SB1341-16-RQ-0455_Attachment_I_-_Combined_Synopsis_Solicitation.pdf

SB1341-16-RQ-0455

Attachment I – Combined Synopsis/Solicitation

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-

STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION

INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN

SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-87-2.

The associated North American Industrial Classification System (NAICS) code for this procurement is 335999 – All Other Miscellaneous Electrical Equipment and Component Manufacturing. The small business size standard is 500 employees. This acquisition is set aside for small businesses. Simplified acquisition procedures will be utilized.

This is a brand-name only requirement.

Background Information

The National Institute of Standards and Technology (NIST), Information Access Division Biometrics Research Lab was created to support NIST biometrics research, standards and evaluations. NIST requires the use of large data sets for evaluations that can be shared between Linux and Microsoft Windows computer blades. The computer blade hardware needs to be powered by uninterruptable power supplies (UPS) battery backup units to protect the hardware from power surges, brownouts, and power loss. As such, NIST currently utilizes Eaton UPS battery backup units.

NIST’s existing Eaton UPS battery backup units are currently staged on an Eaton designed tray with Eaton designed cables. It is critical that the battery post position align accurately within the tray per Eaton’s specifications. If the required replacement batteries do not align correctly within the aforementioned tray, the batteries may be at risk for failing prematurely.

Only Eaton Corporation and its authorized resellers have proprietary knowledge of all up-to-date service practices techniques required to keep its batteries operating in accordance with the manufacturer's specifications. Only Eaton and its authorized sellers can supply the required batteries and service guaranteeing that the maintenance and parts will be fully compatible with the batteries while meeting the manufacturer's specifications. More specifically, Eaton is the only authorized provider of service support with the Eaton developed proprietary service software for 3-phase UPS products. Eaton does not train, certify, or support independent third party service providers to deliver and service its UPS and power quality products.

Software and firmware updates are protected on Eaton's internal network and not available to their customers; an Eaton CSE must install them. Use of service technicians other than Eaton-certified technicians for installation, repair, and maintenance services will void the contract and the consumer will be responsible for repairs.

APPLICABLE ATTACHMENTS

Attached to this solicitation are the following:

• Attachment II – Statement of Work;

• Attachment III – Applicable Provisions and Clauses.

1352.215-73 INQUIRIES (APR 2010)

Offerors must submit all questions concerning this solicitation in writing electronically to adam.powell@nist.gov. Questions must be received no later than 7 calendar days after the issuance date of this solicitation. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of Provision).

CONTRACT LINE ITEM STRUCTURE

LINE ITEM 0001: Quantity two (2) each – Eaton 9390-100-120 VRLA Sealed, 80 w/ three-year warranty

LINE ITEM 0002: Quantity one (1) each – Eaton 9390-20-40, VRLA Sealed, 40 w/ three-year warranty

LINE ITEM 0003: Quantity one (1) job – Installation

LINE ITEM 0004: Quantity one (1) year – Repair and Maintenance Services

OPTION LINE ITEM 0005: Quantity one (1) year – Repair and Maintenance Services

OPTION LINE ITEM 0006: Quantity one (1) year – Repair and Maintenance Services

OPTION LINE ITEM 0007: Quantity one (1) year – Repair and Maintenance Services

OPTION LINE ITEM 0008: Quantity one (1) year – Repair and Maintenance Services

**All Items must be new. Prototypes, demonstration models, used or remanufactured parts and equipment will not be considered for award**

DELIVERY AND PERIOD OF PERFORMANCE

Delivery and installation of all equipment shall be completed no later than 60 days after award.

Delivery shall be made to NIST, Shipping and Receiving, 100 Bureau Drive, Gaithersburg, MD 20899. Delivery terms shall be FOB Destination.

mailto:adam.powell@nist.gov

The three-year warranty shall commence upon successful completion of delivery, installation, and the Government’s acceptance.

Likewise, the period of performance for the preventive maintenance services shall commence upon successful completion of delivery, installation, and the Government’s acceptance as follows:

Base Period: 2016 through 2017

Option Period I: 2017 through 2018

Option Period II: 2018 through 2019

Option Period III: 2019 through 2020

Option Period IV: 2020 through 2021

PAYMENT SCHEDULE

Line Items 0001, 0002, and 0003: One lump sum payment will be made upon successful completion of delivery, installation, and the Government’s acceptance.

Line Items 0004, 0005, 0006, 0007, and 0008: Partial payments will be authorized. The Contractor shall bill on a monthly or quarterly basis in arrears. Payment will be approved upon receipt of a proper invoice, if all service required within the billing period have been successfully completed and accepted by the Government. Payment will not be authorized for services that are pending or have been rejected. Payment terms shall be Net 30 Days.

REQUIRED SUBMISSIONS

All Offerors shall submit the following:

1. For the purpose of evaluation of Technical Capability:

Documentation and product literature, which clearly demonstrates that the items being quoted conform to the specifications for each required line item identified herein.

2. For the purpose of evaluation of Price:

A firm-fixed price, FOB Destination price quotation for each identified line item.

3. This is a brand-name only small business set-aside combined synopsis/solicitation for

Eaton UPS batteries, installation, and repair and maintenance services as defined herein. The Government intends to award a Purchase Order as a result of this combined synopsis/solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotations shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:…”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

4. The DUNS # for the offeror’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to be considered for award.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted, via e-mail, to Adam Powell at adam.powell@nist.gov. Facsimile quotations will NOT be accepted.

Submission must be received not later than 4:00 p.m. Eastern Time on June 15, 2016. An e-mail quotation shall be considered received when it is received in Adam Powell’s electronic inbox.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order resulting from this solicitation to the responsible Offeror whose quotation, conforming to the solicitation, is the lowest price technically acceptable quotation.

Technically acceptable means that the quoted items and services meet all specifications identified herein and demonstrate compliance with the requirements of the contract line item structure.

Price will be evaluated for reasonableness.

http://www.sam.gov/ mailto:adam.powell@nist.gov