QuestionsAnswers_RFP_SBAHQ-18-Q-0002.pdf

Questions: RFP SBAHQ-18-Q-0002

Title of Solicitation: Technical Assistance Support and Cover Design/Publishing/Printing for SBA Financial and Budgetary Reports

1. Is this solicitation for a follow-on of a current contract?

• This is a new contract with option years. The tasks were previously completed by a contractor.

2. If this solicitation is for a follow-on effort, can you please provide the name of the current vendor and contract number?

• Cogenta Corporation dba Fedwriters

• SBAHQ-17-M-0086

3. According to SOW 2.0 Specific Requirements, “Each task will require a minimum of one full time seasonal on-site copy editor during peak production periods (July 16, 2018 to February 28, 2019) plus one part-time quality control technician…”

• Does the copy editor still work full-time during non-peak periods from March 1 to July

15?- No

• Please clarify whether the part-time onsite quality control technician is a true part-time

– The question is not clear, how do you define “true part-time”?

• position, or a full-time position that works part-time onsite, and part-time offsite. - No

• How many hours per month is part-time quality control technician anticipated to work during peak production periods?- Depends on the approved quality control plan

• How many hours per month is the part-time quality control technician anticipated to work during non-peak periods from March 1 to July 15?- None

• How many total hours annually are estimated for the part-time quality control technician?- Depends on the approved quality control plan

4. Is the entire span of time between July 16 and February 28 considered a peak production period? Yes, May- February

5. 4a. If not, what are the dates of the anticipated peak production periods during that time? -

May- February

6. Regarding the additional staffing that may be required during peak seasons:

• How many additional surge staff are anticipated?

• Additional staffing is commensurate upon contractor level of expertise and quality control procedures

• What are the labor categories of these surge staff?

• Additional staffing is commensurate upon contractor level of expertise and quality control procedures

• Approximately how many work hours per LCAT does the Government anticipate for each of these surge staff?

• Additional staffing is commensurate upon contractor level of expertise and quality control procedures

• Does the Government anticipate these surge staff from July 16 to February 28, the peak production periods identified in SOW 2.0 Specific Requirements, or a different set of dates? –Correct, peak season

• According to SOW 4.1 Place of Performance, staff must provide “minimum on-site availability for at least eight hours daily, Monday Through Friday between 7 AM and 6

PM.” Please clarify whether this means each staff member must work eight hours a day sometime between 7 AM and 6 PM, or if it means at least one staff member must be available from 7 AM to 6 PM.- Minimum 8-hr day

7. According to SOW 4.1 Place of Performance, “Weekend availability and extended work hours are required to meet deadlines.” Approximately how many weekend/extended work hours are anticipated per labor category per year?

• Extended hours are commensurate upon contractor level of expertise and quality control procedures

8. According to SOW 6.2 Security, ‘The SBA requires that the contractor receive his/her security clearance in preparation to onboard at the SBA by June 1, 2018.” We currently have DoD Secret clearance, but are unsure what security clearance is required for this opportunity. Can you please confirm what type of security clearance is required of the personnel?

• Public trust

9. According to the RFP, “Offeror shall furnish a resume for proposed key personnel, both supervisory and technical.” Since key personnel are not defined, which positions does the

Government consider key personnel?

• The contractor should propose appropriate key personnel to complete the requirements of the RFP.

10. There is no solicitation form (SF 1449) included with the solicitation documents; please release the solicitation form to be completed and submitted with this proposal.

• No (SF1449) solicitation will be provided as this is being competed as a FAR Part 13

Acquisition and is not required until time of award.

11. There is no Representation & Certifications section included with the solicitation documents;

please release the Representations & Certifications section to be completed and submitted with this proposal.

• Please observe the references in the FAR. FAR Clauses are referenced in the FBO posting. Offeror’s must ensure there representations and certifications are accurate in www.sam.gov. If they are not your proposal will be dismissed.

12. The words "seasonal" and "fulltime" as used in the PWS (pg. 5) seem to contradict each other.

Can you please describe how these terms are defined in relation to the number of hours the SBA is seeking assistance?

• The RFP outlines the tasks and key deliverable dates. A fulltime person is required during peak season.

13. Is the SBA anticipating a fulltime individual to be staffed at the OCFO's office throughout the entire year? If not, please provide the amount of lead time the SBA will provide for on-site assistance requests.

• The RFP outlines the tasks and key deliverable dates. A fulltime person is required during peak season.

14. Is it anticipated that the individual will be paid overtime for those hours over 40 that they may work during any particular week? Should this be reflected in the labor category line items?

• It is the contractor’s responsibility to manage employee compensation.

15. Is there a proposed budget and/or forecasted hours for this opportunity?

• The SBA will review the relevant proposals submitted and choose the best value.

16. Is the resulting contract considered to be firm, fixed price?

• yes

17. Could the contract manager and the QC technician be the same individual?

http://www.sam.gov/

• The contractor should propose appropriate key personnel to complete the requirements of the RFP.

18. Could the QC technician's work be performed remotely?

• No

19. Could you clarify what is meant by "hotel space" for the QC technician?

• Onsite workspace