SATPC0037256 Tab 04 4 SOW.pdf

October 23, 2024

Sole Source Justification

The Balloon Program Office requests to procure the videography services of The Bill Rodman Production Shoppe in support of the upcoming Balloon Program FY25 New Zealand (NZ) campaign. Because of his years of experience with the Balloon Program and the Columbia Scientific Balloon Facility (CSBF) staff, Mr. Bill Rodman has valuable knowledge of the requirements for photography and videography, as well as the understanding of how to implement them during the launching of a scientific balloon to provide the best images and videos for the NASA. Mr. Rodman’s experience with the Balloon Program expands more than 10 years and three continents. Initially supporting launch operations in Antarctica, then covering the past NZ SPB campaigns in 2015, 2016, 2017, and 2022 as well as the Crew Chief Training exercise CSBF performed in Fort Sumner, New Mexico. He also developed the virtual site visit tour video for the NASA Balloon Operations Contract-2 industry day in 2020. Most recently, Mr. Rodman performed this same action for our FY23 NZ Campaign. Mr. Rodman’s experience with the scientific balloon launch process and the specialized components of the Super Pressure Balloon (SPB) integration and launch activities makes him uniquely qualified for providing this support. Other videographers would require extensive time on site to educate them on what is needed to be captured on video as well as learn the safety protocols to keep them safe and out of the way of the operational personnel.

Introduction

The National Aeronautics and Space Administration (NASA) requires contractor services for the on-site videography support for the 2025 NASA Balloon Program Office’s New Zealand Super Pressure Balloon (SPB) launch campaign.

Purpose / Scope

The purpose of this SOW is to obtain services from a qualified Vendor to perform and execute all photography and videography activities related to the SPB integration and launch operations. The photographs and videos will be used to verify configuration of the SPB and flight hardware for both missions that will be launched during the 2025 NASA BPO New Zealand SPB campaign. This will require:

• Travel from the United States to New Zealand.

• On-site support at the Wanaka Airport, New Zealand.

Timeline On-site activities will begin the week of February 15, 2025, at the Wanaka airport. The first flight ready date is targeted as March 26, 2025. The campaign will be finished once both of the SPB missions have been launched, but no later than May 31, 2025.

Statement of work

• The vendor shall provide fully produced and edited video coverage of balloon integration, science mission integrations, weather briefings, launch preparations, and launch operations.

Both still images and video clips are desired of the activities.

• The vendor shall develop, edit, produce, and deliver video products of the balloon preparations and launch for public use in promoting / describing the mission. This should include b-roll footage that can be shared with media outlets to utilize in news coverage of the 2025 campaign.

October 23, 2024

• The vendor shall provide a fully produced and edited short (~ 1 minute) video of the SPB inflation and launch as well as a summary video (5-7 minutes) of the SPB integration and launch activities in 4K for each of the missions launched.

• The vendor shall have personnel protective equipment that is required for hazard operations, including steel toe shoes (composite is acceptable), high visible vest, hearing protection, and hard hat.

• The vendor shall have proven capability of taking photography and videography in ambient light to capture details, including very low ambient light.

• The vendor shall provide the Safety Data Sheet (SDS) for the shipping of batteries or other chemicals/hazardous materials.

• The vendor shall provide the import/export information for all their items within any shipping containers.

Qualifications

• The vendor shall have minimum of 10 years’ experience in photography and videography.

• The vendor shall have proven experience in the photography and video production of scientific balloon integration and launch operations.

• The vendor shall have proven knowledge and experience with photography and filming around the following hazards:

o Suspended loads o Ordnance o High Pressure Systems o Working at heights

• The vendor shall have proven capability in capturing details in wide-field views (greater than 1000 feet) during hazardous operations in any lighting conditions.

• The vendor shall have proven capability to photograph detail from a distance in any lighting conditions.

• The vendor shall have proven capability of taking photography and videography in ambient light to capture details.

Payment terms and conditions The vendor identified for this work assignment will be reimbursed for travel expenses at the Government per diem rates. The vendor shall submit an itemized invoice.