SAQMMA15R0355.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA15R0355 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

06/30/2015

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Deborah Carey 703-875-4229

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

careyda@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES CONTRACT

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRS., CONDS., AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: RMGFO

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Vince J. Chaverini, Jr

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

06/03/2015

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA15R0355

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 "Supplies or Services and Prices for Passport Architectural and Space Planning Support Services"

C Descriptions/Specifications/Statement of Work C.1 "Performance Work Statement; Architectural and Space Planning Support Services"

D Packaging and Marking D.1 "Packaging and Marking for Passport Architectural and Space Planning Support Services"

E Inspection and Acceptance 52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996) 52.246-4 Inspection of Services - Fixed-Price (Aug 1996) 52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001) 52.246-16 Responsibility for Supplies (Apr 1984) E.1 "Inspection and Acceptance for Passport Architectural and Space Planning Support Services" 52.246-3 Inspection Of Supplies Cost-Reimbursement (May 2001) 52.246-5 Inspection of Services Cost-Reimbursement (Apr 1984)

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) F.1 "Deliveries or Performance for Passport Architectural and Space Planning Support Services"

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 "Contract Administration Data for Passport Architectural and Space Planning Support Services" 43

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

H Special Contract Requirements

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES (SEP 2007)

H.1 "Special Contract Requirements for Passport Architectural and Space Planning Support Services"

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

I Contract Clauses 52.215-22 Limitations on Pass-Through Charges - Identification of Subcontract Effort (Oct 2009) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-12 Data Universal Numbering System Number Maintenance (Dec 2012) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.244-6 Subcontracts for Commercial Items (Mar 2015)

652.243-70 NOTICES (AUG 1999)

52.202-1 Definitions (Nov 2013) 52.204-2 Security Requirements (Aug 1996) 52.211-5 Material Requirements (Aug 2000)

52.215-2 Audit and Records - Negotiation (Oct 2010) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-14 Integrity of Unit Prices (Oct 2010) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards - Overtime Compensation (May 2014) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Jul 2014) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-37 Employment Reports on Veterans (Jul 2014) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 Service Contract Labor Standards (May 2014) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug Free Workplace (May 2001) 52.223-10 Waste Reduction Program (June 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-3 Buy American - Free Trade Agreements - Israeli Trade Act (May 2014) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007) 52.227-14 Rights in Data - General (May 2014) 52.227-16 Additional Data Requirements (June 1987) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability Of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jul 2013) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 52.237-3 Continuity Of Services (Jan 1991) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.243-3 Changes - Time-and-Material or Labor-Hours (Sept 2000) 52.243-7 Notification of Changes (Apr 1984) 52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.247-63 Preference for U.S.-Flag Air Carriers (June 2003) 52.249-14 Excusable Delays (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 52.204-14 Service Contract Reporting Requirements (Jan 2014) 52.215-23 Limitations on Pass-Through Charges (Jan 2011) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-17 Section 8(A) Award (Dec 1996) 52.219-18 Notification of Competition Limited to Eligible 8 (A) Concerns (June 2003) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.227-23 Rights to Proposal Data (Technical) (June 1987) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) 52.217-8 Option to Extend Services (Nov 1999) 52.249-2 Alt III Termination for Convenience of the Government (Fixed-Price) (Apr 2012) - Alternate

III (Sept 1996) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-6 Alt IV Termination (Cost-Reimbursement) (May 2004) - Alternate IV (Sept 1996) 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999) 52.219-14 Limitations on Subcontracting (Nov 2011) 52.219-30 Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Jul 2013) 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995)

J List of Attachments J-001 "List of Attachments"

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation (Dec 2014) 52.204-3 Taxpayer Identification (Oct 1998) 52.204-8 Annual Representations and Certifications (Dec 2014) 52.204-17 Ownership or Control of Offeror (Nov 2014) 52.215-6 Place of Performance (Oct 1997) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Mar 2015) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan - Certification (Aug 2009)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.209-5 Certification Regarding Responsibility Matters (Dec 2008)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-6 Data Universal Numbering System Number (Jul 2013) 52.204-7 System for Award Management (Jul 2013) 52.215-20 Alt IV Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Oct 2010) - Alternate IV (Oct 2010) 52.204-16 Commercial and Government Entity Code Reporting (Nov 2014) 52.204-18 Commercial and Government Entity Code Maintenance (Nov 2014) 52.215-1 Instructions to Offerors - Competitive Acquisition (Jan 2004) 52.215-22 Limitations on Pass-Through Charges - Identification of Subcontract Effort (Oct 2009)...102 52.216-1 Type of Contract (Apr 1984) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.233-2 Service of Protest (Sept 2006) L.1 "Instructions, Conditions and Notices to Offerors or Respondents for Passport Architectural and Space Planning Support Services"

M Evaluation Factors for Award

M-006 PROPOSAL EVALUATION

M.1 "Evaluation Factors for Award for Passport Architectural and Space Planning Support Services"117

B.1 "Supplies or Services and Prices for Passport Architectural and Space Planning Support Services"

B.1. CONTRACT TYPE

The Government anticipates making a single award of an indefinite delivery/indefinite quantity (IDIQ) contract with firm fixed price (FFP) or labor hour (LH) type task orders. The fixed hourly rates spe-cified herein shall include all overhead, fringe benefits, general and administrative expenses, and profit for the successful performance of all specified services. The fully burdened hourly rates apply to all direct labor hours.

Other Direct Costs (ODCs), including material necessary for performance of this contract, will be spe-cified in individual task orders. The cost of general purpose items required for the conduct of normal business operations will normally not be considered allowable ODCs in the performance of the con-tract. Travel may be required in the performance of this contract. Travel requirements will be set forth in each individual task order. Reimbursement for travel shall be in accordance with the Federal Travel Regulations (FTR).

B.2. SUPPLIES/SERVICES

Offerors shall complete the Performance-Based Contract Labor-Hours level of effort per contract peri-od in accordance with the PWS:

BASE YEAR

CLIN Labor Category Number of Em-ployees

Annual Hours Labor Rates

(hourly)

Total Price

0001 Principal

(Program Man-ager)

1 1,040

0002 Senior Architect 1 2,840

0003 Architect 1 3,760

0004 Senior Space

Planner

1 2,840

0005 Space Planner 1 3,760

0006 Travel/ODC NTE $250,000

SAQMMA15R0355

Line Item Summary

Solicitation Number:

SAQMMA15R0355

Contract Number: Title: CA/PPT Architectural Support and Space Planning

Date of Solicitation:

06/30/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

OPTION YEAR ONE

CLIN Labor Category Number of Em-ployees

Annual Hours Labor Rates

(hourly)

Total Price

1001 Principal

(Program Man-ager)

1 1,040

1002 Senior Architect 1 2,840

1003 Architect 1 3,760

1004 Senior Space

Planner

1 2,840

1005 Space Planner 1 3,760

1006 Travel/ODC NTE $250,000

OPTION YEAR TWO

CLIN Labor Category Number of Em-ployees

Annual Hours Labor Rates

(hourly)

Total Price

2001 Principal

(Program Man-ager)

1 1,040

2002 Senior Architect 1 1,880

2003 Architect 1 1,040

2004 Senior Space

Planner

1 1,880

2005 Space Planner 1 1,040

2006 Travel/ODC NTE $100,000

OPTION YEAR THREE

CLIN Labor Category Number of Em-ployees

Annual Hours Labor Rates

(hourly)

Total Price

3001 Principal

(Program Man-ager)

1 1,040

3002 Senior Architect 1 1,880

3003 Architect 1 1,040

3004 Senior Space

Planner

1 1,880

3005 Space Planner 1 1,040

3006 Travel/ODC NTE $100,000

OPTION YEAR FOUR

CLIN Labor Category Number of Em-ployees

Annual Hours Labor Rates

(hourly)

Total Price

4001 Principal

(Program Man-ager)

1 1,040

4002 Senior Architect 1 1,880

4003 Architect 1 1,040

4004 Senior Space

Planner

1 1,880

4005 Space Planner 1 1,040

4006 Travel/ODC NTE $100,000

TOTAL CONTRACT PRICE

CLIN Labor Category Hours Total Price

0001 thru 4001 Principal (Program Man-ager)

5,200

0002 thru 4002 Senior Architect 11,320

0003 thru 4003 Architect 10,640

0004 thru 4004 Senior Space Planner 11,320

0005 thru 4005 Space Planner 10,640

0006 thru 4006 Travel/ODC NTE $875,000

B.3. LEVEL OF EFFORT (CONTRACTOR-LABOR-HOUR TASK ORDERS)

During the period of performance, the contractor shall provide at a minimum the labor categories lis-ted in B.2.

B.4. MINIMUM AND MAXIMUM CONTRACT QUANTITIES - INDEFINITE QUANTITY CONTRACT

(05/95)

a) FAR 52.216-22 "Indefinite Quantity", the minimum for this indefinite quantity contract shall be set at $2,500.00. If this contract contains options, the minimum for each option shall apply separately and independent to that option.

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of services and/or supplies (reports) equal to the maximum set forth below.

Dollars:

Base Year $1,500,000.00 Option Year One $1,500,000.00 Option Year Two $1,500,000.00 Option Year Three $1,500,000.00 Option Year Four $1,500,000.00

B.5. TRAVEL COSTS (TIME-AND-MATERIALS/LABOR-HOUR)

a. Except as otherwise provided herein, the Contractor shall be reimbursed for its reas-onable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized by the Director of the facility loc-ation and approved by the Contracting Officer's Representative (COR) for this contract. In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

b. Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Sub-part 31.2. In no event shall travel costs be burdened with fee/profit.

c. The Contractor shall include a breakout of all authorized travel expenses as an attach-ment to invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

d. Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay will be payable at the same rate as would be given to Department of State direct hire employees pursuant to Chapter 650 of the U.S. Department of State Standard-ized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any in-direct costs (e.g., overhead, G&A) or fee/profit.

e. When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50-mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

f. For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed based on actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, in-curred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

B.6. TRAVEL COSTS

a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

b) Travel costs shall be allocated to CLIN 0004 through 4004.

c) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

d) Travel costs are authorized only for travel beyond a 50-mile radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

e) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-mile radius of the Contractor employee’s local place of performance (official duty station).

f) No travel costs (or associated labor time during travel) shall be allowable for telecommuting beyond (or within) a 50-mile radius of the Contractor’s local place of performance (official duty sta-tion).

g) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

h) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

i) Costs for car rentals for official travel are allowable pursuant to the following:

1. Such rentals are consistent with good business practice;

2. Such costs do not exceed costs that would have resulted from use of other reasonable transport-ation methods (e.g., taxi, airplane, train); and

3. Such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances (e.g., excess bag-gage) require other arrangements and Contracting Officer approval is obtained.

4. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

j) The Government will reimburse the Contractor, under the applicable Travel CLIN, for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

1. Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

2. For travel to/from the United States' outlying areas and outside the United States, travel time be-gins no earlier than three (3) hours prior to the scheduled departure time and concludes upon ar-rival to the initial destination point (e.g., airport) at the place of performance.

3. United States' outlying areas are American Samoa, Federated States of Micronesia, Guam, Mar-shall Islands, Northern Mariana Islands, Palau, Puerto Rico, and Virgin Islands of the United States.

4. “United States” means the 50 States plus the District of Columbia.

5. For travel inside the United States, travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

6. The Government will not pay for a Contractor employee's time spent in layovers that are for the convenience of the Contractor employee or Contractor.

7. The Government will not pay more than eight (8) hours per day per Contractor employee for travel time when the employee is traveling inside the United States.

8. The Government will not pay more than 12 hours per day per Contractor employee for travel time when the employee is traveling to/from the United States’ outlying areas and outside the United States.

9. The Government will not pay for a Contractor employee's travel time that is outside the employ-ee’s regular working hours during the employee's normal workweek. A normal workweek is defined in Section B.6 (m).

10.The Government will not pay for a Contractor employee more than the number of hours in the employee's normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

11.“Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

12.Exceptions must be authorized in advance and in writing by the Contracting Officer.

k) After task order award under a cost-reimbursement arrangement or the materials portion of a time-and-materials arrangement, travel must be authorized in advance by the Contracting Officer’s Representative or Government Technical Monitor.

l) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

m) If work under this contract will be performed at the Government site at the Department of State main building, 21st and Virginia Avenue, NW, Washington, DC 20520, or other State Annexes in the metropolitan Washington, DC area, daily commuting time and expenses between the Department of State site and some other location, such as a home office, shall not be allowable under this contract.

However, commuting time and expenses between the Department of State site and some other loca-tion, such as a home office, shall be allowable when performing occasional official business (e.g., to attend a meeting at the Department of State site).

n) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price ar-rangement (i.e., task order or line item in a task order), the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. In-clusion of such costs in the awarded fixed-price is contingent upon Government acceptance of such explanation.

If such conditions exist under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimburse-ment is contingent upon Government acceptance of charges.

(End of Section B)

Section C- Descriptions/Specifications/Statement of Work

C.1 "Performance Work Statement; Architectural and Space Planning Support Services"

SECTION C–DESCRIPTION/SPECIFICATIONS/PERFORMANCEWORK STATEMENT

C.1. SCOPE OF SERVICES

The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT), is seeking a highly qualified contractor to provide expert advice, guidance, and assistance in the area of space planning, interior design, and architectural support for CA/PPT Headquarters, Re-gional Offices, twenty-nine (29) Passport Agencies and Centers, and two (2) Passport Centers.

C.1.1. BACKGROUND

A primary responsibility of CA/PPT is to carry out the Secretary of State’s authority to issue passports to eligible U.S. citizens. This responsibility is achieved through the management of a network of Passport Centers and Agencies located throughout the United States. The Passport Centers and Agencies perform quality control, process Passport books/cards and evidence, and operate informa-tion desks and service counters to serve their applicants and customers. The strategic forecasting and planning of space requirements and operational efficiencies is critical to their performance and customer service mission.

C.1.2. OBJECTIVE

The objective of this procurement is to engage a highly qualified contractor to provide support ser-vices for interior design, space layouts and architectural plans for CA/PPT requirements. The Gov-ernment is seeking a contractor with substantial experience, depth of resources, flexibility, and per-formance history to furnish the full range of these services.

C.1.3. APPLICABLE DOCUMENTS

The Contractor shall adhere to and implement CA/PPT standards, policies, and procedures set forth in the following publications and manuals:

1. The Department of State Standards of Conduct by the Office of Inspector General

2. All Standard Operating Procedures (SOPs) approved by DOS

3. FAR Subpart 36—Construction and Architect- Engineer Contracts

The Contractor shall monitor current information on the CA/PPT Intranet Site and adhere to the most current policies, processes, and procedures. Finally, the Contractor shall document, implement, and monitor compliance with its own internal standards and policies.

C.2. DEFINITIONS

C.2.1. Contracting Officer (CO): The individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain author-ized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

C.2.2. Contracting Officer’s Representative (COR): A Government employee appointed in writing by the Contracting Officer to serve as a technical liaison between the Government and the contractor for a specific contract. The COR monitors the contractor’s performance and provides technical advice to the Contracting Officer and contractor within the scope of work of the contract.

C.2.3. Government Technical Manager (GTM): The requiring activity representative who may be assigned to provide technical/administrative assistance to the COR but who will not have any author-ity to provide any technical direction or clarification directly to the contractor.

C.2.4. Contractor: Space Planning/Architect entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

C.2.5. Contractor Representative: That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

C.2.6. Facility: A building or structure designed and created to serve a particular function.

C.2.7. Performance Assessment: A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

C.2.8. Quality Control (QC): A method used by the Contractor to control the quality of goods and services produced.

C.3. SPECIFIC REQUIREMENTS

The full scope of requirements for this statement of work is to provide expertise and guidance on all matters relating to space planning and architectural support for CA/PPT. The contractor shall analyze business or operating procedures to recommend the most efficient methods of accomplishing work in space planning, architectural drawings, programming, furniture specifications and finish selection.

The following outlines the work and services which may be included in the project. Each task order will identify the specific scope of work required.

C.3.1. Relocation or Lease of New Space

The Contractor shall provide architectural and interior design consulting support services for new relo-cation or lease projects for an Agency and Center. CA/PPT has a continuous requirement for design services to accommodate new space and work flow processes. Existing office work areas, customer counters, storage and archival rooms, processing space, mail opening sections, auxiliary areas, and delivery/shipping docks.

C.3.1.1. Program of Requirements

Contractor shall work with CA/PPT Management Analysis and Coordination (MAC) to develop and deliver a Program of Requirements (POR) for the new Agency/Center space.

Support services include:

Contractor shall develop a list of program requirements which outlines the number of employees as-sociated with each of the work areas within the agency as provided by CA/PPT. Such information would include management positions, staff (adjudication and related functionaries, passport pro-cessing contractors and any additional related persons requiring a work station in the agency), projec-ted number of passport applicants, book print, processing, interior restroom, conference room, ser-vice counters, training, break and network rooms, storage and other functions requiring space within the agency. Contractor shall determine the core factor of the building and the usable square footage.

Contractor shall also prepare the required government form, SF 81. Contractor shall assist CA/PPT with the submission of the POR to DOS Real Property Management (RPM), the representative of PPT and the DOS Bureaus to GSA.

Deliverable:

The Program of Requirements and Standard Form 81.

C.3.1.2. Site Survey

Contractor shall work as a consultant to CA/PPT/MAC throughout review in determining the suitability of site locations.

C.3.1.3. Preliminary Plan and Tenant Requirements

Contractor shall work with PPT to prepare a preliminary schematic plan showing the layout that in-cludes, but is not limited to workstations, offices, workflow, public reception areas, network/stor-age/break/secure rooms.

Support services include:

Contractor shall submit plans to PPT management for approval and work with other DOS divisions (i.e. DS for security, TWD and CST for systems, RPM and FMS for building and design standards) to include their requirements from a planning perspective. Each of these divisions develops their own specific requirements for their areas of expertise. Contractor advises on plans to make sure they are developed in line with their requirements.

Contractor assists in the development of the tenant requirements drawings, which show furniture and wall layouts, general finishes, specialized electrical and HVAC requirements, electrical and data/ telephone outlets and descriptions, and typical details (e.g. millwork at the counters, pass-thru win-dows, wainscot, etc.). The tenant requirements drawings are then finalized into Design Development Drawings with the Contractors assistance with engineers on site who are familiar with the specific building conditions and standards (ceiling plan, HVAC/electrical/plumbing/fire safety designs and equipment). These plans are submitted to PPT for approval and then to RPM and GSA for their re-view and further action.

Contractor shall develop the area requirements associated with each function and lists the associated infrastructure (electrical and cooling requirement for equipment, telephone and data connections, etc.)

Deliverable:

Provide workflow (floor plan), Furniture Plan (drawing), and Design and Intent Drawings (DID) documents as determined by the CA/PPT GTM. PDF is the mandatory format.

C.3.1.4. Construction Documents (“CD”)

Contractor shall work with PPT to ensure a compliant release of the Design Intent Drawings (DID) to GSA for local Architect and Engineering (A&E) direct support.

Support services include:

Throughout the development of the CD set, Contractor assists GSA, RPM and PPT with the review of the drawings for conformance with the Tenant requirements, coordination with security and systems engineers as those groups develop their own plans, and the gathering of detailed information required by the A&E in the development of the CD set. The design and intent drawings are supplanted by the CD’s, since changes may have occurred during the development of the CD’s

Contractor works with GSA and the building owner since they are the entities ultimately responsible for the building documents. Contractor shall serve in an advisory role and assist PPT in the develop-ment of the furniture plan and acquisition of furniture and other tenant-provided items.

Deliverable:

Provide Design Intent Drawings.

C.3.1.5. Construction Progress Review

Contractor shall participate in the construction progress review process.

Support services include:

Contractor shall attend site meeting with CA/PPT/MAC, RPM and GSA to help review the construc-tion process and shop drawing submittals (e.g., millwork, finishes, BR glazing, hardware) and assist with inquiries and questions from builders regarding tenant requirements.

Contractor shall assist in the site review at Substantial Completion to determine its readiness for ten-ant use (furniture and systems installation) and if required the development of a punch list of remain-ing items.

Deliverable:

Construction Punch List and minutes from site meetings.

C.3.1.6. Occupancy

Contractor shall work in an advisory capacity to CA/PPT MAC during final installations of furniture, counters, partitions, equipment, and data/telephone systems. Contractor shall perform a closing walk through with the occupants to determine if any other minor items or changes are needed.

Deliverable:

Furniture Inspection Punch List

C.4.0. Existing Facility Modification or Expansion

The Contractor shall provide architectural, modification, expansion, and space planning support ser-vices to existing office work areas, book print, processing, interior restroom, conference room, service counters, training, break and network rooms, storage and other functions requiring space within the agency/center. CA/PPT has a continuous requirement for design services to accommodate the re-modeling, renovation, or expansion of space for new or emerging work processes.

C.4.1.1. Program of Requirements

Contractor shall work with CA/PPT Management Analysis and Coordination (MAC) to develop and deliver a Program of Requirements (POR) for the new Agency/Center space.

Support services include:

Contractor shall develop a list of program requirements that outline the number of employees associ-ated with each of the work areas within the agency as provided by CA/PPT. Such information would include management positions, staff (adjudication and related functionaries, passport processing con-tractors and any additional related persons requiring a workstation in the agency), projected number of passport applicants, book print, processing, interior restroom, conference room, service counters, training, break and network rooms, storage and other functions requiring space within the agency.

Contractor shall determine the core factor of the building and the usable square footage. Contractor shall also prepare the required government form, SF 81. Contractor shall assist CA/PPT with the submission of the POR to DOS Real Property Management (RPM), the representative of PPT and the DOS Bureaus to GSA.

Deliverable:

The Program of Requirements and Standard Form 81.

C.4.1.2. Site Survey

Contractor shall work as a consultant to CA/PPT MAC throughout review in determining the suitability of site locations.

C.4.1.3. Preliminary Plan and Tenant Requirements

Contractor shall work with PPT to prepare a preliminary schematic plan showing the layout of work-stations, offices, work flow, public reception areas, network/storage/break/secure rooms, and any oth-er tenant requirements.

Support services include:

Contractor shall submit plans to PPT management for approval and work with other DOS divisions (i.e. DS for security, TWD and CST for systems, RPM and FMS for building and design standards) to include their requirements from a planning perspective. Each of these divisions develops their own specific requirements for their areas of expertise. Contractor advises on plans to make sure they are developed in line with their requirements.

Contractor assists in the development of the tenant requirements drawings, which show furniture and wall layouts, general finishes, specialized electrical and HVAC requirements, electrical and data/ telephone outlets and descriptions, and typical details (e.g. millwork at the counters, pass-thru win-dows, wainscot, etc.). The tenant requirements drawings are then finalized into Design Development Drawings with the Contractors assistance with engineers on site who are familiar with the specific building conditions and standards (ceiling plan, HVAC/electrical/plumbing/fire safety designs and equipment). These plans are submitted to PPT for approval and then to RPM and GSA for their re-view and further action.

Contractor shall develop the area requirements associated with each function and lists the associated infrastructure (electrical and cooling requirement for equipment, telephone and data connections, etc.)

Deliverable:

Provide workflow (floor plan), Furniture Plan (drawing), and Design and Intent Drawings (DID) doc-uments as determined by the CA/PPT GTM. The mandatory format is PDF.

C.4.1.4. Construction Documents

Contractor shall work with PPT to ensure a compliant release of the Design Intent Drawings (DID) to GSA for local Architect and Engineering (A&E) direct support.

Support services include:

Throughout the development of the CD set, Contractor assists GSA, RPM and PPT with the review of the drawings for conformance with the Tenant requirements, coordination with security and systems engineers as those groups develop their own plans, and the gathering of detailed information required by the A&E in the development of the CD set. The design and intent drawings are supplanted by the CD’s, since changes may have occurred during the development of the CD’s

Contractor works with GSA and the building owner since they are the entities ultimately responsible for the building documents. Contractor shall serve in an advisory role and assist PPT in the develop-ment of the furniture plan and acquisition of furniture and other tenant-provided items.

Deliverable:

Provide Design Intent Drawings.

C.4.1.5. Construction Progress Review

Contractor shall participate in the construction progress review process.

Support services include:

Contractor shall attend site meeting with CA/PPT MAC, RPM and GSA to help review the construc-tion process and shop drawing submittals (e.g., millwork, finishes, BR glazing, hardware) and assist with inquiries and questions from builders regarding tenant requirements.

Contractor shall assist in the site review at Substantial Completion to determine its readiness for ten-ant use (furniture and systems installation) and if required the development of a punch list of remain-ing items.

Deliverable:

Construction Punch List and minutes from site meetings.

C.4.1.6. Occupancy

Contractor shall work in an advisory capacity to CA/PPT MAC during final installations of furniture, counters, partitions, equipment, and data/telephone systems. Contractor performs a closing walk through with the occupants to determine if any other minor items or changes are needed.

Deliverable:

Furniture Inspection Punch List

C.5.0. Space Planning Support Services

The Contractor shall provide space planning, analysis, design, and programming support services for new and existing offices and facilities for CA/PPT.

Support services include:

1. Provide furniture plans, layouts and finish selections

2. Provide AutoCAD drawings and PDF of CA/PPT MAC occupied space as requested

3. Maintain floor plans and CAD library for CA/PPT MAC occupied buildings as requested

4. Provide various space design options for new and/or reconfigured space

5. Provide systems furniture drawings with specifications of components

6. Review space designs for compliance with the Americans with Disabilities Act

7. Conduct data analysis and ad hoc reporting to support the search for better, more efficient ways to manage and utilize space

8. Provide innovative ideas to optimize functional layouts and workflows.

9. Prepare cost estimates, inclusive of material and labor for new or relocated space.

C.6.0. Program Management Services

The Contractor shall provide program management services that balance the scope, quality, budget and schedule of multiple simultaneous projects. This will entail the coordination of the architectural design team, space planners, GSA, landlords, and the CA/PPT.

The Contractor shall employ general business and technical competencies associated with project management, which include the following:

• Customer Service – proactively working with customers, assessing needs, providing assistance, resolving problems, clarifying and satisfying expectations, aligning products and services with the project solution.

• Flexibility – adapting work methods in response to new information, changing or unexpected conditions.

• Interpersonal Skills – demonstrating understanding, courtesy, tact, empathy while developing and maintaining relationships throughout the project.

• Legal Compliance – accurately applying laws, legal codes, practices, agency policies and pro-cedure to the project solution. Accurately applying building, fire and life safety codes to the real estate solution

• Oral and Written Communication - effectively expressing, documenting or produ-cing information in a succinct and organized manner; communicating information that is appropri-ate for the intended audience and situation.

• Organizational Awareness – understanding the CA/PPT’s mission and functions, presenting sound, well informed, and objective solutions using good judgment within the given context while managing the expectations of CA/PPT

• Team Building - motivating and guiding others toward goal accomplishments Consistently devel-oping and sustaining cooperative working relationships.

• Contracting – demonstrating knowledge and experience using various types of contracts and procurement procedures.

• Financial Management – assisting CA.PPT with budget development, administration, and management of project costs and value; developing tools to ensure effective support and monitoring of project costs.

• Risk Management – identifying areas of potential risks in schedule, costs, quality and scope; recommending solutions to CA/PPT

C.4. MEETINGS AND STATUS REPORTS

The Contractor shall conduct regularly scheduled status meetings at CA/PPT Headquarters (HQ) IT, and Security personnel. The Contractor's key personnel (or Contractor representatives as agreed to by the COR) are required to participate in status meetings with CA/PPT representatives. The Con-tractor shall be prepared to discuss status of existing orders, pending quotes, contractual issues, and other contract related issues. The COR and the Contractor will agree upon the agenda, expectations and schedule regarding these meetings. The Contractor shall prepare and submit accurate detailed meeting minutes to the COR addressing all projects and related issues within 48 hours of the meet-ing.

Concurrent with the submission of the monthly invoice, the Contractor shall submit a status report and project update to the COR covering all active projects, which includes the following information:

A. Name and address of the Contractor B. Task Order number or other authorization for services C. Period covered by report D. Status of determined projects by location and phase to include;

1. Projects in Development (Proposals to be submitted)

2. Proposals Submitted (Awaiting Review and Award)

3. Projects in Progress (Awarded Projects)

4. Completed Projects (Invoiced)

E. Team members working on project(s) F. Funding status for each project-actual costs incurred compared with estimated cost projection for job.

C.5. CONTRACTOR PERSONNEL

Contractor shall ensure that all Contractor personnel having access to CA/PPT’s facilities are United States citizens or have lawful permanent resident status. The Contractor shall not employ persons for work under this contract if such employees are considered by the Contracting Officer to be a po-tential threat to the health, safety, security, general well-being or operational mission of the installa-tion and its population.

All Contractor key personnel must be cleared to the Secret level and are subject to approval by the COR prior to final acceptance. Replacement personnel are subject to the same requirements as those established for the original candidate.

Any Contractor personnel whose performance becomes unsatisfactory in the opinion of CA/PPT or whose actions are determined to be unsuitable by CA/PPT for other reasons stated herein are subject to request for immediate dismissal from working on this contract. The Contractor shall provide a re-placement to coincide with the dismissal date of the unsatisfactory employee if possible, but no later than two workdays after the dismissal of the unsatisfactory employee.

C.6. KEY PERSONNEL REQUIREMENTS

The following labor categories have been identified as key personnel to work on projects under this contract. The contractor shall submit resumes supporting such designation for the duration of the project. The Senior Architect will serve as single point of contact for the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). It is anticipated that the Senior Architect shall be the senior level employees provided by the Contractor for this work effort and be responsible for the over-all management and coordination of the work effort included in this PWS. The Senior Architect shall attend and participate in scheduled and unscheduled meetings to provide effective communication and discuss necessary information relevant to the terms and conditions of the contract.

The Senior Architect shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Contractor shall not replace any key personnel without the prior approval of the Contract Officer.