Instructions_for_NSPA_NCAGE_v16_-_05_11_2015_(international_firms_follow_highlighted_portions_only).docx

Version 16 – 05/11/2015 REGISTRATION and UPDATING PROCEDURES FOR COMMERCIAL AND GOVERNMENTAL ENTITY CODE (CAGE) or a NATO CAGE (NCAGE)

BACKROUND

The U.S. established the Commercial and Governmental Entity Code (CAGE), a code assigned to organizations (manufacturers, distributors, organizations, etc.) to facilitate the supply chain.

The NATO Codification System (NCS) was established in 1958. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community. When a business/organization is assigned a CAGE/NCAGE, they are in fact the same type/structure of code but identifies which nation or if NATO Support Agency (NSPA) assigned the CAGE/NCAGE.

The registration process begins with two critical elements:

1. Physical location of your business/organization

2. Who your business/organization wishes to conduct business with.

REGISTRATION for A NCAGE/CAGE CODE

If you are a:

· Non-U.S. Business/Organization, wishing to conduct business (contracts/grants) with the U.S. Government and/or Non-US Government, proceed to STEP 1.

· U.S. Business/Organization, wishing to do business with ONLY Non-US government, proceed to STEP 1.

· U.S. Business/Organization, wishing to conduct business (contracts/grants) with the U.S. Government to include Foreign Government, proceed to System for Award Management (SAM).

· Please note: If you already have a CAGE code and are a U.S. Business/Organization and need to update your CAGE information and registration, proceed to System for Award Management (SAM).

1) Get an NCAGE/CAGE Code:

a. Register with NATO Support Agency (NSPA) using the NCAGE Tool to request a NCAGE/CAGE Code.

b. First, check to see if an NCAGE/CAGE Code is already assigned for your company.

i. Enter the name of your organization, country or city where it is located and then select the Enter key or the magnifying glass icon.

Hint: If your organization’s name is Zoran Global Enterprises, enter Zoran and leave out all other words. Otherwise, you will end up with a long listing that includes all of the companies with the words Global and Enterprises in them, along with all the companies that have Zoran in them.

c. If the search does not result in a match to an existing NCAGE/CAGE code:

i. Click [Request New] button in the bottom right hand corner of the screen.

ii. Follow the directions to obtain an NCAGE/CAGE Code.

i. Note: You may be directed to the National Codification Bureau (NCB) if your organization is located in the United Kingdom or France.

d. NSPA will forward your request to the applicable National Codification Bureau (NCB) if your organization is located in a NATO or Tier 2 nation. The NCB will assign your NCAGE Code.

e. NSPA will assign an “S” or “I” prefix NCAGE code if your organization is: Comment by "%username%": IMPORTANT

i. Located in a country which does not participate with AC/135

ii. Located in a Tier 1 nation

iii. An international organization

f. The applicable NCB or NSPA will notify you of your assigned NCAGE/CAGE code by email. This process varies depending on the NCB and may take up to 14 business days. If requested to validate the NCAGE/CAGE request by email, please follow the provided instructions.

g. NSPA and the appropriate NCB will forward all NCAGE/CAGE Code information daily/weekly/monthly based on their internal procedures for transmission to all AC/135 nations.

h. After you received your NCAGE/CAGE, validate your NCAGE/CAGE information in https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

1. Connect to https://eportal.nspa.nato.int/ac135public/

1. Click on the tab labelled CAGE Code Request.

1. Enter the NCAGE Code in the first screen, then the Enter key on your keyboard.

1. At the bottom of the screen, you will see a Results box. Click on the line with your organization’s name on it

1. After review you see additional changes/corrections are required, Select “Request Update” from the bottom of the screen.

1. After you submit your request, you will automatically receive a confirmation/validation e-mail message. You must activate the embedded link.

1. A second e-mail message will be sent once the NCAGE/CAGE request is processed with the update of the code or rejected.

2) After obtaining an NCAGE/CAGE, Non-US Business/Organizations wanting to do business (contracts/grants) with U.S. Government must:

a. Confirm that the NCB or NSPA has submitted your correct legal business name and/or physical address to the U.S. CAGE System by going to the Business Identification Number Cross Reference System (BINCS) and enter your NCAGE/CAGE code and click Search.

b. BINCS is a public facing search engine for domestic and foreign vendors, suppliers and potential contractors supporting the U.S. federal supply chain and should be used to verify the registration information.

c. BINCS is updated within 24-48 hours after U.S. CAGE System has processed the updates to the NCAGE/CAGE registration.

https://cage.dla.mil/search The user enters a valid NCAGE L2334 and selects enter.

The Vendor information is displayed for NCAGE L2334

3) Get a DUNS Number:

a. Register with Dun & Bradstreet (D&B) to get a Data Universal Numbering System (DUNS) Number for free by going to http://fedgov.dnb.com/webform.

b. Make sure your business/organization’s name and address match exactly what you entered to get your NCAGE/CAGE Code.

c. It takes up to 5 business days to get an international DUNS number.

4) Register with the System for Award Management (SAM) and maintain an active registration.

a. You must have your NCAGE/CAGE Code and your DUNS Number before registering in SAM.

b. Follow the guidance at SAM.gov for international registrants:

https://www.sam.gov/sam/transcript/Quick_Guide_for_International_Entity_Registration.pdf

c. It can take up to 10 business days to process an international registration in SAM.

d. If your registration is successfully completed in SAM and submitted to U.S. CAGE System for final validation, you will receive an email confirmation and your SAM status will be updated to “Pending CAGE Validation”.

e. If your registration is not complete at SAM, your status will reflect what is required to complete the registration process.

5) U.S. CAGE System validation based on SAM Registration:

a. U.S. CAGE System is the last step in the process for approving new and updates to NCAGE/CAGE registrations.

b. Please allow 5 business days for the U.S. CAGE System validation process.

c. If the NCAGE/CAGE updates pass U.S. CAGE System validation, the vendor’s registration will be updated in the U.S. CAGE System and SAM with a new expiration date and the status will reflect active with the updated changes.

d. If the NCAGE/CAGE updates fail U.S.CAGE System validation, the registration status will reflect “Failed CAGE Validation” in SAM and the reject reason will be sent to the email address supplied in SAM within 4 business days. Your application will not be processed until the information in the registration is corrected.

e. After the registration is active in U.S. CAGE System and SAM, vendors and NCBs may review BINCS.

f. If your DUNS information and SAM registration are active but BINCS has not been updated and the 5 business days have been exceeded:

i. Customers are required to contact the www.dlacontactcenter.mil to open a DLA service ticket that will be escalated to the U.S.CAGE office.

ii. The vendor will be contacted by the U.S. CAGE office and advised on where their registration is at in the process or what is required to complete their active registration.

6) If there is a change to the NCAGE/CAGE information, the organization representative authorized to submit changes must update their information in the following order:

a. Update the NCAGE/CAGE record at https://eportal.nspa.nato.int/ac135public/ where the request information will be sent to the applicable NCB or NSPA to update the NCAGE information.

1) Connect to https://eportal.nspa.nato.int/ac135public/

2) Click on the tab labelled CAGE Code Request.

3) Enter the NCAGE Code in the first screen, then the Enter key on your keyboard.

4) At the bottom of the screen, you will see a Results box. Click on the line with your organization’s name on it, which in turn will display a dropdown menu with two choices. Select “Request Update” from the dropdown menu.

5) After you submit your request, you will automatically receive a confirmation/validation e-mail message. You must activate the embedded link.

6) A second e-mail message will be sent once the NCAGE/CAGE request is processed with the actual assignment of the code or rejected.

b. Then update the DUNS record at D&B. Allow 24-48 hours for the D&B changes to process before updating your record at SAM.

c. Update the SAM registration. Allow up to 10 days for processing after you submit the changes at SAM.

d. Successful updates in SAM are electronically submitted to U.S. CAGE System for final validation. Allow 5 business days for processing after your status in SAM reflects “Pending CAGE Validation”.

e. If the NCAGE updates pass CAGE validation, the vendor’s registration will be updated in U.S. CAGE and SAM with a new expiration date and the status will reflect active with the updated changes.

f. If the NCAGE updates fail CAGE validation, the registration status will reflect “Failed CAGE Validation” in SAM and the reject reason will be sent to the government point-of-contact listed in SAM for that NCAGE/CAGE.

g. BINCS is updated within 24-48 hours after CAGE has processed the updates to the NCAGE/CAGE registration.

7) If there are any questions for organizations doing business with the U.S. Government that are having issues with registration in SAM and/or updating information, please use the following contact information:

a. D&B – Contact samhelp@dnb.com (for customers located outside the U.S., Puerto Rico and U.S. Virgin Islands)

b. SAM - Contact the Federal Service Desk (FSD):

i. U.S. Calls: 866-606-8220

ii. International Calls: 334-206-7828

iii. FSD’s Hours of Operation are Monday - Friday, 8 a.m. to 8 p.m. Eastern Time

iv. To submit a question after hours or if there is a long wait time, use the "Submit a Question" web form.

c.

BINCS - Toll Free: 1-877-352-2255

i. Commercial/FTS: 1-269-961-7766

ii. Email: DLA Contact Center

d. Government Industry Data Mart

Annex: Points for Contact for NCAGE Matters

+355-4-222-6601 ext. 1235 +355-4-222-8325 ncbal@aaf.mil.al or alket.papa@aaf.mil.al

+613 9282 7592 +613 9282 3358 NCB.VendorCellOps@defence.gov.au

+43 50201 1023293 +43 50201 1017070 ncbatncage@bmlvs.gv.at

+32 (2) 701 3643 +32 (2) 701 6095 ncbzbncage@mil.be

+55 (21) 2561 2317 +55 (21) 2101 0782 ncbbrncage@defesa.gov.br

+359 2 9220885 +359 2 9220643 ncbbgncage@mod.bg

+1 (819) 939-8771 +1 (819) 939-0396 ncbcancage@forces.gc.ca (indicate addressee name on doc.)

+385 1 4568 078 +385 1 4568 111 ncbcr@morh.hr

+420 973 213913 +420 973 213930 ncbczncage@army.cz

+45 7257 5930 tej@mil.dk or lars_johansen@mil.dk

+372 717 4844 +372 601 1120 codif@mil.ee or piret.lille@mil.ee

+358 299 570969 +358 299 570509 ncbfin@mil.fi

+33 (2) 9022 6127 +33 (2) 9022 6126 ncbfrncage@cimd.interarmees.defense.gouv.fr

+49 2241 991 643 +49 2241 991 419 NCBGE-NCAGE@bundeswehr.org

Mr. Valantis KIVRIKOSAIOS +30 (210) 7466 281 +30 (210) 7466 267 grncb@otenet.gr

+36 1 398 4587 +36 1 398 4648 ncbhuncage@hm.gov.hu

+972-3-737-2043 zeava25@idf.gov.il

+39 (06) 4735 5863 +39 (06) 4735 4706 ncbit.ncage@sgd.difesa.it

+82 2 2079 4638 +82 2 773 7587 cagerkr@korea.kr

+371 67300278 +371 673002017 vija.kelpe@vamoic.gov.lv

+370 (5) 2785 250 +370 (5) 2103 793 ncblt@mil.lt Aristida MARGERIENE +370 (5) 2785 252 +370 (5) 2103 793 aristida.margeriene@mil.lt

by BELGIUM (NCAGE structure B***#)

+60 3 4027 4382 +60 3 4027 4374 mafca.bt@mod.gov.my Cc to the director requested:

jemaat@mod.gov.my

Cpt. Anas ELESFAR +212 661643987 +212 522539246 ext 1119 ccm@far.ma Cc. tarikbenkarroum@hotmail.com

+31 6 57878951 Mr. Brian de WINTER +31 6 83550521 ncbnlncage@mindef.nl

+64 4 587 2043 +64 4 587 2051 ncbnzncage@nzdf.mil.nz

+47 6786 3782 +47 6786 3379 ncbnoncage@mil.no

Mrs. Dorota MIRECKA +48 261 877 858 /898 +48 261 877 888 ncbpl@wp.mil.pl

+351 21 302 7344 +351 21 302 7221 ncbptncage@defesa.pt

+40 (21) 411 8813 +40 (21) 411 1457 ncbroncage@roncb.ro

+381(0)112051766 +381(0)112506042 ncbsrncage@mod.gov.rs

+65 6879 5539 +65 6879 5563 lyongsoo@dsta.gov.sg or ncbsn@dsta.gov.sg

+421 (960) 338 920 +421 (32) 744 2174 Peter.Priecinsky@mil.sk

+386 (1) 471 2605 +386 (1) 471 2521 urska.cetina@mors.si or sskk@mors.si

+34 91 550 6141 ncbspncage@oc.mde.es

+90 312 410 6184 +90 312 417 5488 tmkb@msb.gov.tr

International Dialing :

+44 (141) 224 2250 +44 (141) 224 2300 National Dialing :

0141 224 2250 0141 224 2300 DESSEOCSCP-NCB-NCAGE@mod.uk

+1 (269) 961 7766 +1 (269) 961 7766 dlacontactcenter@dla.mil

+352 3063 6145 +352 3063 4145 ncage@nspa.nato.int image1.png image2.png image3.png image4.png image5.gif image6.gif image7.gif