SB025_26 Inv.pdf

May 11, 2026

INVITATION TO BID

SB025-26

The City of Lawrenceville is soliciting competitive sealed bids from qualified contractors for Towing Services on an Annual Contract with four (4) additional one year options to renew for various Lawrenceville Departments. Sealed bids will be received by the Lawrenceville Finance Department, 70 S. Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046 until 2:00 P.M. local time on Thursday, June 11, 2026, and then publicly opened and read aloud. Any bid received after 2:00 P.M.

will not be accepted. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening and utility contractor’s license number. One unbound original and one (1) copy should be submitted. Questions regarding bids should be directed to Chris Duncan, CPPB, Buyer at chris.duncan@lawrencevillega.org no later than 3:00 P.M. on May 26, 2026. Bids are legal and binding upon the bidder when submitted.

Successful service provider will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher. The written bid documents supersede any verbal or written prior communications between the parties.

Evaluation of Bids and Alternates Bidders are fully responsible for submitting pricing for the base bid and all alternate and/or optional bid items as identified in the Bid Schedule. After bid opening, the City reserves the right to evaluate the base bid and any combination of alternates or optional items to determine the scope of work that best meets the City’s operational needs, project priorities, and available funding.

The City will determine the lowest responsive and responsible bidder(s) based on the base bid and those alternates or optional items selected by the City. The City is not obligated to accept all alternates or optional items and may award the contract based on the base bid only or the base bid plus any combination of alternates. Award will be made to the service provider(s) submitting the lowest responsive and responsible bid(s). The City of Lawrenceville reserves the right to reject any or all quotes to waive technicalities, and to make an award deemed in its best interest. Proposals may be split or awarded in entirety.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Chris Duncan, CPPB Buyer

The following pages should be returned in duplicate as your bid: Bidding Form, Page 10-12 Contractor Affidavit, Page 13 mailto:chris.duncan@lawrencevillega.org

SCOPE OF WORK

The City of Lawrenceville is soliciting competitive sealed proposals from qualified service providers for the provision of wrecker services on a Multi-Year Contract for the removal of wrecked, disabled, abandoned, or impounded vehicles on behalf of various City Departments.

REQUIREMENTS

A. Administrative Requirements All invoices for services are to be submitted for payment no later than sixty (60) consecutive calendar days after services are provided. Failure to do so, will release the City of Lawrenceville from the obligation of payment for services.

Service provider is required to conduct background checks on prospective drivers prior to employment and maintain such files. Service provider must provide the City (Purchasing Division) with a copy of the prospective driver’s license (only), at the time of b i d and for any subsequent hires at the time of employment. The service provider will be responsible for reporting changes of employees on an ongoing basis as they occur during the contract term. Failure to do so could result in termination of contract.

Service provider will notify t h e C i t y (Purchasing Division) regarding any changes in property ownership status or any zoning changes. The service provider will be responsible for reporting this information to the City on an ongoing basis as they occur, during the contract term. Failure to do so could result in termination of contract.

B. Calls for Service If a wrecker call is canceled due to unanticipated circumstances, such as a driver returning to an abandoned automobile after wrecker request has been placed, there shall be no charge to the City.

The terms of the contract are binding only when requests for services are initiated by City of Lawrenceville in the normal conduct of business. Normal conduct of business is defined as but not limited to the following circumstances: Instituting an arrest, removing immediate traffic hazards, removing abandoned vehicles from public right-of-way, impounding recovered stolen vehicles, moving a disabled vehicle with police involvement or as requested by City Fleet Management and any emergency situation requiring a wrecker.

A vehicle owner in ordinary, non-emergency situations may engage a private wrecker service of their choice to remove their vehicle. The responding officer will advise the vehicle owner of their option to call the wrecker service of the owner's choice.

C. Response Time Service providers responsible for including policies and procedures as part of their bid documentation. Policies and Procedures should include:

• How the service provider documents and measures response time

• Expectations of their employee professional conduct and customer interaction during police-initiated tow requests.

• Fleet and equipment maintenance and safety standards that ensure reliability

Each wrecker must be equipped with a two-way base radio and/or each wrecker personnel should be equipped with a cellular phone. Such system must be maintained and operated on a twenty- four (24) hour basis.

The service provider for a designated area will be called by the City of Lawrenceville Police Department or Fleet Management Division for needed wrecker services in the contract area. The service provider shall operate the wrecker service on a 24/7 basis to respond to calls for service.

The officer or other appropriate City Representative requesting wrecker service will determine the equipment required for any given situation. If the designated service provider cannot provide the equipment or service as required, or cannot meet the required response time, the City reserves the right to obtain services from another wrecker service provider. At such time, the designated service provider will be responsible for the costs which exceed the contract rate and any additional costs which are incurred.

D. Responsibility Service provider will conform to all Federal, State, local laws, rules, ordinances, and regulations now in effect and any legal revisions that apply. Service provider assumes responsibility to ensure that the contract wrecker service meets all legal applicable requirements. Service provider will adhere to EPA requirements. Not all vehicles will require adjustments to comply. The costs for those vehicles which will require adjustments to adhere to EPA requirements are included in your rates.

E. Types of Service For removal of non-highway vehicles/equipment the Light Duty and Medium Duty Wrecker service provider for the designated District or for Fleet Services will be contacted. If unable to provide equipment for necessary removal, the Heavy Duty Wreckers service provider will be notified.

F. Charges for Service Service providers may not demand cash as method of payment.

Service providers will provide itemized invoices with any other necessary support documentation (call receipts, work orders with time stamps of documented dispatch, arrival, hookup, and drop-offs)

Service providers will explicitly reserve the City’s right to audit towing and billing records.

Service providers to acknowledge that the City is to be made aware of any billing or charge disputes as issues arise. All items that service provider plans to include in invoice must receive prior approval from the City departments where the tow request originated. Disputed charges will be removed from regular invoices until reconciled and approved by the city in writing.

Service Providers to provide a monthly report (may be attached to billing) detailing a list of Lawrenceville responses and the billed charge for the customer. This should include the date, time, customer, amount charged, and location of pick-up.

G. Hours of Service The service provider will maintain an open facility every day of the year. They must maintain equipment and sufficient labor force that is adequate to supply demand on a full 24-hour per day basis every day of the year. From this location, the wrecker service provider is to maintain a twenty-four (24) hour communication base with their wrecker personnel. Standby crews and equipment are to be arranged so as to meet emergency situations under abnormal conditions.

In any event the service provider is not available to provide a tow, they will provide subcontractor support documentation for their on call support service and signed statement that subcontractors will uphold City’s agreement terms.

Lawrenceville Police Department, Fleet Department or other city departments designated may determine if a tow is deemed an emergency. Service provider may request authorization from the City for an emergency case but requests must receive prior approval from the City prior to any emergency fees or costs are added to regular billing.

H. Wrecker and Towing Equipment

Wreckers must be in working condition so that they are able to pass a Commercial Vehicles Inspection which will be performed by the State Department of Public Safety at the request of the City.

Successful vendor will present copies of title, or lease agreements for any newly obtained equipment and/or vehicles required to meet contract specifications. If the wrecker equipment/vehicle is repossessed or lease agreement is terminated by either party prior to the contract period ending, the wrecker service provider will provide sufficient data to show they are in compliance with this section.

The City of Lawrenceville requires all road equipment to have current Georgia Certificate of Registration; and returned in the County where the business is located, in accordance with O.C.G.A.

48-5-444. The road equipment must have been kept current in registration, taxes, and all applicable licenses. The vendor also must have had the registration of their equipment returned in Gwinnett County during the time the business has been licensed in the County.

At all times, each wrecker must be equipped with a base radio and/or each wrecker personnel must be equipped with a cellular phone. Systems must be in working condition. Each wrecker will be required to carry a full complement of service items specified by Federal, State, Local laws, rules, ordinances, and regulations such as fire extinguishers, chains, ropes, blocks, skid chains, dollies, stop lights, flares, flashers, flood lights, hand tools, lock-out tools, shovels, axes, wrecking bars, brooms, major first aid kit, oil absorbent material, and other tools and needs for lifting, extricating, righting of wrecked vehicle/equipment, and removal from thoroughfare by towing or carting.

I. Specification Compliance Subsequent to the award, if the service provider is deemed non-compliant with any specifications set forth within the contract, City personnel will provide said service provider in writing a list of noted deficiencies and allow the service provider a maximum of ten (10) business days for the service provider to correct deficiencies. If the service provider is still found to be non-compliant after the ten days, City personnel will prepare a Vendor Performance Complaint for review. The complaint will be scored based on the seriousness of the complaint. Such complaints may be grounds for the City to terminate the contract, place the vendor on the ineligible source list, and may prohibit the service provider from receiving any future awards.

The City of Lawrenceville reserves the right to inquire into service providers’ affiliations with any prosecutable actions at the Federal, State, or local level and may result in proposal being deemed non-responsive and not considered for award.

J. Service Provider

The service provider, in submitting a bid, affirms that he is not an employee or an elected official of the City; that he has not by himself or through any persons, officers, agents, or employees prevented or attempted to prevent by any means whatsoever, anyone from submitting a b i d or induced or attempted to induce another to withdraw a bid for the aforesaid service. During the duration of the bid process, bidders may not aid other bidders in the bid process or discuss the bid process with any other bidder or City employee.

K. Personnel The wrecker service provider will at all times during the contract submit to the Chief of Police or his designee, the full names, addresses and dates of birth of any subsequent additions or deletions of personnel in the service provider's towing storage operation within 24 hours. This includes any board members of the corporation, individuals, stockholders, managers, drivers, clerical personnel, and anyone working for the service provider.

Service provider is required to conduct background checks on all employees prior to execution of contract or prior to any employment subsequent to execution of contract and maintain such files.

Service provider shall provide the City (Purchasing Division) with a copy of the individual’s driver’s license (only) as part of proposal response. Due to confidentiality requirements, the City will not accept or request copies of individual background check information; however, the service provider will be responsible for submitting a signed written statement verifying that all employees are compliant with contract requirements.

All employees of the service provider involved in the towing of vehicles must possess a valid CDL Georgia driver’s license. Employees who operate a wrecker which meets the criteria of a Commercial vehicle will possess the proper class CDL (Commercial Driver’s License), and possess the proper endorsements required by O.C.G.A. 40-5-150 while engaged in towing a commercial vehicle which requires endorsements specified in O.C.G.A. 40-5-142.

The wrecker service provider must ensure that their owners and drivers do not have any felony convictions for offenses involving theft, assault, sexual offenses, breaking and entering auto, obstruction of law enforcement, moral turpitude, etc.

L. Contract Period Contract will be for a One-Year Period with four options to renew. The City of Lawrenceville reserves the right to inspect to assure compliance with specifications/requirements and to review qualifications prior to award of contract

M. Area of Service The City of Lawrenceville is requesting wrecker services for Light Duty, Medium Duty, and Heavy Duty within the city limits of Lawrenceville, GA.

N. Collusion/Collusive Proposing A form of collusive proposing is one in which competing firms collaborate to pre-select the successful service provider. Contriving providers agree to divide the market, with each vendor taking a particular contract or portion of a contract. Proposals which appear suspicious will be reported to the United States Department of Justice, Antitrust Division.

O. Enforcement The Lawrenceville Police Department shall enforce all state and local laws, rules, ordinances, and regulations now in effect and revisions that apply.

P. Insurance requirements:

Prior to execution of the contract, and at all times that this contract is in force, the service provider shall obtain, maintain, and furnish the current certificates of insurance from licensed companies doing business in the State of Georgia and acceptable to the City per the included requirements.

Failure to maintain the required insurance coverage throughout the course of the contract period will be deemed a material breach of the contract and therefore sufficient cause for termination of the contract at the discretion of the City of Lawrenceville.

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below.

All insurance shall be maintained in the form and with a company (or companies) satisfactory to the City of Lawrenceville. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the City be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the City will be provided certified copies of all required insurance policies.

• City of Lawrenceville to be named as Additional Insured (as stated in writing below):

City of Lawrenceville 70 South Clayton Street P O Box 2200 Lawrenceville GA 30046

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. Lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

EQUIPMENT SPECIFICATIONS

The Contractor shall own and maintain at all times for the carrying out of this contract the following equipment:

1. One minimum twenty-five (25) ton or larger hydraulic boom wrecker capable of towing large loaded garbage trucks, or similar vehicles.

2. One minimum 21,000 GVW, ten (10) ton lift and wrench rating or larger single or tandem axle wrecker capable of towing loaded medium size trucks and tandem axle tractors from the front.

3. Two (2) slide-back wreckers

4. Two (2) wheel lift wreckers

5. Two (2) hook and chain wreckers

6. All tow vehicles must be commercially manufactured and rated by the manufacturer.

7. Each wrecker shall have the following accessories at all times:

a) One (1) snatch block per cable rated for the respective winch.

b) One (1) scotch block rated for the truck.

c) One (1) container for trash.

d) One (1) industrial rated push broom.

e) One 25 lb. bag of oil dry absorbent material.

f) One (1) DOT approved fire extinguisher per unit.

g) One (1) FCC approved two-way radio capable of communicating with wrecker service dispatch or cell phone.

h) Emergency amber beacons with proper permits.

i) Set of white working lights adjusted to the rear of the wrecker.

j) Set of tools (metric & standard), two (2) lug wrenches, 5/16-3/4, lockout tool, and flashlight.

k) Flat shovel to scoop debris.

8. Any personnel operating vehicles in excess of 26,000 GVW must possess a current and valid Georgia CDL Driver’s License.

BUSINESS REQUIREMENTS

1. Wrecker service office and impound lot must be within 10 miles of the City Limits of Lawrenceville.

2. Wrecker service has been in business in excess of five years.

3. Wrecker service must submit proof of the specifications.

4. Wrecker service must be insured and bonded for all vehicles impounded by the Police Department.

5. Wrecker service must have a designated area for vehicles seized by the Police Department. Wrecker Storage Yard (Impound Lot) facilities located within the jurisdictional boundaries of the City of Lawrenceville, shall comply with all development, licensing, permitting and zoning requirements of the City of Lawrenceville. The Contractor must meet specific guidelines. No vehicle related to asset forfeiture will be at the impound (storage) yard.

CONTRACTOR REQUIREMENTS

1. The Contractor must maintain a twenty-four-hour wrecker and tow truck service capable of responding to all calls for service made by the City of Lawrenceville within fifteen (15) minutes on at least ninety percent of the calls for service made by the City.

2. A City of Lawrenceville contract wrecker tow is a wrecker service call initiated by City of Lawrenceville, which will sometimes result in a vehicle impound. The basic fee will be charged based on the vehicle class, for the impound to the contractor’s impound lot. Contractor(s) will not be entitled to any payment of fees for the cancellation of a response to a scene. “Relay Fees” or the transferring of vehicles from the impound lot, shall correspond to the same charges for the basic service. This includes furnishing of wrecker and car-carrier (skid truck), and all work necessary to properly hook up a vehicle and tow it to the Contractor’s storage, or to any designated area.

3. A City of Lawrenceville (impound hold) wrecker call generally in conjunction with an arrest, a criminal investigation, and/or abandoned vehicles will require release from the Lawrenceville Police Department prior to Contractor releasing the vehicle to the victim/owner. No charges shall accrue during the time the vehicle is on “impound hold” by the City of Lawrenceville.

4. A private tow is a wrecker service call generally in conjunction with an accident or public request where the Contractor (s) can release the vehicle to the owner without authorization from Lawrenceville Police Department.

The fees herein are to be paid only after the service has been rendered by the Contractor(s). This includes furnishing of wrecker and car-carrier (skid truck) and all work necessary to properly hook up a vehicle and tow it to the Contractor’s impound lot, or to an area designated by the owner of the vehicle that falls within 10 miles of the incident. Merely coming to a scene does not constitute a reason for payment. Payment will be the responsibility of the owner of the vehicle(s).

5. Nothing in this article shall relieve the contractor of any requirements imposed by the laws of the State of Georgia or any regulatory agency thereof, or by virtue of any other law with respect to the duties, among others, to make diligent inquires as to the ownership of vehicles and notification of owners.

6. Contractor shall exercise due care in removal operations and shall follow the direction of the City employee directing the removal so as to not impede traffic or endanger the general public and property.

7. Contractor shall have the capability of moving all types of motor vehicles including, mini-bikes, motorcycles, automobiles, trucks, equipment, loaded and unloaded tractor trailers and buses, by such method and manner as approved by the City. A descriptive listing of current equipment shall be provided to the City prior to the initiation of this agreement, and any subsequent change of such equipment capability shall be reported immediately to the City. City will provide contact information.

8. Contractor shall provide for the cleanup of debris from the accident site, as required by State law. This shall include the pickup and removal of any broken glass, bent material and other road hazards. This will only be required when vehicle is actually towed.

9. Contractor shall hold vehicles when specifically directed to do so by the City for evidence, confiscation or any other purposes permitted by law. Upon the written and signed authorization of the City or a court, the Contractor shall release any vehicle held as so directed.

10. Contractor must maintain a fenced off, impound area. The impoundment area shall be maintained in the following manner:

a. The impoundment area shall be enclosed by a fence not less than six (6) feet high with a gate which can be securely fastened and locked, said fence shall be subject to the approval of the Police Department.

Such impound lot must be lighted, paved, graveled or an equivalent service.

b. The gate to the impound area shall be and remain locked during the hours of darkness except to provide reasonable ingress and egress in connection with wrecker service operations.

c. The impound area shall be lighted during the hours of darkness in such a manner as to prevent, discourage, and detect attempts at theft or vandalism. Such lighting shall be in accordance with rules and regulations to be prescribed by the Police Department.

d. Nothing contained in this agreement shall be construed to prohibit the City from providing for its own impoundment area for the purpose of storing or holding vehicles for evidence, confiscation or any other purpose permitted by law.

11. Contractor hereby agrees that all work will be done with Contractor’s equipment (or equipment may be leased) and Contractor’s employees. Contractor further agrees that no work on behalf of the City of Lawrenceville will be done by any other company or non-employees of the Contractor, that is, Contractor will not contract out any work received from the City of Lawrenceville. Exceptions: When special equipment is required for the towing of other vehicles requiring special handling equipment, the contractor may utilize a subcontractor to satisfy the conditions.

12. All employed drivers and operators of wreckers shall have a valid State of Georgia drivers license in their possession of the class required for the size truck operating and have in his possession all medical and exam cards required by the State of Georgia.

13. The Contractor must maintain a valid occupational license issued by an entity from within the State of Georgia.

14. The Contractor must maintain registration with the Georgia Public Service Commission and all State required permits.

15. The Contractor must maintain all applicable Federal, State, and City permits and must provide current copies to the City.

QUOTE SCHEDULE

ITEM # DESCRIPTION PRICE

1 Passenger Vehicles – Emergency (Within 15 minutes)

2 Trucks – 15,000 GVW or less – Emergency (Within 15 minutes)

3 Trucks over 15,000 GVW but less than 45,000 GVW – Emergency (Within 20 minutes)

4 Trucks over 45,000 GVW – Emergency (Within 15 minutes)

5 Motorcycle Towing – Emergency (Within 15 minutes)

6 Passenger Vehicles – Non-emergency towing of vehicles

7 Trucks – 15,000 GVW or less – Non-emergency towing of vehicles

8 Trucks over 15,000 GVW but less than 45,000 GVW – Non-emergency towing of vehicles

9 Trucks over 45,000 GVW – Non-emergency towing of vehicles

10 Motorcycle Towing – Non-emergency towing of vehicles

11 Night Tow Surcharge

12 Storage – Passenger Vehicle

13 Storage – 15,000 GVW or less

14 Storage – 15,000 GVW but less than 45,000 GVW

15 Storage (Vehicles, trucks & trailers more than 45,000 GVW or a combination unit)

The City of Lawrenceville requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for the City to declare quote non-responsive.

Unless otherwise noted below, quote prices will remain firm for four (4) additional one year renewal periods. If a percentage increase or decrease will be a part of the renewal periods, please note this in the space provided together with an explanation.

Renewal Option 1:

Renewal Option 2:

Renewal Option 3:

Renewal Option 4:

Termination for Cause: The City may terminate this agreement for cause upon ten (10) days prior written notice to the supplier of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the City’s rights or remedies by law.

Termination for Convenience: The City may terminate this agreement for its convenience at any time upon thirty (30) days written notice to the contractor. In the event of the City’s termination of this agreement for convenience, the contractor will be paid for those services actually performed.

Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the supplier, which shall itemize each element of performance.

Certification of Non-Collusion in Bid Preparation

Signature Date

The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

E-mail address

Solicitation Name & No. Wrecker Services on an Annual Contract; SB025-26 Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly kn as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractor who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Public Employer

Street Address

City/State/Zip Code

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______. NOTARY PUBLIC

My Commission Expires: _____________________

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident

Bodily Injury by Disease - $500,000 policy limit

Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form

Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

Blanket Contractual Liability

Broad Form Property Damage

Severability of Interest

Underground, explosion, and collapse coverage

Personal Injury (deleting both contractual and employee exclusions)

Incidental Medical Malpractice

Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply

Additional Insured Endorsement

Concurrency of Effective Dates with Primary

Blanket Contractual Liability

Drop Down Feature

Care, Custody, and Control - Follow Form Primary

Aggregates: Apply Where Applicable in Primary

Umbrella Policy must be as broad as the primary policy

5. The City of Lawrenceville should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

City of Lawrenceville

70 S. Clayton St.

P.O. Box 2200

Lawrenceville, Georgia 30046

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City of Lawrenceville as to form and content has been filed with the City. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the contractor or their insurer relating to a City project will be made available to the City upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

CITY OF LAWRENCEVILLE

PURCHASING DEPARTMENT

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the City Counsel. Violations will be reviewed by the Purchasing Manager. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and Enforcement, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if calendar days are used, include Saturday, Sunday and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the City of Lawrenceville Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope.

Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the City, at no expense to the City. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality, which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The City will determine this.

H. The City of Lawrenceville is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by City of Lawrenceville. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in City construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act. Each page of proprietary information must be identified.

Entire bid may not be deemed proprietary.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two

(2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Supplier has up to forty-eight (48) hours to notify the City of Lawrenceville Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period. Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at City of Lawrenceville’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the City reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item, which fails to meet the specifications, shall be borne by the bidder.

VII. F.O.B. POINT

Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The contractor guarantees to hold the City , its agents, officers or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the contractor is not the patentee, assignee or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to City of Lawrenceville for any bid as required in bid package or document. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper an A.M. Best rating as stated in the bid when required in the bid package or document.

X. DISCOUNTS

A. Time payment discounts will be considered in arriving at net prices and in award of bids. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the later date. Payment is deemed to be made for the purpose of earning the discount, on the date of the City check.

XI. AWARD

A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the City, and the delivery terms will be taken into consideration in making the award. The City may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract.

B. The City reserves the right to reject or accept any or all bids and to waive technicalities, informalities and minor irregularities in bids received.

C. The City reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

XII. DELIVERY FAILURES

Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Manager, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Manager, shall constitute authority for the Purchasing Manager to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On all such purchases, the contractor shall reimburse the City within a reasonable time specified by the Purchasing Manager for any expense incurred in excess of contract prices, or the City shall have the right to deduct such amount from monies owed the defaulting contractor. Alternatively, the City may penalize the contractor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the City reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Manager.

XIII. CITY FURNISHED PROPERTY

No material, labor, or facilities will be furnished by the City unless so provided in the invitation to bid.

XIV. REJECTION AND WITHDRAWAL OF BIDS

Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds for rejection of bid.

XV. CONTRACT

Each bid is received with the understanding that the acceptance in writing by the City of the offer to furnish any or all of the commodities or services described therein shall constitute a contract between the bidder and the City which shall bind the bidder on his part to furnish and deliver the articles quoted at the prices stated in accordance with the conditions of said accepted bid. The City, on its part, may order from such contractor, except for cause beyond reasonable control, and to pay for, at the agreed prices, all articles specified and delivered.

Upon receipt of a bid package containing a City of…