RFP_SAQMMA13R0020.docx

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. TYPE OF CONTRACT

This an Indefinite Delivery Indefinite Quantity (IDIQ) contract with fixed price task orders containing reimbursable elements. The Government contemplates awarding up to four (4) contracts for the same or similar services. Task orders under each contract shall be issued on a per job basis in accordance with FAR Part 16.505.. The contractor shall furnish all supervision, labor, materials, supplies, and equipment necessary to provide the tasked services, unless otherwise agreed upon. The period of performance is one (1) year as of the date of award for the basic contract, with four (4) one year options to be exercised at the sole discretion of the Government.

B.2 MINIMUM AND MAXIMUM CONTRACT AMOUNTS:

B.2.1 As per FAR 52.216-22, "INDEFINITE QUANTITY," the minimum and maximum amounts for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount (s) set forth below. The Government makes no guarantee as to the number of orders or actual amount of services that may be requested above the guaranteed minimum value for the life of the contract.

B.2.2 The maximum for this indefinite quantity contract (if the Government exercises all options) shall be any quantity or combination of supplies and services with a contract value of $7,500,000.00.

B.3 PRICING/COSTS

B.3.1 PROPOSED RATES

INTENTIONALLY LEFT BLANK

B.3.1.1 BASE YEAR

ITEM

NO.

QUANTITY

aa. Per Diem/Lodging

ab. Danger Pay

ac. Defense Base Act Insurance

ad. Medical Costs

ae. Other Reimbursable Travel Costs (to include Airfare, Taxis, Bag Handlers, Car Rentals

B.3.1.2 OPTION YEAR ONE

ITEM

NO.

QUANTITY

aa. Per Diem/Lodging

ab. Danger Pay

ac. Defense Base Act Insurance

ad. Medical Costs

ae. Other Reimbursable Travel Costs (to include Airfare, Taxis, Bag Handlers, Car Rentals

B.3.1.3 OPTION YEAR TWO

ITEM

NO.

QUANTITY

aa. Per Diem/Lodging

ab. Danger Pay

ac. Defense Base Act Insurance

ad. Medical Costs

ae. Other Reimbursable Travel Costs (to include Airfare, Taxis, Bag Handlers, Car Rentals

B.3.1.4 OPTION YEAR THREE

ITEM

NO.

QUANTITY

aa. Per Diem/Lodging

ab. Danger Pay

ac. Defense Base Act Insurance

ad. Medical Costs

ae. Other Reimbursable Travel Costs (to include Airfare, Taxis, Bag Handlers, Car Rentals

B.3.1.5 OPTION YEAR FOUR

ITEM

NO.

QUANTITY

aa. Per Diem/Lodging

ab. Danger Pay

ac. Defense Base Act Insurance

ad. Medical Costs

ae. Other Reimbursable Travel Costs (to include Airfare, Taxis, Bag Handlers, Car Rentals

GRAND SUMMARY BASED PERIOD AND FOUR (4) OPTION YEARS

TOTAL LINE ITEM 0001 thru 0009 US$ _________________

TOTAL LINE ITEM 1001 thru 1009 US$ _________________

TOTAL LINE ITEM 2001 thru 2009 US$ _________________

TOTAL LINE ITEM 3001 thru 3009 US$ _________________

TOTAL LINE ITEM 4001 thru 4009 US$ _________________

TOTAL BASE + 4 OPTION YEARS US$ _________________

B.3 CLIN PRICING INFORMATION

B.3.1 FIXED LABOR RATES

Hourly Labor Rate. Each labor category shall be given a proposed hourly rate. The proposed labor rate shall include all overhead, general and administrative expenses, fringe benefits and profit.

The Contractor shall provide all "tools of the trade" in order to accomplish the requirement under each firm, fixed-price task order. The contractor provided tools shall be at no additional cost to the contract. The cost of any specialized equipment requirement, not considered to be a normal trade tool in conjunction with the services rendered herein, shall be included in the firm, fixed-price task order.

B.4 REIMBURSABLES

B.4.1 Prices are deemed to include all professional fees incidental to delivery of the services and reports with or without subcontractors and additional fees will not be allowed on the basis that the Contractor incurred unexpected costs.

B.4.2 Estimated reimbursable expenses will be requested at the time of each service request. Contractors are responsible for submitting appropriate documentation on a timely basis to allow for prompt payment by OBO. Actual and allowable expenses will be reimbursed upon production of acceptable receipts/invoices and the per diem amounts.

The contractor’s invoice for travel shall be unburdened. Any management and administrative costs of the contractor are considered to be included in G&A.

B.4.3.2 REIMBURSABLE PER DIEM AND LODGING

Per Diem expenses, Lodging, Meals and Incidentals: Per Diem will be reimbursed pursuant to the lodging plus per diem system. Reimbursements are limited to actual lodging expenses (up to a maximum dollar lodging amount plus an amount for miscellaneous and incidental expenses (M & IE). Please go to the U. S. Dept of State’s website, http://aoprals.state.gov/web920/per_diem.asp , for current Foreign Per Diem Rates by Location for maximum dollar lodging amount, MI&E and per diem rates.

The contractor’s invoice for reimbursable per diem and lodging costs shall be unburdened. Any management and administrative costs of the contractor are considered to be included in G&A.

B.4.3.3 OTHER REIMBURSABLE TRAVEL EXPENSES

Other Travel Costs shall include Passport/visa fees, photographs, travelers checks fees, Taxi fares to and from airport, airport fees (such as baggage expenses for the following: 1) transportation charges for authorized excess; 2) necessary charges for transferring baggage; 3) charges at transportation terminals for handling government property carried by the traveler; and 4) local travel from quarters to job sites if not provided by post. In the event of unforeseen expenses, additional other travel expenses may be invoiced against this CLIN after receiving written permission from the Contracting Officer Representative (COR), via e-mail or fax.

The contractor’s invoice for other reimbursable per diem and lodging costs shall be unburdened. Any management and administrative costs of the contractor are considered to be included in G&A.

B.4.4 DEFENSE BASE ACT (DBA) INSURANCE

B.4.4.1 The Defense Base Act applies to this procurement for any work performed overseas. See FAR Clause 52.228-3 in Section 7.0 below. The Labor Department’s website has a list of Authorized Insurance Carriers for DBA at http://www.dol.gov/owcp/dlhwc/lscarrier.htm The Contractor shall get at least three quotes from the authorized insurance carriers’ list to get the best, reasonable, and lowest-price premium rates.

B.4.4.2 The Contractor will be reimbursed for the amount paid to the contracted insurance carrier. No profit, fee or G&A will be allowed on DBA. Compensation is defined as direct salary, and the cost of DBA insurance shall be based on the total number of labor hours.

Contractor shall be paid the invoiced amount of DBA, and will include the receipt of DBA insurance payment with the invoice submission. DBA must also be purchased for the labor hours comprising any follow on work established through a modification.

B. 4.5 TRAVEL DANGER PAY

The danger pay allowance is designed to provide additional compensation above basic compensation for service at places in foreign areas where there exist conditions of civil insurrection, civil war, terrorism or wartime conditions which threaten physical harm or imminent danger to the health or well-being of an employee. These conditions do not include acts characterized chiefly as economic crime. Consult the Department of State webpage at www.state.gov and type in the words "Danger Pay." Post Differential allowance is not authorized under this contract.

B.4.6 TRAVEL MEDICAL COST

Special vaccine shots and oral medications required for entry into certain countries;

NOTE: Documentation to support actual travel and travel related expenses incurred shall be in accordance with the Contractor's established practices provided that a receipt is required for each expenditure in excess of $75.00.

B.4.7 REIMBURSABLE MATERIALS and SUPPLIES: -

This is to include minor materials that shall be purchased new (which will remain at the post after work is complete) and any or all of the following:

· Duplication/reproduction services

· Telephone/FAX services

· Postage

· Couriers

Miscellaneous supplies, test equipment batteries, calibration expenses, rental costs and other expendable items for support of test equipment, etc. The Contractor shall purchase materials (such as miscellaneous supplies, test equipment batteries, calibration expenses, and other expendable items for support of test equipment, etc. for work orders under this contract. Purchases shall be made in accordance with Section C. The Contractor shall not purchase any item unless authorized by the COR.

B.4.8 OTHER REIMBURSABLE EXPENSES:

Expenses not listed must be approved in advance in writing by the Contracting Officer.

Page

SOLICITATION NO. SAQMMA-13-R-0020 Page 108

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TELECOMMUNICATIONS CABLING PERFORMANCE WORK STATEMENT (PWS)

C.1 INTRODUCTION

The US Department of State, Bureau of Overseas Building Operations, Project Development, Support, and Coordination, Office of Design and Engineering, Electrical Engineering Division, OBO/PDCS/DE/EE, (hereafter referred to as DE/EE),require the services of a telecommunications cabling firm to design, install and test structured telecommunications cabling systems (STCS) in US diplomatic mission buildings located overseas. It is anticipated that testing of telecommunications cabling will provide the vast majority (up to 99%) of the requirements. However, DE/EE requires the option to request tasks for design and/or installation.

C.1.1 Storage and Safeguarding Sensitive and Classified Information: Contractor shall become familiar with the Security Classification Guide for Design and Construction of Overseas Facilities, dated May 2003 to insure proper classification and handling of documentation domestically and overseas. When the location is associated with the classified computer systems and the telephone system cable distribution and equipments located in the controlled access areas (CAA) of the building and the PBX room, the documentation becomes classified.

C. 1.2 Contract Office Point of Contact: Administrative point of contact shall be the Contracting Officer (CO). Unless specified otherwise in the site-specific task order or in some other manner by the CO, the point of contact for all proposal information shall be the CO.

C.1.3 Project Office Points of Contact(s): Point of contact for Test Plans, Test Reports, Design/Installation submittals and all other technical information and coordination shall be the Contracting Officer’s Representative (COR). COR may specify in site-specific task order(s) other Telecommunications Engineering personnel as point of contact for any or all of the above. Point of contact for travel and security information and coordination shall be the Program Analyst. The names and telephone numbers of the COR, Program Analyst and Telecommunications Engineer shall be provided in the task order.

C.2 GENERAL

C.2.1 Scheduling: The task order start date may be changed up to three (3) times during the task order with five (5) calendar days of notice before the actual start date without cost to the Government. See paragraph 6.A, List of Attachments for typical for task order schedule.

C.2.1.1 Contractor must be able to mobilize within ten (10) calendar days after award of a task.

C.2.2 Communications: Standard requirements for web-based communication are identified in Section E. The contractor shall document, and submit in writing, a record of all conferences and meetings that relate to the contract. Electronic copies shall be submitted to OBO within five calendar days of the meeting.

C.2.3 Document Security Manager: The contractor shall provide a Document Security Manager (DSM) with extensive knowledge of national security policies and regulations such as the National Industrial Security Program Operating Manual, as they pertain to the safeguarding, storage and transmission of U.S. classified information. The DSM shall also have experience with Department of State directives and guidelines such as the 12 FAM 500 and the Security Classification Guide for Design and Construction of Overseas Facilities. Duties include management of a library of classified project information to include access control and document receipt, supervision of document review for proper classification, marking and packaging, and coordination with the Facility Security Officer on other matters pertaining to information security.

C.2.4 Qualifications: Unless specified in the site-specific task order, all cable testing and installations shall be performed by technicians. The contractor shall provide personnel to carry out the requirements of the task with the following minimum qualifications:

C.2.4.1 Clearance: Provide personnel possessing a minimum Top-Secret security clearance to perform work in the Post Communications Center (PCC), PBX Equipment room and Telecommunications rooms (TR) feeding the CAA or located in the CAA. Provide personnel possessing a minimum Secret clearance to perform work for all other areas.

C.2.4.2 Current original equipment manufacture’s (OEM) training certification on the proposed test equipment for all test personnel.

C.2.4.3 Registered Communications Distribution Designer (RCDD): Provide an RCDD architect/engineer with a minimum of five (5) years, within the past seven (7) years, of relative experience developing telecommunications cabling test plans and certified test reports for Category 3, 5e and 6 unshielded twisted pair (UTP) copper, coax, multimode optical fiber, and Singlemode optical fiber cable plants. For design and installation projects, the RCDD must have a minimum of five (5) years, within the past seven (7) years, of relative experience managing cable plant design and installation projects for Category 3, 5e and 6 copper UTP, coaxial RG-6/11, multimode and singlemode optical fiber cabling. For design and/or installation, the RCDD may be required to conduct a survey on-site or review construction drawings to develop a plan for the installation. The RCDD shall prepare design documents, test plans, test reports, and manage the test, design and installation projects. See Program Manager below for additional project management requirements.

C.2.4.4 Senior Technician: Provide a senior technician with a minimum of five (5) years, within the past seven (7) years, of relative experience, installing and testing Category 3, 5e and 6, multimode, and singlemode optical fiber, and coaxial cable plants for voice, data, and video cable plants and have certification at the BICSI technician level. For testing, he/she shall utilize the test procedures and test equipment similar to those in this PWS. He/she shall be capable of assessing deficiencies in the telecommunications cable plant and recommend solutions for bringing the STCS up to specification. He/she shall supervise and conduct testing on site. For installation, he/she shall be the site supervisor. See additional requirements for site supervisor.

C.2.4.5 Technician: Provide a technician with a minimum of two (2) years within the past five (5) years of experience installing and testing voice, data, and video cable plants or certification as a BICSI Installer 2. He/she shall have relative experience installing and testing Category 3, 5e and 6, coaxial, multimode, and singlemode optical fiber cable plants. For installations, no less than half of the installer-personnel shall meet the aforementioned qualifications of technician.

C.2.4.6 Junior Technician: Provide a junior test technician with a minimum of one (1) year of relative experience installing and testing voice, data, and video cable plants, certification by manufacturer for cable plant, or certification as a BICSI Installer 1. Junior technicians shall have relative experience using Category 3, 5e and 6 copper, Multimode optical fiber, and Singlemode optical fiber cable utilizing test procedures and equipment similar to those required to conducted testing in accordance with this PWS. The junior technician may accompany the senior technician on site for installation and/or testing.

C.2.4.7 Program Manager (Design/Installation): Provide an RCDD architect/engineer with experience as stated in this PWS. Program managers must also be experienced with project scheduling and familiar with industry standards as required by the task order documents.

C2.4.8 Site Supervisor (testing and/or Installation): Provide an individual with minimum qualifications of a senior technician as stated in this PWS. The site supervisor must be experienced in the oversight of cable plant testing/installation and test/installation personnel, capable of assessing deficiencies in the telecommunications cable plant and recommend solutions for bringing the STCS up to specification, certified and familiar with safety practices as stated in the construction documents.

C.2.4.9 CADD Technician (Design/Installation): Individual with experience using AutoCAD, release 13 or later, within the past five years. Must have experience in the architectural/engineering industry drafting diagrams and floor plans specifically for telecommunications cabling and equipment.

C.2.5 Performance evaluations – At the end of each task, contractor shall be evaluated for acceptable performance. Performance shall be evaluated using a Standard Performance Report and Rating Guidelines (see Attachment J-10). The government will use the Ratings Guidelines (Attachment J-10).

C.2.5.1 Repeated poor or unsatisfactory evaluations shall result in restrictions to submit proposals for task orders under this contract.

C.3 TESTING

C.3.1 The majority of what follows is direct quotes or paraphrase from ANSI/EIATIA, Hereafter referred to as TIA standards 526-14A, Method B for Multimode optical fiber, 526-7, Method A.1 for Single mode optical fiber, 568-C.1 through C.3, 569B, 570B, 758, 606A, and J-STD–607-A and their addendum. This is done for expediency and to emphasize certain portions of the aforementioned standards. This is done also to establish common terms and definitions.

C3.2 Attachments associated with this (PWS) include: drawings of the STCS and task order schedule. See paragraph 6 for the list of attachments.

C.3.3 An STCS has been designed for flexibility to allow equipment to be moved and reinstalled with minimal disruption. The goal was a certified, structured, integrated, shared media system to the extent allowed by security and life safety codes. The systems accommodate present and future telecommunications needs. All cabling practices shall be in accordance with construction documents, and TIA standards as mentioned in the introduction.

C.3.4 The cabling systems have been designed for a 10 to 15 year life cycle. The cable has been designed and constructed for a minimum of 50% future expansion of the backbone cabling.

C.3.5 STCS includes, but is not limited to Category (CAT) 3, 5e and 6 copper UTP, Series 6 and Series 11 coaxial cables, 62.5/125 micron and 50/125 micron Multimode and 9/125 micron Singlemode optical fiber cables. The testing contractor shall verify and test all new cabling installed for compliance with TIA standards to assure the overall quality and performance of the STCS.

C.3.5.1 Copper: Test all copper cable in accordance with TIA 568 C through C.2.

C.3.5.2 Fiber: Test all optical fiber cables in accordance with the TIA standards and as specified herein. Test all optical fiber cables in both directions. Test backbone cables at 850 nm and 1300-nm wavelength. Test horizontal cable at the 850-nm wavelength. The test procedure for fiber shall be in accordance with TIA 526-14A, Method B for Multimode optical fiber and TIA 526-7, Method A.1 for Singlemode optical fiber.

C.3.6 Test Plan: A test plan shall be prepared by an RCDD and submitted in accordance with paragraph 3.19 of this PWS.

C.3.7 Test Report: A test report shall be prepared and submitted in accordance with paragraph 3.20 of this PWS.

C.3.8 Backbone Cabling

Backbone cabling provides the interconnections between the telecommunications rooms (TR), equipment rooms (ER), and entrance facilities (EF). Backbone cabling also includes cabling between buildings. There is a minimum of six different telecommunications backbones:

· Unclassified LAN

· Telephone

· Spare

· Radio

· Television

· Classified LAN

C.3.9 Horizontal Cabling

Horizontal cabling is as defined in the TIA standard 568B. All cables, residing in or extending from the TR shall be tested. A typical unclassified outlet consists of a set of three (3) CAT 6 UTP cables and one pair Multimode optical fiber cable. All connecting hardware and patch cords (jumpers) shall be of the same performance category as the cable or higher.

C.3.10 Most of the horizontal CAT 6 cables are terminated on the RJ45 patch panels in the TR and on the color-coded RJ45 module at the telecommunications outlet. The CAT 6-telephone cable is terminated on wall-mounted BIX blocks in the TR and on the blue RJ45 module at the telecommunications outlet.

C.3.10.1 The horizontal optical fiber cables are terminated on SC duplex connectors in the TR and at the telecommunications outlet respectively.

C.3.11 The contractor shall provide all Microtest or Fluke test equipment required for this task. The test equipment must comply with TIA/ISO Level III accuracy requirements. All test equipment is required to have a proof of calibration by providing certificates from an authorized testing center/lab or with dated stickers on test equipment. The calibration expiration date shall extend through this contract performance end date. Contractor shall provide a usage cost to the government for the equipment.

C.3.12 The contractor shall be prepared to work flexible hours and schedules that may include working night shifts. The typical number of workdays on site is six (6) days per week, ten (10) hours per day.

C.3.13 The contractor shall be prepared to re-terminate up to one (1) percent of the total connectors during testing. Quantity shall not exceed 1% of total gross of terminations.

C.3.14 The contractor shall be prepared to test up to 15% of additional terminations than the total listed in the provided documentation.

C.3.15 Review the attached drawings and determine the number of jacks and inside/outside riser pairs to be tested. This information is to be submitted to the government as part of the test plan.

C.3.16 Inspection: Inspect the overall cable plant before performing testing. Any changes and variances from the construction drawings and/or the telecommunications specifications shall be noted and details provided in an inspection summary report as defined in paragraph 3.20.5. Confirm correct installation practices were followed and are in accordance with construction documents. For example, inspect terminations and cross-connects to ensure installation in accordance with TIA, BICSI, and NEC. Inspection includes, but is not limited to, all telecommunications spaces, in all buildings on the compound, i.e.; telecommunications service entrance facility (TSEF), main terminal space (MTS), unclassified and classified telecommunications equipment rooms (unclassified computer room (UCR) classified computer room (CCR), PBX equipment room and common transmission facility (CTF)); telecommunications rooms (formerly closets. The following items (where applicable, but is not limited to), shall be checked in each telecommunications space:

C.3.16.1.1 Patch Panels

C.3.16.1.1. Optical Fiber C.3.16.1.1.1 Number and type(s) C.3.16.1.1.2 Locations C.3.16.1.1.3 Expansion capacity C.3.16.1.1.4 Patch cords (length and number) C.3.16.1.1.5 Type connectors

C.3.16.1.2 Copper UTP

C.3.16.1.2.1 Number and type(s) C.3.16.1.2.3 Locations C.3.16.1.2.3 Expansion capacity C.3.16.1.2.4 Patch cords (length and number) C.3.16.1.2.5 Type connectors

C.3.16.1.3 Terminations (BIX, 66 & 110 Blocks)

C.3.16.1.3.1 Number and type(s) C.3.16.1.3.2 Locations C.3.16.1.3.3 Expansion capacity C.3.16.1.3.4 Patch cords (length and number) C.3.16.1.3.5 Mounting

C.3.16.2 Media Converters and Network Switches

C.3.16.2.1 Number and Types C.3.16.2.2 Locations C.3.16.2.3 Expansion capacity C.3.16.2.4 Mounting

C.3.16.3 Number and Types of Cables

C.3.16.3.1 Optical Fiber (Indoor) C.3.16.3.1.1 Brand/type and number of strands (pairs) C.3.16.3.1.2 Location C.3.16.3.1.3 Size of fibers C.3.16.3.1.4 Color Coding C.3.16.3.1.5 Splice Points (type, number, location)

C.3.16.3.1.6 Distribution Center (type, number locations, etc.)

C.3.16.3.1.7 Expansion capacity

C.3.16.3.2 Optical Fiber (Outdoor) C.3.16.3.2.1 Brand/type and number of strands (pairs) C.3.16.3.2.2 Location C.3.16.3.2.3 Size of fibers C.3.16.3.2.4 Color coding C.3.16.3.2.5 Splice Points (type, number locations, etc.)

C.3.16.3.2.6 Distribution center (type, number locations, etc.)

C.3.16.3.2.7 Expansion capacity

C.3.16.3.3 Copper UTP C.3.16.3.3.1 Brand/type and number of strands (pairs) C.3.16.3.3.2 Location

C.3.16.3.3.3 Color Coding C.3.16.3.3.4 Splices Points (type, number, location) C.3.16.3.3.5 Distribution Center (type, number locations, etc.)

C.3.16.3.3.6 Expansion capacity

C.3.16.3.4 Connectors at Outlet C.3.16.3.4.1 Brand/type and number of connections C.3.16.3.4.1 Locations C.3.16.3.4.1 Termination connections (back panel) C.3.16.3.4.1 Color coding

C.3.16.4 Labeling C.3.16.4.1.1 Patch panels C.3.16.4.1.1.1 Numbered (panel and individual outlet) C.3.16.4.1.1.2 Color coding C.3.16.4.1.1.3 Location

C.3.16.4.1.2 Termination Blocks (66, 110 or BIX) C.3.16.4.1.2.1 Numbered/type C.3.16.4.1.2.2 Location

C.3.16.4.1.3 Cables C.3.16.4.1.3.1 Numbered/type C.3.16.4.1.3.2 Location

C.3.16.4.1.4 Cabinets (equipment, pull boxes, etc.)

C.3.16.4.1.4.1 Numbered/type C.3.16.4.1.4.2 Location

C.3.16.4.1.5 Media Converters/Network Switches C.3.16.4.1.5.1 Numbered/type C.3.16.4.1.5.2 Location

C.3.16.4.1.6 Pathways/raceways C.3.16.4.1.6.1 Numbered/type C.3.16.4.1.6.2 Location

C.3.16.5 Cabinets (equipment, pull boxes, splice/cable store, etc.)

C.3.16.5.1.1 Type C.3.16.5.1.2 Location C.3.16.5.1.3 Secured

C.3.16.6 Pathways C.3.16.6.1 Indoor (types, size, locations) C.3.16.6.1.1 Risers

C.3.16.6.1.2 Plenum pathways C.3.16.6.1.2.1 Pathways to outlets

C.3.16.6.2 Outdoor (types, size, locations) C.3.16.6.2.1.1 Pathways between buildings

C.3.16.7 Patch Cords C.3.16.7.1.1 Types C.3.16.7.1.2 Numbers C.3.16.7.1.3 Lengths C.3.16.7.1.4 Labeled/color coded

C.3.16.8 Media converters/ Network switches C.3.16.8.1 Types C.3.16.8.2 Number/location C.3.16.8.3 Number I/O connected

C.3.16.9 UPS

C.3.16.9.1 Type/capacity C.3.16.9.2 Number/location C.3.16.9.3 Connections –primary/secondary C.16.9.4 Monitor/alarm system

C.3.16.10 Backup/Standby Power C.3.16.10.1 Location C.3.16.10.2 Rating C.3.16.10.3 Labeling C.3.16.10.4 Connections

C.3.16.11 Grounding System C.3.16.11.1 Continuous ground path C.3.16.11.2 Proper exothermic or compression connections C.3.16.11.3 MTGB and TGB type and placement C.3.16.11.4 Proper grounding of equipment/pathways C.3.16.11.5 Labeling

C.3.16.12 Signal Testing: The types of services, cables, and color codes of each horizontal cable are as listed in the following table:

C.3.16.13 Optical Fiber

C.3.16.13.1 Test each link end-to-end. Optical fiber shall be tested for termination, compliance to insertion loss values and acceptable db loss. Testing for all optical fiber cable (horizontal and backbone) shall be bi-directional. Test Multimode optical fiber backbone cables at both 850 nm and 1300 nm wavelengths. Test all horizontal optical fiber cables at 850-nm wavelength.

C.3.16.13.2 Testing device shall be an approved optical power loss test set such as Fluke 4300 with appropriate fiber adapter set for Multimode and/or Singlemode. In order to identify the cause and location of the power loss an Optical Time Domain Reflectometer (OTDR) may be required.

C.3.16.14 CAT 6

C.3.16.14.1 Testing device for CAT 6 data horizontal cables shall be a Level 3 testing instrument, recalibrate within the last six (6) months, with the most current software revision based upon the most current TIA testing guidelines. All CAT 6 horizontal data cables shall be tested per TIA Category 6 Permanent Link criteria.

C.3.16.14.2 Coaxial Cable: Measure and record the following parameters for all coax cables:

C.3.16.14.2.1 Length C.3.16.14.2.2 Impedance

C.3.16.14.3 Copper UTP backbone cables: Measure and record the following parameters for all UTP copper backbone cables:

C.3.16.14.2 Continuity C.3.16.14.2 Crossed pairs C.3.16.14.2 Reverse pairs C.3.16.14.2 Split pairs C.3.16.14.2 Shorts

C.3.16.15 Test Equipment

C.3.16.15.1 Provide all required test equipment. Test equipment must have removable memory.

C.3.16.15.2 The preferred testing equipment for premise cabling is Fluke DTX-1800 Digital Cable Analyzer along with fiber test adapter that uses a VCSEL source or equal. Other Level III and fiber cable testers may be used with COR approval.

C.3.16.15.3 The preferred testing equipment for outside plant cabling is Seimon’s MT-5000. Other outside plant cable tester may be used with COR approval.

C.3.17 Power Testing – Applicable with a post with backup/standby or UPS.

C.3.17.1 Backup/Standby Power: Arrange with the OBO Project Director (on-site) a time to disconnect the site primary power and check that all active elements of the cabling system are powered from the backup/standby power.

C.3.17.2 UPS: Disconnect power to the telecommunications space where the UPS is located. Check that active equipment connected to the UPS is powered.

C.3.18 Data Base Management System for Maintaining Records and Documentation – check that terminal count sheets are located at all points of interconnect with clear definition of in/out cabling and cross-connects. The entire horizontal and backbone/riser pathways are to be documented.

C.3.19 TEST PLAN

Provide one (1) copy of the test plan. Do not deviate from the approved test plan without the written approval of the COR. Deviations include but are not limited to changes of test equipment, test personnel, test procedures, and performance requirements. Verbal permission may be given by the COR with written confirmation required within 24 hours after verbal permission. It is incumbent upon the contractor to obtain written confirmation. Test plans shall contain, but are not limited to:

C.3.19.1 Post/Project Name C.3.19.2 Name of company performing tests

C.3.19.3 Resume of test personnel C.3.19.4 List of equipment to be used C.3.19.5 Test equipment calibration data C.3.19.6 Summary of installation/performance requirements

C.3.20 TEST REPORT

Provide one (1) copy of the certified acceptance test reports to the COR for approval. A complete and formal test report shall be submitted after completion of all required tests. Provide an electronic copy (CD) of the test results and test report. A complete and formal test report shall be submitted after completion of all required tests. The report shall include, but is not limited to the following:

C.3.20.1 Post/Project Name C.3.20.2 Name of company performing tests C.3.20.3 Description of Cable Plant per Paragraph 5.6 “Inspections” C.3.20.4 Date test performed C.3.20.5 Summary of equipment inspection and compliance C.3.20.6 Summary of the results and conclusions C.3.20.7 Summary of test specifications C.3.20.8 Test procedure C.3.20.9 Summary of data and meaning C.3.20.10 Examples of cable certification report for copper/fiber C.3.20.11 Tabulation of reduced data C.3.20.12 Copies of raw data for each test stored on electronic media C.3.20.13 List of equipment used C.3.20.14 Equipment calibration data C.3.20.15 Malfunctions C.3.20.16 Corrective action C.3.20.17 Conclusions C.3.20.18 Recommendations C.3.20.19 Name of government witness C.3.20.20 Name(s) of contractor test personnel

C.4 DESIGN/INSTALLATION

C.4.1 Design of the STCS shall be required in accordance with OBO design criteria and requirements. Specific design criteria shall be provided on individual task orders. Contractor shall be able to provide personnel described in paragraph 2.4 as required by task order.

C.4.2 Installation of the STCS shall be required in accordance with construction documents provided to the telecommunications cabling firm by the government or installation drawings developed by the installation contractor and approved by the government. All materials as required with the construction documents shall be procured, shipped, and installed by the contractor.

C.4.3 SUBMITTALS

C.4.3.1 Contractor shall submit design drawings (where applicable), cut sheets and/or shop drawings for equipment and materials prior to procurement to COR for approval. The particular delivery method for each project will be described in the project task order, to include deliverables to be submitted via ProjNet.

C.4.3.2 AS-Built Drawings: Contractor shall submit updated construction drawings after installation. As-built drawings shall be based upon redline drawings used during installation. C.4.3.3 Bill of Materials: Bill of materials shall include all materials the contractor intends to procure for the project. The bill of materials shall include the following information: item description/title, quantity, number of units, and cost per unit.

C.4.3.4 Project Schedule: Contractor shall include a project schedule using Microsoft Project. The Project schedule shall include a complete timeline from notice to proceed to final commissioning of the cable plant. Provide labor/work items with duration for each item to be performed. Include items by government that directly impact procurement, installation, and commissioning of the cable plant.

C.5 REQUIRED SUBMISSIONS FOR TASK ORDERS.

C.5.1 Contractor shall provide the following Reports/Documents.

C.5.2 Testing: Contractor shall refer to Section C.3 Testing for requirement C.5.2.1 Test plan – 1 electronic copy C.5.2.2 Draft test report – 1 paper copies, 1 electronic copy C.5.2.3 Final test report – 1 paper copy, 1 electronic copy

C.5.3 Design/Installation: Contractor shall refer to Section C.4 Design/Installation for requirement

C.5.3.1 Design Drawings and/or Shop Drawings C.5.3.2 Bill of Materials C.5.3.3 Materials and Equipment C.5.3.4 Project Schedule C.5.3.5 Cable Administration Records C.5.3.6 As-Built drawings

SECTION D

PACKAGING AND MARKING

D.1 DEPARTMENT OF STATE DELIVERY, MAIL AND COURIER ADDRESSES

D.1.1 Classified packages shall NOT be sent via U.S. Postal Service. Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. Alternatively, GSA Schedule 48 Commercial Delivery Carriers may be used in accordance with NISPOM 5-403e. Currently, the carriers on that list include:

Airborne Express Corporation AirNet Systems, Inc.

Associated Global Systems, Inc.

Cavalier Logistics Management, Inc.

CorTrans Logistics, LLC DHL Express (USA), Inc.

Federal Express Corporation UPS Supply Chain Solutions, Inc. (formerly: MenloWorldwide Forwarding/Emery) United Parcel Service (UPS)

Classified packages to be delivered via commercial delivery carrier listed above should be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD/MSB - 400

Attn: Timothy P. Farrell (Other delivery/recipient instructions for OBO can be listed here) 1735 N. Lynn Street

ARLINGTON, VA 22209

D.1.1.1 All classified hand deliveries from the contractor to DoS shall be made to the following address between the hours 7:00 AM and 7:00 PM. The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

OBO

Attn: {Insert name of OBO Project Personnel} (Other delivery/recipient instructions can be listed here) 1701 Fort Myer Drive Arlington, VA 22209

D.1.2 Unclassified packages sent via U.S. Mail, Registered or Certified Mail and shall be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD/MSB - 400

Attn: Timothy P. Farrell P. O. Box 9115, Rosslyn Station Arlington VA 22219 (Intended OBO recipient's names should appear only on inner envelope)

NOTE: Classified information cannot be sent via this method. Unclassified packages sent via USPS are subject to 3 – 4 week delivery delay due to irradiation procedures.

D.1.3 Unclassified packages sent via commercial courier service and U.S. Postal Service Overnight Express shall be addressed as follows:

U.S. Department of State Office of Acquisition Management A/LM/AQM/FDCD/MSB – Suite 400 Attn: Timothy P. Farrell (Other delivery/recipient instructions can be listed here) 1735 N. Lynn Street

ARLINGTON, VA 22209

NOTE: Classified information cannot be sent via this method.

D.2 MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and Business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office (s).

D.3 PACKING LIST(s)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

· Name and address of consignor;

· Name and address of consignee;

· Government contract number (and delivery order number, if used);

· Government bill of lading number covering the shipment, if any; and

· Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

D.4 WARRANTY NOTIFICATION

In accordance with FAR 46.706 (b)(5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the contracting officer to be notified if the supplies are found to be defective.

D.5 SUPPLY SHIPMENT

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCOPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting officer will make their full test available. Also, the full test of a clause may be accessed electronically at this/these addresses (es): www.arnet.gov/far/ or http://farsite.hill.af.mil

E.2 FAR 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E.3 INSPECTION AND ACCEPTANCE OF-SERVICES

Inspection and acceptance of services to be provided hereunder shall be made by the Contracting Officer's Representative.

E. 4. QUALITY ASSURANCE

1. The Contractor shall institute an appropriate inspection system including checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract requirements. Copies of the weekly inspection reports shall be provided to the COR.

E.5 DESIGN DOCUMENTATION REVIEW

E.5. 1 Integrated Design Review (IDR)

As part of the mission of OBO to manage development of overseas building projects, reviews of design submittals or reports ensure that the contractor designs the project to meet the criteria stated within this contract. The focus of OBO’s reviews is in three major areas: contract requirements, quality of documentation, and compliance with DOS’ Security Classification Guidance for Design and Construction of Overseas Facilities, dated May 21, 2003. The purpose of each IDR is to promptly identify significant design issues, followed by their timely resolution. Reviews utilize the “Document Review and Checking” software (DrChecks), which is part of OBO’s ProjNet Applications. The contractor shall use DrChecks during project reviews. See Section E.5 “Project Communications” for more information regarding this technology and training on it and the IDR that will be provided by OBO. Software program management and user support is provided through OBO/PDCS/DE.

E. 5.2 General Review Procedures

E. 5.2.1 General

The Integrated Design Review Process consists of two distinct efforts, an endeavor to identify key design issues, and then the activity of resolving those issues as an integrated team. The test of a successful review is in its ability to identify critical issues and to bring those issues to successful conclusion in the design. The time to bring issues to final resolution becomes crucial as it affects the cost and delivery of every project. It should be the focus of every team member to reach resolution in as expedient a manner as possible. While each review will be conducted slightly differently, the integrated design review process in OBO has six primary steps: 1) Review Kick Off Meeting; 2) Collaborative Review (Review Comments Collected in Database); 3) Technical Coordination and Review Coordination Meeting; 4) Contractor’s Response; 5) Reviewer Backcheck; and 6) Resolution Meeting (if required). It is the role of the contractor to ensure that their overall schedule is integrated to accommodate the time required for the IDRs. The COR for each task order is the point of contact for the coordination and integration of the IDR schedule for the project.

E.5.2.2 Review Kick Off Meeting

Following the delivery and distribution of contract deliverables (generally two calendar days), the OBO design team lead by the COR will conduct a kick off meeting with the intent of validating the completeness of the design submittal, and reviewing current contract requirements and outstanding design issues. At a minimum this meeting will review the following:

· The completeness of the contract deliverable, identifying any missing or incomplete submittal requirements, and their impact on the review.

· Acceptability (preliminary) of document against the Security Classification Guide.

· Appraise the team of the design review schedule.

· Review outstanding changes or contract modifications that might impact the review.

· Review discipline assignments in the review.

· Review previous comments, and their incorporation.

· Identify design review conventions and working process.

Failure by the contractor to comply with the contract may be grounds for rejection of the submittal. Failure of the USG to identify non-compliant items does not relieve the contractor of his duty to comply with the contract.

E. 5.2.3 Collaborative Review (Review Comments Collected in Database)

OBO reviewers are responsible to review the design within the confines of their technical expertise. As a compliance review, comments will focus primarily on technical requirements as derived from requirements, quality and security classification review. Additionally, reviewers will assess the overall level of submittal quality. Reviewers will be utilizing DrChecks and are asked to reference each of their comments to the contract.

E.5.2.4 Technical Coordination and Review Coordination Meeting

Scheduled and facilitated by the design manager, a thorough review of design comments is conducted with the purpose of screening out and editing review comments. It is the goal of this coordination to delete and edit those comments that lack technical merit, or that place a new requirement on the contractor and his design. Previous experience demonstrates that this phase of the review can result in a significant reduction in the number of comments, and will provide clarification to relevant design issues. Prior to this meeting, each technical expert is expected to thoroughly review all comments within their discipline. The purpose of the Review Coordination Meeting is to coordinate (editing or deleting) any conflicting, non-substantive, duplicative, or out of scope design issues and bring to resolution to those issues within the Government’s review team.

E.5.2.5 Contractor Evaluation and Response to Review Comments

With the completion of the Government’s technical coordination, the design review is opened to the contractor for technical feedback. The contractor is required to review and respond to each technical issue. DrChecks provides a structured methodology allowing the contractor to provide his concurrence or non-concurrence to any issue. Additionally, each review comment can be tagged to its potential impact on cost, scope, or schedule. The contractor is expected to respond to any non-concurred comment with a thorough explanation and justification.

E.5.2.6 Reviewer Backcheck

With the contractor’s completion of the…