Attachment_4_SOW_10-23-14.pdf

NATIONAL NEWSPAPER AND MAGAZINE DELIVERY

STATEMENT OF WORK

October 22, 2014

The Contractor shall procure and deliver national newspapers and periodicals to specified Department of State designated Annex’s.

The contractor shall furnish the necessary personnel, materials, equipment, services, and facilities (except as otherwise specified), to perform the statement of work, identified herein.

Newspapers will be delivered on the day of publication.

The contractor shall deliver and deposit newspapers and periodicals, bundled and labeled as described, in the delivery schedule, see Attachment 2, at the locations designated, see Attachment 1 for delivery instructions. Time of delivery will be no later than 6:00 AM, except for those bundles ordered for 4:30 AM delivery. See Attachment 2 for bundle requirements, delivery times, and delivery destinations.

PACKAGING/BUNDLES

Preservation, packaging, and packing for shipment of all newspapers and periodicals, hereunder, shall be in accordance with good commercial practice. Bundles of newspapers shall not weigh more than 40 pounds. Twine shall be used for securing bundles.

MARKING REQUIREMENTS

Newspapers and periodicals delivered to destinations shall be sorted, bundled and labeled with office designations as specified in Attachment 2 for internal delivery by Department of State (DOS) staff. Data elements required are bundle name; delivery location; title, day of week designation, and quantity; note indicating items not available at time of delivery; and Bunche Library contact information. Any changes to Office designations, packaging will be provided by modification from the Contracting Officer (CO).

DELIVERIES OF NEWSPAPERS AND PERIODICALS

Newspaper and periodical deliveries shall begin with the January 1, 2015 editions and shall be made daily. Saturday, Sunday, and holiday editions shall be delivered on the first workday thereafter except when specified for weekend delivery in the delivery schedule. Changes to the delivery location points specified will be negotiated with the contractor.

In the event of a Government shutdown or disruption the COR will notify the vendor of delivery requirements prior to first morning delivery.

DISRUPTION OF NEWSPAPER AND PERIODICALS DELIVERIES

The Contractor shall notify the Contracting Officer Representative (COR) concerning circumstances beyond the contractor’s immediate control that prevent compliance with the delivery schedule. In the event that out-of-town newspapers have not arrived in Washington in time for the specified deliveries, the contractor shall deliver those newspapers and periodicals that are on hand. If the late newspapers are received at the contractor’s facility before 1:00 PM, they shall be delivered to DOS that day. If the newspapers are received after 1:00 PM, they shall be delivered to DOS the next working day with the scheduled morning deliveries (4:30 AM or 6:00 AM as appropriate).

CLAIMS FOR MISSING, DEFECTIVE, OR MUTILATED ISSUES

The Contractor must maintain a stable customer service point-of-contact to respond to our business needs.

Point of contact:______________________________ Telephone number:____________________________ Email:______________________________________

The contractor shall replace missing, defective, or mutilated issues reported by telephone or email by the DOS, not later than 10:00 AM each morning, for redelivery to designated office before noon. Names of persons designated to report missing, defective, or mutilated issues by telephone will be provided to the contractor. Any issues reported after 10:00 AM shall be delivered the next working day with the scheduled morning deliveries (4:30 AM or 6:00 AM).

For ongoing issues with title or quantity delivery discrepancies, the Contractor must take steps to provide resolution. The steps should include supervisor signature verification of the quantities and titles for the problem deliveries and a more secured method of bundling.

ORDERING NEWSPAPERS AND PERIODICALS

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18

"ORDERING."

All items to the furnished under this contract shall be ordered by the issuance of delivery orders by the CO on behalf of the Department of State. Orders may be issued from the date of the CO’s signature until the end of the period of performance applicable to this contract.

Orders for the upcoming calendar year will be submitted to the contractor by December 15th.

Any subsequent orders placed after that date shall begin delivery no later than two days after the contractor has received the order.

PRICE ADJUSTMENT

(a) The unit price per issue of the publication may only be adjusted based on increases or decreases in the price of the newspaper or periodicals charged by the publisher.

(b) To request an adjustment in price, the Contractor must provide written notification of the price change to the Contracting Officer (CO) and the COR at least two weeks before the new price is to be effective and shall not be effective until the contractor has received written approval from the Contracting Officer that the price change has been accepted. This notification must be accompanied by a copy of the official announcement of the price change, showing the new price and its effective date. An official officer of the Contractor having signature authority and responsibility for the Contractor's affairs shall certify the submission by written signature.

(c) The U.S. Government will make no adjustment to the contract price that relates to any wages, overhead, fixed costs, general and administrative expenses, materials, or profit. Only the amount which is a direct result of an increase or decrease in the price of publication to be delivered under this contract shall be considered by the U.S. Government as the basis for contract price adjustments.

MINIMUM/MAXIMUM QUANTITIES

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$50,000.00 The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $TBD.

INVOICE SUBMISSION

Contractor shall submit invoices based on delivery orders placed by DOS. Contractor shall invoice quarterly for full year orders placed before January 1. All subsequent partial year orders for additional newspapers or periodicals shall be billed in full upon receipt of the order.

CANCELLATIONS

Cancellations for full year orders placed before January 1 can be made prior to each quarterly billing. The order will not be billed for the upcoming quarter. Cancellations for partial year orders made during the calendar year will be refunded by Contractor as appropriate.

DELIVERY LOCATIONS

The contractor shall deliver all ordered items to the US Department of State at the following addresses:

US Department of State Harry S Truman Building 2201 C Street NW Washington, DC 20520

US Department of State -- SA-42 George P. Shultz National Foreign Affairs Training Center 4000 Arlington Blvd.

Arlington, VA 22204-1500

US Department of State -- SA-20 1801 North Lynn Street Arlington, VA 20522

US Department of State – SA-16 Foreign Press Center 529 14th Street NW Washington, DC 20045

TYPE OF CONTRACT

This is an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed Price type contract.

PLACE OF PERFORMANCE

The principle place of performance for this contract shall be the Contractor’s facility.

PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer’s signature, and shall remain in effect for 12 months and for twelve months at the discretion of the Government if option year is exercised, not to exceed five years.

KEY PERSONNEL

The Contractor shall assign and identify the person(s) selected to fill the roles of Contractor's Project Manager for the base IDIQ contract. This individual(s) shall represent the Contractor as points of contact for the Contracting Officer to help resolve issues and to perform other functions that may arise relating to the base IDIQ contract and Task/Delivery Orders under the base contract.

Minimum Experience: Project Manager must be experienced in coordinating daily deliveries to large organizations and working with newspaper and periodical publishers.