SAQMMA16R0240_Amendment_A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

03/11/2016

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

1038 S PATRICK DRIVE

ATTN: INL AIRWING

PATRICK AFB, FL 32925

Renee Alexander

NAME

TEL.

alexanderrk@State.gov

EMAIL

6. ISSUED BY LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

1038 S PATRICK DRIVE

ATTN: INL AIRWING

PATRICK AFB, FL 32925

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA16R0240

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/02/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation page for changes

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jamie A. Goewey

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/15/2016

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA16R0240

Table of Contents

Section Description Page Number

2 Contract Clauses 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Feb 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.245-1 Government Property (Apr 2012)

3 Solicitation Provisions 52.212-1 Instructions to Offerors--Commercial Items (Oct 2015) L-2 Proposal submission Proposal submission information

4 Evaluation Factors 52.212-2 Evaluation - Commercial Items (Oct 2014) M- 2 Evaluation factors Evaluation Factors for Award

5 Representations and Certifications 52.212-3 Offeror Representations and Certifications--Commercial Items (Feb 2016)

Section 1- Solicitation/Contract Form

A-1 Description of Amendment/Modification with questions and answers

DESCRIPTION OF AMENDMENT/MODIFICATION

The purpose of this Amendment (A-001) is to provide Government's responses to Request for Proposal (RFP) received from prospect-ive offerors under solicitation SAQMMA16R0240, issued on March 11, 2016 and outlined in Summary of Changes below:

QUESTION 1: Sikorsky certification--Solicitation indicates "Ability to meet technical criteria as set forth in the solicitation, including Sikorsky documentation that the Offeror is authorized to provide modification(s) to the S-61T" Offer 1 contacted Sikorsky and they indicated they do not provide this type of documentation?

RESPONSE 1: Due to the urgency of this requirement and because Sikorsky retains the technical data rights for these helicopters Sikorsky authorization is require.

QUESTION 2: Offeror one's plan is to use Federal Aviation Administration (FAA) Airframe & Power plant (A&P) mechanics to per-form the work and inspection Authorization (IA) personnel to inspect and return the aircraft to service, would this approach be accept-able to the Dept. of State?

RESPONSE 2: The Government has no issue with proposing A&P Mechanics.

QUESTION 3: “ M-001 ELIGIBILITY FOR AWARDTO BE CONSIDERED FOR AWARD OF THIS CONTRACT, interested Of-ferors must possess, at the time of proposal submission, a Defense Security Service (DSS) Secret facility clearance (FCL), issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M. “?

RESPONSE 3: This requirement will be deleted from the solicitation.

Section L-2 Proposal submission Information will be incorporated to clearly defined the number of proposal packages and methods of delivery. The address for delivery is also located in this section.

The Offeror shall provide One original and two hard copy proposal along with one electronic copy on compact disc (CD) shall be de-livered to:

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

6767 NORTH WICKHAM ROAD, SUITE 214

MELBOURNE, FL 32940

Attn. Renee K Alexander alexanderrk@state.gov

001 Services and supplies to provide one prototype of the system integration of the approved air conditioning modification for the S-61T Aircraft for first article test and evaluation. This line item will be firm fixed price.

1.00 0.00

1.00 LT

The Contractor will be responsible for identifying the air conditioner system which best meets the U. S.

Government requirements including but not limited to research, analysis, drawings, documentation, testing and evaluation to meet or exceed the Government's requirements.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 05/31/2016

002 Modification of up to six S-61T aircraft with air conditioning modification approved by the U S Government after first article testing. Specific serial number of the aircraft(s) will be provided at contract award. This line item shall be firm fixed price

6.00 0.00

6.00 EA

This shall include all services and supplies to complete the air conditioning modification for each aircraft.

SAQMMA16R0240

Line Item Summary

Solicitation Number:

SAQMMA16R0240

Contract Number: Title: INL/A S-61T Sikorsky Modification Support

Date of Solicitation:

03/11/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 06/30/2016

003 Over and above service or supply costs during modification of up to six S-61T aircraft with air conditioning modification approved by the U S Government after first article testing.

This line item shall be reimbursable.

1.00 0.00

1.00 LT

This shall include all services and supplies for items which were previously not identified as modifications required to the aircraft during the modification process yet required to ensure completion of the air conditioning modification for each aircraft.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 03/31/2017

004 Modification of up to seven S-61T aircraft with air conditioning modification approved by the U S Government after first article testing. Specific serial number of the aircraft will be provided at contract award. This line item shall be firm fixed price

7.00 0.00

7.00 EA

This shall include all services and supplies to complete the air conditioning modification for each aircraft.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 03/31/2017

005 Over and above service or supply costs during modification of up to seven S-61T aircraft with air conditioning modification approved by the U S Government after first article testing. This line item shall be reimbursable

1.00 0.00

1.00 LT

This shall include all services and supplies for items which were previously not identified as modifications required to the aircraft during the modification process yet required to ensure completion of the air conditioning modification for each aircraft.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 03/31/2017

006 Unpriced Optional work--Services and supplies to provide modification(s) to the S-61T aircraft which may be incurred during the air conditioning system modification. This line item will be reimbursable. This CLIN is an option to exercise.

1.00 0.00

1.00 LT

The contractor shall identify the issue and provide an estimate of the cost for the effort prior to effort starting.

The Government shall provide authorization prior to the effort beginning.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 03/31/2017

007 Unpriced Optional work--Technical support. Fixed prices - Hourly. This CLIN is an option to exercise.

0.00 0.00

SAQMMA16R0240

Line Item Summary

Solicitation Number:

SAQMMA16R0240

Contract Number: Title: INL/A S-61T Sikorsky Modification Support

Date of Solicitation:

03/11/2016

0.00 HR

The contractor shall identify the issue and provide an estimate of the cost for the effort prior to effort starting.

The Government shall provide authorization prior to the effort beginning.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/25/2016 to 03/31/2017

008 Unpriced Optional work--Travel. This line item will be reimbursable. This CLIN is an option to exercise.

0.00 0.00

0.00 LT

The contractor shall identify the travel required and provide an estimate of the cost for the effort prior to effort starting.

The Government shall provide authorization prior to the effort beginning.

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/26/2016 to 03/31/2017

B-004 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$30,000.00

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $ 5,500,000.00.

(end of clause)

B-015 TRAVEL COSTS (Cost-Reimbursement)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR31.205-46. Travel must be directly related to and re-quired for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) The Contractor shall include a breakout of all authorized travel expenses as an attachment to its invoices.

(c) Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay may be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/ profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or as-sociated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from stat starting point to destination. Other related miscellaneous expenses, such as tolls and park-

SAQMMA16R0240

Line Item Summary

Solicitation Number:

SAQMMA16R0240

Contract Number: Title: INL/A S-61T Sikorsky Modification Support

Date of Solicitation:

03/11/2016 ing fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations, except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA),, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or tempor-ary layovers by FLSA exempt contractor employees for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries un-der this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

C-001 AVIATION ENGINEERING AND MODIFICATION SERVICES S-61T STATEMENT OF WORK

The Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A), has a require-ment to incorporate a modification for the purpose of providing air conditioning in the cockpit and cabin area of the Department of State owned S-61T Sikorsky aircraft. The inital request is to provide cooling capability for thirteen (13) S-61T aircraft in the cockpit and cabinet.

This medium lift rotary wing aircraft performs a variety of missions. At times the aircraft operates from forward operating locations under primitive conditions and at other times from international airports executing instrument approaches. The primary mission is to transport passengers and cargo into and out of austere field sites located throughout the theater of operation in support of the U S Em-bassy. This mission requires that the aircraft possess personnel and cargo carrying capability, long range and flight endurance. Opera-tions are often flown in very rugged, high mountainous terrain that requires optimum take off, climb, and turn performance at density altitudes. These aircraft will serve in remote areas with few bases from which to operate the thirteen (13) S-61T aircraft which also af-fect mitigating heat related issues.

The required air conditioners are to be a minimum of 24,000 BTU, with the capability of being removed from the aircraft as dictated by seasonal and mission requirements. The air conditioners should be installed in a manner that allows the effects of the air condition-er, requirements for intake, exhaust, and condensation draining associated with installation and proper operation to minimize the im-pact on the performance of the aircraft and not impact the cabin capabilities.

Background:

Ambient temperatures in aircraft operating locations often exceed 125°F in peak summer months. Internal aircraft temperatures reach much higher as a result of sun exposure to aircraft surface and the closed cabin environment, resulting in very uncomfortable and near hazardous conditions for aircraft passengers and crew members. Portable Air Conditioning units of the proposed minimum of 24000 BTU, would lower internal aircraft temperatures substantially and afford passengers and operating crew a much safer and more com-fortable transit.

The successful offeror shall have designed and implemented air conditioning units in several size and type aircraft, possess the know-ledge and assets to produce an air conditioning unit that meets extreme temperature requirements as well as the time constraints to provide the quantity of units in the timeframe required and possess substantial experience with performing aircraft modifications on Sikorsky aircraft structures, wiring, avionics, instruments, systems and accessories.

Although the conceptual portable air conditioning unit will be capable of being installed and removed from the aircraft as required by mission and seasonal operations, there are requirements for portable air onditioning unit intake ducting, exhaust ducting and condensa-tion drains associated with the implementation. Each of these requirements shall be included in the design, which allows for imple-mentation in the same fashion as the portable air conditioning unit itself. The ideal design allows for return of the aircraft to a “before installation” configuration for operations without the air conditioning unit installed.

The urgency of this requirement necessitates that air conditioning units be integrated into six (6) Iraq aircraft prior to summer 2016.

Specifications:

• Minimum 24,000 BTU (based upon decreasing internal aircraft temperatures by greater than 20°F, measured eight (8) feet for-ward of the supply air vent.

• Total unit weight no greater than 200 lbs (+/- depending upon determined placement within aircraft).

CONTRACTOR EXPERIENCE REQUIREMENTS

The contractor must demonstrate experience in performing aircraft structural and electrical modifications on a Sikorsky platform as in-dicated in the form of a Sikorsky issued document. The contractor must demonstrate the capability of meeting DoS airworthiness re-quirements. The contractor must demonstrate possession of engineering and maintenance staff sufficiently trained and experienced on aircraft structural and electrical systems to perform the required modifications on the subject aircraft or develop modification kits and instructions, if deemed appropriate. The contractor must demonstrate possession of qualified engineering and maintenance personnel willing and capable of travelling to overseas location(s) to perform the modifications, if deemed necessary.

CONTRACTOR RESPONSIBILITIES

a) Identify or develop a portable Air Conditioning system which best meets the USG’s requirements.

b) Develop structural design and resulting modifications to support the selected Air Conditioning system, to include aircraft floor-ing and structure which support the unit, Condenser Intake Ducting, Condenser Exhaust Ducting, Supply Air, Return Air, Condensate Drain and security of the unit to aircraft flooring.

c) Develop electrical design and resulting modifications to support the electrical loads of the selected Air Conditioning unit and system.

d) Perform and provide an Electrical Loads Analysis (ELA) which supports the electrical design of the Air Conditioning System in-stallation

e) Contractor shall provide a First Article Test and Evaluation Plan (FATEP). The FATEP shall be performed on an initial aircraft at Patrick AFB or at the contractor’s facility, as agreed to by INL/A Chief of Maintenance and the contractor. No production units will be ordered until contractor successfully completes and passes First Article Test and Evaluation milestone.

f) Develop and provide implementation instructions and modification kits, if determined the modification may be “field implemen-ted” by onsite personnel. Delivery of the first production kits should be 2 weeks from FATEP signoff.

g) Provide a project plan with timelines and milestones for modification development and implementation (or kit delivery), concen-trating first on all aircraft (6) assigned to and operating in Iraq. Iraq aircraft shall be completed by Summer 2016. Remaining aircraft

(7) shall be retrofit within one year of contract award.

h) Provide required drawings, Instructions for Continued Airworthiness, Component Maintenance Manuals, Illustrated Parts Manu-als and Flight Manual Supplements for subject aircraft modifications and Air Conditioning unit, to include revisions for a period of two (2) years from delivery date of the final aircraft, or final Air Conditioning unit and modification kit.

The following documents will be provided to the successful Offeror for the S-61T air conditioning project:

Rotorcraft Flight Manual SA S61T-RFM-000

Organizational Level Maintenance Manuals SA S61T-2-3 Series

Illustrated Parts Breakdown SA S61T-4 Series

Electrical Load Analysis SER-61000045

The Offeror proposal shall be provided in the following structure to ensure required efforts to establish the prototype can be accom-plished, several of the items which be un-prices until such time as the requirement is clearly defined.

CLIN 0001

Services and supplies to provide one prototype of the system integration of the approved air conditioning modification for the S-61T Aircraft for first article test and evaluation. This line item will be firm fixed price. The Contractor will be responsible for identifying the air conditioner system which best meets the U. S. Government requirements include but not limited to research, analysis, draw-ings, documentation, testing and evaluation to meet or exceed the Government's requirements.

FIRST ARTICLE REQUIREMENTS (Contracting Testing)

a) If supplies identical or substantially identical to those called for in the Schedule have been previously furnished by the Offeror and have been accepted by the Government, the first article requirements may be waived by the Government. The Offeror shall identify below the contract (s) under which supplies identical or substantially identical to those called for have been previously accep-ted by the Government:

Contract (s) number/Agency

b) All Offerors should submit an offer on the basis that first article requirements will not be waived (hereinafter referred to as OF- FER A). Offerors who believe, on the basis of paragraph (a) above, that they may qualify for waiver of first article requirements will be waived (hereinafter referred to as OFFER B). This solicitation contains separate delivery schedules for OFFER A and OFFER B.

c) Subject to considerations of responsiveness of offers and responsibility of Offerors and subject to other evaluation factors provided for in this solicitation, offers will evaluated on the basis of lowest cost to the Government whether or not such lowest cost in-volves waiver of first article requirements, and thus the low offer will be either the low offer on the basis of OFFER A submitted by an Offeror or the low offer on the basis of OFFER B submitted by an Offeror whom the Government determines to be eligible for first article waiver, whichever is lower.

d) Any award resulting from this solicitation will state whether the first article requirements are or are not waived. In the event of waiver, all clauses and reference relating to the first article will not apply.

CLIN 0002

Modification of up to six S-61T aircraft with air conditioning modification approved by the U S Government after first article testing.

Specific serial number of the aircraft(s) will be provided at contract award. This line item shall be firm fixed price. This shall include all services and supplies to complete the air conditioning modification for each aircraft.

CLIN 0003

Over and above service or supply costs during modification of up to six S-61T aircraft with air conditioning modification approved by the U S Government after first article testing. This line item shall be reimbursable This shall include all services and supplies for items which were previously not identified as modifications required to the air craft during the modification process yet required to en-sure completion of the air conditioning modification for each aircraft.

CLIN 0004

Modification of up to seven S-61T aircraft with air conditioning modification approved by the U S Government after first article test-ing. Specific serial number of the aircraft will be provided at contract award. This line item shall be firm fixed price. This shall in-clude all services and supplies to complete the air conditioning modification for each aircraft.

CLIN 0005

Over and above service and supply costs during modification of up to seven S-61T aircraft with air conditioning modification ap-proved by the U S Government after first article testing. This line item shall be reimbursable This shall include all services and sup-plies for items which were previously not identified as modifications required to the air craft during the modification process yet re-quired to ensure completion of the air conditioning modification for each aircraft.

CLIN 0006

Unpriced Optional work--Services and supplies to provide modification(s) to the S-61T aircraft which may be incurred during the air conditioning system modification. This line item will be reimbursable. This CLIN is an option to exercise. The contractor shall identify the issue and provide an estimate of the cost for the effort prior to effort starting. The Government shall provide authoriza-tion prior to the effort beginning.

CLIN 0007

Unpriced Optional work--Technical support. Fixed price - Hourly rate. This CLIN is an option to exercise. The contractor shall identify the issue and provide an estimate of the cost for the effort prior to effort starting. The Government shall provide authoriza-tion prior to the effort beginning.

CLIN 0008

Unpriced Optional work--Travel. This line item will be reimbursable. This CLIN is an option to exercise. The contractor shall identify the travel required and provide an estimate of the cost for the effort prior to effort starting. The Government shall provide au-thorization prior to the effort beginning.

C-003 INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL

(a) The Contractor shall perform this contract in accordance with its technical proposal dated [DATE] and any revisions thereto submitted in response to Solicitation No. SAQMMA16R0240.

(b) The Contractor's technical proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" clause in SECTION I of this contract. Under the "ORDER OF PRECED- ENCE" clause, the Contractor's technical proposal shall follow "the specifications" in the order of precedence.

(end of clause)

D-007 PACKAGING AND PALLETIZING

VENDOR NOTE: The packing and palletizing - if palletizing is required for this order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regu-lating Wood Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicat-ing that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense. For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

(end of clause)

F-003 MONTHLY PROGRESS REPORT (Time-and-Materials/Labor-Hour Contract)

(a) The Contractor shall furnish one copy of a combined monthly technical and financial progress report briefly stating the progress made during the reporting period, broken down by task if applicable. Specific discussions shall include difficulties encountered and remedial action taken during the reporting period, and anticipated activity during the subsequent reporting period. In addition, the report shall specify contract financial status by:

1. Cumulative labor hours expended and dollar amounts expended by labor category from the effective date of the contract through the last day of the current reporting month.

2. Labor hours expended and dollar amounts expended by labor category during the current re-porting month.

3. Estimated labor hours and dollar amounts to be expended during the next reporting period.

(b) For indefinite quantity or requirements type contracts, the information in paragraph (a) above is required for each delivery order.

(c) The reports shall be submitted to the following addressees on or before the fifth day of each month follow-ing the first complete calendar month of the contract. Distribute reports as follows:

No. of Copies Addressee E-mail distribution to Contracting Officer (CO), Contracting Specialist (CS), Con-tracting Officer Representative (COR), and Government Technical Monitor (GTM) (end of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is the INL/A Program Manager.

(End of clause)

G-001 ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

(end of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: Jamie A. Goewey GoeweyJA@state.gov Patrick J. Murphy MurphyPJ@state.gov

Contract Administrator: Renee K. Alexander AlexanderRK@state.gov William (Bill) A Smoot SmootWA@state.gov

Telephone Number: 321-783-9860 Facsimile Number: TBD provided if required.

First Class Mailing:

U.S. Department of State Office of Acquisition Management Patrick Air Force Base 1038 S. Patrick Drive hanger 985 Patrick AFB, Florida 32925

Courier or Hand Delivery: U.S. Department of State U.S. Department of State Office of Acquisition Management Patrick Air Force Base

1038 S. Patrick Drive hanger 985 Patrick AFB, Florida 3292

Contracting Officer's Representative (COR):

[NAME FOR CONTRACT, TBD FOR SOLICITATION]

Telephone Number: [NUMBER] Facsimile Number: [NUMBER] U.S. Department of State: [ADDRESS]

Government Technical Manager (GTM):

[NAME FOR CONTRACT, TBD FOR SOLICITATION]

Telephone Number: [NUMBER]

Facsimile Number: [NUMBER]

U.S. Department of State: [ADDRESS]

(end of clause)

G-003 GOVERNMENT TECHNICAL MONITORS (GTM)

A GTM may be designated by the CO to provide technical monitoring, advice, and assistance in the monitoring and evaluation of a contractor’s performance at separate consular locations.

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

H-005 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contract-

or. Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the char-acteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

(end of clause)

H-007 INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insur-ance coverage required elsewhere in this contract, the following types of insurance in the amounts spe-cified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the compre-hensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles op-erated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(end of clause)

H-013 GOVERNMENT-FURNISHED DATA

(a) The Government shall provide to the Contractor the Government-furnished data described in paragraph (d) below. The Contracting Officer may at any time by written order:

(1) Delete, supersede, or revise; in whole or in part, data listed in paragraph (d) below.

(2) Add items of data as applicable.

(3) Establish or revise due dates for items of data or information as applicable.

(b) If the data listed below or as modified during contract performance are not delivered to the Contractor, the Contracting Officer shall equitably adjust affected provisions of this contract when:

(1) The Contractor submits a timely written request for an equitable adjustment; and

(2) The facts warrant an equitable adjustment.

(c) Title to Government-furnished data shall remain in the Government. The Contractor shall use the Govern-ment-furnished data only in connection with this contract.

(d) The following data will be furnished to the Contractor on or about contract award:

Rotorcraft Flight Manual SA S61T-RFM-000

Organizational Level Maintenance Manuals SA S61T-2-3 Series

Illustrated Parts Breakdown SA S61T-4 Series

Electrical Load Analysis SER-61000045

(end of clause)

H-015 GOVERNMENT-FURNISHED PROPERTY

Notwithstanding any term or condition of this contract to the contrary, the Government will provide only that property set forth below for use in the performance of this contract.

Description Quantity Date Sikorsky S-61T Aircarft Serial number to be identified contract award (end of clause)

H-025 TECHNICAL DIRECTION

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative specified in SECTION G of this contract. As used herein, technical instructions are defined to include the following:

(1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the Statement of Work.

(2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical instructions must be within the general scope of work stated in the contract. Technical instruc-tions may not be used to:

(1) assign additional work under the contract;

(2) direct a change as defined in the "Changes" clause of this contract;

(3) increase or decrease the contract price or estimated contract amount (including fee), as ap-plicable, the level of effort, or the time required for contract performance; or

(4) change any of the terms, conditions or specifications of the contract.

(c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the tech-nical instruction is within the scope of this contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement which is not affected by the disputed technical instruction.

(end of clause)

Section 2- Contract Clauses

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the re-quirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming sup-plies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduc-tion or adequate consideration for acceptance of nonconforming supplies or services. The Government must ex-ercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of per-formance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or re-lating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this con-tract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occur-rence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidem-ics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if au-thorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this con-tract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper in-voice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Man-agement), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Man-agement and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this con-tract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appro-priate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due…