SB134117RP0009.pdf

PAGE 1 OF 78 SB134117RP0009

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 7900)

RATING

PAGE OF

PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SB134117RP0009 SEALED BID (IFB)

NEGOTIATED (RFP)

NB610010-17-00321

NB610010-17-00321

7. ISSUED BY CODE 000SB 8. ADDRESS OFFER TO (If other than Item 7)

NATIONAL INST OF STDS AND TECHNOLOGY

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640

NATIONAL INST OF STDS AND TECHNOLOGY

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD USA

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in NIST, 100 Bureau Drive, Bldg. 301, Rm. B125, Gaithersburg, MD 20899 until 3:00 PM ET local time MAY 08, (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawls: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

B. TELEPHONE (NO COLLECT CALLS)10. FOR

INFORMATION CALL

A. NAME

DONALD COLLIE AREA CODE

NUMBER

975-6458

EXT.

C. E-MAIL ADDRESS

DONALD.COLLIE@NIST.GOV

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGES(S) (X) SEC. DESCRIPTION PAGE(S)

PART 1 - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 - 1 X I CONTRACT CLAUSES 16 - 20

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 - 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 6 - 11 X J LIST OF ATTACHMENTS 21 - 55

D PACKAGING AND MARKING - PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 - 12 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER 56 - 62

X F DELIVERIES OR PERFORMANCE 13 - 13 STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 14 - 14 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 63 - 76

X H SPECIAL CONTRACT REQUIREMENTS 15 - 15 X M EVALUATION FACTORS FOR AWARD 77 - 78

OFFER

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT

AREA CODE NUMBER

EXT. FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) 41 U.S.C. 3304(a)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified

ITEM

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER(Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice. (Must be fully completed by offeror)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 2 OF 78 SB134117RP0009

***PRE-PROPOSAL SITE VISIT PLANNED. REFER TO

SECTION L FOR DETAILS.***

0001 FABRICATE AND INSTALL NBSR UNDERWATER

SAW

PR NUMBER: NB610010-17-00321

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

BUILDING 301 SHIPPING AND RECEIVING

100 BUREAU DRIVE

GAITHERSBURG MD 20899-0001

1.00 JB

Table of Contents

PAGE 3 OF 78 SB134117RP0009

SECTION C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 Statement of Work

SECTION E INSPECTION AND ACCEPTANCE

E. 1 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

E. 2 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

SECTION F DELIVERIES OR PERFORMANCE

F. 1 52.242-15 STOP-WORK ORDER (AUG 1989)

F. 2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

SECTION G CONTRACT ADMINISTRATION DATA

G. 1 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

G. 2 1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

G. 3 NIST LOCAL-04 BILLING INSTRUCTIONS

SECTION H SPECIAL CONTRACT REQUIREMENTS

H. 1 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

H. 2 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

H. 3 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

H. 4 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

H. 5 1352.237-75 KEY PERSONNEL (APR 2010)

SECTION I CONTRACT CLAUSES

I. 1 52.202-1 DEFINITIONS (NOV 2013)

I. 2 52.203-3 GRATUITIES (APR 1984)

I. 3 52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

I. 4 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006)

I. 5 52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)

I. 6 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

I. 7 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (OCT 2010)

I. 8 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (APR 2014)

I. 9 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

I. 10 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

I. 11 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2016).. 16

I. 12 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

I. 13 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016)

I. 14 52.209-6 PROTECTING THE GOVERNMENT`S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)

I. 15 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY

2013)

I. 16 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)

I. 17 52.215-2 AUDIT AND RECORDS--NEGOTIATION (OCT 2010)

I. 18 52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997)

I. 19 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

I. 20 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION (OCT 2014)

I. 21 52.222-3 CONVICT LABOR (JUN 2003)

I. 22 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

I. 23 52.222-26 EQUAL OPPORTUNITY (SEPT 2016)

PAGE 4 OF 78 SB134117RP0009

I. 24 52.222-37 EMPLOYMENT REPORTS ON VETERANS (FEB 2016)

I. 25 52.222-38 COMPLIANCE WITH VETERANS` EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)

I. 26 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC

2010)

I. 27 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

I. 28 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

I. 29 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

I. 30 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011). 18

I. 31 52.227-1 AUTHORIZATION AND CONSENT (DEC 2007)

I. 32 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (DEC 2007)

I. 33 52.227-3 PATENT INDEMNITY (APR 1984)

I. 34 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

I. 35 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

I. 36 52.232-1 PAYMENTS (APR 1984)

I. 37 52.232-16 I PROGRESS PAYMENTS (APR 2012)--ALTERNATE I (MAR 2000)

I. 38 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

I. 39 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (JUL 2013)... 18

I. 40 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

I. 41 52.233-1 I DISPUTES (MAY 2014)--ALTERNATE I (DEC 1991)

I. 42 52.233-2 SERVICE OF PROTEST (SEP 2006)

I. 43 52.233-3 I PROTEST AFTER AWARD (AUG 1996)--ALTERNATE I (JUN 1985)

I. 44 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

I. 45 52.242-13 BANKRUPTCY (JUL 1995)

I. 46 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (JAN 2017)

I. 47 52.246-25 LIMITATION OF LIABILITY--SERVICES (FEB 1997)

I. 48 52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (APR 2012)

I. 49 1352.228-70 INSURANCE COVERAGE (APR 2010)

I. 50 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

I. 51 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

I. 52 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. [OCT 2015]

I. 53 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

I. 54 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I. 55 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

SECTION J LIST OF ATTACHMENTS

J. 1 Drawings and Models Instructions

J. 2 NIST Safety and Health Guidelines

SECTION K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K. 1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (SEP 2007)

K. 2 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

K. 3 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

K. 4 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-REPRESENTATION (NOV

2015)

K. 5 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2016)

K. 6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K. 7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

K. 8 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014)

K. 9 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

PAGE 5 OF 78 SB134117RP0009

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L. 1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

L. 2 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2016)

L. 3 52.215-1 I INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004)--ALTERNATE I (OCT

1997)

L. 4 52.232-13 NOTICE OF PROGRESS PAYMENTS (APR 1984)

L. 5 52.237-1 SITE VISIT (APR 1984)

L. 6 52.216-1 TYPE OF CONTRACT (APR 1984)

L. 7 52.245-1 GOVERNMENT PROPERTY (APR 2012)

L. 8 52.245-9 USE AND CHARGES (APR 2012)

L. 9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L. 10 1352.215-72 INQUIRIES (APR 2010)

L. 11 1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010)

L. 12 Addendum to CAR Clause PRE BID/PRE PROPOSAL CONF

L. 13 Addendum to FAR 52.215-1, Alt I

SECTION M EVALUATION FACTORS FOR AWARD

M. 1 Evaluation Factors for Award

PAGE 6 OF 78 SB134117RP0009

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 Statement of Work

PAGE 7 OF 78 SB134117RP0009

Statement of Work for Fabrication of NBSR Underwater Saw

1. Background Spent irradiated fuel assemblies and regulating rods (shim arms) from the NIST reactor (NBSR) are stored in the NBSR spent fuel pool prior to disposal. The pool is filled with about 33,000 gallons of water (ASTM Type II demineralized water). The dimensions of the storage area of the pool are 10 feet wide, 20 feet long and 18 feet deep. The storage area is serviceable by a 2-ton overhead crane. The crane has an electric lift but is manually positioned.

Fuel and shim arm assemblies are cut into predetermined sized pieces prior to packaging and shipping. Currently, Reactor Operations uses two saws to do the cutting. One for fuel assemblies and one for shim arm assemblies. The saws are stored outside of the pool. When needed, they are lowered into the pool and connected to their power source (3 phase power and compressed air). Cutting is cumbersome because the fuel elements and shim arms are stored vertically prior to being cut but must be laid down horizontally in the saw in order to be cut. Cutting in the proper place is extremely important so that the uranium in the fuel element and the cadmium in the shim arm are not disturbed. Because of this, proper loading of the saw has to be checked, re-checked and monitored before and during the cutting process. After the cutting process, the saw has to be cleaned and decontaminated before being returned to its storage place. The machining debris also has to be collected and stored for disposal. Some of the debris is collected by the saw's filter but most is scattered on the pool floor and has to be vacuumed up.

It is highly desirable to simplify this process by having a new saw designed and built that can cut both fuel element and shim arm assemblies in a vertical position; be easily loaded and unloaded; be located permanently in the pool; and be able to contain and collect the machining debris.

The purpose of this solicitation is for the awardee to design, fabricate, test, deliver and install a working underwater saw per the below specifications and requirements. Fabrication of the underwater saw includes the fabrication of pool tools used to move fuel elements and shim arm assemblies into the saw and remove cut pieces from the saw. Fabrication of fuel element and shim arm mockup assemblies will also be required for testing the saw.

2. Specification

2.1. Input: All drawings and models referenced are available as attachments to the solicitation in FedBizOpps, not Section J – List of Attachments, in the solicitation.

PAGE 8 OF 78 SB134117RP0009

2.1.1. Fuel Element 2D drawing, E-04-016, in pdf format. Note: weight of Fuel Element is 18.2 pounds.

2.1.2. Fuel Element with Transfer Head Model in stp format.

2.1.3. Fuel Element Transfer Head 2D drawing, C-04-023, in pdf format. Note: weight of Fuel Head is 2 pounds.

2.1.4. Shim Arm 2D drawing, D37-020-M, in pdf format. Note: weight of Shim Arm is

25 pounds.

2.1.5. Shim Arm Model in stp format.

2.1.6. Shim Arm Assembly drawing, E-40-033, in pdf format. Note: weight of mounting hardware is 50 pounds.

2.1.7. Location of Cuts for Fuel and Shim Arm Assemblies drawing, SK-1340, in pdf format.

2.1.8. Pool Dimensions and Proposed Location of Underwater Saw drawing, SK-1201, in pdf format.

2.1.9. Existing Fuel Element Saw, drawing 30-083 (without cutting area enclosure), in pdf format.

2.1.10. Pictures of existing equipment and pool area (jpeg format).

2.1.11. Scheduled pre-proposal site visit to aid in requirements analysis (i.e. space limitations and fuel and shim arm assembly processing scenario).

2.1.12. Requirements:

2.1.12.1. Cut Fuel Assemblies into six (6) pieces per drawing SK-1340.

2.1.12.2. Cut Shim Arm Assemblies into two (2) pieces per drawing SK-1340.

2.1.12.3. Fuel and Shim Arm Assemblies must be loaded into the saw vertically while being held (with a pool tool approximately 22 feet long) by the fuel transfer head and the threaded hole in the shim arm mounting plate.

2.1.12.4. Provide a mechanical holding lock that is also a go/no go gage to guarantee that assemblies are positioned and cut exactly the same each time.

2.1.12.5. Utilities available in pool area: 120, 240 and 480V 3 phase and 100 psi compressed air.

2.1.12.6. Cutting time for each item must not exceed 5 minutes.

2.1.12.7. Minimize height that fuel and shim arm assemblies are lifted to get into the underwater saw. Note: they must be below at least 6 feet of water at all times.

2.1.12.8. Minimize size of underwater saw (approximately 3 ft. x 5 ft. foot print).

2.1.12.9. Underwater saw is to remain in the pool. It can rest on the bottom of the pool and be supported from the pool curb.

2.1.12.10. Materials and equipment selected must be suitable for this marine and radiation application.

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2.1.12.11. No hollow tubing filled with air can be used. Water is a great shield so we don’t want to create an air path and have a radiation stream to the surface.

2.1.12.12. Underwater saw will be located at the East end of the pool but must be easy to move if necessary (i.e. can be lifted by overhead crane using designated lifting points).

2.1.12.13. The underwater saw must be self-draining when lifted out of the pool.

2.1.12.14. All surfaces should be smooth and avoid crevices that may trap contaminated debris.

2.1.12.15. When not in use the underwater saw must fit under the pool’s personnel bridge (approximately 18 inches from the water surface to the underside of the bridge).

2.1.12.16. When not in use the walkway around the pool must be clear of the underwater saw’s accessories.

2.1.12.17. Provide visual lines of site from the pool surface to observe the loading, cutting and unloading process.

2.1.12.18. Provide clear viewing paths for an underwater camera to be placed outside the enclosure to be able to check alignment of the work pieces and monitor the cutting operation. Camera is not contractor’s responsibility.

2.1.12.19. Provide underwater lighting so that surface viewing of cutting and filter changing process is possible

2.1.12.20. The operation of the underwater saw should be kept simple and similar to the existing saw (i.e. load, turn motor on, manually turn hand wheel to cut, turn motor off, unload).

2.1.12.21. Underwater saw must contain cut pieces until they can be removed, one piece at a time, by the pool tools of this SOW.

2.1.12.22. All cutting debris must be contained and collected in a filter. Filter must be located a minimum of six feet below the surface. Cartridges for the filter must be easy to install and retrieve. A method must be provided to determine when the filter cartridge needs to be changed.

2.1.12.23. Underwater saw must not damage the structure of the pool; change the pool water chemistry; or inhibit the ability to store fuel in the pool.

2.1.12.24. Minimum service life of 20 years with little or no maintenance. Note: the saw will be used to cut 4 shim arm assemblies and approximately 100 fuel element assemblies every 5 years.

2.1.12.25. For long service life and easy maintenance locate components subject to water or radiation damage above the water at the top of the saw.

2.1.12.26. Testing: Reactor Engineering will provide the contractor with one (1) assembled fuel element transfer head per drawing C-04-023 and parts for one (1) shim arm mounting hardware per drawing E-40-033. Contractor must design and build mockup fuel elements and shim arms to be used

PAGE 10 OF 78 SB134117RP0009

with this hardware in order to test the operation of the saw. Contractor must perform a factory acceptance test (FAT) in a pool or tank of water that is 18 feet deep with enough surrounding space to simulate loading and unloading the saw with the mockups using the pool tools. Testing includes demonstrating the operation of the saw by cutting a minimum of two (2) mockup fuel elements and two (2) mockup shim arms.

2.1.12.27. Onsite Installation: Contractor must coordinate with the COR the delivery of the saw to occur during a scheduled reactor shutdown and direct the unloading and rigging of the saw from the delivery truck to the storage pool. Saw must be free of all machining oils and debris before being placed into the pool. Note once the saw is in the pool it cannot be returned to the contractor’s shop. Any required modification must be done onsite.

2.1.12.28. Onsite System Start Up. Once the saw is installed in the NBSR pool the contractor must demonstrate the operation of the saw by cutting a minimum of two (2) mockup fuel elements and two (2) mockup shim arms.

2.2. Deliverables

2.2.1. Conceptual design drawings (*.pdf format). Due with bid for project.

2.2.2. 3D animated viewable presentation of conceptual design. Due with bid for project.

2.2.3. Preliminary design drawings (*.pdf format). Due 8 weeks after award of contract.

2.2.4. 3D animated viewable presentation of preliminary design. Due 8 weeks after award of contract.

2.2.5. Final design drawings (*.pdf format). Due 4 weeks after award of contract.

2.2.6. 3D animated viewable presentation of final design. Due 4 weeks after award of contract.

2.2.7. Note: conceptual through final design steps must be presented to the government’s technical representative. The contractor may proceed to the next step after the previous step has been reviewed and approved by the government's technical representative.

2.2.8. One (1) underwater saw per this SOW.

2.2.9. One (1) Shim Arm Hardware Pickup Tool per drawing SK-1369.

2.2.10. One (1) Fuel Element Double Hook Pickup Tool per drawing SK-1370.

2.2.11. One (1) Air Operated Gripper Pickup Tool per drawing SK-1204.

2.2.12. Minimum of four (4) mockup fuel elements.

2.2.13. Minimum of four (4) mockup shim arms.

2.2.14. 3D model of Underwater Saw in Autodesk Inventor format (*.stp, *.dxf, *.iges and other readable formats are acceptable).

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2.2.15. 2D CAD drawing in Autodesk Inventor or *.dwg format.

2.2.16. 2D drawings in *.pdf format.

2.2.17. Full size hard copies of all final 2D drawings.

2.2.18. User-manual including (at a minimum) operation, maintenance (includes how to change saw blades), bill of materials, list of recommended spare parts and troubleshooting instructions.

3. Government Responsibilities

3.1. Provide pictures, drawings, and information pertinent to the existing system.

3.2. Provide one (1) assembled fuel element transfer head per drawing C-04- 023.

3.3. Provide parts and procedure for assembling one (1) shim arm mounting hardware assembly per drawing E-40-033.

3.4. Review and approve conceptual (due with bid), preliminary and final design proposals. No more than 30 days for each review period.

3.5. Provide access to NCNR including storage pool area (work area). Each individual worker must attend NCNR Radiation Safety Training (1/2-day class) prior to going inside the work area.

4. Delivery

The Contractor shall provide and deliver all equipment and documentation (both electronic and hardcopy) specified herein to NIST within the period of performance.

5. Periods of Performance

The period of performance for the requested task shall be 12 months from award of contract.

6. Place of Delivery of Performance: FOB NIST Gaithersburg

PAGE 12 OF 78 SB134117RP0009

SECTION E

INSPECTION AND ACCEPTANCE

E. 1 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(Reference 52.246-4)

E. 2 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

Building 235 (NCNR) 100 Bureau Drive, Gaithersburg, MD 20899

(End of clause)

PAGE 13 OF 78 SB134117RP0009

SECTION F

DELIVERIES OR PERFORMANCE

F. 1 52.242-15 STOP-WORK ORDER (AUG 1989)

(Reference 52.242-15)

F. 2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(Reference 52.242-17)

PAGE 14 OF 78 SB134117RP0009

SECTION G

CONTRACT ADMINISTRATION DATA

G. 1 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

(Reference 1352.201-70)

G. 2 1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

(a) TBD is hereby designated as the Contracting Officer`s Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Phone Number:

Email:

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

G. 3 NIST LOCAL-04 BILLING INSTRUCTIONS

(a) NIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV.

(b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract.

(c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to:

NIST: Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621

PAGE 15 OF 78 SB134117RP0009

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H. 1 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

(Reference 1352.208-70)

H. 2 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

(Reference 1352.209-72)

H. 3 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(Reference 1352.209-73)

H. 4 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(Reference 1352.209-74)

H. 5 1352.237-75 KEY PERSONNEL (APR 2010)

(Reference 1352.237-75)

PAGE 16 OF 78 SB134117RP0009

SECTION I

CONTRACT CLAUSES

I. 1 52.202-1 DEFINITIONS (NOV 2013)

(Reference 52.202-1)

I. 2 52.203-3 GRATUITIES (APR 1984)

(Reference 52.203-3)

I. 3 52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

(Reference 52.203-5)

I. 4 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006)

(Reference 52.203-6)

I. 5 52.203-7 ANTI-KICKBACK PROCEDURES (MAY 2014)

(Reference 52.203-7)

I. 6 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

(Reference 52.203-10)

I. 7 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (OCT 2010)

(Reference 52.203-12)

I. 8 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (APR 2014)

(Reference 52.203-17)

I. 9 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

(Reference 52.204-4)

I. 10 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(Reference 52.204-9)

I. 11 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2016)

(Reference 52.204-10)

I. 12 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

(Reference 52.204-13)

I. 13 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016)

(Reference 52.204-14)

PAGE 17 OF 78 SB134117RP0009

I. 14 52.209-6 PROTECTING THE GOVERNMENT`S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)

(Reference 52.209-6)

I. 15 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(Reference 52.209-9)

I. 16 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)

(Reference 52.209-10)

I. 17 52.215-2 AUDIT AND RECORDS--NEGOTIATION (OCT 2010)

(Reference 52.215-2)

I. 18 52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997)

(Reference 52.215-8)

I. 19 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(Reference 52.219-6)

I. 20 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION (OCT 2014)

(Reference 52.219-28)

I. 21 52.222-3 CONVICT LABOR (JUN 2003)

(Reference 52.222-3)

I. 22 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

(Reference 52.222-21)

I. 23 52.222-26 EQUAL OPPORTUNITY (SEPT 2016)

(Reference 52.222-26)

I. 24 52.222-37 EMPLOYMENT REPORTS ON VETERANS (FEB 2016)

(Reference 52.222-37)

I. 25 52.222-38 COMPLIANCE WITH VETERANS` EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)

(Reference 52.222-38)

I. 26 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010)

(Reference 52.222-40)

I. 27 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

(Reference 52.222-50)

PAGE 18 OF 78 SB134117RP0009

I. 28 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

(Reference 52.223-5)

I. 29 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

(Reference 52.223-6)

I. 30 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)

(Reference 52.223-18)

I. 31 52.227-1 AUTHORIZATION AND CONSENT (DEC 2007)

(Reference 52.227-1)

I. 32 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (DEC 2007)

(Reference 52.227-2)

I. 33 52.227-3 PATENT INDEMNITY (APR 1984)

(Reference 52.227-3)

I. 34 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(Reference 52.228-5)

I. 35 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

(Reference 52.229-3)

I. 36 52.232-1 PAYMENTS (APR 1984)

(Reference 52.232-1)

I. 37 52.232-16 I PROGRESS PAYMENTS (APR 2012)--ALTERNATE I (MAR 2000)

(Reference 52.232-16 I)

I. 38 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

(Reference 52.232-23)

I. 39 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

(Reference 52.232-33)

I. 40 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

(Reference 52.232-39)

I. 41 52.233-1 I DISPUTES (MAY 2014)--ALTERNATE I (DEC 1991)

(Reference 52.233-1 I)

PAGE 19 OF 78 SB134117RP0009

I. 42 52.233-2 SERVICE OF PROTEST (SEP 2006)

(Reference 52.233-2)

I. 43 52.233-3 I PROTEST AFTER AWARD (AUG 1996)--ALTERNATE I (JUN 1985)

(Reference 52.233-3 I)

I. 44 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

(Reference 52.237-2)

I. 45 52.242-13 BANKRUPTCY (JUL 1995)

(Reference 52.242-13)

I. 46 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (JAN 2017)

(Reference 52.244-6)

I. 47 52.246-25 LIMITATION OF LIABILITY--SERVICES (FEB 1997)

(Reference 52.246-25)

I. 48 52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (APR 2012)

(Reference 52.249-2)

I. 49 1352.228-70 INSURANCE COVERAGE (APR 2010)

(Reference 1352.228-70)

I. 50 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

(Reference 1352.228-72)

I. 51 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

(Reference 1352.237-71)

I. 52 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. [OCT 2015]

(a) Definitions. As used in this clause-- Active duty wartime or campaign badge veteran, Armed Forces service medal veteran, disabled veteran, protected veteran, qualified disabled veteran, and recently separated veteran have the meanings given at FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

PAGE 20 OF 78 SB134117RP0009

I. 53 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S.

Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings. (End of clause)

I. 54 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

(End of Clause)

I. 55 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230.

FAX: (202) 482-5858

PAGE 21 OF 78 SB134117RP0009

SECTION J

LIST OF ATTACHMENTS

J. 1 Drawings and Models Instructions

PAGE 22 OF 78 SB134117RP0009

***PLEASE NOTE: All drawings and models referenced in the statement of work are available as attachments to the solicitation in FedBizOpps. No drawings or models are provided for specifically in Section J – List of Attachments, of this solicitation.***

PAGE 23 OF 78 SB134117RP0009

J. 2 NIST Safety and Health Guidelines

SAFETY INSTRUCTIONS (April 2011)

Outline of a NIST Safety and Health Plan for a Specific Contract

The Contractor shall provide their Job-Specific Safety and Health Plan for both the prime and all subcontractors.

The following areas are typically addressed in a job -specific safety and health plan. The job-specific safety and health plan shall also address any unusual or unique aspects of the project or activity for which it is written.

1. SIGNATURE SHEET.

Title, signature, and phone number of the following:

a. Plan preparer (qualified person such as corporate safety staff person, QC).

b. Plan must be approved, by company/corporate officers authorized to obligate the company (e.g., owner, company president, regional vice president, etc.).

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC) (provide concurrence of other applicable corporate and project personnel (Contractor)).

2. BACKGROUND INFORMATION. List the following:

a Contractor;

b. Contract number;

c. Project name;

d. Brief project description, description of work to be performed, and location on NIST Gaithersburg site.

e. Contractor and sub-contractor accident experience (provide 2 years OSHA

300 Forms, corporate safety trend analyses); and any OSHA/STATE citations.

3. RESPONSIBILITIES AND LINES OF AUTHORITIES.

a. Identification and accountability of personnel responsible for safety - at both corporate and project level. (Contracts specifically requiring safety or industrial hygiene personnel should include a copy of their resume. The COTR will review the qualifications for acceptance.)

b. Lines of authority to include sub-contractors.

4. SUBCONTRACTORS AND SUPPLIERS.

Provide the following:

a. Identification of subcontractors and suppliers (if known);

b. Means for controlling and coordinating subcontractors and suppliers; and

PAGE 24 OF 78 SB134117RP0009

c. Safety responsibilities of subcontractors and suppliers.

5. TRAINING.

a. List subjects to be discussed with employees in safety indoctrination.

b. List mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, excavation, certification, NFPA 70E, PPE) and any requirements for periodic retraining/recertification.

All applicable training certifications shall be submitted to NIST prior to work proceeding.

c. Outline requirements (who attends, when given, who will conduct, etc.) for supervisory and employee safety meetings.

6. SAFETY AND HEALTH INSPECTIONS.

Provide details on:

a. Who will conduct safety inspections (e.g., PM, safety professional, QC, supervisors, employees), when inspections will be conducted, how the inspections will be recorded, deficiency tracking system, follow-up procedures, etc.

Copies of safety reports shall be submitted to the NIST COTR for review.

b. The names of competent and/or qualified person(s) and proof of competency/ qualification to meet specific OSHA competent/qualified person(s) requirements must be attached.

7. SAFETY AND HEALTH EXPECTATIONS, INCENTIVE PROGRAMS, AND COMPLIANCE.

a. The company's written safety program goals, objectives, and accident experience goals for this contract should be provided.

b. A brief description of the company's safety incentive programs (if any) should be provided.

c. Policies and procedures regarding noncompliance with safety requirements

(to include disciplinary actions for violation of safety requirements) should be identified.

d. Provide written company procedures for holding managers and supervisors accountable for safety.

PAGE 25 OF 78 SB134117RP0009

Appendix A

ACCIDENT PREVENTION PROVISIONS FOR CONTRACTORS

1. Purpose. This appendix prescribes guidelines and requirements for implementing the Accident Prevention provisions for construction/service contracts and identified government activities.

2. Policy and Scope. This policy is applicable to all Contractor workforces within the NIST Gaithersburg and NIST Boulder Campus. The accident prevention provisions for NIST are essential to ensure applicable safety requirements are adhered to during contract operations. The prevention provisions for Contractor workforces are as much a part of the contract as any other provision set forth in the contract for control of work. After signing the contract, it is mandatory that the Contractor vigorously comply with all pertinent safety requirements during the duration of the contract.

3. General. The administration of the Safety and Accident Prevention requirements is necessary to ensure that NIST Contractor employees doing work within the NIST Campus provide controls for the protection of life and health of their employees, prevention of property damage, and for the avoidance of work interruptions in the performance of their work requirements. For contracts involving construction and dismantling, demolition, or removal of improvements, special attention is called to the contract clause 52.236-13 (Accident Prevention, Alternate I), which requires Architect/Engineer and other services contracts involving work of a long duration or of a hazardous character to comply with the applicable provisions of 29 CFR 1910 (OSHA industrial standards), 29 CFR 1926 (OSHA construction standards), guidance on developing an Accident Prevention Plan is located in Appendix B.

4. Contract Specifications. The specifications for all identified government activities and contract work will include such additional requirements as are necessary to insure a high standard of physical protection and safety performance by those individuals performing these operations.

5. Contractor's Accident Prevention Plan and Preconstruction Conference.

a. Upon award of a contract, the Contracting Officer will forward a letter to the Contractor calling his attention to the 52.236-13, Alternate I clause in the contract, which requires a written proposal for carrying out the accident prevention provisions of the contract. The letter will stress the importance of the contractual safety obligations of the contract. Special attention is called to Appendix B (Guide for preparation of Accident Prevention Plan) and Appendix C (Guide for preparation of an Activity Hazard Analysis), Appendix D (Sample Activity Hazard Analysis), and AMD Safety Form-04 (Contract Safety Analysis)

b. The Contractor will be informed when and where the proposed plan is to be submitted and with whom those arrangements should be made for the Preconstruction Conference. The Contractor must use the AMD- Safety-04 Form (Contract Safety Anaylsis) as the cover page of their Accident Prevention Plan. The Contractor’s written Accident Prevention Plan will be carefully reviewed by the CO, COTR and COSR before the Conference.

PAGE 26 OF 78 SB134117RP0009

Following the review, prior to initiation of work, the preconstruction conference will be held. The Contractor must be prepared to discuss the Accident Prevention Plan, inherent and specific hazards of the contemplated activities, and other aspects of the contracted work as necessary. Written minutes containing the understanding reached at the Preconstruction Conference will be furnished to the Contractor and a copy will be provided to the Safety, Health and Environment Division (SHED). The Contractor will keep a copy of said minutes on file and readily available at the work site.

c. The SHED will be informed of all Preconstruction Conferences in sufficient time to permit their attendance.

d. The Preconstruction Conference agenda should be developed to meet the specific problems and unusual features of the job. The following safety topics are suggested for the agenda where applicable.

(1) Identification and accountability of Contractor personnel responsible for accident prevention.

(2) The establishment of a mutual understanding relating to the purpose and function of an activity hazard analysis.

(3) A review and discussion of the hazards and remedies the Contractor, leading to an agreement upon the methods used in recognition, evaluation, and methods to control the hazards.

(4) Purpose and advantages of the Safety Program.

(5) A review of the Accident Prevention clause in the contract and the General and Special Conditions of the specifications with special emphasis on the Contractor’s regular safety inspections and records required by General and Special Provisions of the contract.

(6) A list of local site specific requirements with which the contractor must comply (noise control, traffic problems, etc.).

(7) How the Contractor proposes controlling and coordinating work of his subcontractors.

(8) Discussion of overstatements, omissions, and irrelevant items in the Contractors proposed plan. Where not clearly indicated in the proposed plan, the following items should be developed as a minimum:

(a) Method(s) to be implemented by the Contractor to enforce safety on the construction site.

(b) Plans for dust control.

(c) Methods that the Contractor, or activity, proposes using to control and coordinate work with others having operations at the same location.

(d) Plans for layout of temporary construction buildings and facilities, including how Contractor plans to control those of his subcontractors.

(e) Plans for initial indoctrination and continued safety education for all employees.

PAGE 27 OF 78 SB134117RP0009

(f) Plans for traffic control and marking of hazards to cover haul roads, highways, intersections, railroads, utilities, bridges, restricted areas, etc.

(g) Plans for maintaining continued job cleanup.

(h) Plans for fire protection and dealing with emergencies (ambulance service, fires, man overboard, etc.)

(i) Arrangements for providing adequate lighting, ventilation, personal protective equipment, and medical care.

(j) Plans for inspection of the job site by competent persons including reports to be kept, results of the inspections, and corrective actions taken.

(k) Plans for prompt action by the Contractor to correct deficiencies reported by Government representatives.

6. Activity Hazard Analysis (AHA).

a. A supplemental Activity Hazard Analysis (AHA) will be developed at the beginning of any "major phase" of construction that previously has not been reviewed with the Contractor and been documented. The AHA will be submitted to the Contracting Officer’s Safety Representative (COSR) for inclusion in the official contract safety file. The purpose of the activity hazard analysis will be to review the specific hazards anticipated and the specific measures planned to eliminate the hazard.

Guidance for developing an AHA is provided in Appendix C.

b. "Major Phase" pertains to items of work such as drilling, land clearing, excavation, tunneling, road relocations, pile driving, concrete placement, quarrying, building construction, installation of equipment, steel erection, use of hazardous materials, electrical work, installation of heating, ventilating and air conditioning, demolition, paving, use of explosives, cableway operations, etc.

7. Contract Safety Files.

a. The Acquisition Management Division (AMD) is required to maintain the official contract files within NIST. Copies of contract files relating to Safety and the Accident Prevention Program will be maintained by the COTR and COSR.

b. Safety and Accident Prevention Program documents to be maintained in the Contract Safety Files include, but are not limited to, notices of contract award, notice to proceed, contract changes, or modifications having implications on previously confirmed safety procedures or devices, correspondence to Contractor’s relating safety inadequacies or deficiencies, and Contractor Accident Prevention Plan submittals with any changes thereto and any documents changing or accepting the submitted plan.

8. Safety Inspection Checklist. The Safety Inspection Checklist, as appropriate, will be completed by the NIST COSR. Use the AMD Safety Form-07.

9. Use of "Stop Work Order." If all attempts to secure voluntary compliance with safety requirements are not successful, the COTR or CO may issue a "Stop Work Order”. It is important that the order applies only to that portion of

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the work that is affected by the actions of or lack of actions by the Contractor and that all of the facts of the proceedings be documented in writing; including notation of uncorrected safety violations. The Contractor shall be informed in writing of the extent of the stoppage of the work, the date and hour work should stop, the reason for the action, and the conditions under which work may proceed again.

10. Responsibility for Enforcement. Full and complete responsibility for enforcement of the safety provisions of all contracts rest within the Contracting Officer, COTR, COSR and SHED.

11. Responsibility of the Contractor’s Safety Representative in Cases of Immediate Hazard.

a. Whenever the Contractor’s Officer Safety Representative observes that a condition or work situation is being performed at the risk of life or limb, the Contractor’s Safety Representative will immediately take the following measures:

(1) Immediately remove workers from the area of danger and refrain from the dangerous practices.

(2) Inform the CO, COTR and COSR immediately.

(3) See that work is not resumed in the area of danger and the defective methods, SOPs, equipment, tools, scaffolds, etc., are not used further until recommended corrective action is taken.

(4) Immediately report any of the above actions and any noncompliance with his recommendations to his immediate supervisor and document actions on the AMD Safety Form-06 “Immediate Hazard Report”.

12. Reckless Employees. When a Contractors employee endangers his/her own well-being, or the well-being of others, by flagrant disregard of safety regulations, the Contractor will be requested to discharge the offender or to place the employee on work where his/her action will not constitute a hazard.

13. Forms. The following forms will be used by NIST and all contractors.

a. AMD Safety Form-01, Weekly Construction Safety Meeting

b. AMD Safety Form-02, Contractor’s Safety Meeting

c. AMD Safety Form-03, Safety Planning Sign-Off (THIS FORM CAN BE FOUND AT

THE END OF APPENDIX D (SAMPLE AHA)

d. AMD Safety Form-04, Contract Safety Analysis

e. AMD Safety Form-05, Contractor Accident Report

f. AMD Safety Form-06, Immediate Hazard Report

g. AMD Safety Form-07, Safety Inspection Log Sheet

PAGE 29 OF 78 SB134117RP0009

Appendix B

GUIDE FOR PREPARATION OF ACCIDENT PREVENTION PLANS

1. Instruction and Training. Set forth initial indoctrination and continuing training, such as "tool boxll safety meetings. Such meetings to be recorded on reverse side of AMD Safety Form-03.

2. Accident Reporting.

a. The Plan must state that all OSHA recordable injuries, lost time injuries, claims exceeding $250, and property damage accidents (excluding on-the-road vehicle accidents) in which the property damage exceeds $2,000 will be reported to the COTR within 8 hours of the accident/incident, using the AMD Safety Form-05 “Contractor Accident Report”.

b. The Plan must also state that in the event of an employee being sent to the doctor for treatment, a release will be obtained from the doctor on the date of treatment stating either: (1) employee not fit for duty; (2) employee fit for light duty; or (3) employee fit for duty. Copy of this release must accompany accident report.

c. The following reporting procedures apply to all Contractors and their employees performing at NIST Gaithersburg or NIST Boulder.

(1) In the event of an accident which results in a lost work day or in property damage, an AMD Safety Form-05 will be completed and submitted within five (5) workdays.

(2) The following signature chain is to be used on the AMD Safety Form-05 on Construction accidents.