITHIN AGE RANGES (If necessary)

Age (years) Number Age (years) Number

20-34 0 20-34 0

35-45 0 35-45 0

46-55 1 46-55 1

56-65 2 56-65 2

66+ 0 66+ 5

TOTAL 3 TOTAL 8

3. DEPENDENT CHILDREN BY GENDER WITHIN AGE RANGES (If necessary)

Age (years) Number Age (years) Number

0-10 0 0-10 1

11-18 0 11-18 0

19-25 2 19-25 1

TOTAL 2 TOTAL 2

Exhibit C

ORE RIDERS

1. EMPLOYEES BY GENDER WITHIN AGE RANGES

FEMALE MALE

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 1 $27,050 20-34 1 $41,335

35-45 3 $15,912-$38,568 35-45 4 $18,360-$58,387

46-55 3 $26,884-$57,779 46-55 0 N/A

56-65 1 $37,188 56-65 1 $67,165

TOTAL 8 TOTAL 5

Age (years) Number Salary Range Age (years) Number Salary Range

20-34 0 N/A 20-34 1 N/A

35-45 2 N/A 35-45 1 N/A

46-55 1 N/A 46-55 1 N/A

56-65 0 N/A 56-65 1 N/A

TOTAL 3 TOTAL 4

Age (years) Number Salary Range Age (years) Number Salary Range

0-10 1 N/A 0-10 2 N/A 11-18 0 N/A 11-18 0 N/A 19-25

(if full-time student) 1 N/A

19-25 (if full-time student) 1 N/A

TOTAL 2 TOTAL 3

NOTE TO OFFERORS:

The claims paid/treatments amounts by the incumbent contractor are provided for informational purposes only and under no circumstances shall it be construed to change any terms or conditions or requirements within the solicitation. Under no circumstances shall the U.S. Government be liable for this data or shall it become the basis for a request to adjust the premium rates after contract award. Offerors are advised any adjustments to contract premium rates shall be in accordance with the Economic Price Adjustment under Sections B.4, B.8, B.12 and B.16.

Exhibit D

CUMULATIVE HISTORICAL CLAIMS PAID/TREATMENT AMOUNTS

All Divisions Period Paid Claims in Local Currency

Jan 2014 – Oct 2014

Medical $309,472.00

Dental $222,001.00

Vision $ 42,955.00

All Paramedicals $ 80,751.00

Total $655,179.00

Jan 2013 – Dec 2013

Medical $357,229.00

Dental $269,777.00

Vision $ 40,844.00

All Paramedicals $103,873.00

Total $771,723.00

Jan 2012 – Dec 2012

Medical $366,302.00

Dental $288,976.00

Vision $ 38,435.00

All Paramedicals $101,569.00

Total $795,282.00

Feb 2011 – Dec 2011

Medical $313,781.00

Dental $238,455.00

Vision $ 31,811.00

All Paramedicals $ 89,980.00

Total $674,027.00