SB1341-16-RQ-0124_EvalFactors QuoteInstrustions.pdf

EVALUATION CRITERIA

Versailles Project on Advanced Materials and Standards and

World Materials Institute Forum Support

The Government intends to award a single firm-fixed price purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation will be most advantageous to the Government, price and other factors considered:

In addition to price, the following factors shall be used to evaluate quotations:

1. Technical Approach

2. Prior Experience

3. Key Personnel

4. Past Performance.

In determining best value, Technical Approach and Prior Experience are the most important factors and are equal in importance to each other. Key Personnel is less important than Technical Approach and Prior Experience; and Past Performance is the least important non-priced evaluation factor. Price is significantly less important than the non-priced evaluation factors.

TECHNICAL EVALUATION FACTORS

1. Technical Approach

NIST will evaluate the extent to which the Offeror’s quote demonstrates their ability to satisfy the requirements in the Statement of Work, to identify and resolve technical risk, to ensure work quality, and on-time completion of tasks and deliverables.

2. Prior Experience

NIST will evaluate the extent of the quoter’s prior experience in working with international standards-setting committees and work groups in the area of materials science.

3. Key Personnel

NIST will evaluate the extent to which the Offeror’s quoted key personnel compare to the minimum qualifications as described in the statement of work.

4. Past Performance Evaluation of past performance shall be based on the references provided and/or the quoter’s recent and relevant procurement history with NIST or its affiliates. Past Performance will be evaluated to determine the overall quality of the product and service provided by the quoter. The Government will evaluate past performance based on Past Performance Surveys and by contacting appropriate references, including NIST references; if applicable. The Government may also consider information available from other sources. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, the quoter will be evaluated neither favorably nor unfavorably.

PRICE

The quoted price will be evaluated. The evaluation will determine whether the prices are reasonable in relation to the solicitation requirements. Prices must be entirely compatible with the technical portion of the quotation.

The Government reserves the right to make an award to other than the lowest priced quoter or other than the quoter with the highest technical score if the Contracting Officer determines that to do so would result in the best value to the Government.

“Options”. The Government will evaluate quotations for award inclusive of the prices quoted for all option line items. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

PROPOSAL INSTRUCTIONS

Versailles Project on Advanced Materials and Standards and

World Materials Institute Forum Support

Quotation Preparation and Required Submissions Quotations are required to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation must be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the quoter, the date, and the solicitation number.

Quoters are not required to submit more than one copy of any portion of the quotation if the quotation is being submitted via email.

Each volume shall be clearly marked by volume number and title.

Overall Arrangement of the Quotation

I BUSINESS QUOTATION

(A) The business portion of the quotation consists of the following:

(i) Acceptance Period - The acceptance period for the quotation shall not be less than 120 days;

(ii) Concurrence with all terms and conditions of the solicitation. The quoter must state that they concur with all terms and conditions of the solicitation without change, exception, modification or addition. Exceptions must be clearly identified;

(iii) The Dun and Bradstreet Number for the quoter’s active registration at the System for Award Management, (www.SAM.Gov) website.

(iv) If the quoter’s representations and certifications do not reflect the NAICS code governing this solicitation, quoters must submit documentation of their business size under the NAICS code governing this solicitation.

(v) Signature Authority - The person signing the form must have the authority to commit the quoter to all of the provisions of the solicitation, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without further discussion if it so elects.

II TECHNICAL QUOTATION:

The technical proposal shall use 1” margins or larger, and at least a 12 point font size. Technical proposals shall include information that addresses each of the following areas, which correspond to the evaluation factors:

1. Technical Approach. The Offeror shall provide detailed information demonstrating their understanding of each task in the statement of work (i.e., five sub-tasks each for VAMAS and WMRIF support). Additionally, the contractor shall provide a risk identification and mitigation plan, a draft schedule or process outlining how the contractor intends to meet all deliverables and deadlines, and a process for how the contractor intends to successfully interact with the various stakeholders of VAMAS and WMRIF in performing the required tasks.

2. Prior Experience. The Offeror shall provide detailed information on their organization’s experience working with international standards-setting committees and work groups in the area of materials science within the past five years. These committees and work groups include organizations such as VAMAS, WMRIF, American Society for Testing and Materials (ASTM), International Standards Organization (ISO), and the Committee of European Normalization (CEN). The Offeror shall explain their role or function in working with these organizations as well as any significant responsibilities held.

3. Qualifications of Key Personnel

The Offeror shall provide an organization chart of key personnel responsible for performing the tasks as specified in the statement of work. Information detailing education, professional credentials, certifications and work experience shall be included for each named member of the Offeror’s group. In instances where the Offeror does not have a current employee to fill a position, the Offeror shall submit a detailed plan on how those positions will be filled in order to ensure successful performance of all tasks in accordance with the Statement of Work.

4. Past Performance. The Offeror shall provide past performance information regarding all relevant contracts for the PAST FIVE YEARS with federal, state or local governments, and international and commercial customers. The information shall describe contracts of a similar type and scope as the current requirement. If the offer intends to use another firm for part of this requirement, that firm’s past performance information must also be provided. If the Offeror has no relevant past performance it must include a statement to that effect in its proposal. The government reserves the right to consider data obtained from sources other than those described by the Offeror in its proposal.

The description of each contract described in this section shall not exceed a half page. For each of the above listed contracts, the Offeror shall provide the following information:

Contract Number;

Description and relevance to solicitation requirements;

Period of Performance - Indicate by month and year the start and completion (or "ongoing") dates for the contract;

Name and address of the client with current telephone number and email address of a point of contact of the client responsible for this contract.

Contracting Office - If a Government contract (federal or state), identify the Procuring Contracting Officer, Administrative Contracting Officer, and Contracting Officer's Representative (COR), and their names and current telephone numbers and email address;