SB009_25 Inv.pdf

PROJECT MANUAL

FOR

SB009-25

LAWRENCEVILLE WAYFINDING SIGNS PROJECT

CITY OF LAWRENCEVILLE

LAWRENCEVILLE, GEORGIA

The drawings, specifications, and other bidding documents of the City of Lawrenceville for the LAWRENCEVILLE WAYFINDING SIGNS PROJECT are provided for your use in offering bids in response to the Owner’s invitation to bidders. Supplying these documents for bidding purposes does not convey any type of license for copying or transfer of ownership or intellectual property right, including copyright, to plan holders.

No electronic devices, including photocopy, may be used to copy any part of these documents without the written permission of the Architect / Engineer or other copyright holder.

OWNER

70 S. CLAYTON STREET

LAWRENCEVILLE, GEORGIA 30046

SPECIFICATIONS

DIVISION 0 BIDDING AND CONTRACT REQUIREMENTS

00100 Notice to Bid 00200 Instructions to Bidders 00300 Statement of Equipment 00410 Bidding Form 00440 Statement of Bidder’s Qualifications 00480 Non-Collusion Affidavit 00520 Sample Contract 00700 General Conditions 00800 Supplemental General Conditions 00805 Special Assurances 00900 Pay Request Form 1 00901 Pay Request Form 2

DIVISION 1 GENERAL REQUIREMENTS

01010 Summary of Work 01025 Measurement and Payment 01026 Schedule of Values 01027 Testing 01046 Construction Sequencing 01055 Construction Staking 01060 Regulation Requirements 01091 Codes and Standards 01200 Project Meetings 01320 Construction Photographs 01340 Shop Drawings 01540 Job Site Facilities and Security 01570 Traffic Control 01611 Storage and Protection 01710 Cleaning 01720 Project Record Documents 01740 Warranties and Bonds

DIVISION 2 SITEWORK

02000 Mobilization 02005 General 02010 Subsurface Conditions 02100 Site Preparation 02125 Erosion Control Measures 02140 Dewatering 02200 Earthwork 02213 Site grading 02225 Trench excavation and backfill 02250 Subgrade Construction and Preparation 02523 Concrete Sidewalks & Curb and Gutter 02935 Sod Installation

DIVISION 3 CONCRETE WORK

03050 Concrete Work

DIVISION 4 SIGNALIZATION

04000 Outdoor Signage

END OF SECTION

October 9, 2024

NOTICE TO BID

FOR

Lawrenceville Wayfinding Signs Project

The City of Lawrenceville is soliciting competitive sealed bids from Contractors for the Lawrenceville Wayfinding Signs Project. Sealed bids will be received by the Lawrenceville Finance Department, 70 S. Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046 until 3:00 P.M. local time on Tuesday, November 12, 2024, and then publicly opened and read aloud. Any bid received after 3:00 P.M. will not be accepted. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening.

The work to be performed by the General Contractor consist of but is not limited to the following major items:

• TRAFFIC CONTROL (PEDESTRIAN AND VEHICULAR) during all stages.

• DEMOLITION including removal, clearing and grubbing.

• SITE WORK, EARTH WORK including grading and excavation.

• CONCRETE including remove, install, and replace concrete.

• OUTDOOR SIGNAGE. Including but not limited to provide and install mountained painted aluminum signages with foundation, vynil finishes, mounting, and reflective graphics applied. Contractor must match proposed new signage with the existing signage located downtown Lawerenceville. Shop drawings/mockups to be submitted to owner prior to the fabrication of any products.

• Re-grout all exist. structures & site clearing/cleaning.

• The equipment and materials to be furnished by the Contractor will be installed at the locations shown on the Drawings and as described in the respective section of these specifications.

• All work shall comply with all Federal, State, and local requirements and specifications.

• The latest GDOT Standard Specifications for Road and Bridge Construction of the

Georgia Department of Transportation, shall govern the construction of this project.

Copies of the Plans, Specifications and Contract Documents may be obtained from the Lawrenceville City website https://www.lawrencevillega.org/bids.aspx .

A pre-bid conference is scheduled for 10:00 A.M. on Tuesday, October 22, 2024, at Lawrenceville City Hall located at 70 South Clayton Street, 4rd floor City Council Chambers, Lawrenceville, GA.

30046. All bidders are urged to attend.

Questions regarding bids should be submitted to Chris Duncan, Buyer, via email at chris.duncan@lawrencevillega.org no later than 3:00 p.m. local time, October 24, 2024. Bids are legal and binding upon the bidder when submitted.

https://www.lawrencevillega.org/bids.aspx mailto:%20chris.duncan@lawrencevillega.org mailto:%20chris.duncan@lawrencevillega.org

NOTICE TO BID

00100-2

Notice of Bid -Page 2

Lawrenceville Wayfinding Signs Project Date: November 12, 2024 Bid Number: SB009-25

Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia.

No Bidder may withdraw his Bid within ninety (90) days after the actual date of the opening thereof.

Bidder agrees to complete the Contract awarded within the "allowable calendar days for completion" from 10 days from the date of the "Notice to Proceed".

A five percent (5%) bid bond must be submitted with the bid. Successful contractor will be required to provide a one hundred percent (100%) payment and one hundred percent (100%) performance bond as well as an insurance certificate fulfilling requirements as stated in the bid documents. Surety and insurance companies must have an AM Best rating of A-5 or greater, be listed in the Federal Registry of Companies holding Certificate of Authority and acceptable sureties on Federal Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.

All bonds must be submitted on forms provided by the City of Lawrenceville and agencies providing bonds and insurance should provide proof that they meet the criteria outlined in the bid and contract documents.

The City of Lawrenceville does not discriminate on the basis of disability in the admission or access to its programs or activities. The written Bid Documents supersede any prior verbal or written communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. The City of Lawrenceville reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

All companies submitting a bid will be notified in writing of award.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

END OF SECTION 00100

INSTRUCTIONS TO BIDDERS

00200-1

SECTION I

1. Each bidder must examine the Notice to Bid, Instructions to Bidders, Contract, Contract General Conditions, Specifications, Bid Schedule, Drawings, and Addenda. Failure to do so will be at the bidder’s risk.

2. Each bidder shall furnish all information required by the bidding requirements. The authorized representative must sign the bid as well as print or type his/her name on the bid schedule.

Erasures or other changes must be initialed by the authorized representative signing the bid. Bids can only be signed by a person authorized to commit company resources.

3. Bids are legal and binding upon the bidder when submitted. Receipt of addenda should be acknowledged on the bid schedule. No oral interpretations or information can be considered as binding.

4. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening. Faxed bids cannot be considered.

5. Bidding Requirements will consist of the following:

a) Bid Schedule

b) Non-Collusion Affidavit

c) Statement of Bidder’s Qualifications

6. Award will be made to the bidder submitting the lowest responsive and responsible bid. The City reserves the right to make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City, all such information for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract.

7. Bids may be withdrawn only the case of mathematical error. The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

00200-2

Bidder has up to forty-eight (48) hours to notify the City of Lawrenceville Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening.

Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period.

Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise. Bid withdrawal is not automatically granted and will be allowed solely at the City of Lawrenceville’s discretion.

8. The City of Lawrenceville reserves the right to reject any or all bids, to waive technicalities, and to make an award as deemed in its best interest.

9. The City is exempt from federal excise tax and Georgia sales tax with regard to goods purchased directly by the City. Nevertheless, contractors are responsible for federal excise tax and Georgia sales taxes, including taxes for materials incorporated in City construction contracts.

10. The attention of all bidders is directed to the fact that all applicable federal state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written.

11. Information submitted by a bidder in the bidding process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act of Compulsory Process.

12. Failure to observe any of the Instructions to Bidders or conditions in the Invitation to Bid may constitute grounds for rejection of the bid. Failure to use City Bidding Form and to acknowledge applicable addenda may result in a bid being deemed non-responsive an automatic rejection.

13. The Work shall be completed within 90 consecutive calendar days. The completion of the work will be computed from the date of the Notice to Proceed or as stated in the pre-construction meeting.

14. Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

15. "Liquidated Damages" shall mean the negotiated sum of which the Bidder agrees to pay for each consecutive working day beyond the Contract Time required to complete the work.

16. Construction areas min. safety requirements & important issues:

• The contractor shall post warning signs at all construction zones for pedestrians to be aware of their surroundings.

• The contractor shall prevent any damage to adjacent sidewalks, utilities, or private property during construction.

• Construction entrance, silt fences and any other required erosion control device shall be in place prior to clearing, construction or demolition operations.

• All structures to be demolished shall be completely removed above and below grade.

• Abandoned service lines to the existing structures shall also be removed.

17. Standard Specifications:

INSTRUCTIONS TO BIDDERS

00200-3

All work shall comply with all Federal, State, and local requirements and specifications.

The latest GDOT Standard Specifications for Road and Bridge Construction, and as amended herein, shall govern the construction of this project.

18. Addenda and Interpretations:

No interpretation of the meaning of the Drawings, Specifications or other bid documents will be made to any bidder orally. Every request for such interpretation should be made in writing. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the Specifications. Failure of a bidder to receive any addendum shall not relieve him of any obligation under his bid. All addenda shall become part of the Contract Documents.

19. Site Examination:

The Bidder is advised to examine all the locations of the work and to inform himself fully as to its conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the execution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. The Plans are based on field run survey provided by the City of Lawrenceville, accuracy of this information shall be verified by the Bidder.

Failure to examine the site will not relieve the successful bidder of his obligation to furnish all products and labor necessary to carry out the provisions of his contract.

The Bidder shall notify the Owner of the date and time he proposes to examine the location of the work. The Bidder shall confine his examination to the specific areas designated for the proposed construction, including easements and public rights-of-way. If, due to some unforeseen reason, the Owner's proceedings for obtaining the proposed construction site (including easements), have not been completed, the Bidder may enter the site only with the express consent of the property owner. The Bidder is solely responsible for any damages caused by his examination of the site.

PART II – INSURANCE

The successful bidder, shall obtain, maintain and furnish to the City certificates or insurance for the entire duration of the contract period. Insurance requirements starting on the next page.

INSTRUCTIONS TO BIDDERS

00200-4

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. The City of Lawrenceville should be shown as an additional insured on General Liability, Auto

Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

7. Certificate Holder should read:

City of Lawrenceville 70 S. Clayton St.

PO Box 2200 Lawrenceville, Georgia 30046

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European

INSTRUCTIONS TO BIDDERS

00200-5 markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City of Lawrenceville as to form and content has been filed with the City.

The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the contractor or their insurer relating to a City project will be made available to the City upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of

1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds

INSTRUCTIONS TO BIDDERS

00200-6

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

PART III – CONTRACT AWARD AND EXECUTION

A. Within ten (10) days from receipt of the Notice of Award from the City, the successful bidder is required to:

1. Return to the City’s Purchasing Office contract documents executed by the authorized representative and attested by the corporate secretary of the bidder.

2. Provide insurance certificates as specified in the bidding documents.

The City may extend this ten-day period at its discretion.

B. The successful bidder’s failure to execute the contract, provide a performance bond and a payment bond and furnish satisfactory proof of coverage of the insurance required within a ten-day period or any extension thereof may be just cause for annulment of the award and forfeiture of the bid guaranty to the City of Lawrenceville, not as a penalty but as liquidation of damages sustained. At the discretion of the City the award then may be made to the next lowest, responsible bidder, or the work may be re-advertised.

C. The contract documents and insurance certificate, shall be executed and furnished to the City in duplicate.

END OF SECTION 00200

BIDDING FORM

00410-1

Failure to return this page as part of bid document may result in rejection of bid.

Bidder submits the following lump-sum/unit prices for the LAWRENCEVILLE WAYFINDING SIGNS PROJECT identified in Bid Form as part of this Bid. Failure to utilize and return this form as a part of the bidding documents may result in rejection of bid.

ITEM

NO. ITEM DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

PRICE

1 Mobilization 1 LS

2 Traffic Control & Stagging (Vehicular & Pedestrian per latest MUTCD) 1 LS

3 Demolition/Clearing & Grubbing 1 LS

4 Existing Wayfind Sign to be re-worded and re-arrowed only (front and back) 21 EA

Existing Wayfind Sign to be re-worded/re-arrowed (front and back) and relocated (account for new foundation and site restoration)

1 EA

New all Complete Wayfind Sign with pole and footing (wording, arrowing, painted front and back)

4 EA

Proposed New Parking Sign with pole, footing and QRC color sign (front and back). Detail 2 drawing TR-200.

17 EA

New Parking Sign, only install QRC color sign to existing parking pole (front and back).

Detail 1 Signs #5, #9, #30, drawing TR-200.

3 EA

Proposed “New” Parking Sign on existing Light Pole, only install QRC color sign to existing light pole (front and back). Detail 6 Sign #16 drawing TR-200.

1 EA

1’W x 1.5’H Proposed “New” Public Parking Sign. Including 6’ aluminum post and breakaway. (Remove existing and install new) (Detail 4 drawing TR-200)

1 EA

11 8’W x 3’H New Parking Sign.

(Detail 5 Sign #15 drawing TR-200) 1 EA

4.5’W x 5’H Wayfind Sign at Chestnut St and E Crogan St. (Remove existing and install new) (Detail 1&2, Signs #41&42 drawing TR-206)

2 EA

TOTAL $

Amounts are to be shown in numbers only. It is understood; that the estimated quantities in the Bid Proposal are approximate and are used only for comparison of bids, and are subject to increase or decrease as required

00410-2 to properly complete the Contract work. Low bidder shall be determined on the basis of the TOTAL BID PRICE. Furthermore, the Contractor shall be responsible for including all items required to perform the project as indicated on the plans and specifications and including all costs into the most appropriate unit prices, if not explicitly described in the Payment paragraph of each section.

NOTES

*Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the Purchasing Director named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the City Council. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

00410-3

Failure to return this page as part of bid document may result in rejection of bid.

BIDDING FORM CONTINUED

(This Bid Form is part of the Bid Documents)

BID NUMBER: SB009-25 BID DATE: November 12, 2024

SUBMITTAL DATE:

BY:

(Bidder)

PROJECT DESCRIPTION: Lawrenceville Wayfinding Signs Project

THIS BID IS SUBMITTED TO: City of Lawrenceville, Georgia (hereinafter called Owner)

This bid is submitted to the City of Lawrenceville in accordance with the instructions, requirements, and forms included in the bidding documents, and the bidder agrees to complete all work for the bid price and substantially complete the work within 90 calendar days from the written notice to proceed.

The bidder agrees if the bid is accepted by the City of Lawrenceville within ninety (90) days of the date of bid opening, the bidder shall within ten (10) days after receipt of notification of this acceptance execute a contract upon the terms, conditions, and prices set forth herein and in the form and manner required by the City of Lawrenceville. The bidder further accepts the terms and conditions contained in the bidding requirements for disposition of bid security.

In submitting this bid, bidder makes representations required by Instructions to Bidders and further warrants and represents:

a. Bidder has examined Bid Document Package, including Advertisement for Bids and Instructions to Bidders, and following addenda:

No. Dated No. Dated

b. Bidder has examined site and locality where the work is to be performed and legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting work cost, difficulty, progress, or performance and has made independent investigations as bidder deems necessary.

c. Bidder has carefully studied reports and drawings indicating subsurface conditions and drawings depicting physical conditions as identified in General Conditions and accepts

00410-4 determination concerning technical data contained in reports and drawings on which bidder is entitled to rely.

d. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigations, explorations, tests, and studies (in addition to or to supplement those referred to in "c." above) pertaining to subsurface or physical conditions at site or otherwise affecting cost, progress, performance, or furnishing work as bidder considers necessary for performing or furnishing work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by bidder.

e. Bidder has reviewed and checked plans and data shown or indicated on bid document package with respect to existing underground facilities at or contiguous to site and assumes responsibility for accurately locating underground facilities. No additional examinations, investigations, explorations, tests, reports, or similar information or data concerning underground facilities are or will be required by bidder in order to perform and furnish work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions.

f. Bidder has correlated results from observations, examinations, investigations, explorations, tests, reports, and studies with terms and conditions contained in bid document package.

g. Bidder has given Owner written notice concerning conflicts, errors, or discrepancies discovered in bid document package and written resolution by Owner is acceptable to bidder.

h. This bid is genuine and not made in interest of or for any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules produced by any group, association, organization, or corporation; bidder has not directly or indirectly induced or solicited any other bidder to submit false or sham bid; bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over Owner.

i. The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

j. By submitting a bid to the City, contractor agrees that they are in compliance with O.C.G.A.

13-10-91 and Rule 300-10-1-.02. Such attestation(s) shall be maintained and may be inspected by the City at any time. Any such attestation shall become a part of the contractor/subcontractor agreement.

k. An affidavit of such compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 will be initiated by the City, signed by the contractor, and will become part of the contract.

00410-5

l. It is the policy of the City of Lawrenceville that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services.

Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless the contractor shall provide evidence on City-provided forms that it and its subcontractors have registered for and are participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) to verify information of all new employees.

m. The Purchasing Director shall be authorized to conduct random audits of a contractor’s or subcontractors’ compliance with O.C.G.A. 13-10-91 and the rules and regulations of the Georgia Department of Labor. The contractor and subcontractors shall retain all documents and records of its compliance for a period of three (3) years following completion of the contract. Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director shall report same to the Department of Homeland Security.

A contractor’s failure to participate in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract. If it is determined that a subcontractor is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2), the City of Lawrenceville may direct the contractor to terminate that subcontractor. A contractor’s failure to follow the City’s instruction to terminate a subcontractor that is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract.

n. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted within the time specified in the bid schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address

00410-6

BIDDER'S ACKNOWLEDGEMENT

The undersigned bidder acknowledges all requirements outlined in the above "Instructions to Bidders Package" and all documents referred to therein. This signed form must accompany the completed bid form submitted at the time of bid.

SIGNATURE: DATE:

(President, Vice President or Corporate Officer)

PRINTED NAME: TITLE:

ATTESTED BY: DATE:

(Secretary of Corporation)

PRINTED NAME: TITLE:

SEAL

(Corporate Seal Required if Bidder is a Corporation)

COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NO.:

BIDDER QUALIFICATIONS

00440-1

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a Corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion. Attach copy of the contracts on hand).

7. General description of work performed by your company. Attach copy.

8. Have you ever failed to complete any work awarded to you?_________________________ If so, where and why_________________________________________________________________.

9. Have you ever defaulted on a contract?______________________________ If so, where and why?_________________________________________________________________________.

10. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Attach copy.

11. Experience in construction work similar in importance to this project. Attach copy.

12. Background and experience of the principal members of your organization, including officers:

Attach copy.

13. List any litigation the firm or any parent firm has been in or is currently involved in and state the status and/or outcome: __________________________________________________________

00440-2

MINIMUM REQUIREMENTS

The bidder must:

• Maintain a permanent place of business.

• Have the appropriate technical experience and working knowledge, to perform the work.

• Have the right equipment and personnel to perform the work.

• Have suitable financial means to meet obligations incidental to the work.

• Show proof of no less than THREE Contracts of similar character to the work being bid for a public agency, each with an original contract price of no less than $100,000.00 within the past five years.

• Have visited and examined the location of the work.

• Enter into a binding contract with the City to perform the work.

• Sign the City’s affidavit verifying compliance with O.C.G.A. 13-10-91 and Georgia

Dept. of Labor Rule 300-10-1.02

00440-3

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated this _______________ day of ____________________, 20___.

(Name of Bidder)

By:_____________________________________

Title:_____________________________________

State of ___________________

County of ___________________

___________________________________________ being duly sworn deposes and says that he or she is ___________________________ of ______________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this __________________ day of ___________________________, 20___.

(Notary Public) My Commission Expires:

_______________________________ (SEAL)

(Date)

END OF SECTION

NON-COLLUSION AFFIDAVIT

00480-1

CITY OF LAWRENCEVILLE, GEORGIA

FORM OF NON-COLLUSION AFFIDAVIT

(This Non-Collusion Affidavit is Part of the Bid Documents)

BID NUMBER: SB009-25 BID DATE: November 12, 2024

Project Name: Lawrenceville Wayfinding Signs Project

STATE OF )

SS.

COUNTY OF )

being first duly sworn, deposes and says that he is

(Sole owner, partner, president, secretary, etc.)

The party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or sham;

that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or of that of any other Bidder, or to secure any advantage against the City of Lawrenceville, or any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(Affiant)

Subscribed and Sworn to before me this Day of 20

(Notary Public in and for)

(County)

My Commission expires , 20

(SEAL)

SAMPLE CONTRACT FORM

00520-1

CONTRACT

This CONTRACT made and entered into this day of , 20 by and between the City of Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia (Party of the First Part, hereinafter called the City), and , (Party of the Second Part, hereinafter called the Contractor).

WITNESSETH: That the Contractor has agreed, and by these presents does agree, with the City for the consideration herein mentioned to furnish all equipment, tools, material, skill, knowledge and labor of every description necessary to carry out and complete in a good, firm, substantial and workmanlike manner the work required under the Contract Documents and under the provisions of the Performance Bond and Payment Bond. The term Contract Documents shall include: the Drawings and Specifications of the project, the Proposal made by the Contractor, the Advertisement, the Instructions to Bidder, the Bid Form, the General Conditions and this Contract. The work shall be performed in strict conformity with the Contract Documents and said Contract Documents shall all form essential parts of the Contract. The work covered by this Contract includes all work shown on the plans and specifications and listed in the conditions and specifications to wit:

The Contractor awarded work under this contract shall commence work within ten (10) days after the issuance of the Notice to Proceed and shall fully complete all work hereunder within 90 consecutive calendar days from and after said date.

CITY and CONTRACTOR recognize that time is the essence of this Agreement. If the WORK is not substantially complete within the time specified (plus any extension of time allowed in the General Conditions), the CITY will suffer damage and loss that is difficult to calculate. The CITY and CONTRACTOR recognize and agree that the damage and loss that CITY will suffer if the WORK is not completed in a timely manner in accordance with the contract terms is difficult or impossible to accurately calculate. Therefore, CITY and CONTRACTOR agree that a reasonable amount to fully compensate CITY for damage and loss it would incur as a result of the failure of CONTRACTOR to complete the WORK in the time allowed by this Agreement shall be the sum of $500.00 per day. The amount in this provision is an amount CITY and CONTRACTOR agree upon as a reasonable amount of damages to fully compensate the CITY for any damage or loss it would suffer from a delay in the timely completion of the WORK, and is intended to provide CITY with reasonable liquidated damages and is not intended as a penalty.

The City shall pay and the Contractor shall receive the unit prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract, which shall in no event exceed _____________________________ ($ ) based on the proposal which sum shall be paid in the manner and terms specified in the Contract Documents, but before issuance of certificate of payment, if the Contractor shall not have submitted evidence satisfactory to the City that all payrolls, materials bills, and other indebtedness connected with the work have been paid, the City may withhold, in addition to the retained percentages, such amount or amounts as may be necessary to pay just claims for labor and services

00520-2 rendered and materials in and about the work, and such amount or amounts withheld or retained may be applied by the City to the payment of such just claims.

When the Contractor has performed in accordance with the provisions of this Contract, the City of Lawrenceville shall pay to the Contractor, within thirty (30) days of receipt of any payment request based upon work completed or service provided pursuant to the Contract, the sum so requested, less the retainage stated in this Contract, if any. In the event that the City of Lawrenceville fails to pay the Contractor within sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the Contract, the City shall pay the Contractor interest at the rate of l/2% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of the pay request. The Contractor's acceptance of progress payments or final payment shall release all claims for interest on said payments.

It is further mutually agreed between the Parties hereto that if, at any time after the execution of the Contract and the Performance Bond for its faithful performance and the Payment Bond, the first party shall deem the surety or sureties upon such bond to be inadequate to cover the performance of the work, the second party shall, at its expense, within five (5) days after the receipt of notice from the first party to do so, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the first party. In such event, no further payment to the second party shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the work shall be furnished in a manner and form satisfactory to the first party.

The parties agree that each of the provisions included in this Contract is separate, distinct, and severable from the other and remaining provisions of this Contract and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

(Signatures Next Page)

00520-3

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed, and delivered.

By:

David R. Still, Mayor City of Lawrenceville, Georgia

ATTEST:

Signature

Karen Pierce, City Clerk City of Lawrenceville, Georgia

APPROVED AS TO FORM:

City of Lawrenceville Attorney Pereira, Kirby, Kinsinger & Nguyen, LLP

CONTRACTOR:

BY:

Print Name

Title

ATTEST:

Print Name Corporate Secretary

(Seal)

Solicitation Name & No. SB009-25 Lawrenceville Wayfinding Signs Project Page 24

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10- 91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers’ licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Public Employer

Street Address

City/State/Zip Code

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______. NOTARY PUBLIC

My Commission Expires: __________________

GENERAL CONDITIONS

00700-1

STATE OF GEORGIA

GENERAL CONDITIONS

FOR CITY OF LAWRENCEVILLE CONSTRUCTION CONTRACTS

GC-1 FAMILIARITY WITH SITE

Execution of this agreement by the Contractor is a representation that the Contractor has visited the site, has become familiar with the local conditions under which the work is to be performed, and has correlated personal observations with the requirements of this agreement.

GC-2 CONTRACT DOCUMENTS

This agreement consists of the City of Lawrenceville’s request for proposals, instructions to bidders, Contractor's proposal, construction contract, Performance Bond, Payment Bond, general conditions, special provisions, specifications, plans, drawings, addenda, and written change orders.

GC-3 DEFINITIONS

The following terms as used in this agreement are defined as follows:

Change Order - a written order to the Contractor, prepared by the Engineer and issued by the City for changes in the work within the general scope of the contract documents, adjustment of the contract price, extension of the contract time, or reservation of determination of a time extension.

City - Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia.

Day - a calendar day of twenty-four hours lasting from midnight of one day to midnight the next day.

Notice to Proceed - written communication issued by the City to the Contractor authorizing it to proceed with the work and establishing the date of commencement and completion of the work.

Substantial Completion - the date certified by the engineer when all or a part of the work, identified in the engineer's certification, is sufficiently completed in accordance with the requirements of the contract documents so that the identified portion of the work can be utilized for the purposes for which it is intended.

Work - all of the services specified, indicated, shown or contemplated by the contract documents, and furnishing by the Contractor of all materials, equipment, labor, methods, processes, construction and manufacturing materials and equipment, tools, plans, supplies, power, water, transportation and other things necessary to complete such services in accordance with the contract documents to insure a functional and complete facility.

GC-4 CODES

All codes, specifications, and standards referenced in the contract documents shall be the latest additions, amendments and revisions of such referenced standards in effect as of the date of the request for proposals for this contract.

GC-5 REVIEW OF CONTRACT DOCUMENTS

Before making its proposal to the City, and continuously after the execution of the agreement, the Contractor shall carefully study and compare the contract documents and shall at once report to the

00700-2 engineer any error, ambiguity, inconsistency or omission that may be discovered, including any requirement which may be contrary to any law, ordinance, rule, or regulation of any public authority bearing on the performance of the work. By submitting its proposal, the Contractor agrees that the contract documents, along with any supplementary written instructions issued by or through the engineer that have become a part of the contract documents appear accurate, consistent and complete insofar as can be reasonably determined. If the Contractor has reported in writing any error, inconsistency, or omission to the City, has properly stopped the effected work until instructed to proceed, and has otherwise followed the instructions of the engineer, the Contractor shall not be liable to the City for any damage resulting from any such error, inconsistency, or omission in the contract documents. The Contractor shall not perform any portion of the work without the contract documents, approved plans, specifications, products and data, or samples for such portion of the work.

GC-6 STRICT COMPLIANCE

No observation, inspection, test or approval of the City or engineer shall relieve the Contractor from its obligation to perform the work in strict conformity with the contract documents.

GC-7 APPLICABLE LAW

All applicable State laws, City ordinances, and rules and…