SB011_26 Inv Final.pdf

October 30, 2025

INVITATION TO BID

SB011-26

The City of Lawrenceville is soliciting competitive sealed bids from qualified contractors for the Longleaf Greenfield Reconduct Project for the Lawrenceville Electric Department.

Sealed bids will be received by the Lawrenceville Finance Office, 70 S. Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046 until 2:00 P.M. local time on Wednesday, December 3, 2025 and then publicly opened and read aloud. Any bid received after 2:00 P.M. will not be accepted. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening and utility contractor’s license number.

A pre-bid conference is scheduled for 10:00 A.M. on Thursday, November 13, 2025 at Lawrenceville City Hall located at 70 South Clayton Street, 3rd floor Executive Conference Room, Lawrenceville, GA.

30046.

Questions regarding bids should be directed to Chris Duncan, Buyer, at chris.duncan@lawrencevillega.org or by calling 678-407-6421, no later than 2:00 P.M. on Thursday November 20, 2025. Bids are legal and binding upon the bidder when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5 or higher.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. The City of Lawrenceville reserves the right to reject any or all bids to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Chris Duncan, CPPB Buyer mailto:chris.duncan@lawrencevillega.org

SB011-26 Page 2

Scope of Work

Consist of but not limited to:

This work will consist of installing two new separate single phase underground loops through two existing neighborhoods. The current primary cable feeds through the back yards of one development and in front of the other development, with many secondary cables going from the transformers in the back yards to the meter bases on the back of the townhomes. This full reconduct will be installing new primary and transformers on the roadside of the buildings and running 350 triplex behind the buildings to UV-4 pedestals and capturing the old services. All conductors are to be installed in conduit or pipe.

Work will consist of installing approximately 3150’ of 1/0 underground primary, inside 2” conduit. There will be (11) new pad mount transformers (25kva-100kva) installed with concrete pads and grounding assemblies and

(2) old transformers (25kva-75kva) that will stay in place with grounding assemblies added. There will be (26) primary terminations, inside the pad mount transformers. Approximately 950’ linear feet of 350 underground triplex will be run in 3” conduit, from the transformer locations to the (9) new UV-4 pedestals in the back yards.

The UV-4 pedestals will be installed with grounding assemblies per Lawrenceville Power’s Specs. There are also (7) existing light poles in the development that will consist of running 360’ linear feet of # 6 duplex in 2” conduit to provide new feeds for these lights. Each of these lights will need a UV-2 hand hole box installed according to Lawrenceville Power’s Specifications. There will also be (3) Town and Country lights installed at 3 transformer locations, with (20’) direct bury poles.

There will be (4) UM2 (Riser poles), one at each entrance that will need to be terminated, ran up the pole, and have u-guard installed to Lawrenceville Power’s spec.

The contractor will be responsible for all switching procedures throughout the entire project, including the energizing of the new riser poles. We will be available to answer any questions or concerns involving switching. This job will consist of removing (5) UM2 riser poles once the feed has been cut over. There will be a total of (15) pad mount transformers and pads that will need to be removed and transported back to the Public Works Building. Existing cables will be abandoned in place and need to be cut off 2’ below ground level. Any ground rods at these locations are also to be removed.

The contractor is required to repair all landscaping, concrete, or asphalt back to like or better. Seed, straw, or sod must be repaired or replaced as needed. The contractor is responsible for making the connections of the old services with the new UV-4 pedestals of each dwelling. The contractor is responsible for all communication with tenants or property owners regarding any notifications, issues that may arise, and especially for scheduling outages. Contractor to supply all traffic control as needed.

Lawrenceville Power will have a representative onsite tracking progress and verifying footages. These footages for wires and conduits are estimates.

SB011-26 Page 3

BID SCHEDULE

ITEM

# DESCRIPTION QTY UOM UNIT

PRICE

TOTAL

PRICE

1 MOBILIZATION 1 LS $ $

2 TRAFFIC CONTROL 1 LS $ $

3 WARRANTY AND BONDS 1 LS $ $

4 INSTALLATION OF (1/O U.G. PRIMARY)

3150' LF $ $

5 INSTALLATION OF 2" CONDUIT FOR (1/0 PRIMARY)

3000'

LF

6 INSTALLATION OF (350 TRIPLEX) FROM XFMR TO

UV-4

950'

LF

7 INSTALLATION OF 3" CONDUIT FOR (350 TRIPLEX)

900'

8 INSTALLATION OF(#6 DUPLEX ) FOR S/LIGHTS

9 INSTALLATION OF 2" CONDUIT FOR (#6 DUPLEX )

360' LF $ $

INSTALL SINGLE PHASE TRANSFORMERS (25-100

KVA) WITH CONCRETE PADS AND GROUNDING

ASSEMBLY

EA $ $

11 PRIMARY CABLE TERMINATION (ELBOWS)

26 EA $ $

12 INSTALL UV-4 PEDESTAL WITH GROUNDING

ASSEMBLY PER C.O.L. SPEC.

9 $ $

13 INSTALL UV-2 BOXES AT EXISTING AND NEW LIGHT

POLES

10 EA $ $

14 INSTALL GROUNDING ASSEMBLY IN EXISTING

PADMOUNT TRANSFORMER

2 EA $ $

15 INSTALL (UM-2) OVERHEAD TO UNDERGROUND

SINGLE PHASE TERMINATIONS (RISER POLES)

4 EA $ $

16 REMOVE (UM-2) FROM EXISTING RISER POLES

5 EA $ $

17 REMOVE EXISTING TRANSFORMERS & PAD

15 EA $ $

18 HAND TRENCHING AND DIGGING 60 FT $ $

19 INSTALL TOWN AND COUNTRY LIGHTS(20)D.BURY

3 EA $ $

SUBTOTAL

OPTIONAL VARIABLE LINE ITEMS

20 ADD FOR ROCK BORE 500 LF $ $

21 ADD FOR BLAST/HAMMER ROCK 300 LF $ $

TOTAL $

SB011-26 Page 4

Termination for Cause: The City may terminate this agreement for cause upon ten (10) days prior written notice to the supplier of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the City’s rights or remedies by law.

Termination for Convenience: The City may terminate this agreement for its convenience at any time upon thirty

(30) days written notice to the contractor. In the event of the City’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the supplier, which shall itemize each element of performance.

Certification of Non-Collusion in Bid Preparation Signature Date

The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

E-mail address

SB011-26 Page 5

Failure to return this page as part of bid document may result in rejection of bid.

BIDDING FORM CONTINUED

(This Bid Form is part of the Bid Documents)

BID NUMBER: SB011-26 BID DATE: December 3, 2025

SUBMITTAL DATE:

BY:

(Bidder)

PROJECT DESCRIPTION: Longleaf Greenfield Reconduct Project

THIS BID IS SUBMITTED TO: City of Lawrenceville, Georgia (hereinafter called Owner)

This bid is submitted to the City of Lawrenceville in accordance with the instructions, requirements, and forms included in the bidding documents, and the bidder agrees to complete all work for the bid price and substantially complete the work within 140 calendar days from the written notice to proceed.

The bidder agrees if the bid is accepted by the City of Lawrenceville within ninety (90) days of the date of bid opening, the bidder shall within ten days after receipt of notification of this acceptance execute a contract upon the terms, conditions, and prices set forth herein and in the form and manner required by the City of Lawrenceville. The bidder further accepts the terms and conditions contained in the bidding requirements for disposition of bid security.

In submitting this bid, bidder makes representations required by Instructions to Bidders and further warrants and represents:

a. Bidder has examined Bid Document Package, including Advertisement for Bids and Instructions to Bidders, and following addenda:

No. Dated No. Dated

b. Bidder has examined site and locality where the work is to be performed and legal requirements

(federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting work cost, difficulty, progress, or performance and has made independent investigations as bidder deems necessary.

c. Bidder has carefully studied reports and drawings indicating subsurface conditions and drawings depicting physical conditions as identified in General Conditions and accepts determination concerning technical data contained in reports and drawings on which bidder is entitled to rely.

d. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigations, explorations, tests, and studies (in addition to or to

SB011-26 Page 6 supplement those referred to in "c." above) pertaining to subsurface or physical conditions at site or otherwise affecting cost, progress, performance, or furnishing work as bidder considers necessary for performing or furnishing work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by bidder.

e. Bidder has reviewed and checked plans and data shown or indicated on bid document package with respect to existing underground facilities at or contiguous to site and assumes responsibility for accurately locating underground facilities. No additional examinations, investigations, explorations, tests, reports, or similar information or data concerning underground facilities are or will be required by bidder in order to perform and furnish work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions.

f. Bidder has correlated results from observations, examinations, investigations, explorations, tests, reports, and studies with terms and conditions contained in bid document package.

g. Bidder has given Owner written notice concerning conflicts, errors, or discrepancies discovered in bid document package and written resolution by Owner is acceptable to bidder.

h. This bid is genuine and not made in interest of or for any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules produced by any group, association, organization, or corporation; bidder has not directly or indirectly induced or solicited any other bidder to submit false or sham bid; bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over Owner.

i. The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

j. By submitting a bid to the City, contractor agrees that they are in compliance with O.C.G.A. 13-

10-91 and Rule 300-10-1-.02. Such attestation(s) shall be maintained and may be inspected by the City at any time. Any such attestation shall become a part of the contractor/subcontractor agreement.

k. An affidavit of such compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 will be initiated by the City, signed by the contractor, and will become part of the contract.

l. It is the policy of the City of Lawrenceville that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless the contractor shall provide evidence on City-provided forms that it and its subcontractors have registered for and are participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) to verify information of all new employees.

m. The Purchasing Director shall be authorized to conduct random audits of a contractor’s or subcontractors’ compliance with O.C.G.A. 13-10-91 and the rules and regulations of the Georgia

SB011-26 Page 7

Department of Labor. The contractor and subcontractors shall retain all documents and records of its compliance for a period of three (3) years following completion of the contract. This requirement shall apply to all contracts for the physical performance of services where more than three (3) persons are employed on the City contract.

Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director shall report same to the Department of Homeland Security.

A contractor’s failure to participate in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract. If it is determined that a subcontractor is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2), the City of Lawrenceville may direct the contractor to terminate that subcontractor. A contractor’s failure to follow the City’s instruction to terminate a subcontractor that is not participating in the federal work authorization program as defined by O.C.G.A. 13- 10-90(2) may be sanctioned by termination of the contract.

n. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted within the time specified in the bid schedule.

SB011-26 Page 8

BIDDER'S ACKNOWLEDGEMENT

The undersigned bidder acknowledges all requirements outlined in the above "Instructions to Bidders Package" and all documents referred to therein. This signed form must accompany the completed bid form submitted at the time of bid.

SIGNATURE: DATE:

(President, Vice President or Corporate Officer)

PRINTED NAME: TITLE:

ATTESTED BY: DATE:

(Secretary of Corporation)

PRINTED NAME: TITLE:

SEAL

(Corporate Seal Required if Bidder is a Corporation)

COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NO.:

SB011-26 Page 9

Lawrenceville, Georgia

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a

(Corporation, Partnership or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee)

Thereinafter referred to as Obligee: in the penal sum of Dollars ($ ) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to Lawrenceville, Georgia, a proposal for furnishing materials, labor, and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the proposal be accepted, the Principal shall within ten days after receipt of notification of the acceptance, execute a Contract in accordance with the Proposal and upon the terms, conditions, and prices set forth in the form and manner required by Lawrenceville, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to Lawrenceville, Georgia, each in the amount of 100% of the total Contract Price, in form and with security satisfactory to said Lawrenceville, Georgia, and otherwise, to be and remain in full force and virtue in law, and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Lawrenceville, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, SB011-26 Page 10 as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed and dated this day of , A.D., 20 .

ATTEST:

(Principal)

(Principal Secretary)

By:

(SEAL)

(Address)

(Witness as to Principal)

(Surety)

ATTEST: By:

(Attorney-in-Fact)

Resident or Nonresident Agent

(Witness as to Surety)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

SB011-26 Page 11

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement should be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a Corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion. Attach copy of the contracts on hand).

7. General description of work performed by your company. Attach copy.

8. Have you ever failed to complete any work awarded to you?_________________________ If so, where and why_________________________________________________________________.

9. Have you ever defaulted on a contract?______________________________ If so, where and why?_________________________________________________________________________.

10. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Attach copy.

11. Experience in construction work similar in importance to this project. Attach copy.

12. Background and experience of the principal members of your organization, including officers:

Attach copy.

SB011-26 Page 12

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated this _______________ day of ____________________, 20___.

(Name of Bidder)

By:_____________________________________

Title:_____________________________________

State of ___________________

County of ___________________

___________________________________________ being duly sworn deposes and says that he or she is ___________________________ of ______________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this __________________ day of ___________________________, 20___.

(Notary Public) My Commission Expires:

_______________________________ (SEAL)

(Date)

SB011-26 Page 13

BIDDER QUALIFICATIONS

CITY OF LAWRENCEVILLE, GEORGIA

FORM OF NON-COLLUSION AFFIDAVIT

(This Non-Collusion Affidavit is Part of the Bid Documents)

BID NUMBER: SB011-26 BID DATE: December 3, 2025

PROJECT NAME: Longleaf Greenfield Reconduct Project

STATE OF )

SS.

COUNTY OF )

being first duly sworn, deposes and says that he is

(Sole owner, partner, president, secretary, etc.)

The party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or sham;

that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or of that of any other Bidder, or to secure any advantage against the City of Lawrenceville, or any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(Affiant)

Subscribed and Sworn to before me this Day of 20

(Notary Public in and for)

(County)

My Commission expires , 20

SB011-26 Page 14

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement should be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a Corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion. Attach copy of the contracts on hand).

7. General description of work performed by your company. Attach copy.

9. Have you ever failed to complete any work awarded to you?_________________________ If so, where and why_________________________________________________________________.

9. Have you ever defaulted on a contract?______________________________ If so, where and why?_________________________________________________________________________.

10. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Attach copy.

11. Experience in construction work similar in importance to this project. Attach copy.

12. Background and experience of the principal members of your organization, including officers:

Attach copy.

SB011-26 Page 15

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated this _______________ day of ____________________, 20___.

(Name of Bidder)

By:_____________________________________

Title:_____________________________________

State of ___________________

County of ___________________

___________________________________________ being duly sworn deposes and says that he or she is ___________________________ of ______________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this __________________ day of ___________________________, 20___.

(Notary Public) My Commission Expires:

_______________________________ (SEAL)

(Date)

LAWRENCEVILLE, GEORGIA

SAMPLE CONTRACT FORM

CONTRACT

This CONTRACT made and entered into this day of , 20 by and between the City of Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia (Party of the First Part, hereinafter called the City), and , (Party of the Second Part, hereinafter called the Contractor).

WITNESSETH: That the Contractor has agreed, and by these presents does agree, with the City for the consideration herein mentioned to furnish all equipment, tools, material, skill, knowledge and labor of every description necessary to carry out and complete in a good, firm, substantial and workmanlike manner the work required under the Contract Documents and under the provisions of the Performance Bond and Payment Bond. The term Contract Documents shall include: the Drawings and Specifications of the project, the Proposal made by the Contractor, the Advertisement, the Instructions to Bidder, the Bid Form, the General Conditions and this Contract. The work shall be performed in strict conformity with the Contract Documents and said Contract Documents shall all form essential parts of the Contract. The work covered by this Contract includes all work shown on the plans and specifications and listed in the conditions and specifications to wit:

Longleaf Greenfield Reconduct Project

The Contractor awarded work under this contract shall commence work within ten (10) days after the issuance of the Notice to Proceed and shall fully complete all work hereunder within 140 consecutive calendar days from and after said date.

CITY and CONTRACTOR recognize that time is the essence of this Agreement. If the WORK is not substantially complete within the time specified (plus any extension of time allowed in the General Conditions), the CITY will suffer damage and loss that is difficult to calculate. The CITY and CONTRACTOR recognize and agree that the damage and loss that CITY will suffer if the WORK is not completed in a timely manner in accordance with the contract terms is difficult or impossible to accurately calculate. Therefore, CITY and CONTRACTOR agree that a reasonable amount to fully compensate CITY for damage and loss it would incur as a result of the failure of CONTRACTOR to complete the WORK in the time allowed by this Agreement shall be the sum of $100.00 per day. The amount in this provision is an amount CITY and CONTRACTOR agree upon as a reasonable amount of damages to fully compensate the CITY for any damage or loss it would suffer from a delay in the timely completion of the WORK, and is intended to provide CITY with reasonable liquidated damages and is not intended as a penalty.

The City shall pay and the Contractor shall receive the unit prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract, which shall in no event exceed _____________________________ ($ ) based on the proposal which sum shall be paid in the manner and terms specified in the Contract Documents, but before issuance of certificate of payment, if the Contractor shall not have submitted evidence satisfactory to the City that all payrolls, materials bills, and other indebtedness connected with the work have been paid, the City may withhold, in addition to the retained percentages, such amount or amounts as may be

SAMPLE CONTRACT FORM

necessary to pay just claims for labor and services rendered and materials in and about the work, and such amount or amounts withheld or retained may be applied by the City to the payment of such just claims.

When the Contractor has performed in accordance with the provisions of this Contract, the City of Lawrenceville shall pay to the Contractor, within thirty (30) days of receipt of any payment request based upon work completed or service provided pursuant to the Contract, the sum so requested, less the retainage stated in this Contract, if any. In the event that the City of Lawrenceville fails to pay the Contractor within sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the Contract, the City shall pay the Contractor interest at the rate of l/2% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of the pay request. The Contractor's acceptance of progress payments or final payment shall release all claims for interest on said payments.

It is further mutually agreed between the Parties hereto that if, at any time after the execution of the Contract and the Performance Bond for its faithful performance and the Payment Bond, the first party shall deem the surety or sureties upon such bond to be inadequate to cover the performance of the work, the second party shall, at its expense, within five (5) days after the receipt of notice from the first party to do so, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the first party. In such event, no further payment to the second party shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the work shall be furnished in a manner and form satisfactory to the first party.

The parties agree that each of the provisions included in this Contract is separate, distinct and severable from the other and remaining provisions of this Contract, and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

(Signatures Next Page)

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

David R. Still, Mayor City of Lawrenceville, Georgia

Signature

Karen Pierce, City Clerk City of Lawrenceville, Georgia

APPROVED AS TO FORM:

City of Lawrenceville Attorney Pereira, Kirby, Kinsinger & Nguyen, LLP

CONTRACTOR:

BY:

Print Name

Title

ATTEST:

Signature

Print Name Corporate Secretary (Seal)

PERFORMANCE BOND

a Corporation of the State of and a surety authorized by law to do business in, the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee) hereinafter referred to as Obligee are held and firmly bound unto said Obligee and all persons doing work or furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract referred to, in the penal sum of Dollars($ )in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto attached, with the Obligee.

NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall well, truly, fully and faithfully perform said contract according to its terms, covenants, conditions, and agreements of said contract during the original term of said contract and any extensions thereof that may be granted by the Obligee, with or without notice to the Surety, and during the life of any guaranty required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreement of any and all duly authorized modifications of said contract that may hereafter be made, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the work to be performed thereunder.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be construed as a bond in compliance with the requirements thereof.

(Signatures Next Page)

(Witness to Principal)

(Resident Agent)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

PAYMENT BOND

a Corporation of the State of and a surety authorized by law to do business in, the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee) hereinafter called the Obligee for the use and protection of all subcontractors and all persons supplying labor, services, skill, tools, machinery, materials and/or equipment in the prosecution of the work provided for in the contract hereinafter referred to in the full and just sum of Dollars($ ) in lawful money of the United States, for the payment of which sum, will and truly to be made, the Principal and Surety bind themselves, their, and each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto attached, with the Obligee.

NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall well, truly, and faithfully perform said Contract according to its terms, covenants, and conditions, and shall promptly pay all persons furnishing labor, materials services, skill, tools, machinery and/or equipment for use in the performance of said Contract, then this obligation shall be void; otherwise it shall remain in full force and effect.

ALL persons who have furnished labor, materials, services, skill, tools, machinery and/or equipment for use in the performance of said Contract shall have a direct right of action on this Bond, provided payment has not been made in full within ninety (90) days after the last day on which labor was performed, materials, services, skill, tools, machinery, and equipment furnished or the subcontract completed.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the work to be performed thereunder.

PROVIDED, HOWEVER, that no suit or action shall be commenced hereunder by any person furnishing labor, materials, services, skill, tools, machinery, and/or equipment having a direct contractual relationship with a subcontractor, but no contractual relationship express or implied with the Principal:

Unless such person shall have given notice to the Principal within ninety (90) days after such person did, or performed the last of the work or labor, or furnished the last of the materials, services, skill, tools, machinery and/or equipment for which claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials, services, skill, tools, machinery and/or equipment were furnished, or for whom the work or labor was done or performed. Such a notice shall be served by mailing the same by registered mail, postage prepaid, in an envelope addressed to the Principal, at any place where an office is regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the State in which the aforesaid project is located, save that such service need not be made by a public officer, and a copy of such notice shall be delivered to the Obligee, to the person and at the address provided for in the Contract, within five (5) days of the mailing of the notice to the Principal.

PROVIDED, FURTHER, that any suit under this bond must be instituted before the expiration of one (1) year after the acceptance of the public works covered by the Contract by the proper authorities.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of

Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be construed as a bond in compliance with the requirements thereof.

SB011-26 Page 5

(Witness to Principal)

(Resident Agent)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

Solicitation Name & No. Longleaf and Greenfield Re-conduct Project; SB011-26

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commo known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10- 91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Public Employer

Street Address

City/State/Zip Code

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SB011-26 Page 7

REFERENCES

The City of Lawrenceville requests a minimum of three, (3) references where work of a similar size and scope has been completed.

1. Company Name

Brief Description of Project

Completion Date

Contact Person

Telephone

E-Mail Address

2. Company Name

3. Company Name

Company Name

SB011-26 Page 8

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

Company Name

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. The City of Lawrenceville should be shown as an additional insured on General Liability, Auto Liability and Umbrella

Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

City of Lawrenceville 70 S. Clayton St.

PO Box 2200 Lawrenceville, Georgia 30046

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers'

Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the

City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City of Lawrenceville as to form and content has been filed with the City. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis.

The City will be included as a Loss Payee in this coverage for City-owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the contractor or their insurer relating to a City project will be made available to the City upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Rev. 05/15

CITY OF LAWRENCEVILLE

PURCHASING DEPARTMENT

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the City Council. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and Enforcement, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if calendar days are used, include Saturday, Sunday, and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the City of Lawrenceville Purchasing Office with the name…