402_R0030_OBeirut_NEC_FEDBIZOPPS.docx

SAQMMA16R0030

Department of State 2016 Contract for Construction for US Embassy Beirut, Lebanon

RFP SAQMMA16R0030

Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Construction Services for the Beirut, Lebanon, New Embassy Complex (NEC). The Project is described below.

Continuing a legacy of outstanding diplomatic architecture, OBO seeks to commission our nation’s top constructors to create facilities of outstanding quality and value.

1. Project Description (Secret Facility and Personnel Security Clearance Required)

SAQMMA-16-R0030: Beirut NEC. The project will consist of the construction of a New Embassy Complex (NEC) that includes the following anticipated buildings and their approximate sizes: Chancery (New Office Building) – 14,753 GSM; Marine Security Guard Residence – 1,215 GSM; Security Annex – 3,827 GSM; Support Annex Shops/Warehouse/Motorpool – 3,548 GSM; American Club with Outdoor Recreation – 6,581 GSM; Staff Dependent Apartments – 23,687 GSM; Temporary Duty Housing – 4,246 GSM; Chief of Missions Residence with Outdoor Recreation – 1,563 GSM; Deputy Chief of Missions Residence – 708 GSM: Parking Structures, above and below ground, for 625 spaces; Utility Building – 1,517 GSM; Main and Service Access Control Facilities – 600 GSM; Consular Access Control Facilities – 104 GSM; Housing Access Control Facility – 182 GSM: and other site work including perimeter security and roadways. The NEC project will occupy 17.8 hectares in the Awkar suburb of Beirut, Lebanon. The project shall achieve a minimum LEED Silver level certification. The project will be awarded as a Design-Bid-Build construction contract.

Estimated construction cost: $595 - $730 million.

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity having a contract or subcontract value of at least $446 million. See Section 4 below.

2. Project Solicitation The project solicitation will consist of Two phases.

Phase I – Pre-Qualification of Offerors

This announcement of solicitation of pre-qualification submissions is Phase I. The Department of State will evaluate the pre-qualification submissions based on the evaluation criteria set forth below.

The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions. A separate announcement will be issued on the Federal Business Opportunities webpage (www.FBO.gov) to specify the location, date, and time.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to submit proposed pricing in Phase II. The RFP will include drawings and specifications for construction, a statement of work, standards, and criteria for the project that set out the project scope and construction process, post-construction activities, codes and standards, and security requirements. The source selection and evaluation criteria will also be included in the Phase II RFP.

Firms submitting proposals in Phase II may be required to make oral presentations to DOS. Offerors may be invited to present their project approach and Technical Submission in response to this RFP in person at the offices of OBO in Rosslyn, VA, in an interview following the proposal submission date. Interview times and details will be published by the Contracting Officer at least 2 weeks prior to the first interview. The presentation should emphasize the notable aspects of the offeror’s written technical proposal. Offerors are cautioned: DO NOT INCLUDE ANY PRICE INFORMATION IN THE PRESENTATION.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-provided design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The Phase I pre-qualified Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP.

3. Invitation to Participate

Offerors prequalified in Phase I may participate in the review of design submissions as provided by the Architect/Engineer (AE) of record. The offeror is invited to review and evaluate the design documents for constructability, operability, cost, value engineering suggestions, risk management review and workshops, identification of any problems or errors in the design and design documentation, consultation during construction document production, assistance in defining bid packages and construction phasing, integration of IT, mockups and mockup testing, preliminary project schedule development, cost estimates along with substantiating documentation and development of subcontractor and supplier interest.

Prequalified Offerors are invited and encouraged to participate in a visit to the project site, anticipated to be within 10 to 15 days after notice of qualification to participate in Phase II of the RFP.

The intent of the invitation to participate in design review is to further introduce the design to the offerors so the offerors may begin consultation in construction methods and consider materials and equipment that will impact the design, and to allow for construction within the cost and schedule constraints.

The offeror may assist the U.S. Government during the preconstruction phase by participating in the review and evaluation of the design and construction documentation and how the proposed construction integrates with other owner requirements. The offeror may work with the AE team and the U.S. Government in a cooperative team effort to develop quality construction documents. The offeror is to notify the U.S. Government of all issues it identifies. Most importantly, the offeror shall make the U.S. Government aware of any issues that have the potential to jeopardize the project's goals relating to schedule, cost, quality, scope and integration. The AE team will retain complete responsibility of the design documents. The offeror is not authorized to perform any design services related to the performance of their assistance related to these services. The offeror’s invitation to participate will include:

1. Review and evaluation of design documents for constructability and recommendations to improve and optimize constructability.

2. Identification of any construction related issues in the design and design documentation.

3. Consultation during construction document production.

4. Consultation in developing construction phasing, preliminary project schedule including the design schedule, cost estimates, cost budgets, and sub offeror and supplier interest.

5. Consultation in construction methods and selection of materials and equipment (such as steel frame construction, modular construction, and pre-cast construction, etc.)

6. Actions designed to minimize adverse effects of labor and material shortages, and time requirements for procurement and construction completion.

7. Providing construction cost estimates and guidance on factors related to construction cost including estimates of alternative designs or materials, preliminary construction cost budgets and possible economies of scale.

8. Providing recommendations for the use of fast tracking, early ordering of materials, and any other procedures that will maximize the available funds for the project and speed project delivery.

9. Providing all recommendations, identification of problems or errors, guidance, and review comments in ProjNet.

10. Providing recommendations to better integrate and facilitate overall delivery of the complete and usable facility to the U.S. Government. The offeror may provide a preliminary evaluation of the AE design documents and project budget requirements, each in terms of the other.

The offerors may be asked to assist the USG with constructability reviews on the following AE Team submissions.

• 65% CD drawings, specifications, design analyses & estimate updates.

• 90% CD drawings, specifications, design analyses & estimate updates

• Final Construction drawings, specifications, & estimate update

Separate discipline-specific design coordination meetings, with OBO and the AE Team may be opened for offeror participation, and may include; Civil, Architectural, Structural, Interior Design, Mechanical, Fire Protection, Electrical, IT/Communication, and Technical Security

The offeror may be asked to attend regular meetings with the AE team and the U.S. Government. The offeror shall provide recommendations on construction feasibility, actions designed to minimize adverse effects of labor or material shortages, time requirements for procurement, installation and construction completion; and factors related to construction cost including estimates of alternative designs or materials, preliminary budgets, and possible economies.

Participation is voluntary: Performance and/or nonparticipation are not factors for evaluation or consideration in the Phase 2 source selection. Offeror participation shall not be considered a conflict of interest.

To offset some of the cost of the site visits, participation in the design reviews, and other related expenses, pre-qualified Offerors who attend the site visits and who participate in the design reviews will be paid a $75,000.00 stipend for responsive project proposals they submit in Phase II.

4. Mandatory Phase I Pre-Qualification Requirements

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with respect to the factor(s) and qualification criteria listed. Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

Copies. Provide one original plus one copy in printed form, and one electronic copy in PDF format on compact disc. PDF shall be identical to the printed version and book marked by section, if applicable. DOS may review either the electronic or the printed submittal; therefore, both formats shall be complete and identical to each other.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project (i.e.; multistory/midrise office building, residential complexes, high security facilities) and having a contract or subcontract value of at least $446 million. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

Qualification Criteria:

4.A. U.S. Person Status Under Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to "United States Person" bidders as defined in the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this FEDBIZOPPS announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.)

If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

4.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), including all entities which comprise a JV and the JV itself, must possess or be able to obtain a Defense Security Service (DSS) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Specifically designated personnel requiring access to classified information or to the Controlled Access Areas (CAAs) must possess a Secret personnel security clearance issued by DSS. Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 90 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Security Service (DSS) approval to safeguard classified documents. DOS sponsorship does not guarantee that the Offeror will receive the FCL, or that it will be received within the 90-day period. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued a FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information System (IS) or standalone computer, approved by DSS, for processing classified information. Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DSS approved classified IS for processing classified information.

5. Closing Deadline for Submissions ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on March 23, 2016.

TRANSMISSION OF PROPOSALS: Offerors shall hand deliver or submit proposals by courier (FedEx, UPS Express Mail, DHL, ETC.) to the following address:

U.S. Department of State:

A/LM/AQM/FDCD/CON, 4th Floor 1735 North Lynn Street Arlington, VA 22209

(DO NOT USE THE U.S. POSTAL SERVICE (P.O. Box) ADDRESS) Include the project solicitation number(s) on the face of the package.

REQUESTS FOR CLARIFICATIONS must be submitted in writing to Adam Hiland AND David Vivian by email hilandad@state.gov AND Alt AQM viviandw@state.gov.