NB107030-17-01036_v12_VIDEO_EDITOR.doc

Statement of Work

Background

The National Institute of Standards and Technology (NIST) has a small Video and Digital Media Group (VDMG) within the Public Affairs Office (PAO) that produces creative science based videos. These videos are generally short science films that are engaging, sharable, “geeky” and scientifically accurate.

Purpose

NIST has a requirement to acquire Digital Media support services for the VDMG to accommodate increasing workload.

Requirements The Contractor shall provide NIST with a digital media specialist to provide the following services:

1. Edit NIST videos (with NIST supplied Final Cut Pro X(FCPX) to achieve a compelling and creative video.

2. Incorporate sound, music and other elements to create rhythm and pacing that matches the video’s style. (see examples)

3. Create diagrams, simple animations, openings, titles, and bugs for edited pieces using established graphic templates in AfterEffects.

4. Use NIST supplied online portals to obtain stock footage, graphics, photos, and music for edited pieces.

5. Shoot video with NIST supplied digital video cameras (such as (Sony FS7, DSLR Nikon G4 and NIKON 360) as needed for final video pieces.

6. Organize files, tag, input and run reports for the digital video asset management system.

7. Brand, engage and analyze video content through NIST provided social media portals.

Types of video products/services:

Half day (not to exceed 5 hrs.)

Half day (not to exceed 5 hrs.)

Half day (not to exceed 5 hrs.)

Half day (not to exceed 5 hrs.)

Deliverables:

Completed videos and monthly report minimally summarizing: i) video editing products/projects assigned and worked on and, ii) any video services assigned and worked on. The Contractor shall track, in the monthly report, the projects assigned during the month, firm fixed price per project, no. of full and half day assignments, items completed during the month, current ongoing projects with estimated completion dates.

Exact format(s) of summary report to be finalized in consultation with the COR.

Ordering Instructions:

The NIST Contracting Officer’s Representative (COR) or designated representative will supply to the Contractor a weekly e-mail detailing the video products or services requested for the following week. This communication will be submitted to the Contractor’s Project Manager (PM) and the Digital Media Specialist. When needed, additional communication may be sent during the week with updated requirements. This communication will be submitted with at least 24-hrs. notice and may convey a new requirement or a request for an additional video shoot day or video edit day, for example.

The PM shall reply with confirmation of receipt of e-mails and concurrence with ability to comply with the requirement(s).

In all case, NIST will supply script and all other required data, files, footage, access to online portals for the Digital Media Specialist to perform work.

As per the resultant Purchase Order, products and services will include:

Products

a) NISTory

b) NIST in 90 Segments

c) Video News Features

Services

a) Video shooting – full day

b) Video shooting – half day

c) Video editing/Animation – full day

d) Video editing/Animation – half day

e) Digital Media Services – full day

f) Digital Media Services – half day

g) Digital Media Asset Services – full day

h) Digital Media Asset Services – half day

E-mail Sample:

For the week of “month/day/year”, NIST will require work on

1-NIST in 90 -project name- “Oobleck Mystery”

1-Video Full day shoot – Thursday, “month/day/year” – CNST lab shots, studio pick up shots NIST will supply script and all other required data, files, footage, access to online portals for the Digital Media Specialist to perform work.

Key Personnel Minimum Qualifications:

1. 3-5 years of video editing experience in a creative, client-based environment.

2. 1-year video production experience.

3. Proficient with video editing applications such as: Final Cut Pro X, Adobe Premiere Pro and AfterEffects.

4. Knowledge of computers and standard office software such as Word, Excel, Adobe Photoshop.

5. Proficiency in Mac computers.

6. Experience working with video codecs & compression techniques.

7. Experience posting, promoting videos on social media such as Facebook, YouTube and other comparable outlets.

Quality Assurance Surveillance Plan

Government Furnished Resources & Systems’ Access: The Government will provide the Contractor with daily controlled access to facilities (office space, a telephone for business use), a workstation with appropriate desktop hardware, software applications, digital video cameras, access to video files, and office equipment and supplies to fulfill performance requirements.

The Contractor shall maintain Government-furnished supplies, equipment, and work areas in a safe, orderly and clean condition. The Contractor shall abide by all NIST requirements for physical and logical security of NIST property and equipment. Items issued will remain the property of the Government and shall not be removed from the NIST campus without a signed property pass.

Telephones, copiers, computers, facsimile machines and other equipment are authorized for official Government business only and shall not be used for personal business. Telephones, computers, facsimile machines and other equipment are subject to Government monitoring at all times.

Space used by the Contractor during performance of services may be used for other purposes during their absences. Items of clothing, personal effects, or equipment cannot be secured by NIST during their absence. The Government will not incur any liability for theft, damage to, or loss of such personal items.

Systems Access: The Contractor shall also complete IT Security Awareness training prior to accessing any NIST automated systems. The Contractor can complete this training their first day by going to NIST’s IT Assistance Center (iTAC) when they get their user-id and password.

Place of Performance and Hours of Operation: The place of performance will be onsite at the NIST Gaithersburg, MD campus. Tasks shall be performed during core duty hours Monday through Friday, typically between 8:30 a.m. and 5:00 p.m., but can be performed as early as 7 am and no later than 7pm with the exception of Federal holidays or other official closures. The Contractor shall be supplied with assignments for products and services on a weekly basis. The Contractor must conduct work within core hours. The standard work week shall not exceed 40-hrs. (8-hrs./day) unless the Contractor is approved by the Contracting Officer’s Representative (COR) otherwise. The Contractor will not be allowed to work at a government facility outside of core duty hours, without prior written authorization by the CO or COR.

During an anticipated closure of the NIST facility due to declared holidays, administrative leave granted to the entire government staff, or other closures, the Contractor will not be required to perform services on the campus, unless specifically scheduled. In the event of facility closure due to natural disasters, severe weather, emergencies, staff furloughs, early closure, or added holiday, the Contractor, if scheduled to work, shall not report to work for the duration of the shutdown unless directed/approved in writing in advance, or shall arrive/leave as directed in the event of late openings/early closings. In the event of a facility closure, the Contractor shall not be compensated nor penalized for the time of the closure.

The Contractor will not be allowed to work at the NIST facility unless a designated government employee is present or unless out-of-hours work is authorized by the CO or COR.

In the event NIST is closed or delayed in opening due to weather, if approved by the CO, the Contract employees may work in excess of 8-hrs./day to try and make up the hours missed but cannot exceed the 40-hrs./wk. authorized.

To be considered to work in excess of 8-hrs./day, the Contractor shall notify the COR that he/she wants to work additional hours to make up the lost hours. The Contractor shall identify the no. of hours they want to make up. The COR will notify the Contractor that make up hours have been authorized. The Contractor cannot make up the hours until the COR has authorized the make-up hours.

If a Contract employee will be out of the office, they must notify their management who shall notify the COR and the CO.

The Contractor shall provide the Government a written request for planned absences at least 2 weeks in advance of the absence. In the event an absence cannot be planned in advance, the Contractor shall notify the COR immediately of the absence and expected duration. The Contractor shall provide a replacement employee to fulfill the SoW duties for all absences that exceed five business days, unless agreed upon by the COR.

Period of Performance:

Base Period: Date of Award through 6 mos.

Option Period 1: 6 additional mos. from the end of the base period Option Period 2: 6 additional mos. from the end of Option Period 1 Option Period 3: 6 additional mos. from the end of Option Period 2 Federal Holidays: The Contractor will not be allowed to work at a Government facility without prior written approval from the COR and a designated Government employee present during any Federal Holidays Observance of Federal Holidays:

Memorial Day, last Monday in May

Independence Day, July 4th Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11th Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25th New Year’s Day, January 1st Martin Luther King Jr. Birthday, 3rd Monday in January

Washington’s Birthday, 3rd Monday in February

Safety: The Contractor shall comply with all facility safety regulations. Such regulations include, but are not limited to, general safety, fire prevention, equipment use, material handling, and waste disposal.

Security & Contactor Identification: The Contractor shall conform to facility and systems access security policies, procedures and protocols, consistent with the Federal Government workforce at all places of performance and wear a conspicuous identification badge.

The Contractor shall not employ talent for work under this project if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and/or building and its population.

(Identification/Access) Badges/Information: To gain access to a Government facility the Contractor must be able to obtain a clearance to be issued a Personal Identification Verification (PIV) badge (to be issued by NIST). The Contractor shall immediately report any lost or stolen badge to the COR, CO, his/her designated company representative, and the NIST Security Office. Additionally, the Contractor must present a valid State vehicle registration (for each vehicle) to apply for a NIST vehicle registration/parking permit. Upon completion of this effort, or termination/resignation of services under this project, the Contractor must relinquish any Government-issued badge(s), registrations, and/or permits.

Identification of Contractors: The Contractor shall identify themselves as contractors through any electronic or personal interaction (e.g., e-mails, telephone communications, meetings) Use of Facilities/Government Property: The Contractor shall only use Government facilities and other Government property for activities directly related to accomplish the requirements described herein.

Misconduct/Disruption of Services: The Contractor whose actions (e.g., intoxication, debilitation resulting from drug use, insubordination, theft, violation of computer policy or code of conduct) result in any disruption to the workforce may be immediately removed by the CO.

Non-Personal Services: This is a non-personal services contract. Per FAR 37.101, a non-personal services contract is defined as “a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees”