Seals.doc.docx

SAQMMA12Q0172

1. DESCRIPTION

The US Department of State, Office of Consular Affairs, General Services Division (CA/EX/GSD) has an ongoing requirement to fill overseas posts with Consular Seals impressions/stamps specific to their post.

Each post (290) has a continued need for the table impressions, hand held impressions, wax seals and rubber seals.

2. SUPPLIES/SERVICES

The Department of State would like to enter into a BPA for a base year and 4 – one year option periods for the following items:

BASE YEAR

0005 Push Stamp with Changing Date 100EA 0006 One Time Set-up Free 1LT

TOTAL FOR BASE YEAR $______

OPTION YEAR 1

1005 Push Stamp with Changing Date 100EA

TOTAL FOR OPTION YEAR 1 $_______

OPTION YEAR 2

2005 Push Stamp with Changing Date 100EA

TOTAL FOR OPTION YEAR 2 $_______

OPTION YEAR 3

3005 Push Stamp with Changing Date 100EA

TOTAL FOR OPTION YEAR 3 $_______

OPTION YEAR 4

4005 Push Stamp with Changing Date 100EA

TOTAL FOR OPTION YEAR 4 $_______

TOTAL $__________

3. SPECIFICATIONS

There are four different seal models that are being solicited in this BPA and one stamp. Listed are the specifications for the two inch hand held and table top seals. I do not have specifications for the rectangle passport stamp. Examples will be on display for your review in Washington, DC at Industry Day.

1. Hand Held 2” diameter engraved brass die w/3D image of the Great Seal of the United States of America.

a. These seals must be engraved to a depth of .020” w/ a (+ -) of .002”

b. Each Hand Held Seal is engraved with a designated serial number consisting of 15 characters including two dashes.

c. The serial number is engraved on the bottom side of the seal insert.

2. Table Top 2” diameter engraved brass die w/3D image of the Great Seal of the United States of America.

a. Seals are heavy duty cast iron, long reach, engraved to a depth of .020 inches without tolerance.

b. The counter part to the die is of a double thick BAUMCO-325 material designed and fabricated to emboss on VISA and PASSPORT pages of the United States of America and other documents as determined by the U.S. Department of State’s post.

c. Each Table Top Seal is engraved with a designated serial number consisting of 15 characters including two dashes.

d. The serial number is visible on the top front of the Brass Die.

3. Wax Seal Replicas of the Embossing Seals. Contains a wood handle and engraved brass die. Display an imprint 1¼ in diameter and utilizes hot wax.

4. Round All Rubber Seal 1 ¼ in Diameter Replicas of the Embossing Seal.

a. 1 ¼ in diameter

b. Rubber stamp dies made of neoprene

c. Black Rubber mounted on all rubber one piece neoprene mounts

d. Dies and mounts are impervious to mishandling, and not affected by unusual inks used by the Posts.

5. Rectangle Stamp with Rotating Date Unable to provide design specifications. Item will be on display.

4. DESTINATION/DELIVERY SCHEDULE

As instructed per call order.

5. CALL ORDER PROCEDURES

Call Orders will be placed against this BPA via FAX, paper or oral communications.

Unless otherwise agreed to, all deliveries under this BPA must be accompanied by delivery tickets or sales slips that must contain the following information as a minimum:

(a) Name of Contractor;

The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

The vendor will work closely with the DOS point of contact. The vendor shall maintain complete records including order, acknowledgements, invoices and change orders.

The Government is not responsible for any Call Orders not placed by one of the authorized callers as identified.

The Contracting Officer will review this BPA annually to ensure that authorized procedures are being followed.

The following Individual(s) is hereby authorized to place Call Orders under this BPA:

6. FUNDING

Funding will be obligated against this Blanket Purchase Agreement (BPA). The Government is not obligated to pay or reimburse the contractor more than the amount agreed to against each Call Order for items selected from the pricing schedule. The contractor agrees to provide the items selected from its pricing schedule at the time stated and at the cost outlined in that schedule for the service requested. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

7. PURCHASE LIMITATION

Individual calls shall not exceed $26,000.00.

8. METHOD OF PAYMENT

The contractor shall be paid after an order is made and service rendered, accepted, and verification of price on the Blanket Purchase Order under the Agreement. Once the contractor has performed the task it will submit an invoice with all information as outlined in Para 12, INSTRUCTION FOR INVOICE PAYMENT as stated below. These prices shall be firm-fixed. The COR should coordinate with the Contractor how often invoices are to be submitted, per order (monthly, bi-weekly etc.).

9. PERIOD OF PERFORMANCE

The base period of performance of this BPA shall be for the twelve-month period beginning with the date of award. The Government has the unilateral right to renew the BPA for up to four additional twelve month period pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, as well as increased quantities pursuant FAR Clause 52.217-6, Option for Increased Quantity.

10. PLACES OF PERFORMANCE

Deliver shall be in accordance with the Delivery Schedule and Destinations identified in each Call Order placed.

11. BPA ADMINISTRATION DATA

Room 200

Contracting Officer's Linda Washington Representative (COR):

Telephone Number: 202-663-2608

12. REQUESTS FOR PAYMENT BY ELECTRONIC FUNDS TRANSFER (12/97)

If the contractor desires payment under this contract to be made by electronic funds transfer, the contractor shall follow instruction in accordance with FAR 52.232-33 "PAYMENT BY ELECTRONIC FUNDS TRANSFER – CENTRAL CONTRACTOR REGISTRATION (OCT 2003)." The completed form may be mailed to:

Global Financial Operations, Office of Claims (RM/GFS/F/C) Global Financial Services Charleston P.O. Box 150008 Charleston, SC 29415-5008

Vendors are encouraged to use the fax server option in lieu of hard copy mailing. The toll-free Cyber Data fax server number is 1-866-843-3436.

Point of Contact: If you have questions, please contact the RM/GFS Charleston Commercial Claims Customer Service Desk, 843-202-3891 (2-3891) or e-mail Commercial_Claims@state.gov fax line is 843-746-0725 (6-0725).

13. INSTRUCTIONS FOR INVOICE PAYMENT:

Invoice submission is only via the Financial Operations fax server 866-483-3436 unless otherwise indicated. It is important that each invoice be transmitted separately.

Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and address of the contractor

(2) Date of invoice

(3) Unique Vendor Invoice Number

(4) Remittance Contact Information

(5) Shipping Terms, Ship to Address

(6) Payment Terms

(7) Total Quantity of items, Total Invoice Amount

(8) DoS Order CLIN

(9) Requisition Number, Contract number, Order Number; also modification number, if applicable for each line item

(10) Description of the services rendered for each line item

(11) Individual Line Item Quantity, Price, and Extended Amount

Additional correspondence should be addressed to:

To request Payment Status on a Past Due Invoice contact

Office of Claims Customer Service

14. DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is Linda Washington.

15. OPTION TO EXTEND THE TERM OF THE BLANKET PURCHASE AGREEMENT (BPA).

(a) The Government may extend the term of this BPA by written notice to the Contractor; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended BPA shall be considered to include this option clause.

16. GENERAL PROVISIONS

Additional items required but not called for under this BPA are subject to the prices, terms and conditions under the Contractor’s established price list including all applicable discounts.