SAQMMA16R0273.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA16R0273 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

06/16/2016

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

__11:00:00__ local time __07/15/2016 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Tracie N. Hardy 703-875-6897

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

hardytn@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES CONTRACT

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: OBOFO

FISCAL OPERATIONS BRANCH CHIEF (OBO/RM/FM/FO)

SEE SPECIAL INVOICE SUBMISSION INSTRUCTIONS

ARLINGTON, VA 22209

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

John Hite

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA16R0273

001 FULLY BURDENED DIRECT LABOR 1.00 LT

1. All work must be ordered at the task order level.

2. See Section B-30 for labor categories, hours and rates for the base period and all options.

Doc Ref No:

Delivery

Date

FOB:

1001 FULLY BURDENED DIRECT LABOR

**OPTION PERIOD 1**

1.00 LT

1. All work must be ordered at the task order level.

2. See Section B-30 for labor categories, hours and rates for the base period and all options.

Doc Ref No:

Delivery

Date

FOB:

2001 FULLY BURDENED DIRECT LABOR

**OPTION PERIOD 2**

1.00 LT

1. All work must be ordered at the task order level.

2. See Section B-30 for labor categories, hours and rates for the base period and all options.

Doc Ref No:

Delivery

Date

FOB:

3001 FULLY BURDENED DIRECT LABOR

**OPTION PERIOD 3**

1.00 LT

1. All work must be ordered at the task order level.

2. See Section B-30 for labor categories, hours and rates for the base period and all options.

Doc Ref No:

Delivery

Date

FOB:

4001 FULLY BURDENED DIRECT LABOR

**OPTION PERIOD 4**

1.00 LT

1. All work must be ordered at the task order level.

2. See Section B-30 for labor categories, hours and rates for the base period and all options.

Doc Ref No:

Delivery

Date

FOB:

Identifier Title Date Number of Pages

1 Bidders DD254 06/16/2016 3

B-001 CEILING PRICE (Time-and-Materials/Labor-Hour Contract)

SAQMMA16R0273

Line Item Summary

Solicitation Number:

SAQMMA16R0273

Contract Number: Title: Financial Travel and Systems Services Support

Date of Solicitation:

06/16/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

(a) The ceiling price(s) of this contract is as set forth below.

Period Ceiling Price

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7 "PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR

CONTRACTS".

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not ex-ceed the funded amount.

(end of clause)

B-004 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount of $60,000.

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $5,000,000.00.

(end of clause)

B-007 RATE FOR INDEFINITE DELIVERY CONTRACTS (Time-and-Materials/Labor-Hour)

(a) The labor rates specified herein are fixed hourly rates which include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expenses), and profit.

(b) In accordance with FAR 52.232-7 "PAYMENTS UNDER TIME AND MATERIAL AND LABOR-HOUR CONTRACTS," the Contractor shall only voucher for the time of the personnel whose services are applied dir-ectly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representat-ive (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR

52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS)," or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall docu-ment time worked and work performed by each individual on each delivery order.

(end of clause)

B-010 TYPE OF CONTRACT

This is an indefinite delivery/indefinite quantity (IDIQ) type contract. Task orders will be time and material/ labor hour or to the extent practicable, fixed priced.

(end of clause)

B-030 LABOR CATEGORIES

BASE YEAR

Labor Category Quantity Unit Unit Price Total Cost

Info Engineering III 2080 HR Info Engineering I 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Info Engineering III 2080 HR

OPTION YEAR 1

Labor Category Quantity Unit Unit Price Total Cost

Info Engineering III 2080 HR Info Engineering I 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Info Engineering III 2080 HR

OPTION YEAR 2

Labor Category Quantity Unit Unit Price Total Cost

Info Engineering III 2080 HR Info Engineering I 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Info Engineering III 2080 HR

OPTION YEAR 3

Labor Category Quantity Unit Unit Price Total Cost

Info Engineering III 2080 HR Info Engineering I 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Info Engineering III 2080 HR

OPTION YEAR 4

Labor Category Quantity Unit Unit Price Total Cost

Info Engineering III 2080 HR Info Engineering I 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Systems Analyst III 2080 HR Info Engineering III 2080 HR

C-001 STATEMENT OF WORK

STATEMENT OF WORK

Financial, Travel and Systems Services Support

1.0 General.

1.1 Background.

The Department of State, Bureau of Overseas Buildings Operations (OBO), Resource Management Directorate, Office of the Executive Director, Management Support Division (MSD), and the Operations Directorate, Office of Cultural Heritage (CH), requires Travel and Financial Systems Services and Support in the Washington, DC area.

CH manages the Department of State properties and their assets designated as historically, culturally, or signi-ficant architectural characteristics pertinent to the host country and U.S. diplomatic relations. Its main mission is the preservation of American history and architecture.

MSD is responsible for overall management and support of the travel program for the OBO Bureau. The OBO travel program is a multi-million dollar program which supports over 5,000, predominantly overseas, travel ac-tions per month. Of primary importance are the thorough technical reviews performs on every travel authoriza-tion, every travel voucher, the analysis of the travel requirements, Foreign Affairs Manual (FAM) and Federal Travel Regulations (FTR) compliance, and adherence to OBO travel policy.

2.0 SCOPE

2.1 General Scope. The purpose of this contract is to provide a full range of budget formulation and execution;

accounts payable; financial management reporting and analysis; accounting; financial systems analysis; man-aging, coordinating, developing and implementing travel and travel related systems in support of the Depart-ment of State. In these efforts, the contractor shall perform management, transactional and analytical support for financial and travel operations.

The Contractor shall provide the following financial and travel support services:

• Administration of the Department’s travel management system, e2 Solutions;

• Technical reviews of travel authorization and travel voucher documents;

• Tracking of electronic travel documents within travel and financial systems;

• Preparing scheduled and ad hoc reports and analytics

• Consolidation and analysis of Bureau travel data;

• Database management support;

• System integration and operations support;

• Technical and operational analysis support;

• Travel/travel system help desk;

• Accounting services; budgeting; financial management reporting and analysis services;

• Travel document processing and coordination;

• Travel policy guidance;

• Airline/rail ticketing support;

• Coordination with the individually billed travel card program manager,

• Reporting, and support; training; system roll-out/implementation;

• Support related to obtaining official travel visas;

• Support related to obtaining Official and Diplomatic passports;

• Responding to inquiries from GAO, the Office of Oversight and Management Analysis, Main State, and others (in coordination with the GTM) regarding OBO travel and coordinating with travelers, travel ar-rangers, and travel approvers to collect travel-related documentation required and as requested by reviews, investigations, and audits;

• Related travel, analysis, and reporting activities;

• Budget formulation and execution services;

• Program Analysis;

• Accounts payable services;

• Financial management reporting and analysis, accounting, and financial reconciliation services;

• Audit coordination, financial system, inventory system, and performance measures analysis;

• Business process re-engineering and internal controls implementation and auditing;

• Special projects as needed.

The contractor shall provide all materials necessary to furnish the services and deliverables profiled below in accordance with the delivery schedule and specified standards of performance. The contractor shall be respons-ible for controlling the quality of work performed under this task order and shall deliver all work products and services in a manner that will meet or exceed the contract requirements. In addition, the contractor shall be re-sponsible for regular reporting and review requirements as specified by the Government Task Manager. The contractor shall perform all the planning, management and technical functions described herein and shall provide all the resources required to fulfill the requirements of the SOW. Additionally, the contractor must be capable of performing the tasks and providing all labor categories associated with their support area.

The Contracting Officer may add requirements and/or labor categories during the contract period to address changes and/or advances in technology or to meet the Government’s needs, provided that the new or changed requirements fall within the Statement of Work. Additionally, the offeror shall provide support to other areas within OBO and other bureaus and posts throughout the DoS. Additional requirements and/or labor categories may be added to during the contract period to address changes and/or advances in technology or meet the Gov-ernment’s needs, provided that the new or changed requirements fall within the Statement of Work.

2.2 Specific Areas of Scope.

The systems and subsystems that are the subject of this task order request include, but are not limited to, the fol-lowing:

• Global Financial Management System (GFMS)

• Budget Resource Management System (BRMS)

• Budget Support System (BSS)

• Budget Formulation and Execution Management System (BFEM)

• Department of State, Data Warehouse

• Buildings Management Integrated System (BMIS)

• OBOlink

• Integrated Logistics Management System (ILMS)

• International Cooperative Administrative Support Services (ICASS)

• E2 Solutions Travel (GeT)

• Individual Travel Card Program

• Discovery Web Reporting

• Carlson Wagonlit Travel

• Central Resource Management System (CRMS)

• Fixed Assets

• OBO Travel Validation System

• SharePoint

• LifeLink

• Global Maintenance Management System (GMMS)

• The Museum System (TMS)

A. The task includes analytical support for the development, maintenance, update and presentation of budgets, financial reports, inventories, projects, studies and other financial management documents in sup-port of Cultural Heritage (CH). The contractor shall exhibit a comprehensive understanding of the Depart-ment budget cycle and have knowledge of DoS program components and business process. The support provided by the contractor shall include, but will not be limited to the following: budget documents, finan-cial analyses, annual and quarterly property inventory documents, presentation materials and special projects. All support and any deliverables must be provided within established deadlines.

B. The contractor will review and track domestic and overseas unliquidated obligations and produce related reports.

C. The contractor shall provide on-site systems analysis, and database management support for locally modi-fied computer systems and subsystems used by CH to conduct day to day business. Under this task, the contractor shall identify, analyze, and resolve issues, including those arising from user requirements and software enhancements. The contractor will also utilize and provide support for systems used to archive in-formation unique to heritage asset inventories, such as Sharepoint and OBOLink.

D. The contractor shall be required to provide technical writing support. This task includes developing and maintaining the integrity of the technical, user, and/or training manuals and web-based resources related to internal procedures and customer user guides/references.

E. The contractor shall provide on-site and “virtual” (electronic) travel help desk support from 8:00 am to 5:00 PM, Monday through Friday. Functional experts in the various systems, interfaces, and regulations shall staff the Help Desk. The role of the help desk is to receive user inquiries (via email, phone, or visit), log the queries into an issue tracking system, analyze the issues, and provide/coordinate issue resolution.

Help Desk staff shall respond to inquiries within established MSD timeframes. On issues that may require more than one day to research, Help Desk personnel shall contact customers via email and let them know the status of their query and how long it will take to respond. All unresolved issues shall be immediately brought to the attention of the task manager (or acting manager). Issues on policy or related to other DoS vendors shall be directed to the GTM for coordination/review. Monthly reports shall be provided to the task manager or to a person that the task manager designates. The reports shall contain the date, customer, questions and response, and the name of the person who received the query. The log shall indicate which queries are unresolved and the status of each query.

F. The contractor shall provide on-site travel program support, systems analysis, and database management support. Under this task, the contractor shall identify, analyze, and resolve issues, including those arising from the help desk, on-site support, software enhancements, software interfaces, as well as new account-ing, reporting, and legislative requirements, or requirements from DoS.

G. The contractor shall analyze, reconcile, evaluate and coordinate a variety of financial related processes, data, policy, reports, financial documents or statements. The contractor shall determine the accuracy and compliance with policy and recommend appropriate course of action to ensure compliance with appropri-ate laws. These reconciliations include but are not limited to: travel voucher reimbursements, transporta-tion schedules, travel card reports, purchase orders and related requisition documents.

H. The contractor shall monitor the performance of the travel management system (E2 Solutions, others as re-quired) and other domestic financial system interfaces. This includes analysis to identify systems and data entry problems or issues and the proposed solutions to reduce the error rate. Coordination with OBO/ RM/FM budget staff and the Global Financial Service Center staff located in Charleston, SC, to reconcile rejected documents, vendor management, and other interface-related issues. The contractor shall serve as the bureau’s subject matter expert for the travel management system and shall be responsible for managing the roll-out of new systems related to travel support/authorization/claims, including but not limited to data management/clean-up, business process development, customer training/education/support and related im-plementation activities.

I. The contractor shall review bureau travel authorizations for compliance with relevant policies/regulations and system requirements. Errors/omissions (by travelers) will be noted and reviews completed within es-tablished timeframes. Includes working with travelers and supervisors to resolve any issues/potential problems with authorization requests, and support to travelers for proper completion/submission of re-quests. The contractor shall be responsible for tracking actions taken on authorization requests, and report-ing data related to requests.

J. The contractor shall review bureau travel vouchers for compliance with relevant policies/regulations and system requirements. Electronic vouchers will be reconciled with the financial system to identify any problems or failures of voucher documents to process within the financial system and shall take appropri-ate actions to work with travelers (and others as necessary) to complete the voucher reimbursement pro-cess. The contractor shall be responsible for tracking actions taken on voucher requests, and reporting data related to requests.

K. The contractor shall develop training classes and materials as required for the above-mentioned systems and their integration with Bureau and DoS policy/regulations pertaining to travel. The contractor shall be responsible for all elements of training: course outline; course goals and objectives; course material devel-opment (some customization may be required depending on the class audience); presentation, evaluation and follow-up to ensure the class goals and objectives have been met. Present classes and facilitate ses-sions at Department of State facilities. Document the results of the training classes, highlighting any is-sues raised. The contractor shall provide and maintain a training database. The database shall include course dates, course title, length of time, number of attendees, training site, overall evaluation, and recom-mendations for improvement. The contractor shall update the training databases after each course.

L. The contractor shall provide support to travelers on OBO business that require passports and/or visas. This includes preparation of standard request letters to embassies, receiving and reviewing visa request docu-mentation, receiving and recording diplomatic and official passports, coordinating courier dispatch to for-eign embassies based in Washington, DC, and related customer service. Support for obtaining Official and Diplomatic passports includes review of passport application packages, preparation of requesting docu-mentation, and coordinating courier activities and act as liaison between OBO and the Special Issuance Agency (Consular Affairs bureau), ensuring document control and tracking, and related customer service.

M. The contractor shall serve as liaison between OBO travelers and the State Department travel agent to en-sure airline travel is in compliance with Federal travel regulations and State Department and OBO policies, as well as managing ticket returns and related customer service.

N. The contractor shall provide research and reports to inquiries (in coordination with the GTM) from GAO, the Office of Oversight and Management Analysis, Main State, and others (in coordination with the GTM) regarding OBO travel and coordinating with travelers, travel arrangers, and travel approvers to collect travel-related documentation required and as requested by reviews, investigations, and audits.

O. The contractor shall be required to provide technical writing support. This task includes developing and maintaining the integrity of the technical, user, and/or training manuals and web-based resources related to internal procedures and customer user guides/references. The Contractor shall be responsible for develop-ing and editing text and related information sources for distribution to bureau travelers via print, email and intranet after the acceptance of such documentation for release by the GTM.

P. The contractor shall provide personnel per the labor categories specified in the primary full-time work Washington, DC metro-area location. The contractor shall be responsible for controlling the quality of work performed under this task order and shall deliver all work products and services in a manner that will meet or exceed the contract requirements. In addition, the contractor shall be responsible for regular re-porting and review requirements as specified by the Government Task Manager. The contractor shall pro-duce all deliverables as described below.

Q. The contractor must have staff with demonstrated experience with the following applications;

• Global Financial Management System (GFMS)

• Budget Resource Management System (BRMS)

• Budget Support System (BSS)

• Budget Formulation and Execution Management System (BFEM)

• Department of State, Data Warehouse

• Buildings Management Integrated System (BMIS)

• Integrated Logistics Management System (ILMS)

• OBOlink

• E2 Solutions Travel (GeT)

• Carlson Wagonlit Travel

• Central Resource Management System (CRMS)

• OBO Travel Validation System

• Global Maintenance Management System (GMMS)

• The Museum System (TMS)

R. The contractor shall develop and host OBO Travel Forums on a quarterly basis, which includes determin-ing topics, securing travel-related Subject Matter Expert speakers, coordinating conference room availability, developing the agenda, and reporting after-action items to State Department managers.

S. Other DoS offices/bureaus will have their own specific system requirements. These requirements will be defined at the call/order level.

2.3 Deliverables.

Customer (OBO staff) support and analysis shall be provided as an ongoing activity throughout the period of performance of this contract. Due to the nature of the work, it is not practical to specify all individual tasks/ subtasks, milestone time lines, and deliverable dates.

Deliverables associated with each Customer Support task shall be dependent on the scope and requirements of the task. Deliverables may include, but not be limited to, any of the following:

• Monthly Travel Refund Report (due 5 days after the end of the month)

• Monthly report on travel authorization and travel voucher review activities.

• Monthly Operational Issues List (Report due 5 days after end of month for all open issues reported through users or help desk calls)

• Monthly Help Desk Status report (Report due 5 days after the end of the month) Report shall include query detail, analysis of the type of query, and the office/division of the customer.

• Monthly scheduled and ad hoc reports may include, but is not limited to:Issues Analysis Papers (Monthly) Other Meeting Minutes (As Required)

• Approved travel

• Travel to specific TDY sites

• Total OBO trip expenses incurred

• Trip expenses incurred by OBO office

• Specific trip expenses incurred

• Comparison of travel expenses incurred between travelers

• Total number of trips to specific TDY sites within a given timeframe

•• Procedures/Quick Reference Guides (As Required)

• Training Materials (As Required)

• Prepare memorandum, related to system issues and procedures as well as user issues (As Required)

• Coordinate ticket returns and cancellations with DoS travel agency and report refund data to OBO/RM/FM (as required)

• Monthly attendance at the DoS Travel User Group meetings

• Staff Schedule (Due 5 days before the end of the month)

• System implementation: implementation plans, procedures, and quick reference guides (As Required)

• User and Operational Training: training materials and training schedules (As Required)

• Analysis and information gathering to determine report requirements (As Required)

• Reports on airline tickets issued, refunds processed, passports and visas received, processed and returned (weekly)

• Coordinate and host quarterly OBO Travel Forums, including developing the agenda and securing Subject Matter Expert guest speakers

2.4 Acceptance Criteria.

The Government Task Manager (GTM) will review all deliverables for their completeness and accuracy. The contractor shall correct any deficiencies as directed by the GTM and shall resubmit the deliverable item in ac-cordance with a mutually agreed to schedule.

2.5 Government Furnished Equipment.

The Government will supply the on-site contractor personnel with workspace, telephones, personal computers, computer printers, and ancillary computer support equipment. Cell phones, pagers and/or other mobile commu-nication devices shall be provided by the contractor as required to effectively perform work under this contract and as approved by the COR or GTM.

3.0 Other Requirements.

3.1 Security requirements. Contractor access to classified information may be required under this contract and it will be determined at the task order level. Therefore, Contractor personnel working on task orders under this contract, which specify the need for a security clearance, must possess a final U.S. Government security clear-ance at the time of task order award.

A current DD Form 254, Contract Security Classification Specification, must be on file with DOS Diplomatic Security prior to award of the contract and task order level. The minimum facility clearance required is “

SECRET”.

All information is considered sensitive and will not be disclosed outside the workplace. This includes contractor proprietary data, passwords. Documents generated that are related to this project shall include, as a minimum, the protective footer marking, “Sensitive but Unclassified (SBU)” unless otherwise directed by the Government.

3.2 Personnel requirements. The Contractor shall provide qualified personnel to perform all requirements specified under this contract. Specific qualification requirements and additional key personnel requirements may be specified at the task order level.

3.2.1 Contractor Identification. Contractor shall at all times distinguish themselves from Government employ-ees. When conversing with Government personnel during business meetings, over the telephone or via electron-ic mail, contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees.

3.2.2 Contractor Conduct. Contractor shall comply with all applicable Government regulations, policies and procedures when visiting or working at Government facilities. The Contractor shall ensure their employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of State.

3.2.3 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discre-tion, direct the Contractor to remove any Contractor employee from DoS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services re-quired under this contract or task order. The Contracting Officer will provide the Contractor with a written ex-planation to support any request to remove an employee.

3.3 “Kick-off” meeting. The Contractor shall attend a “kick-off” meeting with the Contracting Officer and the COR not later than seven (7) business days after the date of award. The purpose of the meeting chaired by the COR is to discuss any technical and contracting objectives of the statement of work and review the Contractor's project plan. The “kick-off” meetings will be held at the Government’s facility or via teleconference at the task order level.

3.4 Safeguarding of information.

Contractor access to proprietary information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination. The Contractor shall ensure that all Contractor personnel, including subcontractors having access to business or procurement sensitive information sign a non-disclosure agreement.

The Contractor, including subcontractors shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, without written authoriza-tion from the COR.

All documents and records (including photographs) generated during the performance of work under this con-tract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no in-formation, article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph con-cerning any aspect of work performed under this contract shall be published or disseminated through any form of media (including the internet) without the prior written authorization of the COR.

The Contractor agrees that any violation of the certifications or restrictions of the conditions of non-disclosure shall constitute a material and substantial violation of the terms, conditions and provisions of the contract and that the Government may, in addition to any other remedy available, terminate this contract for default.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

3.5 Intellectual property. All Contractor developed processes, procedures or other forms of intellectual prop-erty developed during this contract shall be Government property, including any documentation and electronic data and information collected and/or generated in support of this contract or its task orders. Any intellectual property, documentation, or data borrowed/used in support of this contract or its task orders shall be returned to the Government at the end of the performance period or when specified at the task order level.

3.6 Restricted Distribution of Documents. The Contractor, including its subcontractors may be provided ac-cess to documents deemed “Sensitive” by the Government. Access to these documents shall be limited to mem-bers of the contract team on a need to know basis. The Government may limit the number of hard copies and prohibit electronic copies of such “Sensitive” documents. These documents shall be used on this contract only and shall not be used on any other contract or given or sold to another company person(s) or entity.

The Contractor, including its subcontractors shall exercise the utmost discretion in regard to all matters relating to all Government documents. They shall not communicate to any person any information known to them be-cause of their access to the Government documents. These documents are for use on this contract and are the exclusive property of the U.S. Government. Furthermore, no information, article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of these documents shall be copied, reproduced, published or disseminated through any media or the internet.

3.7 Media Relations. The Contractor shall advise all employees and subcontractors of its established policy and guidelines for dealing with media, press and other inquiries about the company’s customers, business, and other information deemed important and/or business sensitive. A copy of the company’s media relations policy as well as that of any subcontractor shall be provided as part of the proposal. The Contractor shall update this document within 10 days after contract award. The Contractor shall provide a copy of their media policy to the CO and COR anytime it changes.

4.0 Miscellaneous Information.

4.1. Non-personal services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Government-al functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

D-001 DATA PACKAGING REQUIREMENTS

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

(end of clause)

D-002 MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

D-004 PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the follow-ing information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package num-ber, if any.

(end of clause)

52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001)

(a) Definitions. As used in this clause-

"Contractor's managerial personnel" means any of the Contractor's directors, officers, managers, superintendents, or equivalent repres-entatives who have supervision or direction of-

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

"Materials" includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be main-tained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or cor-rect services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor-

Hour Contracts clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replace-ment or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such in-creased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correc-tion or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's ma-nagerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(End of clause)

E-004 INSPECTION AND ACCEPTANCE (Services)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's Representative.

(end of clause)

Clause Title

52.242-15 Stop-Work Order (Aug 1989)

52.247-34 F.O.B. Destination (Nov 1991)

(a) The term "f.o.b. destination," as used in this clause, means--

(1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is loc-ated; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Govern-ment shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, un-less such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carri-er is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assist-ance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than car-load shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if trans-fer to truck is required to complete delivery to consignee.

(b) The Contractor shall--

(1)(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of clause)

F-003 MONTHLY PROGRESS REPORT (Time-and-Materials/Labor-Hour Contract)

(a) The Contractor shall furnish two (2) copies of a combined monthly technical and financial progress report briefly stating the progress made during the reporting period, broken down by task if applicable. Specific dis-cussions shall include difficulties encountered and remedial action taken during the reporting period, and anti-cipated activity during the subsequent reporting period. In addition, the report shall specify contract financial status by:

1. Cumulative labor hours expended and dollar amounts expended by labor category from the effective date of the contract through the last day of the current reporting month.

2. Labor hours expended and dollar amounts expended by labor category during the current re-porting month.

3. Estimated labor hours and dollar amounts to be expended during the next reporting period.

(b) For indefinite quantity or requirements type contracts, the information in paragraph (a) above is required for each delivery order.

(c) The reports shall be submitted to the following addressees on or before the fifth day of each month follow-ing the first complete calendar month of the contract. Distribute reports as follows:

Contracting Officer Representative.

(end of clause)

F-006 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect until

[TBD].

(end of clause)

F-007 PLACE OF PERFORMANCE

Place of performance shall be identified at the task order level.

(end of clause)

F-008 TIME OF PERFORMANCE

The Contractor shall perform the stated services for eight hours per day between the hours of 7:00 a.m. and 5:30 p.m., Monday through Friday, excluding Government holidays. Some Contractor personnel may be required to work alternate eight hour shifts as specified elsewhere in this contract.

(end of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

02INV OFFICE OF OVERSEAS BUILDING OPERATIONS INVOICE INSTRUCTIONS

Instructions for invoice payment:

You may submit invoices by either fax or email to the following:

1) FAX invoices to 703875-5826 or

2) EMAIL invoices to OBOInvoices@state.gov

For exceptionally large invoices, you may ship invoices via courier (e.g., FEDEX, DHL, UPS) to:

U.S. Department of State

OBO/RM/FM SA-6

Attn: Division Chief, Fiscal Operations 1701 N. Ft Myer Dr Arlington, VA 22209

Phone: 703-875-5182 or 703-875-5724

(Please note the courier address above is not a valid USPS delivery address and mail sent via USPS will likely be returned as undeliverable.)

Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or at-tached documentation:

(1) Name and address of the contractor

(2) Date of invoice

(3) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe)," (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(4) Remittance Contact Information

(5) Shipping Terms, Ship to Address

(6) Payment Terms

(7) Total Quantity of items, Total Invoice Amount

(8) DOS Order CLIN

(9) Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item

(10) Description of the services rendered for each line item

(11) Individual Line Item Quantity, Price, and Extended Amount (end of clause)

G-001 ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

(end of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: John Hite Telephone Number: 703-875-7320 Contract Administrator: Tracie Hardy Telephone Number: 703-875-6897 First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State Office of…