Cotonou_SBN15016Q0014_Final_Approved_Generators.docx

June 1, 2016

American Embassy Cotonou General Services Office

01 BP 2012

Dear Prospective Quoter:

SUBJECT: Solicitation Number SBN15016Q0014, Preventive Maintenance of Kohler generators.

The Embassy of the United States of America invites you to submit a quotation for service contract of 4 Kohler generators at the New Embassy Compound.

The Embassy does not intend to conduct a pre-quotation conference; all specifications/descriptions have been provided in the section 1 of the attached Request for Quotations (RFQ).

Your quotation must be submitted in electronic format only sent to the attention of the General Services Officer at CotonouGSOBids@State.gov.

On or before 11:00 am local time on July 6, 2016. No quotation will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

0. SF-1449

0. Section 1, Block 23

0. Section 5, Representations and Certifications;

0. Additional information as required in Section 4, Evaluation Factors.

The successful offeror(s) will be required to have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov .

Direct any questions regarding this solicitation to the Contracting Officer Amber J McCoy by letter or by telephone number +229 21-300-650 during regular business hours.

Sincerely, Amber J McCoy Contracting Officer

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SBN15016Q0014

6. SOLICITATION ISSUE DATE

June 1, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ayawo Agboto

b. TELEPHONE NUMBER(No collect calls) +229 21 300 650 Ext. 4242

8. OFFER DUE DATE/ LOCAL TIME

July 6, 2016 at 11:00AM

9. ISSUED BY CODE

AMERICAN EMBASSY COTONOU

General Service Office Boulevard de la Marina Cotonou, Benin Cotonou, Republic of Benin

|_| HUBZONE SMALL

BUSINESS

|_| (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

|_| SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

|_| EDWOSB

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

|_| SEE SCHEDULE

12. DISCOUNT TERMS

N/A |_| 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

|X| RFQ |_| IFB |_| RFP

American Embassy Cotonou TF 8743 Blvd de la Marina

01 BP 2012

Cotonou, Benin

GSO/Procurement Office American Embassy Cotonou

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office American Embassy Cotonou Boulevard de la Marina Email: CotonouDBO@State.Gov

CODE

|_|17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Maintenance of Kohler generators and control panels (see attached)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) Amber J McCoy 31c. DATE SIGNED January 12, 2016

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SBN15016Q0004 Prices, Block 23

· Continuation To SF-1449, RFQ Number SBN15016Q0004, Schedule Of Supplies/Services, Block 20

· Description/Specifications/Work Statement

· Exhibit A - List of Tasks to be Performed (Statement of Work) and Equipment List

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

Section 4 - Evaluation Factors

· Evaluation Factors

Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

1.0 DESCRIPTION

The U.S. Embassy in Cotonou, Benin requires preventive maintenance services for four (4) diesel generators and associated equipment. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm-fixed price. Prices shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor or travel expenses, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

The currency of this contract is _______________________ (offeror to identify currency) Local companies shall offer in local currency.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year (1) base year with four (4) 12-month option periods which will be exercised at the sole discretion of the Government.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, travel expenses, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and Goods and Services Taxes (if applicable).

VALUE ADDED TAX. Value added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy Cotonou has a tax exemption certificate from Benin Republic government.

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

(Gen 1)

(Gen 2)

(Gen 3)

(Gen 4)

Total cost - BASE YEAR

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

(Gen 1)

(Gen 2)

(Gen 3)

(Gen 4)

Total cost - Option Year 1

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

(Gen 1)

(Gen 1)

(Gen 2)

(Gen 2)

(Gen 3)

(Gen 3)

(Gen 4)

(Gen 4)

Total cost - Option Year 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

(Gen 1)

(Gen 2)

(Gen 3)

(Gen 4)

Total cost - Option Year 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

(Gen 1)

(Gen 1)

(Gen 1)

(Gen 2)

(Gen 2)

(Gen 2) 4-Year Service

(Gen 3)

(Gen 3)

(Gen 3) 4-Year

(Gen 4)

(Gen 4)

(Gen 4) 4-Year

Total cost - Option Year 4

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (20) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The United States Embassy in Cotonou, Benin requires the Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

One (1) KOHLER Diesel Generator Set: Generator 1

One (1) KOHLER Diesel Generator Set: Generator 2

One (1) KOHLER Diesel Generator Set: Generator 3

One (1) KOHLER Diesel Generator Set: Generator 4

One (1) KOHLER Generator Control Panel

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

· The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The UPS shall always be ready to provide backup power at all times in the event of power failure or reduction. The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Embassy.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:30] PM Monday through Thursday, and [7:30] AM and [1:30] PM on Fridays. No work shall be performed on US Government and local holidays. Below is a list of the holidays (Check dates in regards to each calendar year this contract covers).

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.1 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (i.e. bearings, pistons, piston rings, crankshaft, gears).

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.3 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.4. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0. Oil Testing and Analysis. The Contractor shall perform laboratory testing by taking samples and sending them to a certified lab. Testing should follow all manufacturer’s recommendations.

10. DELIVERABLES

The following items shall be delivered under this contract:

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Services.

Performs all services set forth in the performance work statement (PWS)

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the Contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each schedule service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for schedule services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

UNITED STATES EMBASSY COTONOU

Attn: Financial Management Center – FMC Email: CotonouDBO@State.Gov

Exhibit A - - STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Embassy in Cotonou, Benin requires professional services to perform preventive maintenance services of the facility’s emergency generator systems.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT:

1. One (1) KOHLER Diesel Generator Set: (Generator 1)

· MODEL: 700REOZDE

· SERIAL: SGM32BFTX

· SPEC: GM81550-GA4

· MFG DATE: 08/07/14

· SERVICE DUTY: PRIME

· Hz: 50

· RPM: 1500

· FUEL: DIESEL

· BATT: 24V

· PHASE: 3

· KW: 512

· KVA: 645

· P.F.: 0.8

· VOLTAGE: 230/400

· AMPS: 931

· ALTERNATOR MODEL: 5M4036BF

· INSULATION: NEMA CLASS H

· LOCATION: UTILITY BLDG

Two (2) Remote Annunciator Panel.

Location: Chancery Compound/NOB Building

1. One (1) KOHLER Diesel Generator Set: (Generator 2)

· MODEL: 700REOZDE

· SERIAL: SGM32BGTC

· SPEC: GM81550-GA4

· MFG DATE: 08/07/14

· SERVICE DUTY: PRIME

· Hz: 50

· RPM: 1500

· FUEL: DIESEL

· BATT: 24V

· PHASE: 3

· KW: 512

· KVA: 645

· P.F.: 0.8

· VOLTAGE: 230/400

· AMPS: 931

· ALTERNATOR MODEL: 5M4036BF

· INSULATION: NEMA CLASS H

· LOCATION: UTILITY BLDG

Two (2) Remote Annunciator Panel.

Location: Chancery Compound/NOB Building

1. One (1) KOHLER Diesel Generator Set: (Generator 3)

· MODEL: 700REOZDE

· SERIAL: SGM32BFTZ

· SPEC: GM81550-GA4

· MFG DATE: 08/07/14

· SERVICE DUTY: PRIME

· Hz: 50

· RPM: 1500

· FUEL: DIESEL

· BATT: 24V

· PHASE: 3

· KW: 512

· KVA: 645

· P.F.: 0.8

· VOLTAGE: 220/380

· AMPS: 931

· ALTERNATOR MODEL: 5M4036BF

· INSULATION: NEMA CLASS H

· LOCATION: UTILITY BLDG

Two (2) Remote Annunciator Panel.

Location: Chancery Compound/NOB Building

1. One (1) KOHLER Diesel Generator Set: (Generator 4)

· MODEL: 700REOZDE

· SERIAL: SGM32BGTD

· SPEC: GM81550-GA4

· MFG DATE: 08/07/14

· SERVICE DUTY: PRIME

· Hz: 50

· RPM: 1500

· FUEL: DIESEL

· BATT: 24V

· PHASE: 3

· KW: 512

· KVA: 645

· P.F.: 0.8

· VOLTAGE: 220/380

· AMPS: 931

· ALTERNATOR MODEL: 5M4036BF

· INSULATION: NEMA CLASS H

· LOCATION: UTILITY BLDG

Two (2) Remote Annunciator Panel.

Location: Chancery Compound/NOB Building

1. One (1) KOHLER PLC Control Panel

· Model: ES-91171

· PN: EPC15T-N2A0XDAO

· SN: 1005403459GM

· LOCATION: UTILITY BLDG

III. GENERAL REQUIREMENTS:

The contractor will be responsible for labor and materials (see 7.1.2) required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for all Generators and ATS’s on-site.

IV. SCOPE OF WORK - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor must provide the following:

1. Detailed report noting the discrepancy found.

1. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

1. Price quote for repair labor.

At a minimum, the following work must be completed:

Notes:

· Contractor must submit to the Contracting Officer’s Representative (COR) for review, work sheet/checklist that will be used for performing maintenance service.

· COR must immediately be made aware of any condition discovered that could result in equipment failure.

· Test and inspection report shall be submitted to the COR within three days of completing work.

· Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the COR.

Maintenance Interval Schedule (Standby Generators)

Notes:

· This is a basic generic list. Manufacturers recommendations should be followed and supersede recommendations in this list. If available, the manufacturer’s maintenance schedule can be taken directly from equipment operations and maintenance manual and placed here.

· Generators experiencing periods of prime usage and those operating in in severe environments may require more frequent maintenance.

· Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

1. Semi-Annual Schedule (Performed by Facilities Management – US Embassy, Cotonou)

1. Conduct visual inspection around generator.

· Check for evidence of leaks, damage, loose or missing hardware.

· Inspect engine and generator wiring harness for wear and damages.

· Inspect supports and spring isolators for soundness and stability.

· Inspect unit for corrosion.

· Hoses and Clamps - Inspect/Replace if needed.

· Belts - Inspect/Adjust/Replace if needed.

· Inspect all fuel, oil, and water piping for secure mounting.

· Inspect exhaust piping and muffler insulation.

1. Batteries.

· Battery charger – Inspect operation and clean.

· Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

· Perform battery load test.

· Clean battery terminals and lugs (apply grease on terminal connections).

1. Fluids and Filters.

2. Cooling System Coolant Level - Check and adjust.

2. Coolant conditioner (DCA/SCA) – Check and adjust to specs.

2. Jacket Water Heater - Check proper operation.

2. Engine Oil Level - Check and add if needed.

2. Fuel/water separators – Drain water.

2. Engine Air Cleaner Service Indicator – Check, clean filter if needed.

1. Generator Room.

3. Fuel tanks – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

3. Automatic fuel system -Check operation and control panel.

3. Space Heater/Room exhaust fan - Check for proper operation.

3. Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

3. Exhaust condensate trap – drain condensate.

1. Control Panel.

4. Electrical Connections - Check tightness

4. Clean and remove dust from panel.

1. ATS.

5. Clean and remove dust.

5. Inspect seals.

5. Note date of last battery change. (Replace if 2 years or older).

5. Tighten connections.

5. Check for hot spots.

1. Run unit – No load.

6. Run the generator with no load for 15 minutes.

0. Remote Start Panel-Inspect and test operation. Inspect and clean.

0. Check the generator for unusual conditions, such as: excessive vibration, leaks, excessive smoke.

0. Verify all gauges and indicators are normal and functioning properly.

0. Check all indication lights, replace any defective bulbs.

1. Start unit and run under load for 1 hour.

7. Note: Unit should be run under facility load if permissible. If not, unit should be run with a minimum 80% load with load bank.

7. Automatic Start/Stop – Inspect.

7. Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary. Observe and record retransfer/cool down time.

7. Check automatic open and close shutter-stats and thermatic fans.

7. Generator Set Vibration – Inspect.

· Read and record all gauges/meters.

· Record load readings – Voltage, amps, frequency, power factor.

· Check exhaust for excessive black or white smoke.

· Check turbocharger for vibrations or any abnormal noise during operation.

· Check generator bearing for noise and overheating.

· Check exhaust manifold, muffler, and piping for leaks and secure mountings.

1. Additional.

8. Ensure Generator/ATS is left in proper position for automatic start and transfer.

8. Clean generator and generator room. Wash radiator if necessary.

8. Annotate date, hours and maintenance in Generator log, fill out maintenance checklist and report deficiencies to COR.

8. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

8. Submit Service Inspection and Test Report to COR.

1. Annual Schedule (Shall be Performed by the Contractor)

1. Engine Air Cleaner Elements – Replace.

1. Engine Crankcase Breather – Clean.

1. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

1. Engine Oil and Filter – Replace.

1. Fuel Filters and Water Separators – Replace.

1. Obtain fuel sample at day tank and storage tank for analysis.

1. Radiator – Clean (pressure wash).

1. Intake louvers and ducts – Inspect/Clean (pressure wash).

1. Fan Drive Bearing – Lubricate.

1. Magnetic Pickups - Clean/Inspect.

1. Cooling System Coolant Sample - Obtain

1. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

1. Coolant filter – Change if applicable

1. Crankshaft Vibration Damper - Inspect

1. Engine Protective Devices - Check

1. Engine Valve Lash - Inspect/Adjust

1. Turbocharger – Inspect/Check; Check end play and radial clearance on the turbine wheel and shaft.

1. Clean and lubricate fuel pump linkages if applicable.

1. Fan bearing – Inspect/Grease.

1. Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs of the ATS.

1. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

1. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

1. Check the cabinet interior for loose hardware – tighten connections.

1. 2 Year Maintenance Schedule: (Shall be Performed by the Contractor)

1. Conduct the Annual PM Service.

1. Inspect water pump and seals; replace any worn or defective parts.

1. Clean and inspect the oil cooler.

1. Clean and inspect the after cooler.

1. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Clean as needed

1. Generator bearing – Inspect/Grease (or as recommended by manufacturer).

1. Service or replace the batteries in the Digital Module every two years. (as applicable)

1. 4 Year Maintenance Schedule. (Shall be Performed by the Contractor)

1. Conduct the Annual and 2 Year PM Service

1. Cooling System Coolant – Flush system and replace coolant (Note CAT ELC coolant to be replaced every 12,000 hrs or 6 years).

1. Cooling System thermostat – Replace

1. Belts and hoses – Replace

1. Batteries - Replace

1. Generator Main Stator Winding Temperature (if equipped with winding defectors) – Check and record main stator winding temperatures with engine under load. NOTE: Nominal temperature values for stand by units are 1800C (3560F) for the alarm and 2050C (4010F) for the shutdown.

1. Generator Bearing and Bearing Bracket Temperature (If Equipped) – Check and record all bearing bracket temperatures with the engine under a load. NOTE: Nominal temperature values for the bearing bracket are 850C (1850F) for the alarm and 950C (2030F) for the shutdown.

SECTION 2 - CONTRACT CLAUSES

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (MAY 2015), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (FEB 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2015) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

_X_ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (41) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (42)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

_X_ (43) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

_X_ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (51) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in…