Amendment_001_SF_30 _SB1341-16-RQ-0377 _5-20-16.pdf

Table of Contents

SECTION …………………………………………………………………………………………………………………………… 3

. Attachment A – Solicitation Instructions, Amendment 001……………………………………… 3

. Attachment B – Statement of Work, Amendment 001 ………………………………………… 14

. Exhibit 1 to Statement of Work, Reverb Chamber Diagram………………………………… 22

. Attachment F – Site Visit Instruction, Amendment 001……………………………………….. 23

ATTACHMENT A – SOLICITATION ADDENDA, INSTRUCTIONS, EVALUATION

CRITERIA & BASIS FOR AWARD

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Contents

1. GENERAL

2. 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

3. CONTINUATION OF INSTRUCTIONS TO OFFERORS

3.1. Questions and Inquiries

3.2. Pre-Quotation Conference and Site Visit

3.3. Submission of Quotations

3.3.1. Quotation Cover Letter

3.3.2. Submission Format

3.3.3. Text

3.3.4. Font Size

3.3.5. Page Limitation

3.3.6. Cross-referencing

3.4. Confidential Information

3.5. List of Attachments

4. EVALUATION CRITERIA AND BASIS FOR AWARD

4.1. Factor 1 - Technical Approach

4.2. Factor 2 - Experience

4.3. Factor 3 - Past Performance

4.4. Price Quotation

1. GENERAL

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested. This combined synopsis/solicitation is being issued as a request for quotation (RFQ) # SB1341-16-RQ-0191 utilizing simplified acquisition procedures authorized by FAR Subpart 13.5. The Contracting Officer will not use nor shall this solicitation be subject to the formal source selection procedures described in FAR part 15. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2005-87-1.

2. 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

The word “Offer and Offeror” throughout this provision is hereby changed to read “Quotation and Quoter.” Additionally, the following paragraphs of 52.212-1 are changed to read as follows.

52.212-1(a) The associated NAICS code for this RFQ is 332311 and small business size standard is 750 employees.

52.212-1 (b)(8) Representations & Certifications. The contractor must have completed Online Representations and Certifications at FAR 52.212-3 for the NAICS code and small business size standard identified for this acquisition. If the offeror does not have online representations and certifications for the applicable NAICS code and size standard in the System for Award Management at www.sam.gov the offeror must submit a complete copy of the representations and certifications with its quotation.

52.212-1 (c) Period for Acceptance of Offers. is changed from 30 calendar days TO READ 90 calendar days.

52.212-1 (f)(2) Late Submissions. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

52.212-1 (g) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The

Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the formal source selection procedures described in FAR part 15. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

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52.212-1 (l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the contracting officer. If requested, the following information will be provided by the contracting officer.

(1) The number of quoters solicited;

(2) The number of quotations received;

(3) The name and address of each quoter receiving an award;

(4) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice; and

(5) In general terms, the reason(s) the contractor’s quotation was not accepted, unless the price information in paragraph (4) of this section readily reveals the reason. In no event will a quoter’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other quoter.

3. CONTINUATION OF INSTRUCTIONS TO OFFERORS

3.1. Questions and Inquiries

Questions and inquiries regarding this Request for Quotation (RFQ) shall be submitted electronically using the RFQ Question Submittal Form (Attachment E) provided in this solicitation no later than May 31, 2016. Questions not submitted using the required Attachment E – RFQ Question Submittal Form may not be answered. The Point of Contact (POC) for inquiries is Matthew Gomer and e-mail address is matthew.gomer@nist.gov. The Government does not intend to respond to questions or inquiries submitted after the cutoff date identified above. The Government will collect all questions and inquiries, incorporate responses and distribute to all Contractors through an amendment to this solicitation in the FedBizOpps System.

3.2. Pre-Quotation Conference and Site Visit

The Government is planning a pre-quotation conference and site visit. Please reference the provision at 1352.270-71 Pre-Bid/Pre-Proposal Conference and Site Visit as well as Attachment F – Site Visit Instructions within this RFQ for information regarding the site visit.

3.3. Submission of Quotations

Quotations shall be submitted electronically via email to matthew.gomer@nist.gov.

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Quotations shall conform to the instructions contained in the clause at FAR 52.212-1, this addenda, the continuation of instructions and the evaluation factor submittal requirements. Significant deviation may result in the possible exclusion of such quotations from further consideration or may be reflected in the overall evaluation of the quotation.

Quotations are due by 4:00pm Mountain Time on June 2, 2016. The Contracting Officer reserves the right to modify any quotation due dates as required.

Contractor’s quotations shall be organized, include page numbers and be clearly and concisely written. Clarity and organization is mandatory. No quotation information shall be incorporated by reference. Only the information contained within the submitted quotation itself and within the page limitations will be evaluated by the Government.

In addition to any information required by provisions of this RFQ, quotations shall directly respond to the submittal requirements for each evaluation factor and should provide more than superficial coverage of the information required by the evaluation factors identified herein.

The Government shall not be liable for any costs incurred by any contractor submitting a quotation in response to this solicitation.

Quotations shall consist of one attachment per part. Each part shall contain the following:

Part I – Technical Non-Price Factors:

Factor 1 (Technical Factor): Technical Approach

Factor 2 (Technical Factor): Experience

Factor 3 (Non-price Factor): Past Performance

Part II – Price Quotation

3.3.1. Quotation Cover Letter

The quotation shall include a stand alone cover letter which contains the following information:

Solicitation number Data Universal Numbering System (DUNS) number Name, address, and telephone number of the contractor Acknowledgment of Solicitation Amendments A statement specifying the extent of agreement with all terms, conditions, PAGE 7 OF 24 SB1341-16-RQ-0377/001 and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3.3.2. Submission Format

Quotations shall be submitted electronically via email in a format compatible with MS Office and Adobe Acrobat for PDF documents.

3.3.3. Text

Text shall be at least single spaced, on 8 ½” x 11” inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively.

3.3.4. Font Size

Print shall be of a minimum 11-point font size or a maximum 11 characters per inch (11-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

3.3.5. Page Limitation

The cover letter shall be limited to two (2) pages. The cover letter, title pages, table of contents and glossary of abbreviations, acronyms and completed past performance questionnaires do not count against page count limitations.

Quotations for the entirety of Part I, Technical Non-Price Factors 1 & 2 shall be limited to 20 pages total (including any charts, diagrams, or tables). Quotation contents that exceed the stated page limitations will be removed from the quotation by the Contracting Officer before the quotation is turned over to the Government evaluation team and will not be considered in the evaluation.

3.3.6. Cross-referencing

Responses to each factor, other than the cost/price volume, shall be written to the greatest extent possible on a standalone basis so that its content may be evaluated with a minimum of cross-referencing to other factors or parts of the quotation.

Cross-referencing within a part or factor is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references within documents is permissible. However, hyperlinking to information outside of the quotation itself (i.e. internet link) is impermissible and shall not be evaluated.

Information required for evaluation that is not found in its designated part or cross-referenced is assumed to have been omitted from the quotation.

3.4. Confidential Information

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The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contractor qualifications and quotations submitted to Federal agencies. If an contractor’s submissions contain information that they believe should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror shall mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

3.5. List of Attachments

Attachment A – Solicitation Addenda, Instructions, Evaluation Criteria & Basis for

Award Attachment B – Performance Specification Attachment C – Relevant Experience Project Data Sheet (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Word document for ease of responding to this RFQ)

Attachment D – Past Performance Questionnaire_PPQ (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Word document for ease of responding to this RFQ)

Attachment E – RFQ Question Submittal Form (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Word document for ease of responding to this RFQ)

Attachment F – Site Visit Instructions

4. EVALUATION CRITERIA AND BASIS FOR AWARD

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The Government will award a purchase order resulting from this solicitation to the responsible contractor whose quotation conforming to the solicitation will be most advantageous and represents the best value to the Government, price and other factors considered, utilizing simplified acquisition proceedures of FAR Part 13. The Government will not use the formal source selection procedures described in FAR part 15. The Government will evaluate quotations utilizing the proceedures of FAR 13.106-2 Evaluation of quotations or offers. The Government will consider price and other technical non-price factors described in this solicitation and will conduct a comparative evaluation of the benefits between price and the other technical non-price factors of each quotation as well as a comparative evaluation between quotations in order to determine the quotation that is most advantageous and represents the best value. Therefore, the Government may award to other than the lowest priced quoter or the highest technically rated quoter.

Per the provision 52.212-1 (g) Contract award contained within this solicitation,the Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the formal source selection procedures described in FAR part 15. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

Technical / non-price factors, when combined, are significantly more important when compared to price. However, price will become more important as the degree of equality among technical non-price evaluations increase.

The factors identified below shall be used to evaluate offers.

The technical / non-price factors are as follows:

Factor 1 (Technical Factor): Technical Approach

Factor 2 (Technical Factor): Experience

Factor 3 (Non-price Factor): Past Performance

4.1. Factor 1 - Technical Approach

Submittal Requirements

Contractors shall submit a Technical Approach Narrative which may include charts, graphs, tables and drawings. The technical Approach is defined as the Quoter’s proposed solution(s) to successfully conduct the requirements of the contract. The technical approach narrative should clearly describe, in sufficient detail, the contractor’s

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technical approach to successfully fulfilling the technical requirements identified in this RFQ. At a minimum, the technical approach narrative shall address:

Plan of approach for Project Management including identification of key project tasks, their expected duration, portions of the project that will be subcontracted and coordination with the Government Contracting Officer’s Representative (COR) and any other Government personnel.

Chamber specifications to include at a minimum o Exterior size dimensions o Interior working volume o The floor levelness specifications for the proposed chamber.

o The total number of required electrical circuits and their amperages required for proper operation

Explanation of how the proposed solution meets or exceeds the specification requirements.

Basis of Evaluation

Evaluation of this factor is a subjective evaluation of the contractor’s understanding and approach to meeting the specification requirments. The Government will evaluate the technical approach narrative to determine the extent to which the technical approach demonstrates a clear understanding of the performance specification; the degree to which the technical approach is complete, realistic and technically sound; the risk associated with the technical approach; and the degree to which the technical approach meets the requirments of the specification. The technical specifications of the chamber will be evaluated to determine exterior size, interior working volume, and overall chamber performance.

4.2. Factor 2 - Experience

Submittal Requirement

Submit a maximum of three (3) projects that best demonstrates your firms or your proposed contracting team’s experience performing relevant projects. Each project shall be submitted utilizing Attachment C - Relevant Experience Project Data Sheet. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFQ (i.e.: unique features, technical capabilities).

Projects submitted for the Contractor shall be completed within the past three (3) years of the date of issuance of this RFQ.

A relevant project is defined as a project for the design and installation of a reverberation chamber that is larger than 10 feet long, 10 feet wide, and 10 feet tall, or has a volume

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larger than 1,000 cubic feet, and is consistent with the complexity set forth in this PWS.

Each project submittal must be for a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole should not be submitted as a project; rather the contractor should submit the work performed under a task order as a project.

The attached Relevant Experience Project Data Sheet (RFQ Attachment C) is MANDATORY and SHALL be used to submit project information.

Basis of Evaluation:

The assessment of the Contractor’s submittals will be used as a means of subjectively evaluating the Contractor’s demonstrated breadth and depth of experience in performing relevant projects as defined in the solicitation submittal requirements. Project relevancy will be assessed based on a graduated scale. The assessment of the Contractor’s relevant experience will be used as a means of evaluating the capability of the Contractor or the Contractor team to successfully meet the requirements of the RFQ. The Government will only review three (3) Experience projects. Any projects submitted in excess of the three (3) relevant projects will not be considered.

Projects demonstrating greater relevancy to the requirements of this RFQ may be considered more favorably. The more project submittals, up to the maximum allowable, demonstrating relevant projects, the better.

4.3. Factor 3 - Past Performance

Submittal Requirements

Contractors shall submit a Past Performance Questionnaire or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for each relevant project submitted for Factor 2. If a completed CPARS Evaluation Report is available for each project, it shall be submitted with the quotation. If there is not a completed CPARS evaluation report then contractors shall submit a Past Performance Questionnaire (PPQ) (RFQ Attachment D) for each project included in Factor 2. The Contractor should provide completed PPQs in the quotation. Contractors should follow-up with clients to help ensure timely submittal of the completed questionnaires with the RFQ.

If the Contractor is unable to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the Contractor should complete and submit with the quotation the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information.

If requested by the client, questionnaires may be submitted directly to the Government’s point of contact, Mr. Matthew Gomer; matthew.gomer@nist.gov; Telephone (303) 497-

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3764.

Contractor’s may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2 – Experience. Contractor’s may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

Basis of Evaluation

The assessment of the contractor’s past performance will be used as a means of evaluating the contractor’s probability of successfully meeting the requirements of the

RFQ. This past performance evaluation considers each contractor’s demonstrated recent and relevant record of performance in regards to the RFQ requirement. This subjective evaluation focuses on how well the Contractor performed on relevant projects submitted under Factor 2 – Experience as well as Past Performance on other projects currently documented in known sources. More emphasis will be placed on more relevant projects. In addition to the five relevant projects submitted under Factor 2, the Government reserves the right to obtain more information for use in the Evaluation of the past performance factor. Evaluation of past performance is a subjective evaluation of how relevant a recent contract effort was in regards to the RFQ requirements and how well the contractor performed on relevant contracts.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) using all CAGE / DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company / subsidiary / affiliate) identified in the contractor’s quotation, inquiries of owner representative(s), and any other known sources not provided by the contractor. The Government reserves the right to contact any other source of information that may have knowledge or information on a contractor’s relevant past performance history.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

A relevant project is defined as a project for the design and installation of a reverberation chamber that is larger than 10 feet long, 10 feet wide, and 10 feet tall, or has a volume larger than 1,000 cubic feet, and is consistent with the complexity set forth in this PWS.

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Contractor’s lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive a Neutral rating.

4.4. Price Quotation

Submittal Requirements

Contractor’s shall submit a firm fixed price (FFP) quotation on the SF 18. In addition to the summary price quotation on the SF 18, the Part II, price quotation shall be a separate PDF attachment and shall include support documentation which adequately justifies how the quoter arrived at the total firm fixed price.

In addition, the contractor price quotation shall also identify any requested payment schedule terms. All payment schedule terms shall be directly tied to contract deliverables and/or major contract milestones.

Basis of Evaluation

The Government will evaluate the price quotation using price analysis techniques to determine fairness, reasonableness and realism in relation to the technical solution.

Price analysis will be conducted in accordance with the FAR, Commerce Acquisition Manual and any other provision within this RFQ. The analysis may include information from a Government auditing agency, Government technical personnel, or other sources.

If a price is disproportionally lower than other competitive prices or significantly unbalanced, the price may be deemed unrealistic. Payment schedule terms more favorable to the Government may be evaluated more favorably. A determination will be made by the Contracting Officer based upon the information provided. The Government reserves the right to ask for any additional price related information from the Contractor in order to determine a price fair and reasonable.

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ATTACHMENT B

STATEMENT OF WORK

TITLE: Procurement of a Research Reverberation Chamber

LAB REQUESTING SERVICE: Communications Technology Laboratory, RF Technology Division

I. BACKGROUND INFORMATION

The Communications Technology Laboratory is in the process of expanding its research efforts related to spectrum sharing. This research spans a broad area covering topics associated with distributed spectrum sensing, signal propagation, interference between devices, and evaluating a device’s ability to share spectrum. As we explore each of these topics, a controlled multipath RF environment where signals can be radiated and received is required. This environment ensures that its interior volume is shielded from signals radiated from outside the chamber and the exterior volume is shielded from signals radiated inside the chamber. The interior of the chamber is equipped with two rotating mechanical stirrers for changing the boundary conditions within the chamber. This type of environment is commonly referred to as a reverberation chamber. Most reverberation chambers are designed, built, and used for testing pursuant to specific EMC standards (e.g., IEC 61000-4-21). However, the specifications of a reverberation chamber that will have a research focus are slightly different than for a chamber being used for standard EMC tests, as described below. As this chamber will be used for wireless communications research, it is difficult to describe the exact application and/or measurements that will take place within the chamber.

II. SCOPE OF WORK

Using the common reverberation chamber specifications as a foundation, several changes are being made that result in a chamber that is more suitable for the type of research we will be conducting.

Like most reverberation chambers, we envision this chamber consisting of the following key components: a shielded enclosure, one door allowing ingress/egress to the chamber, and two mechanical stirrers (one floor-to-ceiling, one wall-to-wall). Even if all requested performance metrics can be achieved with a single stirrers, we still require that two stirrers be installed.

No interior tables, antennas, turntables or testing software are required.

III. SPECIFICATIONS

The Contractor shall provide one (1) reverberation research chamber that meets the following minimum technical requirements. The Contractor shall design and install the chamber, and provide training as described below.

1. The chamber will operate from 200 MHz to 40 GHz.

2. This chamber will be constructed inside one of our existing laboratory spaces. The chamber will be free-standing within the space. The floor of the space is constructed of reinforced

Page 15 of 24 SB1341-16-RQ-0377/001 concrete approximately 10-12 inches thick. Any structure supporting the chamber may be anchored to this floor, but attaching to any existing walls or the ceiling is not permitted.

2.1. The chamber must fit within a volume 17 feet long, 15 feet wide, and 18 feet high. The final size of the chamber (including any structural support) shall be contained within this volume. The door ramp (if required), steps, electrical power filters, and HVAC components and ducting (if required) may exceed this volume. This volume is shown on Exhibit 1. Note that the electrical panel shown off the southwest corner of the reverberation chamber will be relocated to the north half of the reverberation chamber’s west wall prior to installation.

2.2. The ceiling height of the room in which this chamber will be constructed is 24 feet.

However, there are pipes running along the ceiling. In these areas, there is only 23 feet between the floor and ceiling.

2.3. The chamber’s structural design shall be stamped by a licensed PE prior to submission to

NIST.

2.4. The chamber shall be designed pursuant to the appropriate design standards (including seismic) given the chamber’s installation location in Boulder, CO.

2.5. NIST will be responsible for leveling the floor underneath the chamber. This will be done prior to the start of installation.

3. The shielded enclosure shall be capable of providing at least 100 dB of shielding (electric field or plane wave) across the full frequency range of operation. This will be verified during the construction of the chamber at the frequencies described in Section VII.

4. The mechanical stirrers used in the chamber shall meet, at a minimum, the following characteristics:

4.1. Each stirrer must be controlled independently, must allow both continuous and stepped rotation modes in either clockwise or counterclockwise direction.

4.2. For continuous rotation, the stirrers must be capable of rotational speeds of 1 RPM (or slower) and 16 RPM (or faster).

4.3. For stepped rotation, increments of 0.25 degrees or smaller are required.

4.4. The stirrers and its controller must allow manual control for operations such as jog and continuous motion in either direction. The controller must have a digital display indicating the position of each paddle.

4.5. The stirrers and its controller must allow for computer/remote control. The connection to the computer can be through one or more of the following methods: IEEE 488, RS232 (DB-9), USB, and/or Ethernet.

4.6. The stirrers shall be metal with an irregular/asymmetric shape.

4.7. The vertical stirrer shall inscribe a cylinder of approximately 3 feet in diameter and should be positioned near a corner away from the door.

4.8. The horizontal stirrer shall inscribe a cylinder of approximately 5 feet in diameter or larger and shall allow for a clearance of at least 8 feet between the floor and the lowest point of the paddle.

4.9. Any penetrations for shafts must maintain the shielding integrity of the enclosure.

5. The solid floor (also serving as the electrical ground plane) within the shielded enclosure shall not exceed 4 inches in height (as measured from the floor of the parent building), and shall be level to 0.25 inches in any 10-foot span (non-cumulative). However, note that a raised floor is not a requirement. That is, chambers whose design is such that the bottom shielding panel is also the interior floor are acceptable.

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5.1. This floor shall be capable of safely supporting a 1,000 pound load distributed on four points over one square meter.

6. The chamber shall come equipped with five bulkhead panels that facilitate the passing of cables from the interior to the exterior of the chamber. Each panel shall be removable from the chamber wall to allow it to be machined.

6.1. All five panels shall be blank, in that no RF connectors are installed. RF connectors will be installed by NIST personnel at a later date.

6.2. There shall be a panel located in each wall of the chamber. These panels should measure approximately 16 inches tall and be approximately 16 inches wide. These panels should be placed approximately 12 inches above the interior floor of the chamber.

6.3. There shall be an additional panel on the south wall of the chamber.

6.3.1. The additional panel on the south wall will allow for access between the exterior and the working volume of the chamber. This panel will measure approximately 16 inches tall and be approximately 16 inches wide. This panel must be accessible from the interior of the chamber. This panel shall be placed approximately eight feet above the height of the exterior floor outside the chamber.

6.3.2. In addition to the aforementioned blank bulkhead panels, The Contractor shall provide one extra panel. This panel will be used as a spare panel, installed only when other panels are removed for machining. This extra panel shall be blank (i.e.

no installed RF connectors).

6.3.3. The dimensions given for bulkhead panels are listed as approximate. Deviations from the size given is allowed to enable the Contractor to utilize one of their “standard” panel sizes; one that is close in size (if not exact) to the dimensions given.

7. The chamber shall include one access door. The door must be operable from either inside or outside the chamber.

7.1. The door shall provide an unobstructed clearance of approximately 72 inches wide and

84 inches tall. The unobstructed clearance of the door may deviate from the approximate dimensions not more than 1” smaller to 6” larger in either dimension. This door must have two panels, and may be manually operated. This door should be located along the south portion of the west wall. The door shown on the attached drawing represents an approximate location. If the lip of the door is more than 2.5 inches above the ground, a ramp shall be provided. This ramp shall extend from the building floor up to the lip, and onto the floor inside the chamber. This ramp shall not protrude more than 6’ from the exterior wall of the chamber when in use. This ramp may be removable, or fixed (i.e., anchored to the floor of the room housing the chamber).

7.2. One door maintenance kit shall be included for the door. This kit shall include any parts necessary to perform one routine maintenance service on the door.

7.3. The door shall be equipped with emergency lighting on the interior of the chamber. This light should activate in the event of a power failure and provide enough light for someone inside the chamber to locate the door, operate the door, and safely exit the chamber. This emergency light may be powered via battery in the event of a main power failure.

8. The chamber shall include an appropriate number of HVAC vents that allow the air to pass between the inside of the chamber, and the room outside the chamber. External to one of

Page 17 of 24 SB1341-16-RQ-0377/001 these vents should be a blower (or similar device) that will circulate air through the interior of the chamber.

8.1. Each HVAC vent shall be properly shielded.

8.2. When in operation, the blower shall not produce more than 65 dBA (as measured 3 meters from the blower).

9. AC Electrical power shall be available inside the chamber. Any electrical power entering the chamber shall be properly filtered. The Contractor is responsible for all electrical wiring inside the chamber, and any electrical wiring that runs along the outside of the chamber.

NIST personnel will make the connection to the building electrical system. The connection point to the building electrical system is on the west side of the chamber.

9.1. Power line filters used shall provide a minimum of 90 dB of insertion loss and function from at most 150 KHz to at least 18 GHz.

9.2. There shall be one 120VAC duplex outlets located on two different walls of the chamber interior. One 20 amp circuit is available for all of these interior outlets.

9.3. One additional set of two duplex outlets shall be placed on the exterior of the chamber along the south wall. This group of outlets will serve as power for instrumentation located outside the chamber. The power to this outlet need not be filtered if it does not enter the chamber. There is one 20 amp circuit available for this group of outlets.

9.4. Lights shall be installed on the interior of the chamber. The lights shall be appropriately shielded/filtered to maintain the shielding integrity of the chamber, and to prevent the lights from emitting RF energy into the interior of the chamber.

9.5. The Contactor is responsible for wiring the lights and electrical outlets in the interior of the chamber.

9.6. There shall be a sufficient number of lights placed in appropriate locations to allow equipment to be safely moved into the chamber, and be configured before/after testing.

As almost all of the chamber volume will be utilized, equipment may be moved/configured in all areas of the chamber. Thus, lighting shall be sufficient in all areas of the floor.

9.7. Lights shall be placed and/or oriented away from the horizontal paddle such that there are no large shadow areas beneath the paddle. To avoid shadows, it is permissible to mount lighting on the walls of the chamber.

10. To enable the interior of the chamber to be monitored, a camera shall be installed inside the chamber to allow viewing of any automated test in-progress. This camera shall connect to a screen mounted on the outside of the chamber (this screen shall be provided by the Contractor). The approximate location of this screen is shown on the attached drawing.

10.1. Penetrations through the chamber wall shall be properly filtered/shielded to maintain the shielding integrity of the enclosure.

10.2. The camera shall have the ability to zoom, pan and tilt inside the chamber via controls placed outside the chamber.

10.3. The camera shall be shielded/EMC hardened and continue to function in radiated fields up to 200 V/m.

10.4. The camera controller (placed outside the chamber) shall be able to control at least two cameras. Though only one camera is required now, an additional camera may be added at a later date.

10.5. The screen used to view the camera’s output will be a multi-purpose screen, also serving as the monitor for a desktop PC. The screen will be connected to the desktop PC

Page 18 of 24 SB1341-16-RQ-0377/001 via either HDMI, DVI, or VGA cables. NIST personnel will provide the desktop PC and connect it to the screen at a later date.

10.6. The screen shall be capable of being simultaneously connected to the camera and the desktop PC. However, the screen need only be capable of displaying one input at a time.

10.7. The size of this multi-purpose screen shall be at least 50 inches, but not exceed 70 inches (as measured along the diagonal of the screen).

10.8. The screen shall be capable of displaying video with a resolution of 1920x1080 pixels at a minimum refresh rate of 60 Hz.

11. The Contractor shall only use new materials in the construction of this chamber. The use of used/refurbished materials is not permissible.

12. The Contractor shall include the cost of shipping all materials to the NIST site in Boulder, CO for installation of the chamber.

Installation:

The Contractor shall install the chamber in Building 24, Room 1300, at NIST Boulder, CO.

Installation shall include, at a minimum, unloading/uncrating/unpacking of all materials, construction of the chamber, demonstration of specifications, and removal of all trash. The chamber will operate to manufacturer’s specifications upon installation. Installation will take place between 7:30 am and 5:30 pm mountain time, Monday through Friday (except Federal Holidays) and between 8:00 am and 4:30 pm mountain time on Saturdays. Installation on Saturdays is not required, but access to the site is available to Contractors who request it at least two weeks in advance. Installation is to begin within 120 days of award. Installation may not begin before August 1st, 2016.

All construction materials must be able to pass thorough an opening measuring 120 inches wide by 96 inches tall. The location of this opening is on the north wall of the room.

If the Contractor deems a forklift, and/or scissor lift necessary for the installation of the chamber, the Contractor is responsible for providing them. Because the installation area is inside, only electric, propane, or natural gas powered lifts are acceptable. The Contractor is responsible for ensuring their personnel are properly trained/certified to safely operate any equipment used during the installation process.

The Contractor is responsible for unloading all materials that are shipped to the NIST site. The Contractor is responsible for removing all construction related trash from the NIST site. If necessary, NIST will provide space for a roll-off dumpster near the construction site.

Warranty:

The Contractor shall provide, at a minimum, a one year warranty on the installation of the chamber, its shielding, and all features installed by the Contractor. The warranty shall cover all parts, labor and travel (if required) necessary for any repairs required during the term of the warranty. The warranty shall commence after verification of the specifications and upon final acceptance of the chamber.

Training:

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The Contractor shall include an appropriate amount of time to train up to four (4) NIST personnel covering normal operation, troubleshooting, safety, and routine maintenance.

Training will take place at the installation site and shall be provided during normal business hours, between 8:30am and 5:00pm mountain time, Monday through Friday, except Federal Holidays, and will be coordinated with the NIST Technical Point of Contact (TPOC) to ensure maximum availability of NIST personnel. Training is to occur within 10 days of the end of installation. The training may be completed on-site at NIST immediately after installation and demonstration of specifications.

IV. PERIOD OF PERFORMANCE

The period of performance shall be 160 days from award of this requirement.

V. PLACE OF PERFORMANCE

The design and manufacturing of the chamber shall be completed at the Contractor’s facility.

Installation of the chamber and training shall be accomplished at NIST, Boulder, Colorado.

Normal duty hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. with the exception of Federal holidays.

VI. DELIVERABLES

Description Quantity Due Date Design drawings for NIST’s review and approval. These drawing shall be delivered electronically to the Technical Point of Contact (TPOC).

One (1) set

45 days after award of this requirement.

Start of installation of the Reverberation Research Chamber

Once 120 days after award of this requirement.

One (1) paper copy and (1) electronic copy of the operations and maintenance manual for the chamber shall be delivered to the

TPOC.

One (1) set

120 days after award of this requirement

Completion of the chamber installation Once 30 days after the start of installation

Training of NIST personnel at NIST, Boulder, CO

Once 10 days after the end of chamber installation.

Copies of the training information shall be electronically delivered to all training participants.

One (1) set

10 days after the end of chamber installation

One (1) paper copy and (1) electronic copy of the performance verification measurement report (with data) shall be delivered to the TPOC.

One (1) set

10 days after the end of chamber installation

VII. PERFORMANCE REQUIREMENT SUMMARY

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The Contractor shall demonstrate that all performance standards in this statement of work have been met. In particular, the Contractor shall provide a measurement report (with data) showing that the installed chamber meets the performance standards. Further, the measurements in the report shall be conducted by an independent third party company. The electromagnetic performance specifications shall be verified by use of:

1. IEEE 299: Enclosure shielding shall be verified after all penetrations (e.g., doors, bulkhead panels, vents, lights, stirrer shafts, etc.) have been installed in the chamber walls. Shielding shall be verified at the following frequencies: 200 MHz, 1 GHz, 5 GHz, 10 GHz, 18 GHz, and 40 GHz.

2. IEC 61000-4-21: It shall be shown that a given test volume in the chamber meets the field uniformity requirements specified in IEC 61000-4-21 from 200 MHz – 3 GHz.

Additionally, the chamber shall be evaluated between 80 MHz and 200 MHz for field uniformity, but these data will be used for informative purposes only, and will not be used in any acceptance criteria.

VIII. GENERAL INFORMATION

Safety: The Contractor and its employees shall be responsible for knowing and complying with NIST installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal and are available upon request.

Patent Rights: The Government retains a Government use license to all inventions arising from this work.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees that come on-site to install the chamber must be U.S. citizens or permanent residents (green card holders) and comply with NIST identification and access requirements. The Contractor employee is responsible for absences due to expired identification and access documents. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office. The badge must show the full name, title, and if required by NIST, the words “Contractor” in front. The Contractor employee shall turn in the NIST identification badge and vehicle pass to the TPOC, COR, or Contracting Officer (CO) upon termination of their services under this contract.

To facilitate the badging process all installation team members that will be on-site will be required to complete the badging/security process prior to working on-site. Therefore, the names and required information of the installation team must be sent to the TPOC at least 8 weeks prior to the start of installation.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass shall be displayed on the vehicle’s rear view mirror in accordance with instructions. The Contractor employee shall follow NIST procedures for removal and turn-in of the vehicle pass upon termination of services

Page 21 of 24 SB1341-16-RQ-0377/001 under this contract.

Media Inquiries: The Contractor employee shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the TPOC, COR, and/or CO. There shall be no interviews, comments, or any other response without the knowledge and approval of the NIST Director.

IX. PERSONNEL

Contracting Officer Representative (COR):

Name: To be provided by delegation letter after award Phone:

Email:

Technical Point of Contact (TPOC):

Name: To be provided after award Phone:

Email:

Exhibit 1 to SOW, Reverb Chamber Diagram

Page 22 of 24, SB1341-16-RQ-0377/001

PAGE 23 OF 24 SB1341-16-RQ-0377/001

Attachment F - Site Visit Instructions (Amendment 001)

The provision 1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010) contained within this RFQ applies to this site visit.

All questions received will be answered and issued to all prospective offerors via amendment to this solicitation.

The site visit is scheduled to be conducted on May 27, 2016 at 9:00 am Mountain Time and will last no more than 3 hours.

The street address for NIST is:

325 Broadway Boulder, CO 80305

Contractors must check in at the front gate visitor center. Following check in, contractors shall meet at the south main entrance of Building 24 at NIST and await escort to laboratory 24-1300 from Ms. Kaleigh Fisher. Parking information and instructions to locate the Building 24 entrance will be available upon registration at the front gate visitor center. Contractors should familiarize themselves with the NIST Boulder visitor information http://www.nist.gov/public_affairs/visitor/boulder-visitor-info.cfm and the Real ID Act of 2005 requirements. All attendees must be U.S. Citizens or permanent residents.

Contractors shall prepare accordingly for circumstances that may impact driving conditions and arrival time. Contractors should allow enough time for visitor badging procedures, parking and finding the meeting location to arrive at the meeting location promptly at 9:00 am. Contractors arriving late may not be allowed access.

RSVP is required for attendance of the site visit. Contractors planning on attending the site visit shall notify the Contracting Officer, Matthew Gomer via email at matthew.gomer@nist.gov no later than 4:00pm Mountain Time on May 25, 2016 and provide the following information.

Failure to submit all of the required information below may delay or prevent access to the site visit.

1. First and last name of all visitors attending as shown on their photo identification

2. Phone #:

3. Company Name:

4. Verification of United States citizenship for all visitors. All visitors must be U.S.

Citizens or permanent residents.

5. List any special accommodation needs

Walking and standing will be required. Contractors should plan that the site visit tour will be done by walking the installation space and then meeting in a conference room. Individuals requiring any special accommodations shall notify the Contracting Officer of their need in their RSVP email.

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Contractors shall be aware that weapons of any kind (knives, firearms etc.) shall NOT be permitted on the NIST facility. Contractors violating the security requirements of the NIST Boulder campus shall be prohibited from entering the campus.

Any additional information or changes regarding the site visit information or instructions will be posted as an amendment to this FedBizOpps…