Final-QAs_Reviewed_(12DEC16).pdf

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Police Station In a Box (PSIB) San Jose del Guaviare, Colombia

SAQMMA-16-R-0718

Q & A’s

Q&A

Reference Subject Description Response

Drawings

New Pole location

As shown in the drawing E-11 new underground connection is to be built from the location of the new pole. Please, confirm if the new pole will be located along an existing low tension line or indicate the measure of low tension line extension to be built between the new pole location and the tagging point with the existing low tension line.

The new post will be located along an existing MV line. Refer to E11 and E12 on amendment 002.

Transformer

Please, clarify the size of the transformer to be installed: drawing E-12 calls for a 112.5 KVA, at the time that this same drawing shows a 150 KVA Generator Set. Please confirm the characteristics of the transformer to be supplied/installed.

Transformer is 112.5 KVA, genset is 150KVA.

Refer to E11 and E12 on amendment 001.

Electrical boxes

Drawing E-11 shows electrical boxes CS-274 with duct-bank interconnecting them. What are these CS-274 boxes for and, in case they are needed, why the duct-banks shown are interrupted in multiples locations

The boxes are for power distribution raceway/wiring, they interconnect panelboards, and load centers as well as motors and HVAC units.

Drawings E-9 and E-10 show lighting See, revised drawings, E9 and E10: Lighting

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Light Fixtures fixture locations, but there are no details establishing the type of lighting fixtures to install. Please, provide characteristics of the lighting fixtures to provide/install.

fixture schedule.

Tension Cable

Neither drawing E-12, nor E-11 establish the medium tension cable type of the main underground connection from the new pole to the pad mount transformer, please provide this information.

Contractor shall provide 3 X 2/0AWG XPLE

15KV

Voice & Data

Drawing E-14 (It should be marked as E-16) – DETAILS VOICE AND DATA shows rack details. Please provide location of this telecommunications rack.

Rack shall be installed din the server archive room, see amendment 002 drawings.

Voice & Data

Drawing E-15 – VOICE AND DATA JACKS doesn’t show the information about the type of fiber to be installed (fiber type and how many pairs it shall consist of), as well as the point of connection (the tag location) to the existing optic fiber.

Contractor shall Install fiber via an underground duct bank 2 X 2” PVC SCH 80 with 15 CS274 inspection boxes, the total length of the fiber is approximately 350mts.

Main Distribution

Panel

Please, clarify location of the MDP (Main Distribution Panel). As per drawing E-12 note (SINGLE LINE DIAGRAM) it shall be located at Generator Room. But drawings do not call for a Generator Room as the Generator set enclosure shall be corrosion resistant, fully weather resistant, … (See paragraph 1.2.4 of

See amendment 002 drawings.

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Specification Section 26 32 14 . 00

10 DIESEL GENERATOR SET).

SOW

Project Award Total

Due the actual scope of work under this solicitation including all the demolition works and earthworks required and observed during the site visit, please confirm if the USG is entitled to award this project with a total price that exceeds the anticipated range in price provided by the USG (USD$500,000 - USD$1,000,000), specially taking into consideration the limitation of the Project Duration (210 Calendar Days) which represents an additional challenge.

The performance period estimated for this project is based on a detailed analysis executed by the INL technical staff. The contractor shall submit their best technical and economical proposal, according to his analysis of the project scope.

Roof Panels

Please confirm the thickness required for the insulated metal sandwich roof panels to be used on this project.

The Contractor shall supply and install a roof panel sandwich type cover with polyurethane or equivalent, with a minimum thickness of 1”.

Civil Set of

Please provide Civil set of Drawings in order to determine all the related work including earthworks, utilities, etc.

Regarding the earthworks, the contractor shall refer to revised drawing A01 that shall be included in amendment 001. In which, in accordance with the project levels indicated and in reference to the project areas, the contractor shall estimate the volume of earthwork required.

Regarding the utilities the contractor shall refer to the revised A01, hydro sanitary and electrical drawings that shall be included in Amendment 001.

Sidewalk

Please provide details and design of sidewalk areas to be included under this contract. As per the Architectural

Regarding the sidewalk area please refer to revised drawings A01 that shall be included in amendment 002. The thickness of the sidewalk, PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Areas drawings is not clear/are a considerable amount of square meters.

as per specifications is 15 cm with welded mesh installed at 1/3 of the top height of the sidewalk

Reports

Soil Study

Report

Please provide the Soil Study Report to confirm/evaluate the foundations recommendation.

The soil studies shall be included in Amendment 002.

Capillary Barrier

Please provide information of Selected Material Backfill layers. Is a Capillary Barrier required? If so, can you provide thickness?

The contractor shall refer to specifications No.

31 00 00 Earthwork and 31.23.00.00.20 Excavation and Fill

Communicatio n Closet

Please confirm the location of the Communication Closet.

Refer to question #7

UPS’s

Drawing E14 ask for a single UPS of 10Kva, however in the SOW there are three UPS's required:

40Kva, 3Kva and 1Kva. Please confirm and clarify the Scope of Work.

Provide a 10KVA UPS as shown in drawings.

Sanitary Sewer System

According to the site visit, the information reflected on drawing S01 Sanitary System is not accurate.

There is an existing manhole at the project site location which we will have to connect to. According to the information received by the Base Authorities that system is already at full capacity. Please indicate the SOW that must be included under this solicitation for the sanitary sewer system.

For the sewage system connectivity of the project, the contractor shall follow the revised A01 drawing and the revised hydro sanitary drawings that shall be included in Amendment 002.

It is the CNP’s responsibility to guarantee that the existing sewage of the Base has the capability for the project.

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Water Supply Line

Please indicate the connection point for the water supply line (i.e.

Elevated Tank, Utility Room, exisitng water line?)

Please provide a demolition plan to estimate the cost.

The offeror shall submit during the construction process a demolition plan. Refer to specification No. 024100. 024100.

For the connection point for the water supply tank, The contractor shall refer to revised drawing A01 that shall be included in Amendment 002.

Storm

Drainage

Please provide a storm drainage design including roof downspouts, gutters, trenches, canals, piping, etc.

For the storm drainage system, the contractor shall refer to drawing A03, A04, A05. The rain water shall drain through the downspouts, on the site terrain, by natural runoff.

Regulated

The regulated system in the draws are identified as type 5-15R and in the specifications it appears type 5-20R.

All Receptacles shall be 5-20R normal and regulated power.

Technical Specs.

Generator

The generator requested in the technical specifications is 150 KVA and in the draws requested is 150 KVA, this will work like prime or like an emergency generator.

The generator shall be a 150KVA stand-by generator.

Technical Specs.

Voltage

The connection in Medium voltage does not specify where it is taken, if it is from a pole or from an input and output substation.

See question #1

Lighting

Lighting protection appear in the draws but don’t have any specification. so this activity can be done in aluminum ?

Drawing E00 states materials of grounding and lighting protection components.

Lighting

Gauges

The gauges of the lighting protection downpipes do not appear. It is possible to know it?

See question #24

The Main Distribution Panel Board The MDP shall be located next to the substation

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

25 Electrical Main Distribution

Panel where will be located? shall be NEMA 4 rate. See amendment 001 drawings.

Drawing

Main Substation

Where will be the main substation located ,if there is or not Measurement Group (medida de grupo) because the draws show a substation 1200KVA ???, Substation shall be an 112.5KVA pad mounted an shall be installed as per local standards, this includes any measurement, protections, fencing etc. As required by the local power company.

RFP

Sanitary

The existing sanitary system inside the police installations are insufficient, May we propose septic tanks system in the proposal? ... or simply connect to the existing utilities.

Refer to answer to Q 17

RFP

Proposal Deadline

It’s possible to change the deadline for proposal submissions next 12 December, the project may require more time.

See Amendment 001.

Autocad

We required Autocad drawings, may we get it ?

The AutoCAD drawings were published on the web page. The revised AutoCAD drawings shall be included in Amendment 002.

Site Visit

Sewer Lines

In accordance with the information provided by the Government during the site visit the sewer connection point is located 10 meters from the project site. The existing sewer line is 6 inches in diameter, which may not be enough. Will the Government require a change to the existing sewer line downstream from the connection point? If so, please provide the corresponding drawings.

The contractor shall refer to the revised drawing A01 and the revised hydro sanitary drawings that will be included in Amendment 002. The solicitant shall quote, according to drawings.

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As

Sewer Lines

There is an existing sewer line, different from the one with the connection point, which crosses the area of construction. Is the requirement to relocate or only to remove this existing sewer line? If the requirement is to relocate the sewer line, please provide the corresponding drawings.

The contractor shall refer to revised drawing A01 and the revised hydro sanitary drawings that shall be included in Amendment 002.

The existing sewage shall not be relocated. It must remain in place.

Trees

There are three existing trees located in the project area. Please specify if environmental permits are required to cut these trees and who is responsible for obtaining these permits?

It is the CNP’s responsibility to process the environmental permits, if required.

Electricity provided by the Government during the site visit, there is a possibility of obtaining an electrical connection from the police base located 35 meters from the project site. Please confirm that this connection is feasible

Refer to amendment 002 drawings.

Electricity

If it is not possible to connect to the police base located 35 meters from the project site, and an external electrical connection is required, is the contractor responsible for obtaining the corresponding permits?

Permits shall be obtained by the CNP; it is the contractor’s responsibility to provide the CNP with all the required drawings, calculations and other necessary documentation.

provided by the Government during the site visit, the project site floods 25 to 35 cm. Please specify the level of construction with respect to the

Regarding the finished level of the project, the contractor shall refer to revised drawings that shall be included in amendment 002. The finished level shall be at least 10 cm above the existing sidewalk level.

PSIB in San Jose del Guaviare, Colombia SAQMMA-16-R-0718 Q&As current ground level and if filling is required for this project. If filling is required, please provide the corresponding drawings and specifications.

Regarding the filling, the contractor shall follow specifications No. 31.00.00 Earthwork and 31

2300.00 20 Excavation and Fill of the technical package.

RFP Section L.21 Proposal Preparation Instructions and L.21 paragraph 3.Volume Two – Technical/ Management Information

Proposal Submission

L.21 General Instructions states that contractors may submit either an electronic copy (PDF files submitted by e-mail) or mail in compact discs.

L.21 paragraph 3 states that both electronic copies by e-mail and compact discs by mail are required.

Will the Government please clarify whether contractors may submit proposals either electronically via e-mail or by mailed copies on compact discs?

The offeror must submit offers electronically to the following emails:

dominguej@state.gov AND IP_Construction_Team@state.gov

If an email version is not possible, they can mail instead the offer in 2 CDs, volume I & II, following instructions provided in Section M to the addresses stated in Section D.2.1 of the Solicitation Schedule.

Document J-1-2 Past Performance

Past Perf.

Quest.

Will the Government please clarify whether or not it is required to have Contracting Officers submit Past Performance Questionnaires (PPQ) on behalf of the contractor, or if the Government’s intention is for the contractors to complete the PPQ themselves for inclusion in the proposal?

The offeror shall comply with the exact instructions provided in the Solicitation Schedule-Section M concerning the Volume Two – Technical / Management Information. Strictly Factor 2 as follows: The Offeror is required to submit at least 3 past performance questionnaires and list of 3 to 5 additional references that the US government may contact.

mailto:dominguej@state.gov mailto:IP_Construction_Team@state.gov