ATTACHMENT_1_FIRE_IDIQ_SOW1.docx

ATTACHMENT 1-DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

1.0. INTRODUCTION.

· The United States Department of State (DOS) requires the maintenance of fire pumps and fire sprinkler systems as required by the codes and standards described at National Fire Protection Association (NFPA) 25.

· The service work to the fire pump(s) and sprinkler system(s) must be completed in accordance with the following codes and standards:

· NFPA 13: Installation of Sprinkler Systems;

· NFPA 14: Installation of Standpipe Systems;

· NFPA 20: Installation of Stationary Pumps for Fire Protection;

· NFPA 25: Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems; and

· NFPA 72: National Fire Alarm Code.

2.0. OBJECTIVES.

· The following are the objectives of this contract:

· Fully service and maintain all automatic sprinkler systems and components including fire pumps, automatic sprinkler systems, and water tanks at Posts and/or associated buildings;

· Restore full monitoring of fire sprinkler functions at the fire detection/alarm panel, as required; and

· Ensure the serviced fire sprinkler system is operating in accordance with NFPA 13, 14, 20, 25, and 72, in addition to the original design intent at installation.

3.0. REQUIRED SERVICES.

GENERAL

· All services rendered shall be carried out in accordance with this statement of work in conjunction with any other special requirements identified at the task order level and be in full compliance with referenced codes and standards.

· Services are limited to maintenance tasks and shall not include any repairs. The required maintenance services to be performed by the contractor will be further specified at the task order level.

· The contractor shall coordinate all work and testing of systems with the point-of-contact (POC) at the U.S. Embassy or U.S. Mission overseas identified at the task order level. The POC will assist the contractor when scheduling work, approving local supplies (if any), and serve as a liaison with other U.S. Embassy/U.S. Mission personnel during the course of carrying out the required work. All questions concerning the coordination of required activities while at the U.S. Embassy/U.S. Mission shall be directed to the appropriate POC.

· The contractor shall provide personnel with the necessary skills, knowledge, and experience to provide all maintenance services necessary in support of the objectives as described in Section 2.0. above.

SPECIFIC

· Unless specified otherwise at the task order level, all flow tests are to be performed at system designated test points/valves at the frequency outlined in the following charts. The chancery, along with the existing fire sprinkler system, fire pump, and controller, to be serviced will be identified at the task order level.

3.5.1. SPRINKLER/STANDPIPE SYSTEM MAINTENANCE REQUIREMENTS

Dry system low point drain

EXERCISE

3.5.2. DRY AND PRE-ACTION SPRINKLER SYSTEM MAINTENANCE REQUIREMENTS

Valve priming water level

Low air pressure switch

Pressure relief valve

3.5.3. ELECTRIC FIRE PUMP MAINTENANCE REQUIREMENTS

Isolating switch and breaker

Overall function of the pumphouse heat/ventilation

Pump room drains

3.5.4. DIESEL FIRE PUMP MAINTENANCE REQUIREMENTS

Pressure relief valve

Fuel level

Spills, vents

Engine oil

Heat exchanger water flow

Engine exhaust

Overall function of pumphouse heat/ventilation

Battery

Pump room drains

3.5.5. WATER TANK MAINTENANCE REQUIREMENTS

Water temperature above 40F

Valves

· Additionally, the contractor may also be requested to perform the following inspections and tests of various types of fire alarms at the frequency specified below unless otherwise specified at the task order level. The fire alarm type will also be specified at the task order level.

3.6.1. FIRE ALARM INSPECTION AND TESTING REQUIREMENTS

3.6.2. Smoke detectors:

· All detectors shall be tested with a listed (either UL and/or per manufacturer’s data sheets) spray test smoke.

· All detectors shall be tested in all areas accessible to the contractor.

· A validation of all building interfaces shall be noted on the test report (HVAC shut-down, elevator recall, etc.).

3.6.3. Heat detectors:

· All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

· Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc).

· Non-restorable heat detectors SHALL NOT be tested using a heat source.

3.6.4. Beam detectors:

· The beam detector shall be tested using the manufacturer’s obscuration screen or equivalent.

· Test detector for total blockage of beam (trouble).

3.6.5. Pull stations:

· All pull stations shall be tested and re-set.

· Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc).

3.6.6. Duct smoke detectors: provide testing as required by NFPA 72.

3.6.7. Waterflow switch: Provide testing as required by NFPA 13 and 25.

3.6.8. Dry pipe valves: Provide testing as required by NFPA 13 and 25.

3.6.9. Hi/Lo pressure switch: Provide testing as required by NFPA 13 and 25.

3.6.10. Tamper switch: Provide testing as required by NFPA 13 and 25.

· Switch shall give immediate activation of supervisory signal at the fire alarm panel.

3.6.11. Strobes/horns: Provide testing as required by NFPA 72.

3.6.12. Tamper Switch (for buildings equipped with sprinklers only):

· Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module.

3.6.13. Dry Valves (for buildings equipped with sprinklers only):

· Test pressure switch using the inspectors test located on valve.

3.6.14. Alarm Devices:

· All sprinkler alarm devices shall be serviced per the table in section 3.0. Verify alarm panel device description/location for accuracy.

· All sprinkler flow initiation devices shall alarm within 90 seconds.

3.6.15. System Checks:

· No visible water leaks or standing water (clogged drains).

· Record all test data, static pressures, residual pressures

· Fire pump test shall not activate general alarm (denotes system pressure problems).

· During weekly pump runs: verify fire pump and jockey pump start and stop pressures.

· Jockey pump stop pressure shall be equal to or higher than fire pump churn (zero flow) pressure. Jockey pump run cycles should be no more than 10 runs within a 24hr period.

3.6.16. Dry Sprinkler Valves:

· All systems must be drained for a minimum of 4 hours following a valve trip test.

· Inspect for excessive compressor run.

· Check for proper system air pressure per manufacturer’s cut sheet.

3.7. All parts and materials will be provided by DOS as Government-Furnished Equipment (GFE). Such GFE will be identified at the task order level. However, the contractor shall provide any and all tools necessary to perform all required tasks.

3.8. The contractor shall be responsible for the removal and replacement of all ceiling tiles affected by the work. Additionally, the contractor shall safely dispose of any unused pipes, excess materials, or any other debris.

4. CONTRACTOR PERSONNEL.

4.6. All personnel assigned by the contractor for the performance of services shall be regular employees of the contractor, or have a direct contractual relationship with the contractor. There shall be no employer-employee relationship between the U.S. Government and contractor personnel.

4.7. All matters pertaining to the employment, supervision, compensation, promotion, and discharge of such employees are the responsibility of the contractor, who is in all respects the employer of such employees. The Contractor shall not employ any person who is an employee of the United States Government, or family member of an employee, if the employment of that person would create a conflict of interest.

4.8. All contractor personnel shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

4.9. The Contracting Officer’s Representative (COR) may require dismissal from work any employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the facility and its population.

5. CONTRACT POSITION MINIMUM QUALIFICATIONS.

5.1. The contractor shall provide personnel with the necessary skills, knowledge, and experience to provide all required maintenance services.

5.2. The following are the required labor categories and the minimum qualifications for each labor category:

5.2.1. Project Manager.

· Minimum of two (2) years of work experience with the DOS’s Bureau of Overseas Buildings Operations (OBO) projects;

· Possesses management, leadership, and interpersonal skills; and

· Has familiarity with the requirements and procedures needed to produce a quality project for U.S. Embassies, other U.S. Missions overseas, and DOS’s OBO/FIR division.

5.2.2. Fire Pump Representative/Technician:

· Minimum of five (5) years of relevant work experience; and

· Qualified and fire pump certified by the fire pump manufacturer for the fire pump identified at the task order level.

5.2.3. NICET Sprinkler Technician:

· Minimum of five (5) years of relevant work experience; and

· NICET Inspection, Testing, and Maintenance-certified at Level II or higher.

5.2.4. Fire Alarm Technician:

· Qualified and experienced in accordance with Section 4.3.3. of NFPA 72, National Fire Alarm Code, and

· NICET-certified at Level II or higher.

5.3. Additionally, the contractor shall identify an IDIQ Manager, who will be regarded as key personnel under this contract. The IDIQ Manager will be the individual bearing the overall responsibility for personnel, reporting, and other management-related requirements of the contract. The minimum qualifications for the IDIQ Manager is as follows:

· Possesses management, leadership, and interpersonal skills;

· Excellent writing and oral communication skills;

· Experience dealing with different styles and levels of management and people with varied backgrounds and education.

5.4. Resumes and certifications, as applicable, for each proposed contractor personnel shall be included with each task order proposal.

6. PROHIBITED ACTIVITIES BY CONTRACTOR PERSONNEL.

6.1. A determination of unfitness may be made from, but is not be limited to, incidents involving the most immediately identifiable types of misconduct or delinquency as set forth below:

· Neglect of duties shall not be condoned. The contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of workplace security.

· Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

· Intoxicants and Narcotics. The contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

· Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include, but are not limited to, the following actions:

· falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· unauthorized use of Government property, theft, vandalism, or immoral conduct;

· unethical or improper use of official authority or credentials;

· security violations; or,

· organizing or participating in gambling in any form.

7. TRAVEL SECURITY REQUIREMENTS.

7.1. At least fourteen (14) calendar days prior to travel, the contractor shall provide relevant security and travel information to the OBO/OM/FIR for each contractor personnel travelling. At a minimum, the information for each contractor personnel shall include the following:

· Full name;

· Date of birth;

· Place of birth;

· Full Social Security number;

· Dates of visit;

· Level of U.S. Government security clearance;

· Name of company—if a subcontractor;

· Flight itinerary;

· Whether meet and assist at the airport is required;

· Whether the relevant U.S. Embassy/U.S. Mission is requested to arrange lodging accommodations; and

· Whether laptop, digital cameras, or other electronics is required for the task to be performed.

7.2. Any and all services rendered at locations identified by DOS as Controlled Access Area (CAA) shall be performed by cleared American contractor personnel possessing an active U.S. Government Top Secret security clearance.

8. CLASSIFIED TASK ORDERS.

8.1. For classified Task Orders that require secure shipments to Controlled Access Areas (CAAs), both CAA Restricted and CAA Core spaces, a Construction Security Plan (CSP) in accordance with Diplomatic Security (DS) mandated requirements shall be provided with the task order. Individual task order CSPs may be in Division 1 Specifications (Section 013550 Construction Security and Section 013555 Secure Shipment) or may be in cable format.

8.2. For all classified Task Orders, the contractor shall be required to securely procure all materials destined for use in the CAA. Personnel involved in the procurement process of CAA materials, specifically all coordination with potential vendors, choice of vendor, issuance of orders and coordination of deliveries to the contractor’s Consolidated Receiving Point (CRP), if applicable, must possess Secret clearances. Secure procurement may not be accomplished by un-cleared individuals. Secure procurement shall be accomplished by not disclosing the Post name, location or project for which the items are ordered to any un-cleared vendor. Vendors will not be informed of the ultimate destination or that the materials are destined for installation in CAA.

8.3. The contractor shall ship all materials and equipment in accordance with current Government regulations governing carrier usage (contact Post General Service Officer (GSO) for specific entry guidance). All materials and equipment destined for CAA spaces shall be shipped using secure transport modes, in accordance with the CSP and/or 013555.

8.3.1. All materials and equipment destined for CAA spaces shall be packaged and crated in accordance with the CSP and/or 013555.

8.3.2. Shipping plans for secure materials, those which will be installed in CAA, shall identify the Consolidated Receiving Point (CRP) to be utilized by the contractor.

8.4. The Contractor shall establish a Consolidated Receiving Point (CRP), or utilize an existing DS approved CRP, to receive, stage, store and ship all secure materials. CRP requirements are detailed in the Section J attachment.

Upon arrival at Post, storage of all materials will be subject to security restrictions and inspections in accordance with the CSP and/or 013555 and Diplomatic Security (DS) mandated requirements.

9. MONITORING BY THE GOVERNMENT.

9.1. DOS inspection and acceptance of services rendered will generally take place at where the services are rendered. The Contracting Officer (CO) may also delegate a Contracting Officer’s Representative (COR) for an individual task order, and that individual would be responsible for inspection and acceptance of services and other deliverables, if any, specific to the respective task order.

9.2. The contractor shall provide certification that the work performed was approved by the POC at the U.S. Embassy or U.S. Mission overseas identified at the task order level. The contractor shall fill out the work order completion form (Inspection, Testing, and Maintenance NFPA 25 and 72 form(s)—see Attachments 2 and 3) showing that work was completed as required in Section 3 of the statement of work and as further specified at the task order level. Upon filling out the work order completion form, the contractor shall provide the form to the Facilities Manager at the appropriate U.S. Embassy or U.S. Mission or his/her representative for approval. The completed work order completion form shall serve as validation that work was completed satisfactorily and shall be submitted by the contractor with the request for payment of services. Additionally, all completed forms shall be e-mailed by the contractor to the following e-mail addresses:

LynnKE@state.gov; and BunkerMW@state.gov.

9.3. The COR, or his/her authorized representative(s), will inspect from time to time the services being performed under this contract to determine whether services are being performed in a satisfactory manner and are of acceptable quality and standards.

9.4. DOS may use a variety of methods to monitor contractor performance under task orders. Examples of possible monitoring activities may include:

Regular meetings;

Direct observation/process monitoring;

Review of work completion;

Feedback from U.S. Embassies and U.S. Missions overseas; and Unscheduled audits.

9.5. In the event that an inspection identifies performance deficiencies, the COR may require the contractor to explain, in writing, why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problem(s) will be prevented in the future. The COR will evaluate the contractor's explanation and take appropriate action.

9.6. The contractor shall promptly correct and improve any shortcomings noted during inspections. The contractor shall also bring any conditions beyond the responsibility of the contractor to the attention of the COR. The contractor shall be responsible for any countermeasures or corrective actions, including costs, within the scope of this contract, unless it is determined that the factors leading to performance problems are beyond the control of the contractor.

9.7. The COR and the POC are not authorized to alter the contract’s terms and conditions. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

10. ISSUANCE OF TASK ORDERS.

9.1. Each task order statement of work will include a description of the specific requirements for the maintenance services to be rendered. The contractor shall submit a task order proposal based on the stated requirements.

9.2. Unless specified elsewise in the task order, each task order proposal shall include resumes and certifications, if applicable, for each proposed contractor personnel and provide a project schedule showing—at a minimum—showing start and completion dates for the project.

9.3. All task orders issued shall be subject to the applicable terms and conditions of the base contract. In the event of any conflict between the contract and task order, the contract shall take precedence.

9.4. Task orders issued under the contract shall be authorized and executed only by the Contracting Officer. This includes any modifications to task orders that may be required.

9.5. Task orders may be issued from the date of contract award, through the end of the contract period of performance. The contractor shall complete all work and services within the period of performance specified in the task orders, except that no new task order shall be issued hereunder after the expiration of this contract.

9.6. Task Order Procedures – Multiple Awards.

9.6.1. General. If multiple awards are made, the placement of task orders will follow the procedures in FAR 16.505(b). Unless one of the exceptions in FAR 16.505(b)(2) applies, the Government will request a task order proposal from each contractor, encompassing technical issues (if applicable) and price. Award of the task order will be based on price, technical, and past performance factors. The evaluation criteria to be used for awarding a task order will be stated in the Request for Task Order Proposals (RFTOP).

9.6.2. Selection Process. The process for each task order will be as follows:

9.6.2.1. The Government will issue a RFTOP to each contractor. The request will include a statement of work for the specific project, all required deliverables, the project schedule, and any other pertinent information.

9.6.2.2. If required, and necessary to be able to prepare a proposal, DOS will arrange for a site visit.

9.6.2.3. Each firm will submit a task order proposal by the time specified in the RFTOP. The proposal shall be based upon the negotiated hourly rates of the contract, and include any other estimated costs (ODCs).

9.6.2.4. The Government will evaluate the proposals and select an IDIQ holder based on the selection criteria specified in the RFTOP.

9.7. In some cases a task order may be awarded without competition. For example, an order issued in the interest of economy and efficiency as a logical follow-on to an earlier task order.

9.8. For all requirements, the task order statement of work will include the anticipated performance period for the required services. There may be projects that require maintenance services for periods exceeding one year. In such cases, the contractor selected will need to be able to demonstrate that it can provide the required expertise and quality of services for the entire task order performance period.

10. PAYMENTS.

10.1. DOS will make payments not more frequently than monthly. The contractor shall make timely payment to subcontractors and suppliers, in accordance to the contractor's contractual arrangements with them. All payments made by DOS shall be in United States dollars.

10.2. All requests for payment shall be accompanied by the completed work order completion form (Inspection, Testing, and Maintenance NFPA 25 and 72 form(s)—see Attachment X). Additionally, all repairs and/or replacement of equipment recommended by the contractor shall be commented on the completed forms.

10.3. Fixed-Price Task Orders. Payments for Fixed-Price task orders are subject to FAR 52.232-1, "Payments,” and to DOSAR 652.232-70 which follows:

10.3.1. DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (AUG 1999):

10.3.1.1. General. The Government shall pay the Contractor as full compensation for all work required, performed and accepted under each task order, the firm fixed-price stated in the task order.

10.3.1.2. Invoice Submission. The Contractor shall submit invoices in an original and three copies to the office identified below under “Additional Invoice Instructions.” To constitute a proper invoice, the invoice shall include all the items required by FAR Clause 52.232-25, “Prompt Payment.”

10.3.1.3. Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below.

10.4. Time-and-Materials or Labor Hour Task Orders. Payments for Time-and-Materials or Labor Hour task orders are subject to FAR 52.232-7, “Payments for Time-and-Materials and Labor-Hour Contracts.”

10.4.1. Invoice Submission. The Contractor shall submit invoices in an original and three copies to the office identified below under “Additional Invoice Instructions.” To constitute a proper invoice, the invoice shall include all the items required by FAR Clause 52.232-25, “Prompt Payment.”

10.4.2. Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below.

10.5. Additional Invoice Instructions: Unless otherwise specified at the task order level, all invoices shall be submitted in accordance with the invoice instructions outlined in the basic contract. On each invoice, the contractor shall include the Contract Number, Task Order Number, and the Period of Performance for the respective task order. Monthly invoices should be submitted by the last calendar day of the month, terms net 30. Each invoice shall also contain a detailed summary of any other charges, such as travel or other allowable ODCs that might be incurred during the invoice period.