Request_for_Quotation_-_SB1341-17-RQ-0030.pdf

CLASSIFICATION CODE: 32 – Woodworking Machinery and Equipment

TITLE: Douglas-Fir Wood Pieces for Firebrand Generation

SOLICITATION NUMBER: SB1341-17-RQ-0030

RESPONSE DATE: NLT 3:00 pm EST, November 15, 2016

CONTACT POINTS: Amber Gray, Contract Specialist, (301) 975-3696

Divya Soni, Contracting Officer, (301) 975-6394

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-

STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION

INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE WRITTEN

SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING

ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY

OF FAR 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS.

The National Institute of Standards and Technology (NIST) is issuing a Request for Quotation

(RFQ) for a Contractor to produce 800kg of Douglas-fir wood pieces with the following dimensions: 7.9 mm (height) by 7.9 mm (width) by 12.7 mm (length).

The associated NAICS code for this requirement is 321219 – Reconstituted Wood Product

Manufacturing with a small business size standard of 750 employees. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2005-91.

This acquisition is 100% set-aside for small businesses.

Specifications/Proposed Contract Line Item Number (CLIN) Structure:

All quotations must be submitted in exact accordance with the technical specifications listed in the attached document entitled “Statement of Work” as well as the table below:

CLIN Product Description Quantity UOM Period of Performance

0001 Base CLIN:

Douglas-fir wood pieces with the following dimensions: 7.9 mm (height) by 7.9 mm (width) by 12.7 mm (length)

800 KG Date of Award through one (1) year

0002 Option CLIN:

Douglas-fir wood pieces with the following dimensions: 7.9 mm (height) by 7.9 mm (width) by 12.7 mm (length)

800 KG Date of Option Award through one (1) year

0003 Option CLIN:

Douglas-fir wood pieces with the following dimensions: 7.9 mm (height) by 7.9 mm (width) by 12.7 mm (length)

800 KG Date of Option Award through one (1) year

0004 Option CLIN:

Douglas-fir wood pieces with the following dimensions: 7.9 mm (height) by 7.9 mm (width) by 12.7 mm (length)

800 KG Date of Option Award through one (1) year

Minimum Requirements:

The acquired products shall meet the technical specifications. All items must be new.

Prototypes, first articles, demonstration models, used, refurbished or otherwise developmental systems, will not be considered for award.

Acceptance/Inspection:

Operational upon receipt.

Freight/Shipping Charges:

FOB Destination applies for delivery to:

National Institute of Standards and Technology

Building 301 Shipping and Receiving

100 Bureau Drive

Gaithersburg, MD 20899-0001

Delivery point of contact will be provided upon award.

Evaluation Factors for Award:

Basis for Award shall be technically acceptable, lowest price. The Government will evaluate quotations based on the following evaluation criteria: 1) Technical Capability and 2) Price.

1. Technical Capability

Offeror's technical quotation will be evaluated to determine if the Offeror provides a sound, compliant product that meets the requirements of the Government's technical specifications outlined on pages 1 and 2 of this document as well as outlined in the attached “Statement of Work.”

An evaluation of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical quotation evaluation. Offerors who fail to provide sufficient information (e.g. data sheets, specifications, etc.) that clearly demonstrates an ability to meet the Government's technical specifications shall be considered non-acceptable. If an evaluation of Non-Acceptable is received, the Offeror will not be considered for Award.

2. Price

Price will be evaluated for reasonableness. Offerors are encouraged to discount their rates. If price discounts are offered, identify the percentage of price discount and/or price reduction offered.

The Government reserves the right to make an award without discussions based solely upon initial proposals. Therefore, offerors should ensure that their initial proposal constitutes their best offer in terms of both price and the technical solution being proposed.

PROVISIONS AND CLAUSES:

The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All FAR clauses may be viewed at http://acquisition.gov/comp/far/index.html. All

Commerce Acquisition Regulations (CAR) clauses may be viewed at http://farsite.hill.af.mil/VFCARA.HTM.

Provisions:

ADDENDUM TO PROVISION 52.212-1 - QUOTATION SUBMISSION INSTRUCTIONS

All Offerors shall submit all of the following:

(1) Technical description of the items being offered in sufficient detail to evaluate compliance with requirements in the solicitation. Item MUST meet exact specifications as laid out in the description attached. This may include product literature, or other documents, if necessary;

(2) Documentation that clearly demonstrates that the Offeror

(3) Firm-fixed price for each CLIN and discount terms;

(4) Acknowledgement of solicitation amendment(s);

***Offerors shall e-mail their quotation to amber.gray@nist.gov so that it is received by the response date/time for this solicitation. It is the responsibility of the Offeror to confirm NIST's receipt of its quotation. NIST reserves the right to award a purchase order without discussions, based solely on the submission of the Contractor.

52.212-1, Instructions to Offerors-Commercial Items (Oct 2015)

52.212-3, Offeror Representations and Certifications-Commercial Items http://acquisition.gov/comp/far/index.html http://farsite.hill.af.mil/VFCARA.HTM mailto:amber.gray@nist.gov

52.217-5, Evaluation of Options

52.203-98, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements—Representation (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS—REPRESENTATION (FEB 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

FAR Clauses:

52.212-4 Contract Terms and Conditions-Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items-Commercial Items including subparagraphs:

52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I

52.204-7 System for Award Management Alternate I

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-5 Certification Regarding Responsibility Matters

52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.219-1 Small Business Program Representations

52.219-6 Notice of Total Small Business Set-Aside

52.219-8 Utilization of Small Business Concerns

52.219-13 Notice of Set-Aside of Orders

52.219-14 Limitations on Subcontracting

52.219-28 Post-Award Small Business Program Rerepresentation

52.222-3 Convict Labor;

52.222-19 Child Labor - Cooperation With Authorities And Remedies;

52.222-21 Prohibition of Segregated Facilities;

52.222-22 Previous Contracts and Compliance Reports.

52.222-26 Equal Opportunity;

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-37 Employment Reports on Veterans

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

52.222-50 Combating Trafficking in Persons

52.223-18 Contractor Policy to Ban Text Messaging While Driving;

52.225-1 Buy American—Supplies

52.225-13 Restriction on Certain Foreign Purchases;

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.203-99, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to

Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated

(or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.

(End of clause)

Commerce Acquisition Regulations (CAR) Clauses:

1352.201-70, Contracting Officer's Authority

1352.201-72 Contracting Officer’s Representative

1352.209-73, Compliance with the Laws

1352.209-74, Organizational Conflict of Interest

1352.215-72, Inquiries

Offerors must submit all questions concerning this solicitation in writing to the Contracting

Officer. Questions should be received no later than 12:00 pm EST, 5 calendar days from the posting date. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Requests shall include complete company name, address, telephone and e-mail address. FAX AND OR PHONE

REQUESTS ARE NOT AUTHORIZED AND WILL NOT BE ACCEPTED.

1352.233-70, Agency Protests (APR 2010)

(a) An agency protest may be filed with either: (1) The contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 FR

16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: DIVYA SONI, CONTRACTING OFFICER

100 Bureau Drive, MS 1640

Gaithersburg, MD 20899

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

100 Bureau Drive, MS 1640

Gaithersburg, MD 20899

(d) A complete copy of all agency protests, including all attachments, shall be served upon the

Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce

Office of the General Counsel

Chief, Contract Law Division

Room 5893

Herbert C. Hoover Building

14th Street and Constitution Avenue, NW.

Washington, DC 20230

FAX: (202) 482-5858.

1352.233-71, GAO and Court of Federal Claims Protests (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of

Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce

Office of the General Counsel

Chief, Contract Law Division

Room 5893

Herbert C. Hoover Building

14th Street and Constitution Avenue, NW.

Washington, DC 20230

FAX: (202) 482-5858.

NIST Local Clause_04 Billing Instruction

NIST prefers electronic Invoice/Voucher submissions and they should be emailed to

INVOICE@NIST.GOV. (b) Each Invoice or Voucher submitted shall include the following: (1)

Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number.

(5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number

(CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of

Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract. (c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to: NIST: Accounts Payable Office 100 Bureau Drive, Mail

Stop 1621 Gaithersburg, MD 20899-1621. (End of clause)

System for Award Management (SAM):

In accordance with FAR 52.204-7, the awardee must be registered in SAM (www.sam.gov) prior to award. Refusal to register shall forfeit award.

Due Date and Response Information:

Offerors capable of furnishing the specified equipment in this combined synopsis/solicitation should submit their quote in writing to Amber Gray electronically at amber.gray@nist.gov. FAX and hard-copy quotations shall not be accepted. Offerors shall submit their quotations so that

NIST receives them not later than NLT 3:00 pm EST, November 15, 2016.

Acceptance of Terms and Conditions: This is an open-market solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this solicitation that will include the clauses set forth herein. The quotation should include one of the following statements:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Offeror shall list exception(s) and rationale for the exception(s)

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a mailto:INVOICE@NIST.GOV http://www.sam.gov/ mailto:amber.gray@nist.gov quotation based upon an FSS or GWAC, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC, and the statement required above shall be included in the quotation.