Final_Cx_Construction_Services_FBO_62017.docx

Conducting Professional Commissioning Services for OBO DOS Diplomatic Facilities Worldwide.

GENERAL INFORMATION:

Department of State, Office of Logistics Management, Acquisition Management, P.O. Box 9115 Rosslyn Station, Arlington, VA, 22219, UNITED STATES

This is a Public Announcement in accordance with Federal Acquisition Regulations (FAR) Part 36.6, Architect-Engineering Services. Interested firms shall submit qualifications based on the Phase 1 requirements of this announcement. Upon receipt of qualifications submissions, the Department will conduct a technical evaluation in accordance with the selection criteria in FAR 36.602-1. If, upon evaluation of these submissions, there are a sufficient number of small businesses with the required demonstrated competence and qualifications, the procurement may be considered for a small business set-aside.

This notice is issued in order to complete a Brooks Act Phase 1 technical evaluation. It does not constitute a request for proposal, or a commitment on the part of the government to issue a solicitation for the services identified below. Offerors are advised the government will not pay for information submitted in response to this request for qualifications, nor will it compensate offerors for any costs incurred in the development/submission of its qualifications package.

As noted above, the procurement may be set aside, in some capacity, for small businesses. The decision will be based on whether a sufficient number of small business enterprises are determined to be the most highly qualified offerors, at the conclusion of the (Brooks Act) Phase 1 technical evaluation.

DESCRIPTION:

GENERAL: The U.S. Department of State, Office of Logistics Management, Acquisition, on behalf of Overseas Buildings Operations (OBO), anticipates the award of up to eight Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to provide professional Architect-Engineer, engineer services for conducting professional commissioning services as: Commissioning Specialist for OBO DOS Diplomatic Facilities projects worldwide.

· At least one of the contracts will be set aside for small business. The North American Industry Classification System (NAICS) Codes for this service is 541330. The small business size standard is $4.0 million or less based on the annual average gross revenue of a firm which has been in business for 3 or more complete fiscal years.

SECURITY REQUIREMENTS:

1. Eligibility to Perform Under Contract:

0. Successful offerors must possess or be able to obtain a Department of Defense (DOD) Secret or Top Secret Facility Clearance (FCL), with Secret safeguarding authorization, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M. Personnel requiring access to classified information or Controlled Access Areas (CAAs) at DoS sites must possess Secret or Top Secret personnel security clearances issued by DSS.

0. Subcontractors who will require access to classified information or CAA spaces must also possess a Secret or Top Secret FCL and personnel clearances.

0. At least one contract will be awarded to a firm already possessing a Top Secret FCL, and one contract will be awarded to a firm already possessing a Secret FCL.

0. Firms who possess Secret FCLs may be sponsored for an upgrade to Top Secret after contract award.

0. Offerors must submit their appropriate Commercial and Government Entity (CAGE) Code with the required qualification documentation

1. If a selected offeror does not already possess an Interim or Final Secret FCL, the Department of State will sponsor the firm for a Secret FCL.

1. DoS will also sponsor joint ventures for an FCL; however, each entity comprising a joint venture must possess or be able to obtain an FCL prior to issuance of an FCL to the joint venture. Sponsorship does not guarantee that the firm will receive the clearance.

1. A period of six calendar months from selection of the final offeror will be allowed for this offeror to obtain the necessary FCL. After this period the Government may, at its discretion, consider awarding the contract to another firm or awarding less than five contracts under this effort.

1. Contracts cannot be awarded until selected firms receive an FCL.

SCOPE, TASK ORDERS, and DISPATCHING;

A. The Commissioning will be for OBO/DOS Diplomatic facilities located overseas.

B. Each contract will have a ceiling of $25,000,000.00 over a period of five years, $5,000,000,00 per year (one year base contract with four (4) option years) C. Task orders will be placed against the contract on an as needed basis with a minimum of $50,000 awarded over the contract period.

1. Individual task orders will be negotiated for each requirement with the commissioning estimated cost to range from $50,000 to $2,000,000.

2. The successful firms must be able to successfully complete the commissioning engineering tasks. A Certified Commissioning Professional (CCP), Commissioning Process Management Professional (CPMP) or Commissioning Authority CxA, will be required to oversee all commissioning procedures and work.

D. The task orders will consist of a multi-disciplined group of licensed architects and engineers, who will work on the commissioning assignments exclusively for the length of the assignments (generally six (6) months on the commissioning site).

1. The Commissioning Firm shall be capable of dispatching qualified Commissioning Professionals to 4 separate Embassy posts simultaneously for no less than 6 month on-site assignments at each post.

2. Task Orders may include the specialty areas:

a. Fire and Life Safety

b. Roofing

c. Elevators

d. Seismic

e. HVAC Testing & Balancing

f. Water Testing

g. Infra-Red

h. AutoCAD Services

i. Electrical testing

j. Air Leakage Through Building Envelopes/Partitions

STANDARDS: The work must comply with the following Standards:

A. American Society of Heating, Refrigerating and Air Conditioning Engineers B. LEED for New Construction

1. Fundamental Commissioning

2. Enhanced Commissioning SERVICE TASKS & DOCUMENTATION: Typical commissioning services include and may not be limited to the following:

A. Review the Owner’s Project Requirements (OPR) for the Basis of Design (BOD) Document for each project seeking LEED Certification (Fundamental and Enhanced Commissioning)

1. D/B Contracts: Document prepared for the RFP Bridging Documents

2. D/B/B Contracts: Document prepared to accompany the Scope of Work for A-E Services B. Prepare project specific Commissioning Plan

1. Oversight and coordination of commissioning process C. Verify installation and performance of Commissioned Systems;

1. Pre-functional Checklist and Functional Test Procedure development

2. Integrated Systems Test Procedures

3. Planning, Oversight and Documentation:

· Equipment startup

· Functional Performance Testing

4. Commissioning Action List D. Commissioning Meetings:

1. Prepare Agenda

2. Prepare Meeting Minutes E. CxA Review of BOD F. Final Commissioning Report G. CxA Design Reviews H. Construction Submittal Reviews for Commissioned Systems I. Systems Manual Review:

J. CMMS Submittal Review and Verification K. Training Verification L. Post-Occupancy, Updated Final Commissioning Report FIRM QUALIFICATIONS: Minimum qualifications for the Commissioning Firm include:

A. Experience working directly for the owner as commissioning agent on at least three new construction projects greater than $50 million in construction costs and/or complexity similar to new Embassy construction (e.g. Commercial Office with power generation, healthcare facilities, school campus, etc.);

B. Certified commissioning professionals (Certified Commissioning Professional (CCP), Commissioning Authority (CxA), Commissioning Process Management Professional (CPMP), or equivalent certification)committed to the DOS projects;

C. At least one LEED Accredited Professional (LEED AP) to act as a focal point for coordinating issues associated with accomplishing LEED requirements D. A library of standard commissioning forms and templates, including electronic versions of building mechanical, electrical and life safety system design;

E. In-house expertise in facility equipment and systems(system operations and maintenance as an owner or service contractor);

F. In-house expertise in building BAS system design, installation and startup.

G. Have in-house expertise or contingency contracts for the following specialty subcontractors:

1. Fire Protection and Life Safety

2. Roofing

3. Elevator Equipment and Testing

4. Mechanical Equipment and Testing

5. HVAC Testing & Balancing

6. Water Testing

7. Infra-Red Energy Scanning

8. Electrical Testing

9. AutoCAD Services

10. Air Leakage Through Building Envelopes/Partitions INDIVIDUAL QUALIFICATIONS: Each field Commissioning Professional shall have most, if not all, of the following qualifications:

A. Served as a commissioning professional for at least three (3) commissioning projects greater than $50 million in construction costs and which included mechanical, electrical and life safety systems in the commissioning program;

B. Excellent verbal and written communication skills; including preparing documents using active voice, second person present tense C. Experience in team building and facilitation;

D. Extensive experience in the operation and troubleshooting of HVAC systems, energy management control systems;

E. Experience in energy-efficient system design and control strategy optimization;

F. Experience defining, creating, and analyzing system performance data, especially using trend log capabilities of direct digital control systems;

G. Knowledgeable in building operations and maintenance procedures, documentation, and training;

H. Experience evaluating and spot checking testing and balancing procedures;

I. Experience in electrical power distribution systems including generators, transformers switchgear, etc.

J. General knowledge of the LEED Commissioning Requirements K. Experience in measuring air leakage through building envelopes/partitions under controlled cross-partition pressure differences.

SUBMITTAL REQUIREMENTS: Firms which meet the requirements of this solicitation are invited to submit the following material:

A. Two copies of Standard Form 330, Architect-Engineer Qualifications;

B. Two copies of a qualification statement, in block H of the SF 330, addressing the evaluation criteria listed below;

C. Two hard copies of a Commissioning plan produced by the firm on an office building/facility construction project;

D. An electronic copy, on a compact disk (CD), of a library of standard commissioning forms and templates, including electronic versions of all; in-house expertise in building mechanical, electrical and life safety system design, E. Evidence of in-house expertise in building and facility system operations and maintenance as an owner or service contractor;

F. Evidence of in-house expertise in building BAS control system design, installation and startup G. Resumes and qualifications demonstrating expertise and compliance with the requirements and a description of the firm’s management plan to staff 4 embassies with qualified personnel and to provide qualified Mechanical, Electrical, and Life Safety technical experts to support the site personnel;

H. An sample of a document demonstrating the firm’s ability to write a short technical document using active voice, second person present tense text. (Ref: Plain Writing Act of 2011);

I. LEED AP Certificate of at least one firm employee.

EVALUATION CRITERIA:

A. Experience working directly for the owner as commissioning agent on at least three new construction projects greater than $50 million in construction cost and/or complexity similar to New Embassy construction (e.g. Commercial Office with power generation, healthcare facilities, school campus, etc.).

B. In-house certified commissioning professionals (Certified Commissioning Professional (CCP), Commissioning Authority (CxA), Commissioning Process Management Professional (CPMP)or equivalent) committed to serving as an objective, independent advocate of the owner on the DOS projects C. In-house LEED AP.

D. Experience at developing a written commissioning plan, conducting a Cx scoping meeting, reviewing design and construction submittals, shop drawings, facility systems, assemblies and installation of installed systems. Experience in developing start-up checks, functional test verification and acceptance procedures to achieve the Owners Project Requirements. The capability to document the Cx Process with a library of standard commissioning forms and templates, including electronic versions of all in-house expertise in building mechanical, electrical and life safety system design.

E. Expertise in building facility system operations and maintenance as an: owner or service contractor.

F. Expertise in BAS control, communication and life safety system design, installation and startup.

G. Ability to provide periodic status reports and a final Cx report.

H. The capability of dispatching qualified Commissioning Professionals to 4 separate Embassy posts simultaneously for no less than 6 month on-site assignments at each post. A description of the firm’s management plan to staff 4 embassies with qualified mechanical, electrical, and Life Safety technical experts to support the site personnel.

I. Each field Commissioning Professional shall have most, if not all, of the following qualifications:

1. Served as CxA for at least three (3) commissioning projects greater than $50 million in construction costs and which included mechanical, electrical and life safety systems in the commissioning program;

2. Excellent verbal and written communication skills;

3. Experience in team building and facilitation;

4. Extensive experience in the operation and troubleshooting of HVAC systems energy management control systems;

5. Experience in energy-efficient system design and control strategy optimization;

6. Experience defining, creating, and analyzing system performance data, especially using trend log capabilities of direct digital control systems;

7. Knowledgeable in building operations and maintenance procedures, documentation, and training;

8. Experience evaluating and spot checking testing and balancing procedures;

9. Experience in electrical power distribution systems including generators, transformers, switchgear etc.

Requests for clarification must be submitted, in writing, to Jennifer C. Willis AND Jillian Savage, no later than 2:00 p.m., Eastern Standard Time, August 3, 2017. The email address to submit clarification questions is Willisjc2@state.gov AND savagejm@state.gov.

Qualification packages, including SF 330, must be received no later than 2:00 P.M Eastern Standard Time August 24, 2017. Address for submission:

Courier address (Federal Express, UPS, etc):

Jennifer C. Willis U. S. Department of State

A/LM/AQM/FDCD, SA-6A

1735 N. Lynn Street, Suite 400 Arlington, VA 22209

(DO NOT USE THE U.S. POSTAL SERVICE (P.O. Box) ADDRESS) Include the project solicitation number(s) on the face of the package.