Attachment_A_-_NIST_NCNR_CRANE_REPAIR_SOW.pdf

ATTACHMENT A: NIST NCNR CRANE REPAIR SOW

STATEMENT OF WORK

NCNR CRANE REPAIR

I. BACKGROUND

The NIST Center for Neutron Research (NCNR) has in use a variety of cranes that it depends on daily.

This variety includes several bridge, jib, and gantry cranes, all of which are relied on for the operation of the facility. In order to provide a safe working environment for the employees, operators and guest researchers, this equipment must be maintained and operate safely. While the manufacturer’s preventive maintenance is performed, sometimes damaged and worn items must be replaced or repaired that are not covered by preventive maintenance. Also this is to provide an emergency point of contact if needed to keep the facility operating smoothly twenty-four hours a day seven days a week (24/7). This may also include minor upgrades and changes to the equipment to help it function better with the changing conditions of the facility. Thus there is a need for a specialized crane service company to perform these duties.

II. PURPOSE

The purpose of this procurement is to provide support for repairs, services and upgrades of all twenty-one

(21) cranes at the NCNR, as needed to keep the cranes operating safely and efficiently, and emergency support if needed for 24/7 operation.

III. REQUIREMENTS

The Contractor shall provide crane assessment services and crane repair and maintenance services as required in this SOW. The Contractor shall provide 24/7 phone support services during the performance of this requirement. Crane repairs may include but are not limited to the following:

Troubleshooting Electrical problems Replacing worn parts Upgrading controls Load test cranes prior to critical lifts Upgrade older equipment to new standards Getting the crane operational to complete the essential duties of the facility safely.

Performance of regular maintenance and repair of the bridge, jib and gantry cranes shall be in accordance with the U.S. Dept. of Labor, Occupational Safety and Health Administration (OSHA) regulations (Standard 029-CFR), Overhead and Gantry Cranes -1910.179.

The Contractor shall provide all tools and equipment necessary to perform the required services specified within this SOW.

Table 1 – NCNR Cranes, below lists the NCNR cranes that may require repairs during the contract.

Table 1 – NCNR Cranes

Location Capacity Mfg Model # Install/Update 1 C2 C100 Polar 15 Tons Kranco/R&M UTRE-D 1964/2009 2 C1 C200 20/2 Tons Kranco TRE-BG 1964 3 C7 Pool 2 Tons Spanco/ R&M 1987 4 C8 Storage 1 1/2 Tons CM/Spanco 1987

5 C10 Hi Bay 10/2 Tons Kone&Platnik A1494500 2000 6 C6 Guide Hall 20/5 Tons VA Crane/

R&M

7 C4 Comp Rm 10 Tons VA Crane/R&M 1989 8 C200 Portable ½ Ton Budget 115843-12 1994 9 Hi Bay Portable ¼ Ton CM L-05100D 1993 10 M1 Spins ½ Ton Acco Wright-

Way

MN

T6T17NC52E

11 NG6 ¼ Ton CM 2003 12 M3 DCS ½ Ton Budget BEH5016 2000 13 M2 Backscattering ½ Ton Budget 116889-3 1997 14 West GH 20/5 Ton DeShazo 6502073 2011 15 New Comp Bldg 10 Ton Total Crane Sys 11-4235 2012 16 Seccondary Pump

House 5 Ton Total Crane Sys 11-4234 2012

17 Magik ½ Ton Coffing JLC1015-8 2013 18 Cage E wing 1 Ton CM 1992 19 Cage Operations ½ Ton Dayton 3YB85 1995 20 418 Portable 2 Ton Budget M503120 1964 21 Weld Shop 2 Ton CM Loadstar 2002

All tools and equipment brought into the work site must be cleared through the NIST Health Physics Office upon departure. This clearance could take several hours. Tools and equipment includes ALL tools and equipment; from hammers to forklifts. The Contractor shall make necessary arrangements to remove all trash. All material removed and leaving the building must be cleared by NIST Health Physics before it can leave the site. If any contamination is found, NIST will be responsible for cleaning or disposing of it.

Work required shall be performed in a controlled area. Contractor personal shall not leave the work-site unless they are escorted by NIST personal. NIST personnel shall be available to escort Contractor personnel as required. No food or drink shall be permitted in the work zone. All work must be done in accordance with applicable specifications from Crane Manufacturers Association of America (CMAA) and National Electric Code (NEC).

All Contractor personnel who require access to the NCNR facility may be required to complete the Heath Physics training as required by NCNR, and may require an escort while in the facility. The training shall be completed within two (2) weeks of the start of this contract for any personnel that requires training.

III.1 Non-Emergency Repair Assessments

When there is an issue identified with a NCNR crane, an assessment visit will be scheduled to evaluate the problem or repair. This assessment shall include travel time and time at the facility to evaluate the problem. After the assessment is completed, the Contractor shall provide a quote to address the needed repairs. The quote shall include the required materials to perform the repair or maintenance. The quote shall include the estimated time to perform the repairs or maintenance and the materials required. The quote shall be given to the NIST Contracting Officer’s Representative (COR) within forty-eight (48) hours of the completed assessment.

III.2 Non-emergency Repairs

When crane repairs are non-critical, repairs will be scheduled and performed at the convenience of NCNR’s operating schedule. The Contractor shall perform maintenance, service and repairs on the NCNR cranes listed in Table 1 – NCNR Cranes as applicable. Crane repairs, upgrades, and improvements shall be made on a per job basis. Scheduled repairs shall be quoted within forty-eight (48) hours of the request, and scheduled during core hours from 7:30 a.m. to 5:00 p.m. When possible multiple repairs or upgrades will be scheduled together.

III.3 Emergency Assessments

The cost of the emergency assessment shall include travel time and time at the facility to evaluate the problem. If possible multiple smaller problems may be evaluated for the same fixed time. After the assessment is completed, the Contractor shall provide a quote to address the needed repairs. The quote shall include the required materials to perform the repair or maintenance. The quote shall include the estimated time to perform the repairs or maintenance and the materials required. The quote shall be given to the NIST Contracting Officer’s Representative (COR) within forty-eight (48) hours of the completed assessment.

III.4 Emergency Repairs

Emergency repairs are required when the operation of the crane is critical to the operation of the facility down time must be kept to a minimum. For emergency repairs the Government will arrange for access to the facility to perform the required emergency repair service. An authorized technician shall be at the facility within three (3) hours of the request to trouble shoot the problem. The technician shall be available 24/7 throughout the performance period of the contract. Afterhours phone support is also required to help NIST Technicians trouble shoot potential problems.

IV. DELIVERABLES

The Contractor shall adhere to the delivery schedule as specified in this SOW. Any changes or modifications to the delivery schedule must be reviewed and agreed to in advance by the Government.

IV.1 Activity Log

The Contractor shall maintain an activity-tracking log for documentation of all activities. The log shall detail all communications and actions taken. The log shall include the following:

• The time and date when the Contractor was made aware of any problem, if applicable

• The time and date(s) when actions were taken, and by whom, to coordinate the activities

• A description of work completed and final resolution

IV.2 Progress Report (Monthly Report)

The Contractor shall submit, to the Government, a progress report one month after the effective date of the contract, and every month thereafter during the period of performance. The Contractor shall deliver progress reports that summarize the work completed during the performance period, the work forecast for the following period, and state the names, titles and number of hours expended for each of the contractor’s professional personnel assigned to the contract, including officials of the contractor. The report shall also include any additional information—including findings and recommendations—that may assist the Government in evaluating progress under this contract.

IV.3 Non-Emergency and Emergency Repair Assessments

The Contractor shall submit, to the Government, assessment reports as required by sections III.1 and III.3 of this SOW. The assessment reports shall be submitted in accordance with sections III.1 and III.3 of this

SOW.

Number Format Quantity Due Date Reference Deliverable 1.

Activity Log

As approved by the COR

1 per each request Within 24 hours of request Section IV.1

Deliverable 2.

Progress Report

Pdf. format via email

1 per month No later than the 15th day of each month.

Section IV.2;

CAR

1352.237-74.

Deliverable 3.

Non-Emergency Assessment Reports

As approved by the COR

As requested by COR Within 48 hours of request Section III.1;

Section IV.3

Deliverable 4.

Emergency Assessment Report

As approved by the COR

As requested by COR Within 24 hours of assessment

Section III.3;

Section IV.3

V. INSPECTION AND ACCEPTANCE CRITERIA

The cranes must be fully functional in all directions and be able to move a full load at the slowest speed for at least half of its travel. All service maintenance and repairs will be inspected by the NIST NCNR Contracting Officer Representative (COR) for final acceptance. Upon completion of the inspection, the COR will either accept or decline acceptance of the service, maintenance and repairs of the cranes. If the crane service, maintenance and repairs are not acceptable, the Contractor shall correct any issues immediately. Upon completion of repairs or maintenance, at a minimum, the Cranes must be fully functional in all directions and be able to move a full load at the slowest speed for at least have of its travel.

VI. GOVERNMENT RESPONSIBILITIES

The Government will provide access to the cranes listed above in Table 1 – NCNR Cranes. Additional cranes may be added during the life of this contract. The COR will notify the Contractor if any additional cranes are added. The COR will notify the Contractor of needed repairs or abnormal operation.