Attachment_A_-_Vendor_Proposed_Configuration_Worksheet_(A007).xls

Version

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

General Security Requirements

Comments

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

Technical Requirements

Comments

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

Procurement Requirements

• GITM receiving hours are 7:00 AM – 3:00 PM Eastern Time, Monday thru Wednesday.

• Driver must contact Robert Hall GITM Warehouse Manager 703-970-0610 and HallRP@state.gov and make a Dock Appointment prior to delivery of shipment.

• Shipments without Dock Appointments may be refused at Vendor’s risk and expense.

• Shipping Address:

o U.S. Department of State o c/o ManTech o 8020 Grainger Ct.

o Springfield, VA 22153 Software licenses and key codes without physically conveyed deliverables must be sent via E-Mail to Dawn Cavallo, GITM Procurement Manager, at 703-970-2117 and CavalloDM@state.gov. The E-Mail Subject line must include Requisition/Reference Number (AQ 1019######) found in Block 4, of DoS Form 347: Order for Supplies and Services.

2 DELIVERY SCHEDULE:

• Partial deliveries are not authorized without prior written approval of the Contracting Officer and the GITM Program.

• Deviations from delivery schedule detailed in line items are not authorized without prior written approval of the Contracting Officer and the GITM Program.

3 PALLET RESTRICTIONS:

• Pallet height may not exceed 62-Inches.

• Wrapped pallet dimensions not to exceed 40x48x62-Inches.

• Pallets must be wood with standard 3-stringer construction and 4-way entry.

• Pallet size should be 40x48-Inches with 48-Inches being the stringer length.

• All pallets must be marked with Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services.

4 MARKING:

• Each and every box, package, and container containing materials shipped pursuant hereto, shall be clearly marked with the following. All “Block” references are to DoS Form 347: Order for Supplies and Services:

(a) Government Order Number (SAQM#########) found in Block 3;

(b) Government Requisition/Reference Number (AQ 1019######) found in Block 4;

(c) Consignee address as shown in Block 6;

(d) Name and address of the Contractor in Block 7.

• Each box containing one or more items must include the following information for each item contained therein:

(a) Part Number in human readable and Bar Code form;

(b) Serial Number (if applicable) in human readable and Bar Code form;

(c) If the equipment is modified from its original manufactured state, a new Part Number must be assigned and marked and Bar-Coded on the container as above, in addition to the original Part Number and Bar-Code;

(d) If the equipment is modified, the original Part Number and Bar-Code may not be obscured or removed.

(e) If a new Serial Number is assigned, it must be marked and Bar-Coded on the container as above.

• If single line items have been assembled into a major component, shipping documents must account for the individual items shipped within the major component.

5 PACKING LIST:

• A Packing List shall accompany each shipment, shall be attached to the outside (not inside) of an outermost box or container, and shall include the following information:

(a) Name and address of Consignor;

(b) Name and address of Consignee;

(c) Government Order Number (SAQM#########) found in Block 3 of DoS Form 347: Order for Supplies and Services;

(d) Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services;

(e) Description of each item shipped as contained within boxes or containers, including item number, quantity, number of containers, and package number, if any;

(f) If multiple order line items have been assembled into a major component, packing list must show information from item (e) above for each individual order item within the major component;

(g) Pallet count and box count.

• Vendor will include a copy of the Government Purchase/Delivery Order with the Packing List.

6 EVALUATION UNITS (First Article Testing):

• Two (2) first article testing evaluation units of each awarded configuration are required.

• Upon award, please contact Dawn Cavallo, GITM Procurement Manager, at 703-970-2117and CavalloDM@state.gov to arrange for delivery of two (2) of each awarded configuration to the GITM System Engineering Test Facility for QA, Compliance and Image Testing within ten (10) calendar days of award.

• The Vendor is required to complete the attached E-Score Spreadsheet (in the Government-Supplied Microsoft Excel format and version), including all requested and applicable configuration data. This spreadsheet will be used to populate the Department’s E-Score Database.

• The E-Score Master Spreadsheet may be obtained by contacting Dawn Cavallo, GITM Procurement Manager, at 703-970-2117 and CavalloDM@state.gov.

• The Vendor-completed E-Score Spreadsheet, in the Government-Supplied Microsoft Excel format and version, must be sent via E-Mail to Dawn Cavallo, GITM Procurement Manager, at 703-970-2117 and CavalloDM@state.gov.

• The E-Score Spreadsheet must be received at that electronic address no later than 24 hours after equipment delivery. Earlier submission of the spreadsheet is requested and highly encouraged.

• Failure to deliver the E-Score Spreadsheet as specified may result in the rejection of the equipment at the dock at Vendor’s risk and expense.

• Failure to deliver the E-Score Spreadsheet as specified may result in Vendor default, and may result in monetary and/or non-monetary remedies available to the Government under applicable contract clauses.

• Submission of incomplete configuration data is considered failure to deliver the E-Score Spreadsheet as specified.

• As the E-Score Spreadsheet is a deliverable line item, and as required by this clause, invoices will not be paid until full reconciliation of E-Score data and the received equipment has occurred.

8 NO SUBSTITUTIONS:

• The Vendor may not substitute any item listed on this order without prior written approval by the Contracting Officer.

• No other individual is authorized to change Part Numbers, manufacturers, quantities, delivery dates or any other specifications of this award either verbally or in writing.

• Items, including configuration components and arrangement, that do not conform to the Descriptions and Part Numbers found on the order will be rejected at the time of delivery at Vendor’s risk and expense.

• Items not in compliance will be returned to the Vendor at no additional cost to the Department and comments will be recorded in the Vendor’s Past Performance File.

• Random Quality Assurance will be conducted to ensure conformance.

9 THIRD PARTY COMPONENTS:

• GITM does not allow use of third party component substitutions in any Equipment Configurations offered under a Brand Name. All items, including configuration components and arrangement, must conform to the Descriptions and Part Numbers found on the order.

• Random Quality Assurance will be conducted to ensure conformance.

• If it is determined that third party components were used in violation of this order and resulting in the compromise of equipment warranties or any other cost to the Government, the Vendor will assume said costs and other remedies may be available to the Government in accordance with the Termination for Cause clause in FAR 52.212-4(m)

• Any infraction as above will be recorded in the Vendor’s Past Performance File.

10 WARRANTY:

• Worldwide manufacturer warranty is required for parts and labor on all components.

• Vendor pickup and delivery at 8020 Grainger Ct., Springfield, VA 22153 for warranty returns will be guaranteed by the Vendor, at no additional cost to the Government, within 3 business days of Vendor notification.

• Units received for repair under warranty must be returned to GITM at the address above, within 30 days of Vendor pickup.

• A 120-Day lead time is required for returning a defective item from a Government OCONUS location.

• If award is made to a Vendor who is a non-manufacturer, the Vendor will coordinate with the manufacturer for any warranty repairs/concerns.

11 WRITTEN ESCALATION PROCESS:

• Upon award, the Vendor will provide a written escalation process via E-Mail to Dawn Cavallo, GITM Procurement Manager, at 703-970-2117 and CavalloDM@state.gov. The written escalation process will include the following information:

o Sales Contacts for both Field and Internal o Sales Management Contacts o Customer Support Reps and their Management to include:

Customer Service Representative Warranty Liaison Representative Integration Representative

• Vendor will provide name, phone, E-Mail, and back-up personnel points of contact in each area of responsibility.

• GITM requests that the Vendor provide an estimate of response time and a plan for escalation to the next level.

12 VENDOR PROPOSED CONFIGURATION WORKSHEET:

• At the time their bid is submitted, Vendors are required to complete the Vendor Configuration Spreadsheet (see solicitation attachment, Excel format). This spreadsheet will be used, in conjunction with other bid information, to evaluate the technical specifications being offered.

• All applicable configuration cells must be completed by the Vendor.

• All Vendor data cells must be unhidden, unlocked and not write-protected.

• All Vendor Configuration Spreadsheet must be submitted in Microsoft Excel format.

• Government data cells (requested specifications) may not be altered by the Vendor. Vendor alteration of Government data cells (requested specifications) may result in a non-responsive bid designation and removal from award consideration.

• Each Offeror must provide this required Vendor Configuration Spreadsheet by E-Mail to the AQM contracting officer so that it is received at that electronic address no later than the closing date and time for this solicitation. Failure to deliver the Vendor Configuration Spreadsheet prior to the closing date and time for this solicitation will result in a non-responsive bid designation and removal from award consideration.

• The Department of State is not responsible for locating or obtaining any information not identified in the offer and accompanying Vendor Configuration Spreadsheet.

• Submission of incomplete configuration data will result in a non-responsive bid designation and removal from award consideration.

• Installation of a GITM-provided Image on all DoS Unclassified (OpenNet) Workstations is required.

• The Contractor shall certify that all technology shall do no harm to the GITM configuration. In addition, Contractors are also required to certify that their hardware will operate correctly as intended in both the standard GITM environment and on systems using the Federal Desktop Core Configuration (FDCC). It should be noted that this also includes any operation, maintenance, and update of the technology. Technology provided by the Contractor shall not alter the approved configuration settings.

• In accordance with Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, the acquisition of electronic products must meet at least 95 percent of those requirements contained within the Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic product guidelines.

• To ensure that the Production Units are identical to the Evaluation Units, GITM requires that the following guidelines be met.

o The Ghost Image cannot be modified in any way without permission from GITM.

o The Production Units must have the Image installed in the same fashion as the second set of Workstations.

o Any failures during testing must be reported to GITM. Examples of testing failures include, but are not limited to:

Drivers needed after Image installation.

Corrupt Operating System.

Ghost Image installation failure N/A N/A Not required at this time

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

Std Desktop (IRM & CA)

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

Std Desktop Rem HDD (IRM)

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

PKI Device (Windows)

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

LED Monitor (IRM)

(H X W X D) 15 X 20 X 8 in, ~ 14lbs (head only; stand required with shipment) Monitor with Packaging (H X W X D) 8.0 X 23.0 X 17 in, ~ 18.3 lbs.

Unit must be shipped in original OEM packaging.

&L&G&C&9Global IT Modernization (GITM) Program

IRM/OPS/ITI/GITM

&L&9US Department of State SEG-02-025 - GITM-U FY13 Tech Specs for Client Systems&C&9&A Page &P of &N&R&9 Version 2.2, Effective Date: 04/15/13 Approved By: GCCB

2.5" Removable HDD (IRM)