Sarah's_Spanish_School._LLC_25609-SSD-EST.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4374 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

HILLSBOROUGH COUNTY PUBLIC SCHOOLS

PROCUREMENT SERVICES DEPARTMENT

NOTICE OF INTENT

TO

PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

The following commodities and services listed below may be a “Single Source” or a “Sole Source” (only one (1) source from which to purchase the commodities and services).

Single/Sole Source No. & Vendor Name: 25609-SSD-EST: Sarah’s Spanish School, LLC Single/Sole Source Posting Date (7 business days): From: Thursday, November 6, 2025, 4:00PM To: Friday, November 14, 2025, 4:00PM.

Protest Period (3 business days) From: Monday, November 17, 2025, 4:00PM To: Wednesday, November

19, 2025, 4:00PM.

Commodities and Services: See Exhibit A. SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

This NOTICE OF INTENT TO PURCHASE SINGLE/SOLE SOURCE shall serve as a notification that a recommendation will be made to The School Board of Hillsborough County, Florida (the “School Board”) to award this single or sole source procurement to the referenced vendor of the commodities and contractual services described in Exhibit A: SINGLE/SOLE SOURCE COMMODITIES AND SERVICES. The description of the commodities and contractual services intended for purchase from a single/sole source is posted per Rule 6A-1.012(12)(d), Florida Administrative Code. It will remain posted for seven (7) business days.

This is not a request for proposals, and no competitive solicitation is available. HCPS will not consider any response to be a proposal.

Any responses received because of this notice will be considered solely to determine whether competition exists.

Interested firms or individuals may identify their interest and capability to respond to the requirement by uploading EXHIBIT B:

RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES and all relevant documents via www.vendorlink.com.

“Like” shall mean equal, equivalent, or identical. Interested firms will be considered only if they respond with clear and convincing documentation that they can meet or exceed the requirements. All responses received within seven (7) business days after the publication of this Notice of Intent to Purchase Single/Sole Source will be reviewed by HCPS.

A determination by the General Manager of Procurement Services, or designee, and the Procurement Officer not to publish a competitive solicitation for this proposed action based on the responses to this notice is solely within the discretion of the General Manager of Procurement Services.

Notice of Intent to Sole Source: If Procurement Services does not receive “like” commodities and services information during the Single/Sole Source posting period above, the purchase request shall be issued to the School Board or renewed as approved by the School Board. This section shall serve as notice of the intended decision to enter a single/sole source contract in the manner specified in § 120.57(3), Florida Statutes. It may negotiate the best terms and conditions with the single/sole source vendor. HCPS shall submit a recommendation to the School Board (www.hillsboroughschools.org/Page/3643) requesting approval to waive the solicitation process and proceed with the single/sole source purchase. Decisions concerning multiple-year sole sourcing are valid for one year after approval by the School Board and must be re-posted and validated before the renewal period.

Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received by the General Manager of Procurement Services at 901 E.

Kennedy Blvd., Tampa, FL 33602.

Superintendent of Schools Van Ayres http://www.vendorlink.com/ http://www.hillsboroughschools.org/Page/3643

Hillsborough County Public Schools Page 2 of 3 Notice of Sole Source Purchase: 25609-SSD-EST: Sarah’s Spanish School, LLC AR

EXHIBIT A

SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

1. Describe what the item commodity and service is and how it is to be used by HCPS.

The item is the elementary virtual Spanish learning program from Sarah’s Spanish School. This program provides:

• Live, interactive classes and pre-recorded content in Spanish, French, and American Sign Language (ASL).

• All instruction is delivered by state-certified, experienced teachers in partnership with HCPS’s in-person teachers and parents, scheduled according to HCPS’s needs.

• The program is designed as a hybrid model—not just software, but a comprehensive educational solution that includes live teaching, interactive discussions, personalized support, and ongoing differentiation.

• It is customized and adaptable to the district’s specific needs, aligning with HCPS’s standards and objectives.

• The program ensures equitable access for all students, regardless of school, class size, or teacher availability, supporting

HCPS’s commitment to inclusive education.

• It incorporates pedagogical innovations (e.g., acquisition-driven instruction, comprehensible input), robust data analytics and reporting tools, and a cutting-edge technology infrastructure for reliable content delivery.

• The program includes comprehensive support for both students and educators, including training, technical support, and ongoing assistance.

• It is intended to enhance language education accessibility and quality for HCPS students.

2. What feature or particular condition of this commodity and service is unique and cannot be obtained from any other source?

The justification for sole source procurement is based on several unique features:

• Hybrid Model with Certified Teachers: Combines live, interactive instruction with pre-recorded lessons, all delivered by certified teachers specializing in elementary language education.

• Not Just Software: Unlike standard educational software, this is a comprehensive solution with live teaching, interactive discussions, and personalized support, tailored to HCPS’s needs.

• Collaborative Learning: Students progress as a class with their teacher or parent as facilitator, fostering peer-to-peer learning and community.

• Customization: The curriculum is fully adaptable and customized for HCPS, ensuring alignment with district goals and standards.

• Equitable Access: Guarantees all students have access to high-quality language instruction, regardless of logistical constraints.

• Proven Success: Demonstrated improved outcomes and engagement in other districts nationwide.

• Data-Driven: Includes analytics and reporting tools for monitoring student progress and informing instruction.

• Cutting-Edge Technology: Built on advanced technology for reliable, user-friendly access.

• Proprietary Materials: All curriculum content, instructional strategies, and pre-recorded lessons are developed exclusively by Sarah’s Spanish School and are not available from any other provider or software.

• No Comparable Alternative: After reviewing alternatives, the provider asserts that no other program offers the same combination of certified live instruction, elementary-specific curriculum, direct classroom collaboration, adaptive support, and full customization to district needs in a single, integrated package.

3. Vendor-provided information.

Sole Source Attachment

[INTENTIONALLY BLANK.]

Hillsborough County Public Schools Page 3 of 3 Notice of Sole Source Purchase: 25609-SSD-EST: Sarah’s Spanish School, LLC AR

EXHIBIT B

RESPONSE TO PURCHASE SINGLE/SOLE SOURCE

COMMODITIES AND SERVICES

The following must be completed, signed, and returned as part of your response. Your response will not be accepted without this form, signed by a supplier’s authorized agent.

Respondents who believe they have “like” commodities and services must:

• upload this EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES; and

• provide sufficient information regarding their ability to supply the described commodities and services to allow for an evaluation to determine “like” commodities or “like” services.

Responses received after the Response Due Date and Time (see page one) will not be accepted.

Company Name:

Mailing Address:

City, State, Zip:

Federal Employer Identification Number (FEIN):

Telephone Number:

Email:

Signature

Title Date