SAROPS EDS Subscription Refinement RFI.pdf

Solicitation #:

SSN # 70Z044-25-RFI000001

Procurement Type:

Sources Sought

Title:

Environmental Data Services (EDS) Subscription Services and Enhancements

Classification Code:

7B22 - IT AND TELECOM - COMPUTE: SERVERS (HARDWARE AND PERPETUAL LICENSE SOFTWARE

NAICS Code:

518210 -- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Is this a Recovery and Reinvestment Act Action:

No

Office C5I Division Kearneysville, WV

Primary Point of Contact.:

Ms. Kadizha Hankins Contracting Specialist Kadizha.A.Hankins@uscg.mil

Secondary Point of Contact:

Benyetta Jefferson “Toy” Contract Officer Benyetta.Jefferson@uscg.mil

Request for Information (RFI) for Commercially Available Environmental Data Services (EDS) for the Search and Rescue Optimal Planning System (SAROPS)

SSN # 70Z044-25-RFI000001

1. Purpose: The Department of Homeland Security (DHS), U.S. Coast Guard’s (USCG) Command, Control, Communications, Computers, Cyber, and Intelligence Service Center (C5ISC) is issuing this Sources Sought Notice (SSN) for market research purposes to identify sources and capabilities. Responses to this market research will help in shaping the acquisition strategy for meeting C5ISC’s need for a commercial Environmental Data Server (EDS) for the Search and Rescue Optimal Planning System (SAROPS).

The purpose of SAROPS is the creation of search and rescue (SAR) plans in direct support of the core US Coast Guard mission of SAR. SAROPS is used 24/7 in every US Coast Guard Sector, District Command Center, and at some foreign countries. It is a planning tool which uses an extension of the Environmental Systems Research Institute (ESRI) application Geographic Information System (ArcGIS). It is comprised of the Common Mapping Framework (CMF) and Common Mapping Framework – Lite (CMF-L), which are customizations of the ArcMap application of the larger ArcGIS environment.

A SAROPS web version is currently being developed and will be at full operating capability (FOC) in FY-25.

EDS provides SAROPS with web services technology to obtain the environmental (surface current, surface (10-meter) wind) data which is required to optimally run search object drift simulations. The Search and Rescue (SAR) Controller identifies the Area of Interest (AOI) and the EDS then provides a set of candidate wind/current data products for that AOI. SAROPS then transmits AOI and product parameters to the EDS provider and receives resultant wind and current data sufficient to run the drift simulation. These communications are temporary, initiated by SAROPS and terminated by SAROPS after receipt of requested information.

The applicable North American Industry Classification System (NAICS) code for this requirement is 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services) and 7B22 - It and Telecom - Compute: Servers (Hardware and Perpetual License Software PSC code. If you believe another NAICS or PSC code is more appropriate, please provide it in your response.

Disclaimer: There is currently no solicitation. This Request for Information (RFI) is not a request for proposals; submission of any information in response to this request is purely voluntary; the Government will not pay for any costs incurred nor is obligated to respond. All submissions become Government property and will not be returned.

After reviewing responses to this RFI, and if the USCG still plans to proceed with the acquisition, a solicitation announcement may be published on the Contract Opportunities (formerly FedBizOpps) website, or on GSA eBuy, or distributed to contract holders if a strategically sourced vehicle is deemed appropriate. It is the responsibility of the interested parties to monitor the Contract Opportunities website.

Failure to respond or submit sufficiently detailed information may result in a company not being considered a likely offeror when deciding on whether or how to set aside a solicitation for restricted competition. Regardless of the information submitted, the Government reserves the right to consider any arrangement as determined appropriate for this requirement.

Respondents are advised that the Government will acknowledge receipt of the information received and may provide feedback to respondents with respect to the information submitted.

No classified or sensitive information should be included in your response to this RFI;

however, the Government is requesting pricing estimates to help gauge the marketplace environment and set realistic budgeting expectations for any future requirement. Please see “requests” below for additional information. The Government reserves the right to use any information provided by respondents for any purpose determined necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

2. Requirements: The requirement for EDS is broken down into two categories, Subscription and Refinements:

Subscription Services: The general nature of the work for software subscription services under this contract consists of EDS web services including but not limited to data source catalog, data format transformation, status reporting, web services and archiving. The contractor provided data products are Commercial off the Shelf (COTS) subscription commodities that will be provided by the vendor’s servers and accessed by SAROPS clients.

Refinements: The general nature of the work for enhancements under this contract consists of developing capabilities which are beyond that which is built within the EDS or available as a web service from EDS. Contractual effort defined by individual orders may include, but are not limited to, the following capabilities:

New data elements (e.g., sea state, sea surface temperature, air temperature, humidity) and or new data products to provide improved data resolution and quality for specific water bodies (e.g., Pamlico and Albemarle Sounds).

Analytics, such as the determination of a data product’s skill or incorporate multiple Surface Current Products to SAROPS Simulator for ensemble forecasting. The skill calculations will be driven by observation data (e.g., SLDMB, HF RADAR, NDBC site).

Additional data aggregation and smart Area of Interest processing.

Status monitoring web site for EDS health status information.

3. Technical Questions:

What type of services do you offer that might fill this requirement? (Describe system capabilities & performance, and other specifications)

What environmental data can you provide?

Solutions/approaches not specifically conforming to the Coast Guard’s current requirement may be submitted (i.e. Does your company have a better way of meeting our requirement?).

What is your commercial practice for Technical Support?

4. General Questions: Please provide the following information:

Organization Name, Address, Website Point of Contact (POC) Name, E-mail Address, and Telephone Number Socioeconomic status Unique Entity Identifier Provide any general comments, thoughts, and feedback your company would like to share regarding the salient characteristics.

Does your organization offer these services on a Government-Wide Acquisition

Contract (GWAC) or GSA Federal Supply Schedule (FSS)? If so, please provide:

Existing Contract Number Current Period of Performance Remaining Options, if any.

Option Period of Performance, if any.

Please answer the following questions in your response:

A price estimate for a potential 12-month period of performance.

Does your organization have authorized resellers for your services?

Please provide any industry standards your organization follows that might be applicable to the software solutions your organization offers.

5. Submission Instructions: Interested parties are invited to submit a response with the requested information by 2:00 pm Eastern Standard Time on 17 April 2025. Responses should include “70Z0G326 – Your Organization Name” in the subject line. All responses and questions regarding this RFI must be emailed to Ms. Kadizha Hankins, Contract Specialist at Kadizha.A.Hankins@uscg.mil and Ms. Benyetta “Toy” Jefferson, Contracting Officer at Benyetta.Jefferson@uscg.mil.