Statement_Of_Work_SI_2017.docx

C.1 STATEMENT OF WORK/SPECIFICATIONS

The contractor will provide professional multichannel equipment and services for simultaneous interpretation equipment for the Department of State, Bureau of Administration, Office of Operations, Office of General Services Management, Special Services Division, Audiovisual Services Branch, Washington, D.C. The equipment will be used at the highest levels of government and cosmetic appearance is therefore of paramount importance. Accordingly, all equipment and interpreter booths must conform to the aesthetics of the conference rooms. All equipment supplied must conform in model and type to the specifications set forth hereinafter. Equipment must be interchangeable and compatible with existing "Field Equipment" and existing permanent installations. The equipment will be available in 110v/60hz. 220v/50hz., dual voltage models as listed in the schedule and deliverable in accordance with the terms as defined in Section???

F, Delivery or Performance.

The contractor must have equipment of the type specified available on a rental????? (NOTE: purchase is not an option? Last year you upgraded equipment by purchase not rental.) basis for the various meetings and conferences supported by the Audiovisual Services Branch. The rental equipment must be available domestically or internationally in any combination with or without technical and/or operating personnel.

With the concurrence of the Contracting Officer, the contractor will provide equipment and services to other foreign affairs agencies as well as other Federal/State Government agencies.

The contractor must have facilities and personnel located in the Washington, D.C. metropolitan area to facilitate permanent installations of the type and scope presently existing in the Department of State. WHY???

The contractor will maintain a qualified service organization located in the Washington, D.C. metropolitan area to support and maintain all equipment on a rental and/or permanent installation basis. WHY??

C.2 EQUIPMENT DESCRIPTION FOR MOBILE APPLICATIONS

All equipment must have multiply voltage capabilities and proper plug connectors for power. The proper plugs for the countries require pins of different sizes and shapes. These models are the NW-1C for Europe, Middle East, and parts of Africa, Asia, and Caribbean. The NW-2C is used in Australia, New Zealand, Fiji and China. The NW-3C is for North America, South America, the Caribbean and Japan. The NW-4C is for Great Britain and the NW-135C is for Africa, Hong Kong, Singapore and parts of Great Britain and Ireland. If multiple voltages are not available, then the equipment must be battery operational. All equipment should be properly cased for transportation, so as to protect and secure all products. The equipment should all be in good working order and must have backup available in case of failure. The equipment must have all necessary cables. All equipment and component should be fully compatible with existing Department of State equipment. All equipment will be used at the highest levels of government and cosmetic appearance is therefore of paramount importance.

C.3 MOBILE INTERPRETER BOOTH

Interpretation booths should meet or exceed the ISO (International Standards Organization) standard 4043 for size and soundproofing. NOTE: Do you have a copy of this standard 4043? Or know where it can be obtain? The contractor will also supply ventilation and lighting for each booth. The booth should be in pristine condition and properly packed for shipping. The booths will be Brahler model M83H or approved equal and fully compatible with existing Department of State equipment.

C.4 INTERPRETATION CONSOLES

Interpretation consoles should all be in good working order with backup available. The buttons will all be labeled and designed for ease of use for the interpreters. They will need to be able to determine the language channel they are interpreting into and the other channels where interpretation is present. There should also be a relay switch for monitoring the other language channels and a microphone switch for on, off and mute. The consoles will also have a display that indicates the language channels in a clear legible manner. The console should also have an indicator for a peak sound to inform interpreters of high or dangerous decibel levels. All consoles will also be equipped with at least one output for a headphone and at least one input for a microphone. Consoles will be Brahler Model DOL7/2E or approved equal and fully compatible with existing Department of State equipment.

C.5) INTERPRETATION HEADSETS

Interpretation headsets will have the ability to plug into consoles and be clean and comfortable. Headsets should be of highest audio quality so interpreters are provided with the best possible sound. Headsets should be able to rotate one of the ear cuffs. If boom microphone is attached to the headset it should be able to be worn on left or right side of headset. It must also be of a highest audio quality so as to produce the best possible sound for audio recording and interpretation. The interpretation headsets will be Brahler Model HS460 or approved equal and fully compatible with existing Department of State equipment.

C.6) INFRARED TRANSMITTER/CONTROL UNIT

The units must have the ability to plug into the interpretation consoles either directly or by linking (daisy chaining). Extension cabling should be supplied for each language channel. Transmitter should also comply with requirements listed in section 1b. The control unit must have indictors for audio levels of each language being used with peak display or meters. Each language must have an individual isolated output for audio recording and press feeds. An output must also be available for the infrared emitters or signal out for delegate receivers. The transmitter will be Brahler Model MSI8D or approved equal and fully compatible with existing Department of State equipment.

C.7) WIRELESS RECEIVER

The receivers will be a portable unit with rechargeable batteries and up to thirty-two (32) channel capabilities. Receivers will use either a light accepting diode or radio frequencies to be wireless. The batteries must be able to work continuously for forty (40) hours. Must have the ability for an output to a 3.5mm or mini headphone plug for a mono listening device. Must have a volume control for that output. Must have a channel selector to dial in languages. Must comply with requirements in section C.1). Light or radio frequency receivers must also have the ability to work either inside or outdoors, including direct sunlight or bright lighting with the exception of rain. Cases should be available in counts of fifty (50). Each receiver must have an accompanying headphone. The receivers will be Brahler Model IRX32 or approved equal and fully compatible with existing Department of State equipment.

C.8) DELEGATE HEADPHONE

Delegate headphones will be lightweight and durable. They must have the ability to plug into wireless receivers and be clean and comfortable. Headphones should be of standard or better audio quality so delegates have a clear and perceptible sound. Headphones can be of either mono or dual earphone design. Both type inputs should terminate into 600 ohms to a 3.5mm mono mini plug. Models should be available with a sound cutoff when not in proper position. The delegate headphones will be Brahler Model DH500 or approved equal and fully compatible with existing Department of State equipment.

C.9) INFRARED EMITTER/RADIATOR

The infrared emitter/radiator will be a high power compact unit with a nominal output of 20 watts of emitting power. The unit will employ the latest generation of high-power LED’s and be capable of transmitting 31 channels plus the original floor language. The unit will be lightweight and come equipped with a tripod mounting bracket and pipe clamps. Wall, ceiling, and stand mounting brackets must be available as accessory items. Two looping BNC connectors will permit looping of multiple emitter/radiators. The line voltage will be 110/220-volt switch selectable. The emitter/radiator will be: Brahler Model IRAD or approved equal and fully compatible with existing Department of State equipment.

C.10) MICROPHONE CENTRAL CONTROL UNIT

The microphone control unit will be designed to support the Delegate and Chairman's microphones and the associated microphone management switchboard. The unit will have output connections for simultaneous interpretation transmitters, public address and tape recorders. The power supply will be Brahler Model DCENT or approved equal and fully compatible with existing Department of State equipment.

C.11) MICROPHONE CONTROL SOFTWARE

The microphone switchboard will be a microprocessor based management system designed to remotely control the on/off status up to 2000 microphones. The unit will have switch selectable modes for auto, manual, and priority operations, and a self-test routine that activates upon powering up. The microphone switchboard will be Windows software based and be Brahler Model MicControl2 or approved equal and fully compatible with existing Department of State equipment.

C.12) DELEGATE MICROPHONE

The delegate microphone will be designed for conferences and meetings that require multiple microphones that connect to one another in a daisy chair fashion using a single cable. Each unit will be equipped with an on board loudspeaker that will provide sound re-enforcement for the delegates. The congress unit shall be resistant to RF/GSM interference from cell phones. The microphone will be equipped with a bright red ring that illuminates when the microphone is activated. The delegate microphone will be: Brahler Model DMIC or approved equal and fully compatible with existing Department of State equipment.

C.13) CHAIRMAN’S MICROPHONE

The chairman’s microphone will be similar to the delegate microphone in all respects; however, this unit will have a priority push button. The chairman’s microphone will be Brahler Model PMIC or approved equal and fully compatible with existing Department of State equipment.

C.14) PRESS MULT BOX

The contractor will provide passive press mult boxes to distribute one line level input to 24 mic level outputs for the press to receive, record and / or transmit the audio from the floor or a specified language channel. The Press Box will be Wirlwind PressBox 24 or approved equal and fully compatible with existing Department of State equipment.

C.15) DISTRIBUTION AMPLIFIER

The contractor will provide device used to transmit audio signals to broadcast facilities and White House Communications. The distribution amplifiers will be an ATI DA412 XLR Encore Series or approved equal and fully compatible with existing Department of State equipment.

C.16) WIRELESS MICROPHONES

The contractor will provide wireless microphones and receivers that are frequency agile and can be hand-held or used on the lapel as specified by the COR. The wireless microphone will be two Digital Wireless Microphone System QLX-D with Beta 87A Condenser Microphone (Band L50) or approved equal and fully compatible with existing Department of State equipment.

C.17) AUDIO RECORDING

The contractor will provide audio recording services to record on standard media of proceedings from the floor, or from a specified language channel. The audio recorder will be the 788T-SSD, portable, eight input, twelve-track recorder with timecode or approved equal and fully compatible with existing Department of State equipment.

C.18) VIDEO ASSIST

The contractor will provide assemblage, which should include a video switcher, four video cameras, a video distribution amplifier and video monitors. The video switcher will be the Sony AWS750, the video cameras will be the Sony BRC-H700 HD 3-CCD Robotic Cameras and the video monitors will be the Sony LMD-A240 24" LCD Production Monitor or approved equal and fully compatible with existing Department of State equipment.

C.19) TECHNICAL SERVICES

The contractor shall provide qualified technicians to install and/or operate vendor or State Department owned equipment. Contractor must make technicians available in the Washington DC metropolitan area at short notice. Technicians shall be factory-trained and have installation or operations experience with existing Department of State equipment and all of the simultaneous interpretation and conference equipment covered in this contract, as well as experience with operation of standard conference audio-video equipment.

For conferences held at Department of State, White House, or upon specific request, contractor shall provide technical staff with Secret-level clearance from the U.S. Department of State. Contractor must have received full State Department facility clearance for contractor’s place of business.

C.20) MAINTENANCE SERVICES

The contractor will maintain in-shop repair and maintenance services with qualified, factory-trained technicians in the Washington, D.C. metropolitan area to respond to service calls within a twenty-four-hour period.