FBO_PAINTING_solicitation_FY2016.docx

DOCX document 241 KB Posted Jun 17, 2016

Attached to: Painting Services
Solicitation number: SAU90016R0006
Issued by: Department of State US Embassy Vienna

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SAU90016R0006-Minutes_of_meeting.pdf	PDF	Jun 24, 2016
FBO_Cover_letter_Painting_Services.pdf	PDF	Jun 17, 2016
FBO_OF-347.pdf	PDF	Jun 17, 2016

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Solicitation Number: SAU90016R0006 Solicitation Number: SAU90016R0006

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide painting, drywall/plaster repair, and related services for real property owned or managed by the U.S. Government at U.S. Tri Missions Vienna, Austria. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices. Task orders will be priced and payable entirely in the currency indicated in the SF1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in local currency.

B.3.2(a) Value Added Tax, The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.3 Pricing - Base Period: The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Contract

Line Item						Estimated	Est.
Number	Description of Service	Unit	Unit Price	Quantity*	Total

45.11.01A Z	Preparatory work for renovation of
		cover coating on wood	sqm	______	1000	______
45.11.03A Z	Additional charge for entire removal
		of wood coating			sqm		20	______

45.11.040 Z	Preparatory work for renewal of
		glaze on wood	sqm	______	20	______

45.12.01A Z Impregnation for cover coatings sqm ______ 20 ______

45.12.01C Z Impregnation for glaze sqm ______ 25 ______

45.12.03A Z Basic paint on wood sqm ______ 1000 ______

45.12.03B Z Basic paint on wood, staircase sqm ______ 20 ______

45.12.03D Z Renovation – cover coating sqm ______ 20 ______

45.12.03F Z	Renovation – cover coating,		sqm	______	25	______
		structured components

45.12.05A Z Basic wood glaze sqm ______ 25 ______

45.13.01A Z	Preparatory work for renovation of
		metal surfaces	sqm	______	700	______

45.13.01B Z	Preparatory work for renovation of
		hot water radiator	sqm	______	20	______

45.13.01C Z	Preparatory work for renovation of
		cast radiator	sqm	______	20	______

45.13.02A Z	Additional charge for entire removal
		of metal coating	sqm	______	20	______

45.13.03A Z Preparatory work new coat on steel sqm ______ 20 ______

45.13.03E Z	Preparatory work new coat on
brackets up to 0.8 m		_ea_	______	2	______

45.14.03A Z Basic steel coating sqm ______ 400 ______

45.14.03B Z Renovation sqm ______ 20 ______

45.14.05B Z Galvanized steel coating, 3x sqm ______ 20 ______

45.14.09A Z Pipe coating standard up to 30 mm _m ______ 20 ______

45.14.09B Z Pipe coating standard 30-60 mm _m ______ 25 ______

45.14.09C Z Pipe coating standard 60-120 mm _m ______ 20 ______

45.14.10B Z Radiator coating renovation sqm ______ 25 ______

46.21.01A Z Covering of floors and stairs sqm ______ 10,500 ______

46.21.01B Z Covering of furniture sqm ______ 13,000 ______

46.21.10A Z Scraping off distemper sqm ______ 160 ______

46.21.12A Z Scraping off dispersion paint inside sqm ______ 20 ______

46.21.13A Z Scraping off wallpaper inside sqm ______ 200 ______

46.21.21A Z Sealing off subsurface, standard, inside sqm ______ 700 ______

46.21.22A Z Water diluteable primary coat inside sqm ______ 480 ______

46.21.25A Z Spackling, inside sqm ______ 750 ______

46.21.27A Z Reinforce cracks with fleece, inside _m ______ 50 ______

46.21.28A Z Reinforce cracks with fabric, inside _m ______ 50 ______

46.23.10A Z Organ-silicate paint sqm ______ 75 ______

46.24.03A Z	Dispersion paint inside,
wet abrasion class 2		sqm	______	2,750	______

46.24.03B Z	Dispersion paint inside,
wet abrasion class 2, staircase		sqm	______	100	______

46.24.04A Z	Renovation coating,
		wet abrasion class 2	sqm	______	35,500	______

46.24.04B Z	Renovation coating,
		wet abrasion class 2, staircase	sqm	______	500	______

46.24.04C Z	Renovation coating, wet abrasion
		class 2, structured components	sqm	______	50	______

46.24.06 Z	Additional charge for over coating of interior
		dispersion paint with KH-dispersion varnish	sqm	______	50	______

46.24.06A Z	Additional charge dispersion paint
		for full tone	sqm	______	2,400	______

46.24.06B Z	Additional charge dispersion paint
		for pastel colours		sqm	______	500		______
46.24.07A Z	Mold remediation for hazard
class 0 and 1			sqm	______	20		______

46.25.01A Z Façade cleaning sqm ______ 20 ______

46.25.02A Z Façade coating sqm ______ 20 ______

46.27.10C Z Acrylic paintable joints 0-10 mm _m ______ 20 ______

46.27.11A Z Silicon joints up to 5 mm _m ______ 20 ______

46.90.01A Z Skilled worker _hr ______ 100 ______

46.90.01B Z Unskilled worker _hr ______ 100 ______

Estimated Net Total Amount _____________________

20% Value Added Tax		_____________________
Base Year estimated Grand Total Amount	_____________________

* This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

B.4 CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.4.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of EUR 1,000.00. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum During the contract period, the amount of all orders shall not exceed EUR 300,000.00. This is the contract maximum for this period of performance.

B.5 PRICING – FIRST OPTION YEAR

The Contractor shall provide the services shown below for First Option Year, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item						Estimated	Est.
Number	Description of Service	Unit	Unit Price	Quantity*	Total

45.11.01A Z	Preparatory work for renovation of
		cover coating on wood	sqm	______	1000	______
45.11.03A Z	Additional charge for entire removal
		of wood coating			sqm		75	______

45.11.040 Z	Preparatory work for renewal of
		glaze on wood	sqm	______	20	______

45.12.01A Z Impregnation for cover coatings sqm ______ 20 ______

45.12.01C Z Impregnation for glaze sqm ______ 20 ______

45.12.03A Z Basic paint on wood sqm ______ 800 ______

45.12.03B Z Basic paint on wood, staircase sqm ______ 400 ______

45.12.03D Z Renovation – cover coating sqm ______ 20 ______

45.12.03F Z	Renovation – cover coating,		sqm	______	200	______
		structured components

45.12.05A Z Basic wood glaze sqm ______ 20 ______

45.13.01A Z	Preparatory work for renovation of
		metal surfaces	sqm	______	50	______

45.13.01B Z	Preparatory work for renovation of
		hot water radiator	sqm	______	100	______

45.13.01C Z	Preparatory work for renovation of
		cast radiator	sqm	______	20	______

45.13.02A Z	Additional charge for entire removal
		of metal coating	sqm	______	20	______

45.13.03A Z Preparatory work new coat on steel sqm ______ 20 ______

45.13.03E Z	Preparatory work new coat on
brackets up to 0.8 m		_ea_	______	2	______

45.14.03A Z Basic steel coating sqm ______ 25 ______

45.14.03B Z	Renovation			sqm	______	20	______
45.14.05B Z	Galvanized steel coating, 3x	sqm	______	20		______

45.14.09A Z Pipe coating standard up to 30 mm _m ______ 100 ______

45.14.09B Z Pipe coating standard 30-60 mm _m ______ 200 ______

45.14.09C Z Pipe coating standard 60-120 mm _m ______ 20 ______

45.14.10B Z Radiator coating renovation sqm ______ 120 ______

46.21.01A Z Covering of floors and stairs sqm ______ 11,500 ______

46.21.01B Z Covering of furniture sqm ______ 14,000 ______

46.21.10A Z Scraping off distemper sqm ______ 220 ______

46.21.12A Z Scraping off dispersion paint inside sqm ______ 25 ______

46.21.13A Z Scraping off wallpaper inside sqm ______ 20 ______

46.21.21A Z Sealing off subsurface, standard, inside sqm ______ 220 ______

46.21.22A Z Water diluteable primary coat inside sqm ______ 500 ______

46.21.25A Z Spackling, inside sqm ______ 1200 ______

46.21.27A Z Reinforce cracks with fleece, inside _m ______ 200 ______

46.21.28A Z Reinforce cracks with fabric, inside _m ______ 75 ______

46.23.10A Z Organ-silicate paint sqm ______ 20 ______

46.24.03A Z	Dispersion paint inside,
wet abrasion class 2		sqm	______	5,000	______

46.24.03B Z	Dispersion paint inside,
wet abrasion class 2, staircase		sqm	______	150	______

46.24.04A Z	Renovation coating,
		wet abrasion class 2	sqm	______	33,500	______

46.24.04B Z	Renovation coating,
		wet abrasion class 2, staircase	sqm	______	2000	______

46.24.04C Z	Renovation coating, wet abrasion
		class 2, structured components	sqm	______	50	______

46.24.06 Z	Additional charge for over coating of interior
		dispersion paint with KH-dispersion varnish	sqm	______	20		______
46.24.06A Z	Additional charge dispersion paint
		for full tone				sqm	______	25	______

46.24.06B Z	Additional charge dispersion paint
		for pastel colours	sqm	______	1250	______

46.24.07A Z	Mold remediation for hazard
class 0 and 1		sqm	______	20	______

46.25.01A Z Façade cleaning sqm ______ 20 ______

46.25.02A Z Façade coating sqm ______ 20 ______

46.27.10C Z Acrylic paintable joints 0-10 mm _m ______ 150 ______

46.27.11A Z Silicon joints up to 5 mm _m ______ 20 ______

46.90.01A Z Skilled worker _hr ______ 100 ______

46.90.01B Z Unskilled worker _hr ______ 100 ______

Estimated Net Total Amount _____________________

20% Value Added Tax		_____________________
Option Year 1 estimated Grand Total Amount	_____________________

B.6 CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.6.1 Contract Minimum

During the contract period, the Government shall place orders for a minimum of EUR 1,000.00. This is the contract minimum for this period of performance.

B.6.2 Contract Maximum During the contract period, the amount of all orders shall not exceed EUR 300,000.00. This is the contract maximum for this period of performance.

B.7 PRICING – SECOND OPTION YEAR

The Contractor shall provide the services shown below for Second Option Year, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item						Estimated	Est.
Number	Description of Service	Unit	Unit Price	Quantity*	Total

45.11.01A Z	Preparatory work for renovation of
		cover coating on wood	sqm	______	275	______

45.11.03A Z	Additional charge for entire removal
		of wood coating	sqm	20	______

45.11.040 Z	Preparatory work for renewal of
		glaze on wood	sqm	______	20	______

45.12.01A Z Impregnation for cover coatings sqm ______ 20 ______

45.12.01C Z Impregnation for glaze sqm ______ 20 ______

45.12.03A Z Basic paint on wood sqm ______ 100 ______

45.12.03B Z Basic paint on wood, staircase sqm ______ 20 ______

45.12.03D Z Renovation – cover coating sqm ______ 100 ______

45.12.03F Z	Renovation – cover coating,		sqm	______	150	______
		structured components

45.12.05A Z Basic wood glaze sqm ______ 20 ______

45.13.01A Z	Preparatory work for renovation of
		metal surfaces	sqm	______	50	______

45.13.01B Z	Preparatory work for renovation of
		hot water radiator	sqm	______	25	______

45.13.01C Z	Preparatory work for renovation of
		cast radiator	sqm	______	20	______

45.13.02A Z	Additional charge for entire removal
		of metal coating	sqm	______	20	______

45.13.03A Z Preparatory work new coat on steel sqm ______ 25 ______

45.13.03E Z	Preparatory work new coat on
brackets up to 0.8 m		_ea_	______	2	______

45.14.03A Z	Basic steel coating	sqm	______	25		______
45.14.03B Z	Renovation		sqm	______	20		______

45.14.05B Z Galvanized steel coating, 3x sqm ______ 20 ______

45.14.09A Z Pipe coating standard up to 30 mm _m ______ 75 ______

45.14.09B Z Pipe coating standard 30-60 mm _m ______ 50 ______

45.14.09C Z Pipe coating standard 60-120 mm _m ______ 125 ______

45.14.10B Z Radiator coating renovation sqm ______ 25 ______

46.21.01A Z Covering of floors and stairs sqm ______ 10,500 ______

46.21.01B Z Covering of furniture sqm ______ 10,000 ______

46.21.10A Z Scraping off distemper sqm ______ 250 ______

46.21.12A Z Scraping off dispersion paint inside sqm ______ 150 ______

46.21.13A Z Scraping off wallpaper inside sqm ______ 20 ______

46.21.21A Z Sealing off subsurface, standard, inside sqm ______ 200 ______

46.21.22A Z Water diluteable primary coat inside sqm ______ 950 ______

46.21.25A Z Spackling, inside sqm ______ 1400 ______

46.21.27A Z Reinforce cracks with fleece, inside _m ______ 125 ______

46.21.28A Z Reinforce cracks with fabric, inside _m ______ 20 ______

46.23.10A Z Organ-silicate paint sqm ______ 100 ______

46.24.03A Z	Dispersion paint inside,
wet abrasion class 2		sqm	______	4,500	______

46.24.03B Z	Dispersion paint inside,
wet abrasion class 2, staircase		sqm	______	125	______

46.24.04A Z	Renovation coating,
		wet abrasion class 2	sqm	______	32,000	______

46.24.04B Z	Renovation coating,
		wet abrasion class 2, staircase	sqm	______	3000	______

46.24.04C Z	Renovation coating, wet abrasion
		class 2, structured components	sqm	______	20	______

46.24.06 Z	Additional charge for over coating of interior
		dispersion paint with KH-dispersion varnish	sqm	______	125	______

46.24.06A Z	Additional charge dispersion paint
		for full tone	sqm	______	50	______

46.24.06B Z	Additional charge dispersion paint
		for pastel colours	sqm	______	3000	______

46.24.07A Z	Mold remediation for hazard
class 0 and 1		sqm	______	20	______

46.25.01A Z Façade cleaning sqm ______ 20 ______

46.25.02A Z Façade coating sqm ______ 20 ______

46.27.10C Z Acrylic paintable joints 0-10 mm _m ______ 100 ______

46.27.11A Z Silicon joints up to 5 mm _m ______ 20 ______

46.90.01A Z Skilled worker _hr ______ 100 ______

46.90.01B Z Unskilled worker _hr ______ 100 ______

Estimated Net Total Amount _____________________

20% Value Added Tax		_____________________
Option Year 2 estimated Grand Total Amount	_____________________

B.8 CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.8.1 Contract Minimum

During the contract period, the Government shall place orders for a minimum of EUR 1,000.00. This is the contract minimum for this period of performance.

B.8.2 Contract Maximum During the contract period, the amount of all orders shall not exceed EUR 300,000.00. This is the contract maximum for this period of performance.

B.9 PRICING – THIRD OPTION YEAR

The Contractor shall provide the services shown below for Third Option Year, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item						Estimated	Est.
Number	Description of Service	Unit	Unit Price	Quantity*	Total

45.11.01A Z	Preparatory work for renovation of
		cover coating on wood	sqm	______	1450	______

45.11.03A Z	Additional charge for entire removal
		of wood coating	sqm	20	______

45.11.040 Z	Preparatory work for renewal of
		glaze on wood	sqm	______	20	______

45.12.01A Z Impregnation for cover coatings sqm ______ 20 ______

45.12.01C Z Impregnation for glaze sqm ______ 25 ______

45.12.03A Z Basic paint on wood sqm ______ 1300 ______

45.12.03B Z Basic paint on wood, staircase sqm ______ 100 ______

45.12.03D Z Renovation – cover coating sqm ______ 125 ______

45.12.03F Z	Renovation – cover coating,		sqm	______	25	______
		structured components

45.12.05A Z Basic wood glaze sqm ______ 25 ______

45.13.01A Z	Preparatory work for renovation of
		metal surfaces	sqm	______	700	______

45.13.01B Z	Preparatory work for renovation of
		hot water radiator	sqm	______	20	______

45.13.01C Z	Preparatory work for renovation of
		cast radiator	sqm	______	20	______

45.13.02A Z	Additional charge for entire removal
		of metal coating	sqm	______	20	______

45.13.03A Z Preparatory work new coat on steel sqm ______ 20 ______

45.13.03E Z	Preparatory work new coat on
brackets up to 0.8 m		_ea_	______	2	______

45.14.03A Z Basic steel coating sqm ______ 400 ______

45.14.03B Z Renovation sqm ______ 20 ______

45.14.05B Z Galvanized steel coating, 3x sqm ______ 20 ______

45.14.09A Z Pipe coating standard up to 30 mm _m ______ 100 ______

45.14.09B Z Pipe coating standard 30-60 mm _m ______ 50 ______

45.14.09C Z Pipe coating standard 60-120 mm _m ______ 250 ______

45.14.10B Z Radiator coating renovation sqm ______ 20 ______

46.21.01A Z Covering of floors and stairs sqm ______ 14,000 ______

46.21.01B Z Covering of furniture sqm ______ 17,000 ______

46.21.10A Z Scraping off distemper sqm ______ 150 ______

46.21.12A Z Scraping off dispersion paint inside sqm ______ 20 ______

46.21.13A Z Scraping off wallpaper inside sqm ______ 200 ______

46.21.21A Z Sealing off subsurface, standard, inside sqm ______ 850 ______

46.21.22A Z Water diluteable primary coat inside sqm ______ 650 ______

46.21.25A Z Spackling, inside sqm ______ 1550 ______

46.21.27A Z Reinforce cracks with fleece, inside _m ______ 75 ______

46.21.28A Z Reinforce cracks with fabric, inside _m ______ 75 ______

46.23.10A Z Organ-silicate paint sqm ______ 100 ______

46.24.03A Z	Dispersion paint inside,
wet abrasion class 2		sqm	______	5,500	______

46.24.03B Z	Dispersion paint inside,
wet abrasion class 2, staircase		sqm	______	125		______
46.24.04A Z	Renovation coating,
		wet abrasion class 2			sqm	______	45,000	______

46.24.04B Z	Renovation coating,
		wet abrasion class 2, staircase	sqm	______	1400	______

46.24.04C Z	Renovation coating, wet abrasion
		class 2, structured components	sqm	______	50	______

46.24.06 Z	Additional charge for over coating of interior
		dispersion paint with KH-dispersion varnish	sqm	______	150	______

46.24.06A Z	Additional charge dispersion paint
		for full tone	sqm	______	2500	______

46.24.06B Z	Additional charge dispersion paint
		for pastel colours	sqm	______	900	______

46.24.07A Z	Mold remediation for hazard
class 0 and 1		sqm	______	20	______

46.25.01A Z Façade cleaning sqm ______ 20 ______

46.25.02A Z Façade coating sqm ______ 20 ______

46.27.10C Z Acrylic paintable joints 0-10 mm _m ______ 20 ______

46.27.11A Z Silicon joints up to 5 mm _m ______ 20 ______

46.90.01A Z Skilled worker _hr ______ 100 ______

46.90.01B Z Unskilled worker _hr ______ 100 ______

Estimated Net Total Amount _____________________

20% Value Added Tax		_____________________
Option Year 3 estimated Grand Total Amount	_____________________

B.10 CONTRACT MINIMUM AND MAXIMUM AMOUNTS

B.10.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of EUR 1,000.00. This is the contract minimum for this period of performance.

B.10.2 Contract Maximum During the contract period, the amount of all orders shall not exceed EUR 300,000.00. This is the contract maximum for this period of performance.

B.13 GRAND TOTAL ESTIMATED CONTRACT AMOUNT

The quoter shall complete this blank as part of the quote.

The Grand Total Estimated Contract Amount for the base and all optional periods of performance is ______________ plus 20% Value Added Tax.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 CHARACTER AND SCOPE OF WORK

The Contractor shall furnish and apply all materials required by this contract, unless the contract states that materials and equipment will be provided by or work performed by the Government or by others under separate contracts.

C.2 SURVEY

The Contractor shall survey the property and verify the work required against the task order before beginning work, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

C.3 APPLICABLE PAINTING STANDARDS/PAINT SPECIFICATIONS

Painting and preparatory work shall follow the local standards as stipulated under the OENORM. Paint used shall be water-based paint, water-soluble paint, dispersion paint, silicate paint, acrylic paint,… as described in Attachment 1, Technical Specifications.

C.4 PREPARATION/PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area.

The Contractor shall first remove or protect furnishings (such as furniture and rugs) by appropriate covering. The Contractor shall protect floors from soiling and paint spills. Wooden floors shall not be washed under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover. The Contractor shall also equip ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the Contractor's expense. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.5 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

C.6

EQUIPMENT

The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

C.7 WARRANTY

The warranty shall be valid for 1 year after the final inspection. Furthermore, the “Österreichisches Bürgerliches Gesetzbuch” shall apply. During the warranty period, the Contractor shall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails to do so after receipt of a written request to that effect, the Government may have such discrepancies remedied at the Contractor's expense.

C.8 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

a. Interior and Exterior Painting

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) Paint: This category includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions to the COR for each paint material proposed for use, prior to starting work. The Contractor shall list each material and cross-reference specific coating and finish system and application as an attachment to the above submittal. The Contractor shall identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: The Contractor shall provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification are not acceptable.

(5) Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's original, unopened packages and the containers shall bear the manufacturer's name and label with trade name and manufacturer's instructions.

(6) Material Storage: The Contractor shall store materials not in use in tightly covered containers in a well ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). The Contractor shall protect materials from freezing and keep storage area neat and orderly. Contractor shall remove oily rags and waste daily.

(7) Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds 85 percent, or at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. The Contractor shall apply paint only in temperatures that comply with the manufacturer's specifications.

(8) Preliminary Examination: The Contractor shall examine substrates and conditions under which painting will be performed for compliance with requirements and shall not begin application until unsatisfactory conditions have been corrected.

(9) Preparation:

(a) The Contractor shall remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping, prior to surface preparation and painting. (Taping includes windows, door jams, etc.)

(b) The Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions before applying paint or surface treatments. This preparation includes removal of oil, dust, direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, chipping, etc. All surfaces must be clean and dry. The Contractor shall schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(c) The Contractor shall notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical covers with new covers after painting.

(10) Materials Preparation: The Contractor shall mix and prepare paint following the manufacturer's directions.

(11) Application: The Contractor shall apply paint following the manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(a) Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, door frames, and window frames. The Contractor shall use a flat or satin flat latex base paint (containing no lead or mercury) in the remainder of the unit. The colour shall be consistent with the balance of the room, which will normally be an off-white. The Contractor shall provide samples of the colour on sample of the type of material to be painted before actual paint date is scheduled.

(b) On exterior surfaces, the Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing colour on the exterior of the property, or a colour as otherwise specified by the COR. Prior to painting, the Contractor shall scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work prior to painting. The Contractor shall not apply exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent; or to damp or wet surfaces.

(d) The number of coats and film thickness required is the same regardless of application method. The Contractor shall not apply succeeding coats until previous coat has cured. The Contractor shall sand between applications where required to produce a smooth, even surface.

(e) The Contractor shall apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, colour, and appearance.

(12) Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not recoat until paint has dried.

(13) Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's recommended spreading rate. The Contractor shall provide a total dry film thickness of the system as recommended by the manufacturer.

(14) Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and which has not been prime coated.

(15) Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an even film. The Contractor shall eliminate cloudiness, spotting, lap marks, brush marks (ropiness), runs, sags, or other surface imperfections. The Contractor shall draw neat glass lines and colour breaks.

The Contractor shall apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(16) Mechanical Applications: The Contractor shall use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

Wherever spray application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats. The Contractor shall not double-back with spray equipment building-up film thickness of two coats in one pass, unless recommended by the manufacturer.

(17) Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces. The Contractor shall remove spattered paint by washing, scraping or other proper methods using care not to scratch or damage adjacent finished surfaces.

(18) The Contractor shall remove temporary protective wrappings after completion of painting operations.

b. Drywall/Plaster Repair

The Contractor shall patch defective drywall with a similar thickness and fire-rated drywall. Joints shall be taped in a manner so they are not readily visible. The patch shall be textured with a texture consistent with the rest of the surface being patched. The Contractor shall set and spackle all nail heads. The Contractor shall tape joints and cover them with a joint compound. The Contractor shall sand smooth spackled nail heads and tape joints and remove all dust prior to painting. The Contractor shall spackle exterior surfaces with exterior grade compounds.

c. Texture Only - Walls

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The Contractor shall not be required to do less than one room on any individual task order.

d. Texture Only - Ceiling

Occasionally the Government may require a ceiling to be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an "Acoustic" type texture.

e. Paint Exterior Trim

The Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing colour on the exterior trim of the property, or a colour as specified by the Contracting Officer. The Contractor shall scrap, sand, fill, and prime the trim with a latex base primer, prior to painting. The Contractor shall plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified in the task order.

f. Remove Wall Covering

Upon assignment by task order, the Contractor shall remove the designated wall covering (wallpaper, cork, mirror, tile, etc.). After removing the wall covering, the Contractor shall clean and make ready for painting the area. The Contractor shall remove and properly dispose of the old wall covering.

g. Plaster

The Contractor shall repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and colour.

h. Stucco

The Contractor shall repair any damaged stucco and remove any loose stucco before applying paint.

i. Wood surfaces

(1) Acrylic paint shall be applied to wood surfaces that have that type of appearance by impregnating the surface, applying a primary coating and then a final layer. This work often requires removal and re-installation of windows and/or door fittings.

(2) Wood stain paint matching existing shades shall be applied to wood surfaces as indicated by appearance. This stain will be applied by impregnating the surface, applying a primary coating and then a final layer. This work often requires removal and re-installation of windows and/or door fittings.

(3) Additional wood filler or additional putty coating shall be applied with putty over entire surfaces that appear to require such preparation for uniform appearance.

j. Metal surfaces

(1) Acrylic paint shall be applied to metal surfaces by using a primary coating to include rust protection and filler application and then a final layer or top coat. This work often requires removal and re-installation of windows and/or door fittings.

(2) Acrylic paint shall be used for metal door and window frames that have opening widths up to 210 cm.

(3) Acrylic paint shall be used for painting exposed metal pipes including all fittings suitable for temperatures up to 95 degrees C.

(4) Radiators shall be cleaned; touch-up painted, porous surfaces filled as appropriate and then painted using acrylic paint.

C.9 TIME-BASED SERVICES

Time-based services are services outside the usual work requirements (that cannot be measured and calculated in linear meter/square meters), will be met with fixed hourly rates to include wages, overhead and profit and shall be estimated at the time of inspection of a property. Subject services will only be performed if specifically ordered by the customer.

Any required material necessary to perform subject services shall be defined at the time of inspection of a property and will be reimbursed at cost upon presentation of the applicable invoice.

C.9.1 SKILLED WORKER

DUTIES/RESPONSIBILITIES

Must be able to work independently to paint and redecorate walls, woodwork, metalwork and fixtures.

SKILLS/KNOWLEDGE/ABILITIES

Knowledge of surface peculiarities and types of paint required for different applications; placing putty or filler in nail holes and interstices and applying paint with spray gun or brush. Shall mix colours, oils, white lead and other paint ingredients to obtain proper colour consistency.

EDUCATION AND EXPERIENCE

Must have completed a formal apprenticeship and must hold a Journeyman Painter License. Minimum of three years practical experience in the trade is required.

C.9.2 UNSKILLED WORKER

DUTIES/RESPONSIBILITIES

Assists painter by performing specific or general duties as directed. These duties include preparation of the work area and such tasks as moving furniture and other items as necessary as identified in C.4.

SKILLS/KNOWLEDGE/ABILITIES

Must possess a general familiarity with painting tools and their use.

EDUCATION AND EXPERIENCE

Minimum of three years practical experience in the trade is required.

SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

D.1.1. Subsection F.7 lists all deliverables, and whether they are required to be delivered to the Contracting Officer or the Contracting Officer’s Representative (COR).

D.1.2. The Contractor shall submit deliverables for the Contracting Officer to the following address:

U.S. TriMissions/Contracting Office

Boltzmanngasse 16

1090 Vienna

D.1.3. The Contractor shall submit deliverables for the COR to the following address:

U.S. TriMissions/Facility Maintenance Management

Breitenfeldergasse 11

1080 Vienna

D.2 PACKING AND MARKING

The Contractor shall deliver material to the job site in the manufacturer's original, unopened packages and containers bearing manufacturer's information.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffra.htm.

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo, or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffra.htm.

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo, or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR Chapter 1):

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

F.2 EFFECTIVE ORDERING PERIOD

F.2.1 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 COMPLETION DATES UNDER TASK ORDERS

F.3.1 The Contractor shall have a minimum of three (3) days in order to commence work under each task order issued.

F.3.2 The following are minimum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Painting Interior Walls, up to 1000 square meters – two days Painting Interior Walls, 1001 to 2000 square meters – four days Painting Exterior Walls, up to 1000 square meters – two days

F.4 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, this acceptance shall be binding on the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the Government shall not:

(1)	extend the completion date or obligate the Government to do so;
(2)	constitute acceptance or approval of any delay, or;
(3)	excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.5 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

The Contractor shall give notice to the Contracting Officer promptly, one day following the first occurrence of event giving rise to the delay or prospective delay. Only the Contracting Officer may approve revisions to the approved time schedule.

F.6 WORKING HOURS

The Contractor shall perform all work during Monday through Friday between 07:00 and 17:00 except for the holidays identified in Section I, DOSAR 652.237-82, “Observance of Legal Holidays and Administrative Leave”. The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice. Changes in work hours will not be a cause for a price increase.

F.7 EXCUSABLE DELAYS

The Contractor shall be allowed time, not money, for excusable delays as defined in FAR 52.249-10, “Default”. Examples of such cases include:

(l) acts of God or of the public enemy;

(2) acts of the United States Government in either its sovereign or contractual capacity;

(3) acts of the government of the host country in its sovereign capacity;

(4) acts of another contractor in the performance of a contract with the Government;

(5) fires;

(6) floods;

(7) epidemics;

(8) quarantine restrictions;

(9) strikes;

(10) freight embargoes;

(11) delays in delivery of Government furnished equipment, and;

(12) unusually severe weather.

In each instance, the failure to perform shall be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore:

(1) shall be one that the Contractor could not have reasonably anticipated and taken adequate	measures to protect against;
(2)	cannot be overcome by reasonable efforts to reschedule the work, and;
(3)	directly and materially affects the date of final completion of the project.

F.8 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description

Quantity

Delivery Date

Deliver to:

H.1.1 Insurance

10 days after award

Contracting Officer

H.8.1 Safety Plan

10 days after award

COR

H.10.3 List of Personnel

5 days after award

COR

H.9.2 Identification of Subs

5 days before use

Contracting Officer

F.4 Work Schedule

Identified in each task order

COR

G.2 Payment Request

Completion of each task order

COR

I.1 Updates to Construction Schedule (52.236-15)

Last calendar day of each month

COR

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Engineer.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

Invoices shall be sent in duplicate to:

U.S. TriMissions

Financial Management Center

Boltzmanngasse 16

1090 Vienna

G.2.1 General

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” The following subsections elaborate upon the information contained in that clause.

G.2.2	Detail of Payment Requests/Invoices
The Contractor shall request payment no more frequently than monthly and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.2.3	Payments to Subcontractors
The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of the progress or final payment for which request is being made, following the Contractor's contractual arrangements with them.

G.2.4

Evaluation by the Contracting Officer

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer will make a determination as to the amount that is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G.2.5	Additional Withholding
Independently of monies under FAR 52.232-5, the Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover –

(1) Wages or other amounts due the Contractor's employees on this project;

(2) Wages or other amounts due employees of subcontractors on this project;

(3) Amounts due suppliers of materials or equipment for this project; and

(4) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

G.2.6.	Payment
The 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is changed to 30 days.

G.3 TASK ORDERS

G.3.1 General. The Government will order all services under this contract on a Delivery/Task Order Form OF-347 (Attachment 2), issued by the Contracting Officer, as the need arises.

G.3.2 Content. Task orders shall include:

Date of order Contract number Task Order number Location of property Amount of work (square meters or linear meters) Required completion date

G.3.3 Procedures

G.3.3.1 Before issuing a task order, the Government may issue a written request	for quotation that includes the work to be performed and the required completion date. The Contractor shall respond to that request for quotation in writing within three working	days to the following address:
	U.S. Tri Missions
	Facility Maintenance Management
	Breitenfeldergasse 11
	A-1080 Vienna

Alternatively, the Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

		G.3.3.2 If requested to submit a firm-fixed price quotation for a task order, the	Contractor shall compute a price for the required work by multiplying the unit prices in	Section B by the amount of work required.
G.4	SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

(a) If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$3500, the Government will follow the procedures in paragraph (c) below. If the estimate exceeds US$3500, the Government will follow the procedures in paragraph (d) below.

(c) Orders not exceeding US$3500 - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire…

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